2016 Fall Conference District Executive Committee Meeting (DECM)

Transcription

1 2016 Fall Conference District Executive Committee Meeting (DECM) November 12, 2016, 5:00 am to 6:30 pm Lynnwood Convention Center CALL TO ORDER Michael Scheele, appointed Sergeant at Arms, introduced our District Director, Todd Cudaback. District Director Cudaback called the meeting to order at 5:17 p.m. on the 12th day November, WELCOME Omar Rivas read the District 2 Mission: We build new clubs and support all clubs in achieving excellence. CREDENTIALS COMMITTEE Eric Vaughn, Chair of the Credentials Committee, reported on the Credentials Committee and thanked those bringing proxies and tabulating the report. A quorum was established with 108 of the Presidents and Vice Presidents of Education or their proxy holders from 73 of the District Two s 175 paid clubs. Including members of the District Executive Committee also registered with Credentials, with a total voting strength of 134 constituting a majority. A majority would require 68 votes and a ⅔ vote would require 80 votes. Eric Vaughn moved for acceptance of this report. The Credentials Report was adopted without objection.

2 QUORUM Director Cudaback declared a quorum present for the transaction of business. STANDING RULES The Standing Rules as presented on pages 4 and 5 of the handout for were adopted without objection. AGENDA The Agenda as presented on page 2 of the handout was adopted without objection. COMMITTEE APPOINTMENTS Committee appointments for the Council Meeting were named by District Director Cudaback as follows: Parliamentarian: Aaron Taggart, Registered Parliamentarian Sergeant At Arms: Michael Scheele Admin Manager: Punam Verma, ACB, ALB Timer: Jane Becky Fischer, CC Committee to Approve the Minutes: Ellie Adam ACB, ALB, Chair; Punam Verma, ACB, ALB; Deb Ferguson, DTM Credentials Committee : Eric Vaughn, DTM PRA, Chair; Steve Kennedy, DTM PDG; Sandy Malone, DTM PDG; Sandy Marshall, DTM PDG; Susan Swift, DTM District Governor Malone led the applause as she thanked each of the members for agreeing to serve on committees for this Council Meeting.

3 MINUTES OF SPRING 2016 Todd Cudaback announced if there was no objection the minutes of the May 21st District 2 Leadership Council meeting 2016 were approved by a committee appointed for that purpose. The final version was distributed June 8th, Full copies of the minutes were available at the d2tm.org website. APPOINTMENTS District Director Cudaback advised of the following appointments, available on page 6 of the handout, since the Spring 2015 District Council Meeting: Division Directors: Division A Jenny Martin, CC Area Directors Area 22 Sherri Vaughn, ACB, CL Area 24 Sylvia Cook, ACB, CL Area 25 Steve Vaughn, CC Area 34 Teresa Dean, ACS, CL Area 41 Charles Tapper, ACG, ALB CL?? Area 44 Suzanne Hakam, ACG, CL Area 62 Manjith Kamalasanan, ACB, ALB Other Staff Appointments Dispatch Editor Susan Swift, DTM Audit Chair 2017 Sandy Marshall, DTM, PDG DLC Chair Ann demarrais, DTM, IPDD (DLC = District Leadership Committee formally the District Nominating Committee) Event Chairs Fall Conference Chair Belinda Kent, DTM Spring Conference Chair -? Winter MELE Chair-N Rebecca Murry, CTM Winter MELE Chair-C Sylvia Cook, ACB, CL Winter MELE Chair-S Julie Randall, DTM

4 Winter MELE Chair-S Don Crawley ACS, ALB (two?) Officer s Breakfast Chair -? AUDIT REPORT Sandy Malone Audit Committee Chair, presented from page 7-10 of handout the following recommendations : 1. If there are duplicate payments for the conference, the person who paid twice should be responsible for reselling or donating it to someone else. 2. Prior to the audit committee meeting, accessibility to the necessary information on the electronic system (concursolutions.com) should be assessed. 3. Descriptions on pre-approval requests should be specific and accurate enough for the audit committee to understand them. Todd Cudaback thanked Sandy Malone and the committee for their thorough and diligent work. Todd Cudaback informed that in accordance with Toastmasters International requirements, a budget is prepared and presented to the Executive committee for preliminary approval, then submitted to TI to meet the September 30 deadline. It is then presented to the District Leadership Council with or without recommendation from the Executive Committee for final approval. TREASURER REPORT Finance Manager, Matt Liedtke, presented the budget for listed on pages of the handout. Todd Cudaback thanked Matt and the members who worked on preparing the budget. He moved for acceptance of this budget report because the District Executive Committee by vote on September 24th and on October 22nd,2016, recommended to the District Leadership Council that the budget be adopted as recommended. The question is on the adoption of the budget as presented since the motion being made on behalf of that committee, it does not require a second. Motion Carried; Budget Adopted. PUBLIC RELATIONS OFFICER REPORT District Governor Malone requested a report from Public Relations Officer, Marc Menninger, ACB ALB. A copy of his report is included in the file copy of the Minutes.

5 DIVISION DIRECTORS REPORTS Todd Cudaback called for reports from the Division Directors. The reports were heard in the as follows: Division A Director, Jenny Martin, CC Division B Director, Darrell DeRochier, ACB, CL Division C Director, Kathryn Cheatheam, ACB, ALB 25 Paid clubs. 1 new prospective club on the horizon 427 Paid members 38 DCP points - 1 club already Distinguished (6 points); 3 clubs have 3 DCP points 89 Officers trained 10 Area Visit reports filed (so far ) Bold Goals - To be Distinguished, Division C needs: 2 more paid clubs; 11 more distinguished clubs. To be Select Distinguished, Division C needs: 2 more paid clubs; 13 more distinguished clubs. To be President's Distinguished, Division C needs: 3 more paid clubs; 14 more distinguished clubs. Division D Director, Julie Randall, DTM Des Moines, Kent, Renton, Maple Valley/Covington 26 clubs 426 Members 12 clubs have 8-12 members, 14 clubs have members DCP points 1 club has 5, 1 club has 4, 21 clubs have 1 or 2 Officers trained 18 clubs: 4 or more (3 with all 7) Visit reports 5 of 6 Areas 100%; flogging in process for 6 th Division E Director, Tatiana Teppoeva, ACB, ALB Serving Bothell, Kirkland, Monroe, Redmond, Snohomish o 7 Areas o 36 Clubs o 556 Members

6 Club Statistics Description 97% Renewed on Time 28% Achieved Distinguished Status 28% Gained 3-4 DCP Points 72% Submitted Reports 89% Received Training Credit 40% Trained 7 Officers o On average, every 5 th member have submitted at least one Educational Award since July 1, Division F Director, Luiz Melchert, ACB, ALB Division G Director, Tyler Folsom, ACS, ALB OTHER DISTRICT OFFICER REPORTS Mark Ashton presented his Club Growth Director Report (handout pages 14 and 15) Patrick McGinty presented his Public Relations Report (handout pages 15 and 16) Omar Rivas presented his Program Quality Director s report (handout pages 16-19) Todd Cudaback presented his District Director Report (handout pages 19-21) MOMENT OF SILENCE Since we last met District 2 has had no current members pass away. OLD BUSINESS There was no old business

7 NEW BUSINESS Benjamin Cox of Whidbey Sounders, #4902, moved to form a committee consisting of the Finance Manger as chair and one member from each Division appointed by the District Director, to report solutions to our budgeting process at the next conference. The motion was seconded by Tim Segal. Luiz Melchert moved to amend the motion by striking out to our budgeting process and inserting to the problem that money is being spent before the budget is approved after solutions. The amendment to motion was seconded by Michael Warner. Rita Simmons-Owens, moved to strike out solutions and insert improvements. The chair ruled that the motion was out of order as not being germane to the current amendment. Amendment Ruled Not In Order. The amendment to strike out to our budgeting process and insert to the problem that money is being spent before the budget is approved after solutions was adopted (?unanimously?). After further debate, the Amended Main Motion to form a committee consisting of the Finance Manger as chair and one member from each division appointed by the District Director, to report solutions to the problem that money was being spent before the budget approved at the next conference meeting was adopted unanimously. District Director Cudaback ordered those interested in serving on the committee to speak with the Finance Manager who would then submit names for appointment. ADJOURN Todd Cudaback made the following announcements: District 2 Leader s Breakfast - Saturday, February 18th, am-11:30am District 2 Officers Training #2 3 Membership Education and Leadership Expo s in January, 2017 North-Bellingham January 14th, 2017 Central-Shoreline January 7th, 2017 South-Renton January 28th, 2017 Next District 2 Leadership Council Meeting: Saturday, May 20th, 2017, Lynnwood Conference Center Todd Cudaback thanked all who worked on this meeting and all the district officers.

8 District Director Cudaback adjourned the Annual Meeting of the Council of District 2 Toastmasters at 6:37 PM.

9 Copies of the reports from the following committees are attached to the file copies of the Minutes as included in the District 2 Fall Conference Meeting Handout and/or PowerPoint Presentation: Spring Meeting Minutes (pages 5-10 of handout) Audit (page 11 of handout) Treasurer (pages of handout, additional handout, and 7 slides in the meetings PPT presentation) Public Relations Officer (pages and 10 slides in the meetings PPT presentation) Lieutenant Governor Marketing (pages and 9 slides in the meetings PPT presentation) Lieutenant Governor Education and Training (pages and 7 slides in the meetings PPT presentation) District Governor (pages 20 and 1 slide in the meetings PPT presentation) Credentials (2 slides in the meetings PPT presentation) 2013 FALL CONFERENCE AWARD RECIPIENTS AND CONTEST WINNERS CONTEST WINNERS Humorous Speech Contest: 1 st Diawadou Diallo 2 nd : Dan Cole 3 rd : Adam Damiano Table Topics Contest: 1 st Phil Hurtig 2 nd : Lee Amatangelo 3 rd : Dana Chaffin LT. GOVERNER EDUCATION AND TRAINING AWARDS DTMS: Emily Ahern Robert Hyde Melissa Albert David Livingstone Dana Chaffin Kyle McEligot Scott Champion Timothy Pauley Mai Lin Chua Tammy Preuss Leslie Hobbs Omar Rivas Emiko Hori John Smiley Triple Crown Winners Mark Ashton Kumarresen Kannadiapalayam Jackie Bailey Belinda Kent Nadine Carter David Livingstone Dana Chaffin Lora Esteban

10 Joe Coker Sandy Malone (2) Ann demarrais Sandy Marshall Vi Duong Durgasri Mowa Rebecca Faught David Reed Christopher Hendrickson Samia Reed (2) Lesley Hobbs Curt Remington Eden Hopkins John Smiley Emiko Hori Julie Stubbs Thomas Ihsle Susan Swift Mahbubul Islam Becky Taft Triple Crown Winners Emily Ahern Robert Hyde Jane Babione Steven Marlowe Dana Chaffin Larry McKinney Scott Champion Spencer Oberg Ann demarrais Timothy Pauley Hideo Fujita Omar Rivas Emiko Hori John Smiley IMMEDIATE PAST GOVERNOR AWARDS DISTINGUISHED AREAS & DIVISIONS Area 11 Curt Remington, ACS ALB Area 12 Marleene Keffler, ACS ALB Area 21 Lora Petso, ACS ALB Area 22 Rita Simmons-Owens, ACB ALB Area 23 Omar Rivas, DTM Area 33 Jean Zhou, ACB ALB Area 44 Bob Warden, ACB ALB Area 51 Marcelo Guerra Hahn, ACS ALB Area 56 Timothy Pauley, DTM Area 57 John Smiley, ACS ALB Area 75 Wesley Peper, DTM Division F Kumar Kannadiapalayam, DTM SELECT DISTINGUISHED AREAS & DIVISIONS Area 25 Michelle Wilkinson, DTM Area 52 Craig Duckering, ACS ALB Area 71 Norene Pen, CC Area 74- Adelia Yee, CTM Division A Ann demarrais, DTM Division B Josh Hindman, CC PRESIDENT S DISTINGUISHED AREAS & DIVISIONS

11 Area 53 Samia Reed, ACS ALS Area 54 Tammy Preuss, DTM Area 61 Charlene Francisco, ACS ALB Division E Vi Duong, DTM OF THE YEAR AWARDS Club Website of the Year: Flying Toastmasters Phoenix Club of the Year: Create Wow! Inspirational Club of the Year: Wordwise VPE of the Year: Tammie English, ACB ALB, Notable Northgaters, President of the Year: Michelle White, CC ALB, Eastgate Expounders Area Governor of the Year: Dana Chaffin, DTM, Area 42 Division Governor of the Year: Vi Duong, DTM, Division E Toastmaster of the Year: Samia Reed, ACS ALS