MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma June 9, 2014

Transcription

1 MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma June 9, 2014 The Union Board of Education met in regular session on Monday, June 9, 2014, at 7:00 p.m. in the Board Room of the Union Education Service Center pursuant to written notice given to the County Clerk of Tulsa County before the fifteenth day of December 2013 as required by Title 25, Oklahoma Statutes, The time, place and agenda of this meeting was posted in prominent public view at the location of this meeting at least 24 hours in advance excluding Saturdays, Sundays, and holidays. CALL TO ORDER FLAG SALUTE MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT ADOPTION OF THE AGENDA CONSENT AGENDA The meeting was called to order at 7:01 p.m. by Jeff Bennett, president. The flag salute was led by Mr. Bennett. Mr. Ed Payton, Ms. Stacey Roemerman, Mr. Patrick Coyle, Ms. Heather McAdams, and Mr. Bennett. None Superintendent Dr. Kirt Hartzler, Chief Financial Officer Debbie Jacoby, Assistant Superintendent Charlie Bushyhead, Senior Executive Director of Communications Gretchen Haas- Bethell, Senior Executive Director of Federal Programs Jackie White, Senior Executive Director of Human Resources Cindy Solomon, Executive Director of Secondary Curriculum Lisa Witcher, Director of Purchasing David Young, and others. The agenda was adopted as posted. Mr. Payton requested a separate vote on the minutes of the May 12, 2014, meeting. Ms. McAdams moved for approval of items on the consent agenda as follows: Out-of-state travel requests from the following: - Varsity football team to camp in Bentonville, Arkansas, June 6-7, 2014 (approval waived by the Superintendent to enable the team to attend); - Varsity volleyball team to camp in Las Vegas, Nevada, July 30-August 5, 2014; Board Minutes Consent Agenda Attachment A

2 Board Minutes UMAC Facilities Use and License Agreements, and authorize Director of Marketing Sarah McBryde as the Superintendent s designee to sign the agreements; Memorandum of Understanding with the Oklahoma State Department of Health Center for Advancement of Wellness for the FitnessGram program for sites districtwide, and authorize the Associate Director of Athletics to execute the agreement; Online subscription services agreement with Teaching Strategies, LLC, for purchase of the GOLD online threeyear-old CAP portfolio access in the amount of $ from the general fund, and authorize the Superintendent or designee to execute the agreement; Memorandum of Understanding with Montag Photography for senior yearbook photography for the school year, and authorize the Superintendent or designee to execute the agreement; Agreement with the Oklahoma Health Care Authority (OHCA) for health care services provided to members in Oklahoma Medicaid (SoonerCare) programs, and approve quarterly payments to OHCA for the State share with an estimated cost of $20, from the general fund, and authorize the Superintendent or designee to execute the agreement; Services agreement with Community Action Project of Tulsa County, Inc., for the Adult Education Department to offer ABE classes for the CareerAdvance program, and authorize the Superintendent or designee to execute the agreement; Renewal of the agreement with AmericanChecked for background-checking services for the school year at a cost of $36.00 per name with funding from the general fund, and authorize the Senior Executive Director of Human Resources to execute the agreement and initiate payment under the contract; Loss Control Service Agreement with Healthcare Safety Solutions, Inc., for at a cost of $25, from the general fund and building fund, and authorize the Senior Executive Director of Human Resources to sign the agreement and initiate payments pursuant to the agreement; Agreement with the Board of Regents of the University of Oklahoma, Health Sciences Center on behalf of OU Physicians of Tulsa, for continued operation of the employee clinic for , and authorize the Senior Executive Director of Human Resources to sign the agreement and initiate payments under the agreement;

3 Board Minutes Interlocal agreement with the City of Broken Arrow for one (1) School Resource Officer for the school year in an amount not to exceed $38, from the building fund, and authorize the Superintendent or designee to execute the agreement; Amendment to the agreement with Dewberry Architects, Inc., (approved April 28, 2014) for services related to the Due Diligence Report for the property to be purchased at East 31 st, Tulsa, Oklahoma, to include additional architectural funds in the amount of $8, from the building fund, and authorize the Superintendent or designee to execute the amendment; Expansion of the Adult Education Service Area to include the area previously serviced by Jenks Adult Education; Resignations and terminations of certified and/or support staff for the and school years; Effective dates of employment of certified and/or support staff, employment changes, and other payments for the and school years; Payment of cellular telephone stipends in the amount of $50 or $80 monthly to specified non-administrators who are required to use a cellular telephone to accomplish essential functions of their jobs; and taxable on-call stipends in the amount of 2%, 4%, or 5% of annual salary to specified non-administrators for attending to business needs and professional requirements at metro area locations and responding, during non-work time, to business issues in connection with the performance of their duties; and authorize the Senior Executive Director of Human Resources to approve additional stipends at these rates as necessary; Higher education reimbursements for specified certified personnel in the total amount of $50, from the Professional Development fund in accordance with Union Classroom Teachers Association policy #4015; Declaration of obsolete or unusable food and supplies from the Child Nutrition inventory as surplus and authorize the sale of same; Declaration of equipment as surplus and authorize disposal of same through donation, sale to KC Computer Brokers, or sale to the public; Payment of cash in the amount of $3, to the Director of Athletics in July 2014 for a change fund for the sale of sports passes and tickets for the 2015 fiscal year;

4 Activity fund budgets, budget revisions, and fund-raising requests for the fiscal year, and fund transfers for the fiscal year; Approval of district financial statements and approval to issue, revise, pay and close encumbrances and claims # through # totaling $13,323,404.22, and the release of payroll encumbrances for payment totaling $8,298,485.40, and approval of supplemental PO list # through # totaling $124,757.21; Final authorization to issue, revise, pay, and close encumbrances and claims for all purchase orders issued in fiscal year # through # totaling $64,487,965.69, and payroll encumbrances totaling $16,747, for a total of $81,235, Mr. Coyle seconded the Ms. McAdams moved for approval of the minutes of the May 12, 2014, meeting. Mr. Coyle seconded the Vote: Ms. Roemerman aye; Mr. Payton abstain; Mr. Coyle aye; Ms. McAdams aye; Mr. Bennett aye. Motion carried. USPA REPORT UCTA REPORT COMMUNICATIONS COMMENTS FROM THE AUDIENCE REGARDING THE AGENDA None. None. None None BUSINESS AGENDA SERVICES AGREEMENT WITH OKLAHOMA DEPARTMENT OF HUMAN SERVICES Mr. Payton recommended the Board approve a school-based services agreement with the Oklahoma Department of Human Services in the estimated amount of $81, from the general fund to secure three (3) school social Board Minutes

5 workers/counselors for the fiscal year. Ms. McAdams seconded the PURCHASE OF GRAPHING CALCULATORS Ms. Witcher recommended the Board approve the purchase of 35 class sets of Texas Instruments graphing calculators from School Savers in the amount of $102, from the general fund for use by secondary math students. Mr. Coyle moved for approval. Ms. Roemerman seconded the PURCHASE OF EQUIPMENT FOR THE PERFORMING ARTS CENTER Mr. Tackett recommended the Board approve the purchase of a light board, microphones, and accessories for the Performing Arts Center from Media Specialists in the amount of $80, from the general fund. Mr. Coyle moved for approval. Ms. McAdams seconded the ASSISTANT PRINCIPALS Ms. Solomon recommended the Board approve the following Assistant Principal Intern promotions to Assistant Principals: Jackie DuPont, Boevers Elementary Heather Federline, Clark Elementary Traci Gardner, Grove Elementary Michelle Naylor, Jarman Elementary Amy Smith, McAuliffe Elementary Paige Lindemann, Rosa Parks Elementary Scott Pennington, 6 th /7 th Grade Center Matt Little, 8 th Grade Center Clayton Hucke, High School and Assistant Principal change of Jennifer Beers from the 6 th /7 th Grade Center to the High School, with all effective June 1, 2014, with a salary on the Administrative Salary Schedule at their appropriate grade and step, plus paid teacher retirement of seven percent (7%); paid health, dental, and disability insurance; paid life insurance policy of $80,000.00, on-call stipend of six percent (6%) of base salary, and 20 days of vacation. Board Minutes

6 Ms. McAdams moved for approval. Ms. Roemerman seconded the ADMINISTRATIVE PERSONNEL CHANGES Ms. Solomon recommended the Board vote to approve administrative personnel assignments effective June 1, 2014, as follows: Christine Bunyard Program Director of Payroll Susan Hartzler Associate Director of Adult Education Matt McCready District Director of Fine Arts each with salary on the Administrative Salary Schedule at their appropriate grade and step, plus paid teacher retirement at seven percent (7%); paid health, dental, and disability insurance; paid life insurance policy of $80,000.00, on-call stipend of six percent (6%) of base salary, and 20 days of vacation. Mr. Payton moved for approval. Ms. Roemerman seconded the AUTHORIZATION FOR CONTINUED ERI PAYMENTS FROM PRIOR YEARS Ms. Solomon recommended the Board authorize the continued ERI payments as initially approved in prior years under UCTA #4092 for qualifying certified employees, USPA #6.06 for qualifying support employees, and Board Policy #4093 for qualifying administrators. Board Minutes Ms. McAdams moved for approval. Mr. Coyle seconded the AGREEMENT WITH INTERNATIONAL INSURANCE BROKERS (IIB) Ms. Solomon recommended the Board approve a contract with International Insurance Brokers, LTD, LLC, for property/casualty/liability/workers compensation coverage in the amount of $140, from the general and building funds and authorize the Senior Executive Director of Human Resources to sign the contract and initiate payments associated with the contract.

7 Mr. Payton moved for approval. Ms. McAdams seconded the INSURANCE RENEWAL RECOMMENDATIONS KITCHEN EXHAUST FAN UPGRADES Ms. Solomon recommended the Board approve insurance renewals for general liability/auto/workers compensation and other specified coverages for the policy year beginning July 1, 2014, and authorize the Senior Executive Director of Human Resources to sign any associated contract(s) and initiate payments under the associated contracts. Mr. Bushyhead recommended the Board accept and approve the lowest qualified bid from McIntosh Services for the kitchen exhaust fan upgrades at Briarglen, Clark, Darnaby, McAuliffe, Peters, 6 th /7 th Grade Center, 8 th Grade Center, and 9 th Grade Center in the amount of $138, from child nutrition funds. Ms. McAdams moved for approval. Mr. Payton seconded the BUDGET REVISIONS Ms. Jacoby recommended the Board approve revisions to the General, Building, and Child Nutrition Fund budgets as outlined on the Statements of Revenues, Expenditures, and Fund Balance. Mr. Payton moved for approval. Ms. McAdams seconded the TEMPORARY OPERATING BUDGETS AND TEMPORARY APPROPRIATIONS Ms. Jacoby recommended the Board approve the Temporary Operating Budgets and Application for Temporary Appropriations for the fiscal year in the amount of $103,841, in the General Fund; $8,973, in the Building Fund; and $9, in the Child Nutrition Fund. Mr. Payton moved for approval. Mr. Coyle seconded the Board Minutes

8 SALARY SCHEDULES & NEGOTIATED COMPENSATION PACKAGES Ms. Jacoby recommended the Board approve the salary schedules, negotiated compensation packages, and language changes for certified and support personnel in the UCTA and USPA negotiated agreements and for administrative, associate, and exempt personnel compensation as per the Superintendent s recommendation. Ms. McAdams moved for approval. Mr. Coyle seconded the ANNUAL BLANKET PURCHASE ORDERS Mr. Payton moved the Board approve annual blanket purchase order encumbrances and authorize the encumbrance clerk to establish said encumbrances/ purchase orders for the fiscal year from the General, Building, and Child Nutrition funds contingent on the approval and appropriation of the budget; and authorize the encumbrance clerk to expense the utilities to the General, Building, and Child Nutrition funds and increase the utility encumbrances and purchase orders as necessary to pay all utility invoices and expenses through June 30, 2015; and further authorize the encumbrance clerk to adjust encumbrances and purchase orders as necessary to pay all invoices and claims and increase encumbrances and purchase orders by up to 15% and the actual invoice amount for fuel and freight charges as necessary to pay the invoices and claims without prior Board approval. Ms. Roemerman seconded the NEW BUSINESS COMMENTS FROM THE AUDIENCE EXECUTIVE SESSION None Dr. Hartzler reminded all to exercise their right to vote in the June 24 primary election. Ms. McAdams moved the Board adjourn to Executive Session. Ms. Roemerman seconded the Board Minutes

9 The Board adjourned to Executive Session at 7:45 p.m. RETURN TO OPEN SESSION STATEMENT OF EXECUTIVE SESSION MINUTES ADJOURNMENT Mr. Bennett declared the Board had returned to Open Session at 8:44 p.m. During Executive Session, the Board discussed only negotiations, stipends, and personnel. No decisions were made and no action was taken. Ms. Roemerman moved to adjourn the meeting. Mr. Coyle seconded the The meeting adjourned at 8:45 p.m. Beverly Thummel, Board Secretary Board Minutes

10 Regular Meeting Board of Education Union Public Schools Minutes of the June 9, 2014, regular meeting were approved by a majority vote of the Union Board of Education on July 14, Heather McAdams, Deputy Clerk Union Board of Education Board Minutes