WYCKOFF SCHOOL DISTRICT. AGENDA FOR REGULAR BUSINESS MEETING January 22, 2018

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1 WYCKOFF SCHOOL DISTRICT 241 MORSE AVENUE WYCKOFF, NEW JERSEY January 19, 2018 This is a formal notification that a Regular Business Meeting of the Board of Education of the Township of Wyckoff, County of Bergen, New Jersey, will be held on Monday,, 7:00 pm, at the Eisenhower Middle School, 344 Calvin Court, Wyckoff, New Jersey AGENDA FOR REGULAR BUSINESS MEETING Patricia Salvati, C.P.A. Board Secretary FORMAL ACTION WILL BE TAKEN AT THIS MEETING I. Call meeting to order at 7:00 pm and roll call Presiding officer s announcement regarding notification of this meeting to the public: In compliance with the Sunshine Laws of the State of New Jersey, at least 48 hours prior notice of the meeting stating time, dates, and location has been sent to The Ridgewood News, The Record, The Suburban News, Wyckoff Patch.com, The Wyckoff Library and the Township Clerk. Recognition of visitors Flag salute II. COMMUNICATION ON AGENDA ITEMS When recognized by the President, please state your name and address prior to commenting on an agenda item.

2 All meetings at which the Board transacts official business must be public (18A:10-6). As stated in Board Policy: Meetings of the Board are conducted for the purpose of carrying on the business of the schools and, therefore, are not public meetings, but meetings held in public. Therefore, once oral communication is closed by the President, no other questions or comments will be permitted until the Oral Communication portion at the end of the agenda. At that time, questions do not have to be confined to agenda items. III. BOARD PRESIDENT S REPORT IV. SUPERINTENDENT S REPORT A. Reports and Information from Superintendent and Staff 1. Superintendent s Report 2. Enrollment 3. HIB/Suspensions V. BUSINESS ADMINISTRATOR S REPORT VI. ACTION ITEMS A. FISCAL MANAGEMENT Motion to approve the following Fiscal Management Resolutions: 1. Minutes as follows: a. December 11, 2017 Work Session b. December 11, 2017 Regular Business Meeting c. January 4, 2018 Reorganization Meeting 2

3 2. To approve the Bill List as follows: DATE DESCRIPTION WARRANT NO. AMOUNT 12/15/17 Payroll - Net Pay Wire Transfer 642, /15/17 Payroll - Agency Wire Transfer 475, /15/17 Payroll - FICA Wire Transfer 77, /15/17 Payroll - DCRP Wire Transfer /30/17 Payroll - Net Pay Wire Transfer 644, /30/17 Payroll - Agency Wire Transfer 479, /30/17 Payroll - FICA Wire Transfer 77, /15/18 Payroll - Net Pay Wire Transfer 626, /15/18 Payroll - Agency Wire Transfer 490, /15/18 Payroll - FICA Wire Transfer 79, /15/18 Payroll - DCRP Wire Transfer /20/17 Bills List , /08/18 Bills List , /22/18 Bills List , /15/18 Health Benefits Wire Transfer 431, BE IT RESOLVED to approve the budgetary transfers as per attached. 4. BE IT RESOLVED that the Board of Education acknowledges and accepts the certification from the Board Secretary that as of month ending December 31, 2017, no line item account has encumbrances and expenditures which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23A (c)3. 5. BE IT FURTHER RESOLVED that the Wyckoff Board of Education acknowledges that it receives and accepts the Board Secretary s and Cash Report for the month ending December 31, 2017 and certifies that the report indicates that no major account or fund is over expended in violation of N.J.A.C. 6A:23A-16.10(c)4 and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. 6. To approve the acceptance of gifts as per attached. 3

4 7. To approve the submission of an amendment to the Elementary and Secondary Education Act (ESEA) for the 2018 fiscal year to include the 2017 fiscal year carryover funds of $25,746 from Title I, $2,205 from Title II, and $1,531 from Title III Immigrant. 8. To approve the non-participation in the Special Education Medicaid Initiative Program (SEMI) for the school year in accordance with N.J.A.C. 6A:23A-5.3, based on the district s demonstration that participation in SEMI would not prove a cost benefit to the district. B. OPERATIONS AND MANAGEMENT Motion to approve the following Operations and Management Resolutions: 1. WHERAS, The Board of Education of Wyckoff in the County of Bergen, New Jersey (the Board ), desires to proceed with a school facilities project consisting generally of: HVAC UPGRADE AT LINCOLN SCHOOL WHERAS, the Board now seeks to take the initial steps in order to proceed with the Project: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF WYCKOFF IN THE COUNTY OF BERGEN, STATE OF NEW JERSEY, as follows: Section 1. In accordance with the requirements of Section 6A:26-3 of the New Jersey Administrative Code, the Board hereby approves the Schematic Plans prepared in connection with the Project and the Board further authorizes the submission of same to the Bergen County Superintendent of Schools and the New Jersey Department of Education for approval. This project is designated Other Capital and the Board is not seeking state funding. 4

5 Section 2. The Board hereby authorizes the amendment to its Long- Range Facilities Plan in order to reflect the proposed Project. Section 3. The School Administration and such other officers and agents of the Board as are necessary, including the Board attorney, bond counsel and architect, are hereby authorized to perform such other acts, to execute such other documents and to do such other things as are necessary to implement the determinations of the Board set forth in this resolution. Including the submission of Information to the New Jersey Department of Education as applicable to the proposed Project. Section 4. This resolution shall take effect immediately. 2. To approve the Proposal for Professional Services received from Dicara/Rubino Architects for the HVAC Upgrades at Lincoln School. 3. To approve the Agreement between the Wyckoff Board of Education and Bergen County Technical Schools Board of Education for technology support services for the period from July 1, 2018 through June 30, 2019 as per attached. 4. To approve the following Washington School HVAC Upgrade Project change order in the total credited amount of $10,000 resulting in an adjusted contract sum of $252,000: 1 12/01/2017 Credit due to the Wyckoff BOE for unused Allowance $ 10, To approve the following Coolidge School HVAC Upgrade Project change order in the total credited amount of $60,000 resulting in an adjusted contract sum of $645,000: 1 12/01/2017 Credit due to the Wyckoff BOE for unused Allowance $ 60,000 5

6 C. PERSONNEL Motion to approve the following Personnel Resolutions: The Superintendent s recommendation in regard to personnel matters: 1. To accept, with regret, the resignation for retirement purposes of Douglas Haan, School Psychologist, with an effective date of February 28, To accept, with regret, the resignation of Shannon Philpott, Special Education Aide, Sicomac School, effective December 22, To approve the appointment of Pamela Del Grande, Leave Replacement Grade 5 Teacher, Lincoln School, with an approximate effective date of February 14, 2018 through an approximate end date of June 30, To approve the appointment of Kristina Chakonis, Special Education Aide, Sicomac School, 6.75 hours per day, $24,965 annual salary pro-rated, with an effective date of January 23, 2018 through June 30, To approve the reassignment of Eileen Breslin from Playground Aide to Special Education Aide, Coolidge School, 6.75 hours per day, $24,965 annual salary pro-rated, with an effective date of January 23, 2018 through June 30, To approve the appointment of Kathleen Thompson, Part Time Special Education Teacher, Lincoln School, M.A. Step 6, $58,953 (.5) pro-rated, with an approximate effective date pending clearance of required documents through June 30,

7 7. To approve the appointment of Brianna Mariani, Language Arts Teacher, Eisenhower Middle School, B.A. Step 2, $52,453 pro-rated, with an approximate effective date of February 1, 2018 through June 30, 2018 pending clearance of required documents. 8. To approve the parental leave request of Staff Member #5109 with an approximate effective date of May 7, 2018 through an approximate end date of January 2, To approve the parental leave request of Staff Member #5214 with an approximate effective date of May 29, 2018 through an approximate end date of November 19, To approve the parental leave request of Staff Member #5219 with an approximate effective date of June 1, 2018 through an approximate end date of January 2, To approve the parental leave request of Staff Member #5264 with an approximate effective date of May 14, 2018 through June 30, To approve two additional hours at her hourly rate for Jessica Alfieri to accompany a student on the Student Council Field Trip. 13. To approve the Revisions to the Active Substitute Teacher List for the school year as per attached. 14. To approve the following Special Services Field Placements and Student Teacher Assignments for the school year: Andrew Herasimtschuk, William Paterson University, January - April

8 D. INSTRUCTION AND PROGRAM Motion to approve the following Instruction and Program Resolutions: 1. To approve the costs associated with the out-of-district placements as per attached. 2. To approve the contract with Bergen County Special Services Educational Enterprises to provide Behavior Services for a maximum of five days per week at a rate not to exceed $87,000 from December 4, 2017 through June 30, To approve the Lincoln School Grade 5 End of Year Class Trip to Urban Air Trampoline Park and PowerHouse Studios on June 6, 2018 as per attached. E. GOVERNANCE Motion to approve the following Policy/Communications/Legislation Resolutions: 1. To approve, in accordance with the provisions of N.J.A.C. 6A:23A-7 and Board Policy #6471, reimbursement for travel and related expenses as per attached, where such travel and related expenses have been previously reviewed by the building principal/supervisor, and the chief school administrator has determined that such travel and related expenses promotes the delivery of instruction or furthers the efficient operation of the school district and is fiscally prudent as per attached. 2. To approve the reading/adoption of the attached Wyckoff Township Board of Education Policies and Regulations. 3. To approve the Statement of Assurance Regarding the Use of Paraprofessional Staff for the School Year as per N.J.A.C. 6A:

9 VII. COMMUNICATION FROM PUBLIC VIII. NEW BUSINESS ITEMS IX. ADVANCE PLANNING All Work Sessions and Regular Business Meetings are held at Eisenhower Middle School, 344 Calvin Court, Wyckoff, New Jersey unless otherwise noted. Future Meeting Dates: 1. February 12, 2018 Work 6:30 pm Regular Business pm 2. March 19, 2018 Work 6:30 pm Regular Business 7:00 pm X. ADJOURNMENT 9