LEBANON TOWNSHIP BOARD OF EDUCATION CALIFON, NEW JERSEY January 12, :30 P.M. Woodglen, P.A.C. ORGANIZATION MEETING AGENDA

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1 LEBANON TOWNSHIP BOARD OF EDUCATION CALIFON, NEW JERSEY January 12, :30 P.M. Woodglen, P.A.C. ORGANIZATION MEETING AGENDA I. CALL TO ORDER, STATEMENT OF NOTICE OF MEETING, FLAG SALUTE II. RESULTS OF ELECTION III. OATH OF OFFICE IV. ROLL CALL V. NOMINATIONS President Vice President HC ESC Representative VI. STATUTORY CODE REVIEW VII ESTABLISH 2016 MEETING SCHEDULE Motion to approve regular meeting date for the Board of Education as the second Tuesday of each month, 7:30 pm, prevailing time, in the Woodglen Performing Arts Center (P.A.C.) and to adopt the 2016 annual notice of scheduled meetings, including the amount of $12.00 per person as the annual fee for persons requesting copies of official Board meeting notices and minutes, which are otherwise available at no cost on the school district web site Annual Notice of Scheduled Meetings February 9, 2016 March 8, 2016 April 12, 2016 May 10, 2016 June 14, 2016 July 12, 2016

2 August 23, 2016 (fourth Tuesday) September 8, 2016 October 11, 2016 November 8, 2016 December 13, 2016 January 3, 2017 Annual Organization Meeting Regular Business Meeting VIII. APPROVAL OF MINUTES Meeting of 12/8/15 as amended IX. CORRESPONDENCE None X. COMMITTEE REPORTS Buildings & Grounds (B/G) Student Affairs (SA) Curriculum (C) Transportation (T) Finance (F) HCSBA Delegate Personnel (Prl) HCESC Representative Policy (P) NJSBA Delegate Public Relations (PR) Ad Hoc Committee on Shared Services XI. PUBLIC COMMENTS XII. ADMINISTRATOR S COMMENTS Harassment Intimidation and Bullying (HIB) Reporting XIII. SUPERINTENDENT'S RECOMMENDATIONS TO THE BOARD CONSENT AGENDA: Matters listed within the Consent Agenda have been referred to members of the Board of Education and/or its Standing Committees, for reading and study, are considered to be routine and will be enacted by one motion. If separate discussion is desired, the item may be removed from the Consent Agenda by Board action. 2

3 1 C Motion to affirm that procedures have been followed and the Lebanon Township Board of Education approves of the actions taken in response to incidents that were classified as Harassment Intimidation and Bullying (HIB). 2 C Motion to approve enrollment of student LM in grade K on a space available basis, for the school year per district policy F As required by NJAC 6: D, I, Ruth Fanjoy, Board Secretary, certify that no line account has been over expended as of November 30, Motion to approve, on the recommendation of the Superintendent, the acceptance of the monthly financial reports of the Board Secretary and the Treasurer for the month of November 2015 and further that, in compliance with NJAC 6: E, the Board of Education certifies that as of November 30, 2015, after review of the secretary s monthly financial report and upon consultation with the appropriate district officials, to the best of our knowledge no major account or fund has been over expended in violation of NJAC 6: (b) and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. 2 F Motion to approve the following interim transfers of funds. From Account Description To Account Description Amount Electricity Maintenance 7, Salary gr Salary PK 27, Salary gr Salary gr , Salary gr Salary PSD 9, Instr. Supl Libr Supl Sal. Cust Maintenance Sal. Instr. Aides Sal. LLD Aides 35, Sal. Ext. Serv Sal. RR Aides 140, Sal. Libr Aide Sal. CST 30, Sal. AU Aides Sal. LLD Aides 10, Sal. AU Aides Sal. CST 10, Sal. Sch Adm Sal. Distr Adm 30, Sal. Curric Sal. Distr Adm 26, Instr. Supl Libr Supl Benefits Sal. Distr Adm 24, Sal. Cust Maintenance 1, Instr. Supl RR Supl Instr. Supl Libr Supl F Motion to approve a request for a waiver of compliance with respect to the 3

4 district s participation in the Special Education Medicaid Initiative (SEMI) Program pursuant to N.J.A.C. 6A:23A-5.3 for the School Year as the district will have fewer than 40 Medicaid eligible classified students. 4 F Motion to approve the renewal of an inter-local agreement with Califon School district to provide Child Study Team Services from September 1, 2016 through June 30, 2017 for a fee of $64, F Motion to adopt the following Resolution to Appoint a Lebanon Township School District Medical Risk Management Consultant to the School Health Insurance Fund. A RESOULTION CONCERNING SCHOOLS HEALTH INSURANCE FUND MEDICAL INSURANCE RISK MANAGEMENT CONSULTANT The Lebanon Township Board of Education hereby resolves effective March 1, 2016 to designate James. T. Finn, CLU, of Brown & Brown Benefit Advisors, Inc. as its Risk Management Consultant (RMC) for our Schools Health Insurance Fund (SHIF) medical benefits plan effective that same date. Brown & Brown Benefits Advisors, Inc. is authorized as follows: 1. To facilitate the transition of eligible employees and their dependents to SHIF, administered by Aetna 2. To assist employees and dependents in the resolution of elevated service issues that cannot be resolved by Aetna or SHIF 3. To advise the Board of Education relative to compliance with Federal and State regulations regarding medical benefit plans 4. To review periodic SHIF financial reports and advise the Board of Education on the financial status of the HIF and how that relates to the forecasting of future medical plan assessment rates 5. To advise the Board of Education on the impact of current, proposed, and future changes to by-laws, procedures, or vendors associated with SHIF 6. To accept commission payments from SHIF or its designee equivalent to 1.5% of medical plan assessment rates 4

5 All appropriate Board of Education staff members are authorized to take such action and affect such documentation as necessary to implement these changes. 6 F Motion to approve the following general education tuition rates for the school year, with tuition payable in ten equal monthly installments for each month or partial month. Program Tuition Grade K $13, Grades 1-5 $15, Grades 6-8 $16, Prl Motion to approve the following travel expenses Date Event Attendees Cost 1/20/2016 ipads in the K Classroom 4 1, Prl Motion to add the following to the list of approved substitutes for the school year. Megan Piontkowski Deborah Barends Eric Chenet 3 Prl Motion to accept the resignation of Michele Worster effective 12/4/15. 4 Prl Motion to accept the resignation of Marisa Robinson effective 12/24/15 with a 60 day notice to 2/29/16. 5 Prl Motion to hire Marisa Robinson as a part time Paraprofessional at the Step 1 rate of $12.25 per hour effective 3/1/16 1 T Motion to approve the following class trips. Date Grade Event Destination 5/13/2015 gr 1 Crayola Factory Easton 2 T Motion to approve a jointure contract with the Clinton Township School District to transport 1 student on route LT13 at $ for the school year. ACTION AGENDA: Matters listed within the Action Agenda have been considered by the Board of Education and/or its Standing Committees, and are considered to possibly require separate discussion before action is taken. 5

6 Committee Item Recommendation Finance #7 Motion to approve payment of the bills for the period December 7, 2015 through January 8, 2016 as presented, in the amount of $1,140, #8 Motion to adopt the following Resolution to Terminate Horizon Blue Cross Blue Shield of New Jersey medical insurance policy effective March 1, 2106 A RESOULTION CONCERNING MEDICAL INSURANCE CARRIER The Lebanon Township Board of Education hereby resolves effective March 1, 2016 to terminate its group medical insurance policy with Horizon Blue Cross Blue shield of New Jersey (Horizon BCBSNJ). This termination does not affect the group prescription drug insurance policy with Horizon BCBSNJ, which will remain in effect. All appropriate Board of Education staff members are authorized to take such action and affect such documentation as necessary to implement these changes. Personnel #6 Motion to hire Melanie Ikenson as a replacement teacher at the Step 1-4 per diem rate of $ effective 1/12/16. #7 Motion to appoint the following members to the Lebanon Township Board of Education Negotiations Team. Kelly Weiler Stephanie Cahill Mira Leiwant George Wilhelms (alternate) XIV. OLD BUSINESS XV. NEW BUSINESS XVI. PUBLIC COMMENTS XVII. ADJOURNMENT 6