OGDENSBURG BOROUGH BOARD OF EDUCATION Tuesday, July 14, 2015 Agenda 6:30 p.m. Regular Session Annex

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1 OGDENSBURG BOROUGH BOARD OF EDUCATION Tuesday, Agenda 6:30 p.m. Regular Session Annex The Regular Session of the Ogdensburg Board of Education is called to order at p.m. in the Annex of the Ogdensburg School, 100 Main Street, Ogdensburg, New Jersey, OPEN PUBLIC MEETING NOTICE: Read by : "This is to advise the general public and to instruct that it be recorded in the Minutes that in compliance with Chapter 231 of the Public Laws of 1975, entitled the Open Public Meetings Act, Ogdensburg Board of Education, caused notice of this meeting to be posted at the Office of Ogdensburg Board of Education, mailed to the newspapers circulated in the district and to the Municipal Clerk of the Borough of Ogdensburg, and be posted at the Ogdensburg Elementary School and the school website, setting forth the time, date, and location of this meeting." FLAG SALUTE THE AMERICAN S CREED, by William Tyler Page, 1917 "I believe in the United States of America as a government of the people, by the people, for the people; whose just powers are derived from the consent of the governed, a democracy in a republic, a sovereign Nation of many sovereign States; a perfect union, one and inseparable; established upon those principles of freedom, equality, justice, and humanity for which American patriots sacrificed their lives and fortunes. I therefore believe it is my duty to my country, to love it, to support its Constitution, to obey its laws, to respect its flag, and to defend it against all enemies." ROLL CALL: Also attending: Acting Superintendent, Mr. Michael Ryder Business Administrator/Board Secretary, Ms. Marilyn Cuykendall PRESENTATION none OPEN SESSION #1 1

2 COMMITTEE REPORTS/DISCUSSIONS Board Business Mandated Training information; November Elections Important Dates Tentative Retreat Date: Wednesday, September 23, Verify availability. August 4, 2015 board meeting. Verify availability. Personnel/Program Facilities/Finance ADMINISTRATIVE REPORTS Superintendent s Report - HIB Report for June 2015 Business Administrator s Report Nurse s Report for June 2015 CORRESPONDENCE COR 01 COR 02 COR 03 COR 04 COR 05 COR 06 COR 07 Memo from NJSBA dated June 11, 2015, regarding dues and membership in the association. Letter from David Hespe, SNJ, DOE Commissioner, approving the appointment of Mr. Michael Ryder as acting Superintendent for July 2015 of the Ogdensburg School District. Letter from the Ogdensburg Teachers Association and the Educational Support Staff of Ogdensburg requesting approval of their merger into one association. Letter from Rosalie Lamonte, Executive County Superintendent of Schools of Sussex County, dated July 6, 2015, approving the employment contract for Mr. David Astor commencing August 1, 2015 through June 30, Memo from Mr. Wayne Ingerto requesting he be able to donate his unused sick days to the sick bank. Letter from Ms. Cynthia Predmore, dated June 18, 2015 giving her notice of retirement effective July 1, 2015 and requesting 18 sick days be donated to the sick bank. Letter from Ms. Kirsten Purser, dated June 1, 2015 request taking sick days and an unpaid maternity/disability leave of absence during the 2015/16 school year. COR 08 Letter from Ms. Lindsey Daly, part time Social Studies teacher, dated July 7, 2015, resigning her position for the 2015/16 school year. BOARD BUSINESS MOTION presented by and seconded by to approve: June 2, 2015 Regular Session June 2, 2015 Executive Session June 17, 2015 Special Public Session June 17, 2015 Executive Session PERSONNEL/PROGRAM Ms. Fitzgibbons, Chair MOTION presented by and seconded by to approve: 2

3 3 P/P 121 RESOLVED, that the Ogdensburg Board of Education, upon the recommendation of the Acting Superintendent/Principal, approves with regret the retirement of Ms. Cynthia Predmore effective July 1, P/P 122 RESOLVED, that the Ogdensburg Board of Education, upon the recommendation of the Superintendent, amends P/P 99 from June 2, 2015 and to reaffirm the Superintendent s Harassment, Intimidation and Bullying Report for May (rather than April 2015) as presented on June 2, 2015, 2015; with Board options to affirm, reject or modify the report. P/P 123 RESOLVED, that the Ogdensburg Board of Education, upon the recommendation of the Acting Superintendent/Principal, affirms the following reports; with Board options to affirm, reject or modify: Harassment, Intimidation and Bullying for June 2015 as presented. Electronic Violence/Vandalism Report Period 1 for the 2014/15 School Year as presented on January 6, Electronic Violence/Vandalism Report Period 2 for the 2014/15 School Year. And 2014/15 Summary Report of HIB, Investigations, Training and Programs as presented on January 6, P/P 124 RESOLVED, that the Ogdensburg Board of Education, upon the recommendation of the Superintendent, approves the Terms of Employment for Twelve-month Part-time Administrative positions. P/P 125 RESOLVED, that the Ogdensburg Board of Education, upon the recommendation of the Superintendent, approves the following class trips for the Ms. Cooke s ESY program 2015, to the Mine on July 13, 2015, Firehouse on July 20, 2015, and Borough Hall on July 27, P/P 126 RESOLVED, that the Ogdensburg Board of Education, upon the recommendation of the Superintendent, approves the following professional development workshops: DATE STAFF CONFERENCE LOCATION COSTS October 2015 S. Gengaro Math Conference Atlantic City, NJ $103 mileage $230 conf. October 2015 M. Block Health Conference Somerset, NJ $125 est. October 2015 V. Reeth Math Conference Atlantic City, NJ $94 mileage #230 conf. P/P 127 RESOLVED, that the Ogdensburg Board of Education, upon the recommendation of the Superintendent, approves the appointment of Ms. Elizabeth Hennion, as.4 FTE Spanish Teacher for the 2015/2016 School Year in a shared-services agreement with Sussex- Wantage School District as the primary district with their salary guide of BA+20 at $54,000 with Ogdensburg s annual share of $22,000 and annual health care costs of $.

4 P/P 128 RESOLVED, that the Ogdensburg Board of Education, upon the recommendation of the Superintendent, approves Mr. Serra Alexander as substitute custodian at $13.86 per hour for the 2015/16 school year, upon criminal history background clearance as required by P.O. 1986, C.116. P/P 129 RESOLVED, that the Ogdensburg Board of Education, upon the recommendation of the Superintendent, approves the use of 25 sick days commencing October 12, 2015 and an unpaid Maternity/Disability leave of absence for Ms. Kirsten Purser commencing Wednesday, November 18, 2015 and ending on Monday January 4, 2016 and FMLA/NJFLA applicable as well as State of New Jersey for Family Leave Insurance Benefits as applicable. Ms. Purser expects to return on Monday January 4, P/P 130 RESOLVED, that the Ogdensburg Board of Education, upon the recommendation of the Superintendent, approves the following stipend positions for the 2015/16 school year: Ms. Tammy Mongon JV Girls Basketball $1,993 Ms. Kaitlyn Fierro JV Boys Basketball $1,993 P/P 131 RESOLVED, that the Ogdensburg Board of Education, upon the recommendation of the Superintendent, approves the placement of Ms. Amanda Rizzo, Felician College, Elementary Education student, to provide Senior Field Course seminar in a classroom at Ogdensburg Elementary School from October through December P/P 132 RESOLVED, that the Ogdensburg Board of Education, upon the recommendation of the Superintendent, approves the purchase of the following textbooks for the 2015/16 school year: Writing Grammar for Grades 2-8: Textbook:Write Source Publisher: Houghton Mifflin Harcourt Publishing Company Copyright: 2012 Edition $ Social Studies Grade 5: Textbooks: The United States: Making a New Nation Publisher: Harcourt-Houghton Mifflin Harcourt Publishing Company Copyright: 2012 Edition 35 $68.25 Roll Call Vote: 4

5 FACILITIES/FINANCE Safety Committee minutes of June 10, 2015 meeting distributed. MOTION presented by and seconded by to approve: F/F 82 RESOLVED, that the Ogdensburg Board of Education approves the June Check Register for checks from # through # with June Payrolls, and electronic funds transfers of $411, and accounts payable of $82,717.73, for a total of $493, F/F 83 RESOLVED, that Ogdensburg Board of Education, pursuant to N.J.A.C. 6A: (d), accepts that as of May 31, 2015 and June 30, 2015 to the best of their knowledge, no major account or fund have been over-expended in violation of N.J.A.C. 6A: (d) and N.J.S.A. 18A:22.8 and 18A: and sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year, and furthermore, F/F 84 F/F 85 RESOLVED, that Ogdensburg Board of Education, pursuant to N.J.A.C. 6A: , accepts and approves the May 31, 2015 and June 30, 2015 Treasurer s Reports, and Board Secretary s Reports and furthermore, RESOLVED, that the Ogdensburg Board of Education accepts the line item transfers as of May 31, 2015 as follows: AMOUNT TO AMOUNT FROM BUDGET LINE REASON 6, Pvt School Tuition CST Supplies 10, Substitute Teachers 15, Res Ctr Aides Res Ctr Aides Impv of Instr Supplies BO Prof Svc Co-Curr Supplies Co-Curr Misc 7, PT/OT Svcs 4, Admin Tech Svc 7, Custodial Tech Svc 4, Gas 4, Electric 4, Textbooks 32, , F/F 86 RESOLVED, that the Ogdensburg Board of Education accepts the line item transfers as of June 30, 2015 as follows: 5

6 AMOUNT TO AMOUNT FROM BUDGET LINE REASON 1, Salary NCLB T1A 1, TPAF/SS Reimbursement Nurse Substitute Nurse Services OT/PT Mentors Salary Treasurer 2, Legal Services CSA supplies Asst BA Salary BO Prof Svcs Salary Tech Coordinator Salary Maintenance 1, Bldg Maintenance 1, Salaries Custodians Custodian Stipends Custodial extra hours Custodial Supplies 6, Social Security DCRP Employer DCRP Employee 7, Admin/Support Tuition 8, Sick days pay out 17, Salary Elementary 2, Salary Substitutes Elementary 6, Salary Substitutes Middle Technology Supplies BD Supplies 6, Salary Resource Room 6, Salary RR Aides 3, RR Supplies Basic Skills Salary Co-Curricular Stipends Co-Curricular Supplies 1, Athletic Stipends 1, Salary CST 4, Technology Coordinator 8, Technology Tech Svc 2, Technology Supplies 1, Salary CSA 1, Architect 1, Salary Principal 1, Salary Secretary 2, BO Supplies 5, Admin Tech Support 1, Admin Tech Supplies 2, Natural Gas 2, Trans Mgmt Fee 4, Spec Ed Transportation 6

7 1, NP Transportation 18, Health Care 18, Salary MS Teachers 78, , F/F - 87 F/F 88 F/F 89 F/F 90 F/F 91 F/F - 92 F/F 93 RESOLVED, that the Ogdensburg Board of Education approves the submission to the County Superintendent s Office for approval to transfer more than 10% from/to a budget line during May and June, RESOLVED, that the Ogdensburg Board of Education approves the submission of the NCLB Federal Grant 2016 and accepts the following funds and its use: NCLB TIA $27,160 Academic Support Salary NCLB TIA $ 7,062 Benefits NCLB TIIA $10,852 Instructional supplies RESOLVED, that the Ogdensburg Board of Education, approves the.10 increase in student lunch to $2.60 as recommended by the USDA Food and Nutrition Service for the 2015/16 school year. RESOLVED, that the Ogdensburg Board of Education, approves the Use of School Facilities for the following: - St. Thomas of Aquin to conduct religious education classes during the 2015/16 school year. - KEEP Inc. to conduct Before and After School Enrichment and Childcare Programs during the 2015/15 school year. RESOLVED, that the Ogdensburg Board of Education, approves the out of district tuition for special education student to attend Northern Hills Academy ESY summer program for 2015 at $9, RESOLVED, that the Ogdensburg Board of Education approves the renewal of the membership in School Alliance Insurance Fund beginning July 1, 2015 and ending July 1, 2018 with the Fund providing coverage for Workers Compensation, Property Package, Excess Liability, School Leaders Professional Liability, Supplemental Liability and furthermore; hereby authorizes Marilyn Cuykendall, Business Administrator/Board Secretary to execute the renewal Indemnity and Trust Agreement as attached. RESOLVED, that the Ogdensburg Board of Education, approves the following check registers for the District s special checking accounts for the first and second quarters of 2015: ACCOUNT FIRST QUARTER 2015 SECOND QUARTER 2015 Activities $ 1, $ 7, Athletics $ Cafeteria $15, $38,

8 F/F 94 F/F 95 RESOLVED, that the Ogdensburg Board of Education has been informed of the approved vendor contracts for the 2015/16 school year with a comparison to the 2014/15 vendor contracts. RESOLVED, that the Ogdensburg Board of Education s School Business Administrator/Board Secretary possesses a qualified purchasing agent certificate; WHEREAS, the Governor, in consultation with the State Treasurer and pursuant to N.J.S.A. 18A:18A-3(b), on July 1, 2015 has increased the bid threshold amount for school districts with purchasing agents who possess qualified purchasing agent certificates, from $36,000 to $40,000; NOW, THEREFORE BE IT RESOLVED, that the Ogdensburg Board of Education, pursuant to N.J.S.A. 18A:18A-3(a) and N.J.A.C. 5:34-5.4, establishes and sets the bid threshold amount of $40,000 for the board of education, and further authorizes Marilyn Cuykendall to award contracts, in full accordance with N.J.S.A. 18A:18A-3(a), for those purchases that do not exceed in the aggregate of the newly established bid threshold amount. F/F 96 RESOLVED, that the Ogdensburg Board of Education return state share of Communications Project, SDA Grant #G5-5860, Project #: SDA G2QW, $25, to Capital Reserve from Capital Projects. OPEN SESSION #2 EXECUTIVE SESSION MOTION presented by, and seconded by to accept the following declaration of Executive Session as p.m.: BE IT RESOLVED that the Ogdensburg Board of Education adopts the following resolution: "WHEREAS, The Open Public Meeting Act, Chapter 231, P.L permits the exclusion of the public from a meeting in certain circumstances; and WHEREAS, Ogdensburg Board of Education is of the opinion that such circumstances presently exist; NOW, THEREFORE, BE IT RESOLVED by the Ogdensburg Board of Education, County of Sussex, State of New Jersey that a closed session of this Board of Education, where the public shall be excluded, will be held at this time for the purpose as stated below; and BE IT FURTHER RESOLVED, that any action of the Board with regard to the closed session discussions shall be disclosed to the public at a later date and to the extent that the 8

9 same is not prejudicial to the interests of the parties involved and would not result in a possible invasion of their right to privacy." Action may be taken. Topics include: Personnel RE-ENTER PUBLIC SESSION MOTION presented by, and seconded by that the Ogdensburg Board of Education returns to Public Session at p.m. OTHER BOARD BUSINESS ADJOURN MOTION presented by, and seconded by that the Ogdensburg Board of Education adjourn at p.m. 9