BOARD OF DIRECTORS' MEETING

Transcription

1 Southwest/West Central Service Cooperative BOARD OF DIRECTORS' MEETING SW/WC Service Cooperative Office Marshall, MN June 26, 2013 Minutes BOARD PRESENT: BOARD ABSENT: STAFF PRESENT: ANNUAL MEETING GUESTS: Ms. Maydra Maas - Chair, Westbrook/Walnut Grove Ms. Kathi Thymian Vice-Chair, Ortonville Dr. Kathryn Kelly Treasurer, Renville County Mr. Don Brugman Clerk, Windom Mr. Steve Schnieder, Worthington Ms. Carol Morgan, Luverne Ms. Maggie Kluver, Montevideo Ms. Sally Vogt, Canby Ms. Jan Fransen, Jackson County Mr. Michael O Brien, New London/Spicer Mr. Michael Zins, Fulda Mr. Luther Onken Ex-Officio Superintendents Executive Council Mr. Tom Walsh, KMS Mr. Cliff Carmody, Executive Director Ms. Deecy Jesse, Executive Assistant Ms. Edna Gossen, Operations Manager Mr. Doug Deragisch, Risk Management Director Dr. Mary Palmer, Senior Director of Special Education Mr. Tom Hoff, SW/WC Service Cooperative Ms. Shelly Maes, SW/WC Service Cooperative Ms. Tish Rops, SW/WC Service Cooperative Ms. Alana Leinig, Guest ITEM 1: ITEM 2: CALL TO ORDER Chair Maas called the meeting to order at 6:37 p.m. at the SW/WC Service Cooperative Office, Marshall, MN. INTRODUCTION OF GUESTS Mr. Carmody introduced Ms. Rops - Administrator of Alternative Educational Programs, Mr. Hoff Career & Technical Project Coordinator, Ms. Maes Manager of Member Services, Ms. Leinig - Special Education Director Intern and Superintendent Luther Onken Fulda and Murray County Central.

2 June 26, Page 2 ITEM 3: AGENDA APPROVAL Motion by Mr. Schnieder, seconded by Ms. Morgan, to approve the agenda with the addition of Item 9.2 Internship Agreement. Motion passed unanimously. ITEM 4: CONSENT AGENDA APPROVAL Motion by Mr. Brugman, seconded by Dr. Kelly, to approve action items on the consent agenda as follows: 4.1 Minute Review and Approval 4.1a May 22, 2013 Board Meeting 4.2 Fiscal 4.2a Approval of Expenditures 4.2b Consultant Contracts Char Ryan - To provide training and technical assistance to the Southern Regional Implementation Project Leadership Team on the role and function of PBIS Coaches beginning June 12, 2013 until completed - $7, (plus expenses). John Beach - To provide PBIS Sustainability Workshop and Planning for Cohort 7 & 8 schools beginning May 30, 2013 until completed - $9, (plus expenses). PLT Services - To provide a Power Limited Continuing Education workshop on September 18, 2013 in Marshall for the Information Technology Services project - $3, Southwest MN State University - To provide staff services for Minnesota Telemedia during the fiscal year which will include a director (Baun), and operations manager (Jesse) - $16, Marshall Public Schools - To provide custodial services for the Marshall office from July 1, 2013 through June 30, $19, Southeast Service Cooperative - To provide the services of Katie Schmitt as Assistant Coordinator of the southern region PBIS Grant to provide training to Cohort 8 and 9 implementation schools during the fiscal year - $21, (plus expenses). Advance Opportunities - To provide job coaching and supervision for Project Search in Marshall for 4 hours per day/5 days per week during the fiscal year - $16, MSC Statewide Lobbyists - To provide legislative advocacy services for the SC during the fiscal year for the Division of Risk Management - $44, Creative Benefit Consultants, LLC - To provide statewide risk management consulting services for the fiscal year for the Division of Risk Management - $83, Mark Kinney Law Firm - To provide legal services regarding insurance matters to the statewide MSC s during the fiscal year for the Division of Risk Management - $34, Sand Creek Group, Ltd. - To provide an employee assistance program to SC employees and their household members for the fiscal year - $4, c Membership Services Contracts Approve the membership services contracts as presented.

3 June 26, Page 3 4.2d Workers Compensation Renewal Rates Approve the renewal rates for workers compensation insurance with State Fund Mutual (SFM) as presented. 4.2e CCOGA 2014 Bid Recommendation Motion to award the CCOGA group health plan administration contract to Blue Cross and Blue Shield of Minnesota and to direct administration to enter into an agreement with the health spending account administrator as recommended by Mr. Mark Kinney; once the analysis has been completed, for the period January 1, 2014 through December 31, 2014 as presented. 4.2f Services Contracts Cedar Mountain School District - To provide administrative oversight and secretarial support to Cedar Mountain for an ALC Targeted Services program 6/1/13 5/31/14-3.6% of expenditures plus actual secretarial costs. 4.3 Personnel 4.3a Personnel List New Hires: Kathleen Fischer, Teacher/Specialist of the Visually Impaired, 165 days (20BA & 16), with fringes, effective 8/12/2013. Elizabeth Kleinart, Van Rider (Schedule A/Step 0), regular part-time, without fringes, effective 5/23/2013. Katie Ovitt, Special Education Teacher (ASD), 185 days (MA & 5), with fringes, effective 8/12/2013. Reinstatement: Jan Keaveny, Teacher, 185 days (50MA & 7), with fringes, effective 8/12/2013. Status Change: Carlee Iverson, Special Education Paraprofessional, (Schedule A/Step 1), from regular part-time, without fringes, to regular full-time, with fringes, effective 5/20/2013. After School Programs: Shantel Kelly, After School Tutor, $10.00/hour, effective Mackenzie Maher, After School Tutor, $10.00/hour, effective Kristin Ochs, After School Educational Assistant, $10.00/hour, effective Substitutes: Danette Hendrickson, Special Education Teacher, $115/day, effective Resignations/Terminations: Marcie Anderson, Special Education Paraprofessional, effective 6/07/2013. Janell Bullard, Assistant Director of Special Education, effective 6/30/2013.

4 June 26, Page 4 Alyssa Burmeister, Qualified Mental Health Practitioner, effective 6/07/2013. Brett DeJager, School Psychologist, effective 6/07/2013. Jennifer Mahan-Deitte, Shared Services Coordinator, effective 6/30/2013. Donna Reaves, School Counselor, effective 6/07/2013. Joan Solem, Teacher, effective 6/07/2013. Garry Wickerd, Behavior/Autism Specialist, effective 6/07/ b Granting Tenure Status Grant tenure status to probationary teacher as presented. Motion passed unanimously. ITEM 5: ANNUAL MEETING REPORT Resolutions & Bylaws The bylaws of the SW/WC Service Cooperative were reviewed. 5.2 Annual Report Mr. Carmody provided an annual report which included an executive summary, mission and vision, core values, priorities, divisions of excellence, fiscal integrity, highlight of programs and what the future will hold for the agency. 5.3 Project SEARCH Tom Hoff and Tish Rops presented information on Project SEARCH, which has been active for nearly 20 years and is now being introduced in SW Minnesota. The program s goal is to help students with disabilities gain meaningful and competitive employment. ITEM 6: ITEM 7: ITEM 8: ITEM 9: EXECUTIVE DIRECTOR S REPORT Mr. Carmody reported on the following: An from Ty Westlie and Kori Ryan who notified him of Elizabeth Johnson s promptness, patience and exceptional support she provides. New Programs & Services Funding Project, which has helped initially, fund Project SEARCH, Behavior Analyst, and South Dakota Cooperative Purchasing Programs. Doug Deragisch has been accepted into the AESA Executive in Residence program; which Mary Palmer has recently graduated from. Mary Palmer, Tish Rops, Tammy Stahl, Ryan Groeneweg, and Cliff traveled to Omaha to learn more about Behaven Kids, a behavioral program for pre-school children. Board Policy RE: Administrative Structure and Process. ADMINISTRATIVE STAFF REPORT Dr. Palmer reported on the Teacher Evaluation System and also the effects of Sequestration. Mr. Deragisch reported that we had 100% School Pool Renewal. City/County and Select Accounts are out to bid. The Executive Committee meets July 30, 2013 and the CCOGA Annual Meeting is August 13, 2013 in Redwood Falls, MN. FISCAL REPORT 8.1 Cash Flow The cash flow report was reviewed. PERSONNEL COMMITTEE REPORT 9.1 Executive Director Performance Review Process

5 June 26, Page 5 The Personnel Committee reported on the Executive Director's performance review process. 9.2 Internship Agreement Motion by Ms. Fransen, seconded by Dr. Kelly to approve Internship Agreement with Ms. Itterman as presented. Discussion followed. Motion passed unanimously. ITEM 10: ITEM 11: OPEN FORUM/CLOSING REMARKS Board member Michael O'Brien inquired about the status of Cosmos. Board member Kathryn Kelly mentioned a nice article about Heartland Girls Ranch. Superintendent Luther Onken commented on the quality of services received, especially Special Education. Board member Maydra Maas commented on the presentation Cliff gave to the Westbrook/Walnut Grove School Board. OTHER Chair Maas adjourned the meeting at 8:10 p.m. The next Board meeting is scheduled on Wednesday, July 31, 2013, beginning at 6:30 p.m. SW/WC Service Cooperative Office, Marshall, Minnesota.