REGULAR MEETING, BOARD OF EDUCATION, SOUTH ORANGETOWN CENTRAL SCHOOL DISTRICT, THURSDAY, FEBRUARY 26, 2015

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1 I. CALL TO ORDER Mrs. Uhl called the meeting to order at 6:30 p.m II. ROLL CALL Present: Mrs. Uhl Mr. DeVincenzo Mr. Jacobs (left at 7:50 p.m.) Mr. Lamadrid Mrs. Pitruzzella Mr. Harry LeFevre, Interim Superintendent of Schools Ms. Ann Vaccaro-Teich, Deputy Superintendent Other Members of Administration PTA & Community Members Absent: Theresa Campanella, District Clerk III. ADJOURN TO EXECUTIVE SESSION Motion by Mrs. Pitruzzella Seconded by Mr. Lamadrid CALL TO ORDER 6:30 P.M. ROLL CALL ADJOURN TO EXECUTIVE SESSION RESOLVED that the Board of Education adjourn to Executive Session to gain advice from district s legal counsel. Motion to accept carried unanimously IV. RECONVENE PUBLIC MEETING RECONVENE PUBLIC MEETING Motion by Mr. DeVincenzo Seconded by Mrs. Pitruzzella RESOLVED that the Board of Education reconvene to a public meeting at 8:00 p.m. Motion to accept carried unanimously V. INFORMATION & PROPOSALS Board Announcements Superintendent s Search second round of interviews have been completed; final candidates will be in-district March 9, 10, and possibly March 11, depending on the number of candidates Board of Ed Election Mrs. Uhl, who sits on the Board seat for Piermont, announced she will not be seeking another term of office. Petitions to run for the Board may be picked up from Mrs. Campanella, District Clerk beginning on March 3, Petitions must be signed by at least 30 qualified voters Superintendent s Report Harry LeFevre, Interim Superintendent, acknowledged Dr. Bill Lee, Principal of TZE, and Sheila Silverman, Assistant Principal of SOMS, on their impending retirement from the South Orangetown Central School District. Mr. LeFevre thanked both Dr. Lee and Mrs. Silverman for their hard work and dedication to SOCSD. Transition from TZE to CLE administrators have been working with transition teams to assure a smooth transition for 3rd grade to CLE. INFORMATION & PROPOSALS Board Announcements Superintendent s Report 1

2 Preliminary Budgets Curriculum & Instruction Dr. Brian Culot presented the preliminary budget to the Board of Education. The presentation included areas covered by the Curriculum and Instruction Budget which includes curriculum hours, mini-grants, learning institutes, professional conferences, and in-service courses. Special Education Preliminary Budgets Curriculum & Instruction Special Education Ms. Michele Fenster, Director of Special Education and Student Services, presented the Special Education preliminary budget. The presentation included information on the district s special education classification rate, diplomas received by the special education class of 2014, and annual review preparation. The complete presentations are available on the district s website VI. PUBLIC COMMENTARY NONE Recess Meeting PUBLIC COMMENTARY NONE Recess Meeting Motion by Mrs. Pitruzella, Seconded by Mr. DeVincenzo to recess meeting at 10:12 p.m. Reconvene Meeting Motion by Mr. Lamadrid, Seconded by Mr. Pitruzzella to reconvene meeting at 10:17 p.m VII. BOARD DISCUSSION/ACTION ITEMS BOARD DISCUSSION School Year Calendar discussion included whether or not to start school for students before Labor Day. The calendar will be revised and will be on the agenda for further discussion and possible adoption at the next Board meeting on March 12, The board agrees that an educationally sound calendar is important. Superintendent Candidates the board will meet with the search consultant on Monday, March 2, to discuss the candidates and the process for the community forums. Transition plans for new superintendent & new board member We the People Multi-cultural Festival will be held at SOMS on Sunday, March 8, A. ACTION ITEMS Reconvene Meeting BOARD DISCUSSION/ ACTION ITEMS Board Discussion ACTION ITEMS CONSENT AGENDA Motion by Mrs. Pitruzzella Seconded by Mr. Lamadrid CONSENT AGENDA RESOLVED: that the following Consent Agenda Items be approved (see resolutions marked with an asterisk {}) 2

3 RESOLVED: that Schedule 14/15, P 14 Professional Personnel, be approved as attached (see blue schedule). RESOLVED: that Schedule 14/15, C 15, Classified Civil Service Personnel, be approved as attached (see blue schedule). RESOLVED: that Schedule 14/15, H 15, Committee on Special Education, be approved as attached (see blue schedule). RESOLVED: that Schedule 14/15, HP 12, Committee on Preschool Special Education, be approved as attached (see blue schedule). RESOLVED: that the Board of Education accept the minutes of January 29, RESOLVED: that the Board of Education accept the minutes of February 12, Corrections to the Tax Roll Schedule 14/15, P14, Professional Personnel Schedule 14/15, C15, Classified Civil Service Personnel Schedule 14/15, H15, Committee on Special Education Schedule 14/15, HP12, Committee on Preschool Special Education Acceptance of January 29, 2015, Minutes Acceptance of February 12, 2015, Minutes Corrections to the Tax Roll WHEREAS the County of Rockland has informed the District that Small Claims Assessment Reviews (SCAR petition) have been settled to the owners of the properties listed below. Applications have been filed to correct the tax amount as listed below on the tax rolls. The County reviewed the applications and supports the property owners requests for the refunds stated below. RESOLVED that the Board of Education of the South Orangetown Central School District authorizes the Deputy Superintendent to issue refunds for these properties in the amounts listed from account A1001A Real Property Tax. Original Adjusted Library Tax School Tax Total Tax Map Assessment Assessment Refund Refund Refund , , , , , , , , , , , , , , , , , , , , , , , , , ,

4 , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , TOTAL $66.91 $21, $21, Acceptance of Audit Committee Minutes RESOLVED that the Board of Education accept the Audit Committee minutes of the January 12, 2015, meeting and February 9, 2015, meeting, which was held via teleconference, each Board member having received a copy. Appointment of External Auditors WHEREAS in accordance with the State Comptroller s Five Point Plan, Laws of New York, 2005, Chapter 263, school districts are required to issue a competitive request for proposal (RFP) for selecting external auditing services every five years; Acceptance of Audit Committee Minutes Appointment of External Auditors AND WHEREAS an RFP for external auditing services was prepared by administration and reviewed by the Audit Committee ( the Committee ), and advertised on November 7, 2014; AND WHEREAS the District received proposals from seven reputable firms. The Committee reviewed each proposal received and evaluated the proposals in relation to the criteria set forth in the RFP. Based on that review, three reputable firms were selected to interview with the Audit Committee on January 12,

5 AND WHEREAS based on the interviews, proposals submitted, and reference checks, the Committee is recommending the appointment of O Connor Davies, LLP as the District s External Auditors commencing with the school year, with an option to extend by the District at the end of each fiscal year with the final school year being ; THEREFORE BE IT RESOLVED that the Board of Education, based on the recommendation of the Committee, appoints O Connor Davies, LLP as the South Orangetown Central School District s external auditor commencing with the June 30, 2015 audit at a fee of $34,000. Amendment to Appointment of Internal Auditors WHEREAS on December 18, 2014, the Board of Education appointed Toski & Co., CPAs, P.C. as the internal auditors for the District, commencing with the school year; Amendment to Appointment of Internal Auditors AND WHEREAS based on the results of the external auditor RFP, the Audit Committee ( the Committee ) is recommending that the Board of Education rescind the appointment of Toski & Co., CPAs, P.C. as internal auditors, and appoint R.S. Abrams & Co., LLP given their experience and knowledge of the District; RESOLVED that based on the recommendations of the Committee, the Board of Education rescinds the appointment of Toski & Co., CPAs, P.C. and appoints R.S. Abrams & Co., LLP as the District s internal auditors to perform the risk assessment for the school year at a fee of $8,500. The Board has the option to extend the contract at the end of each fiscal year through June 30, BE IT FURTHER RESOLVED that based on the results of the risk assessment, the Committee in consultation with the internal auditor will identify a minimum of one area of internal controls to be tested each year in accordance with their proposed hourly rates. Acceptance of Drivers Education Program Bid WHEREAS the Board of Education of the South Orangetown Central School District on December 29, 2014 publicly advertised a bid for the Drivers Education Program for the school year. The bids were required to be received by January 22, 2015 at 10:00 am. Acceptance of Driver s Education Program Bid AND WHEREAS on January 22, 2015, the South Orangetown Central School District received one (1) bid from PAS Auto School as follows: In Car Instruction $ Defensive Driving Course $ Pre-Licensing Course $ THEREFORE BE IT RESOLVED that the Board of Education of the South Orangetown Central School District hereby awards the Drivers Education Program bid to PAS Auto School. 5

6 Acceptance of Printing Services Bid WHEREAS the Board of Education of the South Orangetown Central School District on December 22, 2014 publicly advertised a bid for the Printing Services for the school year. The bids were required to be received by January 23, 2015 at 10:00 am.; AND WHEREAS on January 23, 2015, the South Orangetown Central School District received three (3) bids in total. AND WHEREAS the lowest responsible bidder for each line item is as follows: Acceptance of Printing Services Bid Student Referral Forms Star Press $ School Calendar Star Press $ TZHS Profile Star Press $ Database Profile Star Press $ Cont Ed Brochure Star Press $ Tones Magazine JS Printing $ Absent Report Star Press $ Graduation Program Star Press $ Rain Tkts - Graduation Star Press $ Newsletter, Color Star Press $ Newsletter, B&W Star Press $ Business Cards Star Press $ Textbook Inventory Card Star Press $ Extracurricular Receipt Form Star Press $ $0.28 Permanent Record Form Star Press $ School Newspaper JS Printing $ Student Planners School Datebooks $ THEREFORE BE IT RESOLVED that the Board of Education of the South Orangetown Central School District hereby awards the Printing Services bid to the lowest responsible vendors as detailed above. Resolution to Accept Financial Reports December 2014 WHEREAS, the Board of Education of the South Orangetown Central School District has received from the District Treasurer the monthly financial schedules as stated below Resolution to Accept Financial Reports December 2014 FURTHERMORE, the Board has had an opportunity to review the reports, question items and receive responses from the Deputy Superintendent and District Treasurer RESOLVED that the Board of Education of the South Orangetown Central School District accept the following financial schedules for December 2014 Schedule T- DEC Schedule BT- DEC Treasurer Reports Budget Transfers 6

7 Schedule FR- DEC 1 General Fund Financial Reports Schedule FR- DEC 2 School Lunch Fund Financial Reports Schedule FR- DEC 3 Special Aid Fund Financial Reports Schedule FR- DEC 4 Capital Fund Financial Reports Schedule FR- DEC 5 Debt Service Fund Financial Reports Schedule W- DEC Warrants Resolution to Accept Claims Auditor Report December 2014 RESOLVED that the Board of Education of the South Orangetown Central School District accept the Claims Auditor Reports for the month of December 2014 (see appended reports). Be it also noted that copies of the reports were also being provided to the Audit Committee. Motion to accept Consent Agenda carried unanimously. B. New Business Health & Safety Committee Mrs. Pitruzzella reported on the recent Health & Safety Committee meeting. Resolution to Accept Claims Auditor Report December 2014 New Business VIII. ADJOURNMENT ADJOURNMENT Motion by Mr. DeVincenzo Seconded by Mr. Lamadrid RESOLVED the meeting is adjourned at 11:33 p.m. 11:33 P.M. 7

8 ADDENDUM I. Resolution for Nomination to BOCES Board Motion by Mr. Lamadrid Seconded by Mr. DeVincenzo RESOLVED that the South Orangetown Central School District hereby nominates Rosemary Pitruzzella as the Rockland County BOCES Board Member for a term from July 1, 2015, to June 30, Motion to accept carried unanimously. Discussion: Mrs. Uhl thanked Mrs. Pitruzzella for serving on the BOCES Board II. Resolution Authorizing Letter to RC Industrial Development Agency & UOVO Kings Highway LLC Regarding PILOT Agreement Motion by Mrs. Pitruzzella Seconded by Mr. Lamadrid BE IT RESOLVED by the Board of Education of the South Orangetown Central School District to authorize its President to send a letter to the Rockland County Industrial Development Agency and Uovo Kings Highway LLC responding to Uovo s request that the Board enter into a PILOT agreement with Uovo concerning property located at 33 Kings Highway in the Town of Orangetown. Motion to accept carried: 3 Yes; 1 Abstain (Mr. DeVincenzo abstained due to his position at the Town of Orangetown)

9 SCHEDULE 14/15 P Professional Personnel DATE OF MEETING: February 26, 2015 Page 1 of 2 Certificated Personnel SOUTH ORANGETOWN CENTRAL SCHOOL DISTRICT BOARD OF EDUCATION I APPOINTMENT It is recommended that the Board of Education approve the appointment of the following substitute teaching assistant for the school year at the rate of $16.51 per hour: Reed Neuendorf II EXTRA-CURRICULAR ASSIGNMENT It is recommended that the Board of Education rescind the 8/25/14 appointment of the following for the school year: Name Position Priscilla Pena-Carney SOMS Spring Musical Make-Up Director III EXTRA-PAY ASSIGNMENTS It is recommended that the Board of Education approve the appointment of the following winter coach for the school year: Name Position Category/Step Stipend Desmond Djeckovic Modified Wrestling H/I $2,966 It is recommended that the Board of Education rescind the 7/1/14 appointment of the following coaches for the school year: Name Position Marc Eckert Modified Boys Lacrosse Coach Jarrad Vrydaghs Modified Wrestling Coach It is recommended that the Board of Education approve the appointments of the following spring coaches for the school year: Name Position Category/Step Stipend Marc Eckert Varsity Boys Lacrosse Assistant Coach E/I $4,679 Joe Onativia JV Boys Lacrosse Coach D/III $5,674 Peter Henninger Modified Boys Lacrosse Coach H/I $2,966 Greg Sullivan Modified Softball Coach H/I $2,966 Luke Freeley Modified Track Coach H/I $2,966 Sarah Kukla Modified Track Coach (shared) H/I $1,483 Matthew Borawski Modified Track Coach (shared) H/I $1,483 Jordana Bruck Volunteer Girls Lacrosse Assistant Coach Volunteer It is recommended that the Board of Education approve the appointments of the following non-easo members for athletic supervision for the school year, at the same rate of pay per the EASO contract, Article VI, C.: Virginia Bonardi 1

10 SCHEDULE 14/15 P Professional Personnel DATE OF MEETING: February 26, 2015 Page 2 of 2 Certificated Personnel SOUTH ORANGETOWN CENTRAL SCHOOL DISTRICT BOARD OF EDUCATION IV CONTINUING EDUCATION APPOINTMENTS It is recommended that the Board of Education approve the following for the school year: Laura DiMaio, Mat Core, 1 hour per day, 1 day per week for 8 weeks, beginning 3/2/15, at a rate of $40 per hour, not to exceed $320 Laura DiMaio, Slimmersize, 1 hour per day, 1 day per week for 8 weeks, beginning 3/2/15, at a rate of $40 per hour, not to exceed $320 Laura DiMaio, Cardio Into Mat, 1 hour per day, 1 day per week for 8 weeks, beginning 3/4//15, at a rate of $40 per hour, not to exceed $320 Laura DiMaio, Mat Core (Mini-session), 1 hour per day, 1 day per week for 5 weeks, beginning 5/11/15, at a rate of $40 per hour, not to exceed $200 Laura DiMaio, Mat Core (Mini-session), 1 hour per day, 1 day per week for 5 weeks, beginning 5/11/15, at a rate of $40 per hour, not to exceed $200 Laura DiMaio, Slimmersize (Mini-session), 1 hour per day, 1 day per week for 5 weeks, beginning 5/13/15, at a rate of $40 per hour, not to exceed $200 Roberta Avantifiori, Italian Cooking for Everyone Class, 2 hours per day, 1days per week for 2 weeks, beginning 3/19/15, at a rate of $50 per hour, not to exceed $200 Patricia Castelli, Italian Cooking for Everyone Class, 2 hours per day, 1 day per week for 2 weeks, beginning 3/19/15, at a rate of $50 per hour, not to exceed $200 2

11 SCHEDULE C15- Classified (Civil Service) Personnel DATE OF MEETING: February 26, 2015 PAGE 1 OF 1 PAGE SOUTH ORANGETOWN CENTRAL SCHOOL DISTRICT BOARD OF EDUCATION Classified (Civil Service) Personnel I APPOINTMENTS It is recommended that the Board of Education approve the appointment of the following substitute teacher aide for the school year at the rate of $13.93 per hour: Reed Neuendorf 1