COUNTY CENTRAL COMMITTEE AGENDA

Transcription

1 COUNTY CENTRAL COMMITTEE AGENDA THURSDAY, MAY 24, % ATTENDANCE. Mt. Logan Middle School: 875 N 200 E, Logan, UT Registration: begins at 6:30 p.m. Meeting Time: 7:00 p.m. Cache County Central Committee Members are invited. To submit an excused absence for this meeting, please send an to the Secretary at: dezhennessy@gmail.com 1. Welcome: Chris Booth 2. Prayer 3. Pledge: By Invitation 4. Adoption of Agenda Gina worthlen 5. Remarks: UTGOP Vice Chair Kera Birkeland 6. Remarks: Speaker of UT House Greg Hughes absent for family business 7. Chairman s Report 8. State Central Committee Report GINA BY LAW CHANGES TO RECORD THE VOTES ON THE SSC - FOR ANYTHING THAT HAS ANYTHING TO DO WITH THE PLATFORM. AND POSTED ON LINE. ASK GINA FOR NOTES ON BY LAWS =) SB 54 LAWSUIT. LYNDSAY MADE A MOTION TO CLOSE CREDENTIALING- 9. Business Election for Legislative District 3 Co-Chair BY VOTE OF ACCLAMATION WES MORTENSEN IS ELECTED AS LEG DISTRICT CO CHAIR. Calendar of Events UP COMING EVENTS - FARMERS MARKET AND MEET AND GREET FOR SCOTT SANDALL. AND CLARK DAVIS DEBATE -- GETS NOTES FROM CHRIS- AND THE CALENDAR WILL BE SHARED. 10. JUNE 26TH IS THE DAY OF THE PRIMARY Parade Committee Proposal IS LEG CO CHAIRS Technology Committee Proposal ---- AND ELECTRONIC VOTING CALVIN JOE LEVI SETH HUMPHRIES GEOFF COX Fundraising Committee Proposal a.k.a. The Lincoln Club----- Caucus Task Force Bylaw Proposals 11. GAIL GIGGBS WANTS TO AMMEND TO TAKE OUT THE MAN TO CHAIR PERSON WANTS IT NOTED THAT WE HAVE ACTIVE WOMEN REPUBLICANS. GAIL ALSO WANT TO BE ABLE TO MAKE A MOTION FROM THE FLOOR AGAIN - NOT HAVING IT SUBMITTED MONTHS AHEAD

2 JOE LEVI - ROBERTS RULES SAYS WE CAN MAKE CHANGES AS LONG AS THE WHOLE BODY WAS GIVEN NOTICE- IF WE TAKE MOTIONS FROM THE FLOOR PEOPLE HAVE NOT SUFFICIENT TIME TO DECIDE IF THEY NEED TO BE HERE TO VOTE ON IT. AGREED TO CHANGE TO PERSON FORM MAN i. 6B5 Ex Officio Delegate Filing ii. 6B6 Ex Officio Delegate Voting iii. 8D1 Filling Party Office Vacancies iv. 8D4 Temporary State Central Committee Absence v. 2C Meetings - Party Communications vi. 4C Duties of Officers - Secretary vii. 2D Quorum Requirements for County Central Committee viii. 2A Meetings (Quorum Requirements) ix. 5B1 Committees (Quorum Requirements) x. 9G Voting (Quorum Requirements) xi. Platform Resolution - Public Lands 12. County Reports 13. State Reports 14. Adjourn 8:30 p.m. < DID NOT HAPPEN BYLAW PROPOSAL - EX OFFICIO DELEGATE FILING (6B5) Ex Officio Delegates: The County Executive Committee voting members, members of the State Republican Central Committee who represent Cache County, and Republican State and Cache County elected officials who reside in Cache County shall have ex officio delegate status to the county and state conventions, if they so desire. Ex officio delegates to the state convention are subject to the member submitting a written filing for the position to the county party 30 days prior to precinct caucuses and to ratification by the county nominating convention. Voting precinct chairman shall have ex officio delegate status to the county convention. Members of the Cache Central Committee shall have ex officio delegate status to the county organizing convention. Ex officio delegate status shall go with the office, not with the person. Ex officio delegates are in addition to the delegate allocation determined above (6B2). POINT OF ORDER JAMES SWINK THINK THAT WE DO NOT KNOW IF WE HAVE A QUORUM GINA - A QUORUM WOULD MEAN 188 BUT CACHE CUSTOM DOES NOT EVER REQUIRE A FULL QUORUM. GEOFF- POINT OF ORDER AND ACCEPT THIS AS A QUORM OF THOSE THAT RSVP JAMES SWINK MAKES A MOTION TO TABLE THIS AND GO BACK AND REDRAFT CHANGE SOME LANGUAGE AND COMEBACK. PASSED UNANIMOUSLY.

3 GINA - WE MAY HAVE OVER LOOKED THAT THEY ARE 2 YEARS - ELECTED OFFICIAL CHOSES NOT TO BE A STATE DELEGATE. BUT THEN THEIR SEAT IS GIVEN TO SOMEONE ELSE FOR TWO YEARS AND THEN Submitted by: Clair Ellis, PRO 02 Vice Chair, BYLAW PROPOSAL EX OFFICIO DELEGATE VOTING (6B6) All regular county and state delegates shall represent the precinct in which they live. Ex officio delegates shall represent all precincts in the jurisdiction of the office by which they are ex officio delegates, but shall vote with the precinct in which they live. JOE SPEAKES FOR - ADDRESS AN ISSUE THAT WE DISCUSSED ON THE EC MEETING AND OUR BYLAWS ALLOW THAT THE EC CAN VOTE IN ANY DISTRICT. CALL TO QUESTION JOE PASSES. Submitted by: Clair Ellis, PRO 02 Vice Chair, BYLAW PROPOSAL FILLING PARTY OFFICE VACANCIES (8D1) In the event of any such vacancy in the office of County Chairman,or Vice Chairman, Secretary, Treasurer, or Legislative District Co-Chairmen, the County Central Committee shall meet within one hundred twenty (120) forty-five (45) days after the vacancy occurs, or the next County Convention shall meet, whichever is sooner, upon no less than ten (10) days prior notice, for the purpose of electing a successor. In the interim, the County Chairman is authorized to fill any such vacancy on a temporary basis, with the advice and consent of the Executive Committee. (8D2) When a vacancy occurs in a seat on the State Central Committee, the Party Chair shall appoint the person who received the next highest delegate vote at the most recent County Organizing Convention. The Party Chair shall notify the State Party Chair of the replacement within 10 (ten) days of the vacancy. When the list of those remaining candidates is exhausted, the seat shall be filled as described in Bylaw (8D1). (8D2)In the event of a vacancy in the office of County Secretary, County Treasurer, Legislative District Co-Chairmen, or county representative to the State Central Committee, the County Central Committee or the County Convention shall fill the vacancy at its next regular meeting, whichever is sooner, upon no less than ten (10) days prior notice. In the interim, the County Chairman is authorized to fill any such vacancy on a temporary basis, with the advice and consent of the Executive Committee.

4 JOE MAKES A MOTION GALE SECONDS VOTED AMENDMENT PASSES ONE NAY (8D2 ) CHARLOTTE MILLVILLE 17 - CONFUSED BY LANGUAGE OF THE WORD ITS GAIL MAKES A MOTION TO AMEND CHANGE ITS TO CACHE COUNTY GOP. LINDSAY OFFERS TO AMEND ITS TO THE CACHE COUNTY GOP SECONDED TERRY W. AMENDMENT TO THE AMENDMENT PASSES. NOW WE ARE VOTING ON THE AMENDMENT IT S SELF. GINA WANTS TO CALL ATTENTION THAT THIS STOPS THE CCC FROM CALLING A SPECIAL ELECTION. ALSO WANTS TO MAKE A MOTION TO TABLE THIS AND WORK ON LANGUAGE. MOTION TO TABLE PASSES. Submitted by: Clair Ellis, PRO 02 Vice Chair, BYLAW PROPOSAL TEMPORARY STATE CENTRAL COMMITTEE ABSENCE (8D4) A county representative to the State Central Committee who cannot attend a meeting of that committee may be replaced for that meeting by a temporary appointment by the County Chairman, with the advice and consent of the Executive Committee. The County Chairman or County Secretary shall notify the state party of the replacement. JOE - FEELS THAT THIS IS CONTRARY TO THE STATE BYLAWS AND ASKES THAT WE ALLOW FOR A CONVERSATION FROM SOMEONE TO THE STATE CENTERAL COMMETTIE AND MAKES A MOTION TO ADD THIS TO THE BOTTOM OF THE PROPOSALS MOTION PASSES Submitted by: Clair Ellis, PRO 02 Vice Chair, BYLAW PROPOSAL ON PARTY COMMUNICATIONS Explanation: This proposal removes as the official communication method of the Cache County Republican Party. addresses are not always recorded accurately and sometimes notices go to spam folders without the recipients knowledge. The original reason for switching from

5 mailed notices (U.S. Mail) to was to save the party the costs of printing and postage. This change will allow the party to use multiple methods as needed to reach delegates. The proposal also directs the party to contact delegates or members individually, so that notice is not just a general post on a website or Facebook page. The proposal also removes a recently added requirement that the secretary may only send out official notices with the permission of the chair. The secretary is the secretary to the body, not the secretary to the chair. This is the case in both our bylaws and in Roberts Rules (excerpts attached). The secretary s duties include sending out the notice of each meeting to the membership. Permission is not needed. This is not to say that the chair and secretary should not work together, they should. But the secretary needs to be able to fulfill their duties and responsibilities to the body. Proposed Changes: ARTICLE 2. MEETINGS (2C) is the official medium of communication of the Cache GOP. The notice requirements specified in these by-laws, as well as for event invitations, shall be delivered via the official Cache GOP service. Official communications, notice, and invitations may be delivered via electronic media and/or hardcopy media at the discretion of the Chairman. (2C) The party may communicate through , text, U.S. Mail, phone, and/or social media. Official calls and notices shall be communicated directly to each individual delegate and/or member entitled to attend the meeting. ARTICLE 4. DUTIES OF OFFICERS (4C) SECRETARY. The Secretary of the Central Committee shall keep the minutes and attendance records of all meetings of the Central Committee, the Executive Committee, the County Conventions and the Advisory Committee, and shall be custodian of the minutes, files and records of each of these committees as delegated. The Secretary shall disseminate all official communications to the party membership as directed by the Chairman. GINA - WE SWITCHED TO TO SAVE MONEY BUT MAKING IT THE ONLY WAY MAKES IT THE ONLY WAY. SECRETARY JOB IS TO WORK FOR THE BODY AND NOT THE CHAIR GEOFF COX AGAINST WE MUST APPROVE THE EXPENDITURES. WE HAVE MISSING 30% OF S GAIL - FOR THIS AMENDMENT BECAUSE OF ABSENTEE OF TRAVEL. BECAUSE THE SECRETARY IS THE OFFICIAL COMMUNICATION - NEEDS TO BE ABLE TO SEND WITHOUT PERMISSION. BECAUSE THEY WORK FOR THE COUNTY PARTY. SETH AMENDMENT TO STRIKE ALL CHANGES TO 2 C DEBATE:

6 POINT OF CLARIFICATION. KEEP THE LANGUAGE AS IT IS CURRENTLY IN THE BAYLAW MOTION TO END DEBATE. PASSES TWO NAY S ARTICLE 2C ONLY CALL TO QUESTION? LINDSAY WE NEED TO VOTE ON SETH'S AMENDMENT 2C TO REMAIN AS IT IS VOTED DIVISION. STANDING COUNT 44 FOR 10 AGAINST (4C) SECRETARY. The Secretary of the Central Committee shall keep the minutes and attendance records of all meetings of the Central Committee, the Executive Committee, the County Conventions and the Advisory Committee, and shall be custodian of the minutes, files and records of each of these committees as delegated. The Secretary shall disseminate all official communications to the party membership as directed by the Chairman. 22 FOR 28 NAYS RE COUNT 33 YAY /20 NAY 62% IS LESS THAN 2/3RDS MOTION FAILS Submitted by: Gina Worthen, NLG 04; Excerpts from Bylaws and Roberts Rules regarding the Secretary Cache County Republican Party Bylaws: ARTICLE 3. OFFICERS (3A) The officers of the Central Committee shall consist of a Chairman, Vice Chairman, Secretary and Treasurer. Roberts Rules of Order:

7 SECRETARY. The Secretary is the recording officer of the assembly and the custodian of its records, except those specifically assigned to others, such as the treasurer s books. Roberts Rules of Order, 11th edition (current edition), p. 458, lines Duties of the Secretary. The duties of the secretary are: 9) To send out to the membership a notice of each meeting, known as the call of the meeting, and to conduct the general correspondence of the organization that is, correspondence that is not a function proper to other offices or to committees (see also Corresponding Secretary and Executive Secretary, below). Roberts Rules of Order, 11th edition, (current edition), p. 458 line 30 and p. 459 lines BYLAW PROPOSAL FOR QUORUM FOR COUNTY CENTRAL COMMITTEE ARTICLE 2. MEETINGS (2A) Meetings of the Central Committee may be convened at any time upon the call of the County Chairman, or at the written request of any twelve (12) members of the Central Committee or any four (4) members of the Executive Committee specified below. Central Committee meetings shall be held at least semi-annually in Spring and Fall. (2B) Notice of all meetings shall be given at least twenty (20) days beforehand, except in cases of emergency as determined by the County Chairman. (2C) is the official medium of communication of the Cache GOP. The notice requirements specified in these by-laws, as well as for event invitations, shall be delivered via the official Cache GOP service. Official communications, notice, and invitations may be delivered via electronic media and/or hard copy media at the discretion of the Chairman. (2D) A quorum of the County Central Committee is necessary to conduct binding business and is defined as at least one precinct officer from a majority of the voting precincts in the county. ARTICLE 5. COMMITTEES... (5B1) FINANCE/BUDGET, ADVISORY AND OTHER COMMITTEES. The County Chairman may appoint a Finance/Budget Committee, an Advisory Committee and such other committees as he/she shall deem appropriate. The Chairman of each of these committees may be a non-voting/ex-officio member of the Executive Committee. These committees shall meet at least quarterly to conduct business. For each of these committees, a quorum is necessary to conduct binding business and is defined as a majority of the appointed members. ARTICLE 9. VOTING (9G)A quorum of a County Convention is defined as any number of credentialed state delegates officially assembled for the purpose of transacting business except that a majority of those credentialed shall be required for considering resolutions and changes to the bylaws and platform. Submitted by: Clair Ellis PRO 02 Vice Chair BYLAW PROPOSAL FOR QUORUM FOR COUNTY CENTRAL COMMITTEE Sets the Quorum for the CCC at 65 Explanation: It appears there has never been a quorum requirement in the bylaws for the County Central Committee. A quorum is the minimum number of members who must be present at a meeting

8 for business to be validly transacted. The practice and tradition of the committee and the party has been to consider a quorum as simply those who show up for that meeting. However, absent a quorum number in the bylaws, the county party rules revert to Roberts Rules of Order. It says a quorum number for a committee is a majority. (RONR 11th edition, p. 346, lines 11-13; p. 347 lines lines 12-15). A quorum is important because it protects against unrepresentative action in the name of the body by a small number of members. At the same time, a high number for a quorum can keep a body from doing business. The quorum number should be set at approximately the largest number that can be counted on to attend any meeting except in bad weather or unfavorable conditions. The Cache Central Committee has at this point 373 members. A quorum of a majority would be 188. The committee consists of the precinct chairs, vice chairs, secretaries and treasurers of all 85 precincts. (If all those seats are elected, that is a total of 340.) Also included are the Executive Committee (12 seats); the county elected officials (14 people) and the state elected officials in Cache County (4 now..but it could be 6 or more). Also the Cache Republican Women s Chair, USU Republican Chair and Cache County TARS Chair. Over the last several years, the number of attendees has varied from 48 to 74 members, based on minutes of the meetings. That is a low percentage, and is actually one of the reasons that precinct treasurers were added to the central committee in We were hoping to increase attendance. The average of those who attended the meetings is about 63 members. It is also of interest to note that even after the bylaws were originally passed in 1992, only 22.5% of the Central Committee attended a meeting to elect a new County Executive. Based on the average attendance recently, my suggestion is to use the number 65 for a quorum. Proposed Changes: ARTICLE 2. MEETINGS (2A) Meetings of the Central Committee may be convened at any time upon the call of the County Chairman, or at the written request of any twelve (12) members of the Central Committee or any four (4) members of the Executive Committee specified below. Central Committee meetings shall be held at least semi-annually in Spring and Fall. A quorum for the Central Committee shall be 65 members. NOTES County Central Committee Attendance: Bylaws approved March 12, 1992 March 17, of 204 members (45.5%) June 16, of 204 ( 22.5%) Voted for a new county executive Feb. 2, 1995 No count recorded More recently: June 27, 2013 No count recorded Oct. 30, of 285 (24%) May 27, of 373 (15.2%) Bylaws changed at the previous meeting to include treasurers Oct. 7, of 373 (12.8%) June 15, of 373 (19.8%) Sources: Minutes of Cache Central Committee Meetings

9 JIM MARSHALL 50 PEOPLE MUST BE PRESENT.. FOR A QUORM Submitted by: Gina Worthen; NLG 04: PLATFORM RESOLUTION PROPOSAL ON PUBLIC LANDS GALE WANTS TO TABLE THIS. SECOND TABLE PASSES. Almost 40 percent of Cache County is owned and managed by the federal government.no one knows or loves these public lands more than those who call them home. Unfortunately, local voices are often drowned out by special interest groups and one-size-fits-all federal land management. This ignores the unique needs of our public lands and the cultural, social and economic makeup of our community. Our families, our county, and our state deserve better. The state of Utah is well equipped to manage public lands and has repeatedly demonstrated its ability to balance conservation, recreation and economic interests. We contend that government closest to the people governs best and our public lands are no exception. Utah should manage the vast majority of its public lands, putting them to multiple, often complementary uses. This management model will help ensure that local voices are not only heard, but integrated into the management of our public lands. Submitted by Matt Anderson - Leg 3 Co-Chair 8D4 CHARLOTTE MCKONKIE SPEAKS AGAINST BECAUSE THE LANGUAGE IS CONFUSING SETH WANTS TO SCRATCH THIS ENTIRELY SECONDED MOTION PASSES TO TABLE 8D4