The regular meeting of the Board will beheld in the Minnie F. Howard Community Room on July 16,2013 at 4:15 p.m.

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1 NOTICE OF MEETING MARSHALL PUBLIC LIBRARY BOARD OF TRUSTEES 113 South Garfield Pocatello, ID The regular meeting of the Board will beheld in the Minnie F. Howard Community Room on July 16,2013 at 4:15 p.m. The agenda for themeeting follows. The publication of the agenda is a guide to, and not a limitation on, activities oftrustees. CONSENT AGENDA The following business items may be approved by one motion and a vote. If any one member of the Board so desires, any matter listed can be moved to a separate agenda item. Minutes ofthe regular meeting ofjune, 2013 Financial reports for June, 2013 AGENDA Public Comments/Other Business ORDER OF BUSINESS Call to order Consent Agenda Director's Report Supervisor's Reports Agenda Items Adjournment Posted July 8,2013

2 MINUTES OF THE REGULAR MEETING OF THE MARSHALL PUBLIC LIBRARY BOARD OF TRUSTEES June 18,2013 Board Chairperson Ann Smalley called the meeting to order at 4:17 p.m. Present were Trustees, Andy Guerra and Sharon Manning. Also present were Eric Suess, Director, Sue Van Der Horn, Associate Director, Jamie Bair, Adult Services Supervisor, Gaila Butikofer, Reference Supervisor, Kathryn Poulter, Childrens Services Supervisor as well as Sheri Waite, Technical Services Supervisor. CONSENT AGENDA The consent agenda items, minutes and financial reports ofthe regular meeting ofjune 18,2013 were reviewed. Trustee Andy Guerra moved and Trustee Sharon Manning seconded the motion to approve the Consent Agenda. The motion carried unanimously. DIRECTOR'S REPORT presented by Eric Suess I attended the Council budget hearings on June 6^*^ and 13^"^. The major items ofconsideration regarding the Library were the HVAC request and a potential cut in book budget. Other concerns could arise as the Council builds the 2014 budget. We are going to upgrade the Deep Freeze software which works with the public internet computers, and session coordination. I will be attending the American Library Association annual conference in Chicago fi-om June 27-July 2. Mayor Blad will appoint Kathryn Way as the newest Library Board member. There was some concern regarding her not initially having a library card but those have been addressed. Ms. Way has a considerable library background and should be a great addition to the Board. The Journal published a very nice article on Robert Kimber, the gentleman who donated the money we used, in conjunction with a matching contribution by the Friends, to purchase the new signage. The new display cabinet which the Friends are buying for the Library is currently under construction and should be here later this month.

3 I will be gathering information at ALA on the feasibility ofacquiring the "Fax24" system for public use at the library. SUPERVISORS REPORTS: Circulation report presented by Jamie Bair The adult summer reading program has 60 participants. Jamie has been asked to serve on the Idaho Commission for Libraries Continuing Education committee. Technical Services report presented by Sheri Waite No report this month. Children's' Services report presented by Kathryn Poulter "Molder" the ball python from the Pocatello Zoo, visited the library. Book wagon had 252 visitors at the parks. AGENDA Bookmobile has had a good start and continues to do well. Meeting was adjourned at 4:49 p.m. Respectfully submitted, Susan Van Der Horn Associate Director

4 Library Director's Report July 16, 2013 Eric Suess The budget process continues, and it appears that there is support for HVAC Replacement, and that the materials budget will not be touched. I attended the American Library Association annual conference in Chicago from June 27- July 2. Attached is my Conference report. Kathryn Way has been officially appointed as the new Library Board member. The bookmobile has seen a steady decline in use over the past few weeks. We continue to take it to the community. We had visitors earlier this month. Someone brought a chicken and rooster into the Library and let them loose in the men's bathroom. Animal control handled the issue. As an Eagle Scout project, we are in the process ofhaving a 4-foot wall built near the Circulation desk to help manage the reshelving area. Greg Grasso is supervising its construction.

5 Eric Suess ALA Annual Conference Report June 27"^ - July 2"^^, Chicago Overview The Conference was extremely busy. At last count there were about 26,300 people in attendance. When conferences are held in Chicago, the numbers always go up, as its central locationmakes it an easyplace to reach for many people. There were over 600 attendees from outside the US. Vendor exhibits and some meetings took place in the huge McCormick Center, but many ofthe committee meetings had to be held at various hotels throughoutchicago, as there was not enough space at the McCormick. Free buses which run between the convention center and the conference hotels make things easier. Of course, when the Chicago Blackhawks win the Stanley Cup and upwards of two million fans crowd the downtown areafora victory parade and celebration, it does complicate matters. In general, things were well-organized, efficient and extremely professional, while still allowing for a lot of fun and informative positive events. I always appreciate the opportunity to network with colleagues from across the spectrum of library types and locations. Thursdav June 27'^^ Freedom to Read Foundation (FTRF) - member reception The FTRF, while not a part of ALA, is veryclosely associated with ALA. The organization stands in defense of the First Amendment and has argued cases even to the Supreme Court level. This reception drew a number of influential people. Author Sara Paretsky spoke about the importance of the organization and the principles which undergird its actions. Friday June 28^*^ Round Table CoordinatingAssembly (RTCA) - meeting As incoming Chair of the Intellectual Freedom Round Table (IFRT), I also work with this committee. The RTCA seeks to standardize financial practices and organizational reporting among the various round tables which are part of ALA. This meeting is also an opportunity for the RTs to discuss their events and activities. ALA Treasurer Jim Neal updated us on ALA finances. Ron Jankowski, ALA Director ofmembership Development discussed a template for membership brochures. Our liaison from the ALA Executive Board gave a report on their priorities and activities. A number of other items were also discussed. (It was between this meeting and the next that the Blackhawks victory celebration made travel "interesting".)

6 Intellectual Freedom Round Table I- meeting Because there was such a significant amount of material to cover, and because the shortened conference schedule reduced our meeting time (over two meetings) by a full hour, the IFRT had a phone conference meeting about a week prior to Chicago. Mindful ofthe need to make such meetings public, we did invite any member of the IFRT to call in. At the pre-conference meeting we presented reports from a number ofsub-committees and took up business which would not require a vote. The first business meeting included review and approval of our budget, a discussion on promoting privacy issues, an overview of the activities of ALA's Office for Intellectual Freedom (OIF), and extended discussion of a number ofresolutions which were headed to ALA Council so that the IFRT Councilor Robert Holley would know how best to support IFRT positions. More on the resolutions in the Council section ofthis report. As incoming Chair ofifrt, I discussed appointments of subcommittee members as well as plans for the IFRT program for 2014 Annual Conference. Opening General Session - program Steven D. Levitt, bestselling co-author offreakonomics is a Professor of Economics at the University of Chicago. He spoke on how libraries could examine how they make their choices, and how counterintuitive approaches to everyday problems can provide surprising results. His book Think Like a Freak will be published in October. IFRT 40''^ Anniversary Celebration A gala reception was held at the spectacular Chicago Cultural Center (the former Chicago Public Library) in celebration of IFRT's 40*'' anniversary. Anumber of winners of awards given over the past forty years (Eli ObolerAward, John Philip Imroth Award and more) were in attendance. Barbara Imroth, widow of the Imroth Award's namesake, spoke about her husband and his legacy. It was an excellent opportunity to network, andas I am seeking to fill committee slots for IFRT, I was able to meet several enthusiastic librarians who want to help. The reception was a rousing success, and was expertly coordinated. Saturdav June 29*'^ ALA Awards Committee - meeting I was appointed to this committee by ALA President-Elect Barbara Stripling (nowala President) withmy term beginning immediately following this Conference. I attended as a guest, so as to be up to speed on the activities of the Committee. The Awards Committee does not give awards, but is responsible for making sure thatala awards of various kinds meet with ALA guidelines. It monitors existing awards and is the body responsible for approving applications for new awards. At the meeting, two award applications by the Library Instruction Round Table

7 were presented and considered. In addition, the Executive Board liaison gave a report. There was discussion on how best to promote the various awards, as well as a timeline for the process, which has now been moved entirely online. Khaled Hosseini - program The bestselling author of The Kite Runner, A Thousand SplendidSuns and the recently published And the Mountains Echoed spoke to a packed audience. Hosseini was 11 when he moved first to Paris, then to the US in the wake ofthe Soviet invasion ofhis country. He went to medical school in California, but writing is his passion. He fielded questions about the writing process, character creation and the Afghanistan he has seen transform over time. ALA Constitution and Bylaws Committee - meeting The C&B Committee reviews all actions taken by ALA bodies to determine whether they fall within the bounds ofala's governing documents. While this often entails a detailed look at numerous items, the meeting this day was fairly simple. Prior to the Conference, committee members were given copies of the application for ALA affiliate status by the Library and Information Association ofnew Zealand Aotearoa (LIANZA). Committee members found no conflicts between LIANZA and ALA's Constitution and Bylaws, and therefore voted to recommend to ALA Council that LIANZA's affiliate application be approved. In addition, we voted to send to ALA Council a couple of"housekeeping" changes to the Bylaws. Exhibits I made a quick pass through the vendor exhibits (over 1000 library-related vendors) to hit a couple specific booths. I stopped by the Fax24 booth to get more information on their public fax service, and to request a copy oftheir contract so that I could pass it by the City's Legal Department. I also swung by the Comic Book Legal Defense Fund's booth to talk with Charles Brownstein, the Executive Director ofthe CBLDF. As I am in charge of IFRT's program next summer, I am looking to have a panel which discusses challengesto graphic novels and related images. The CBLDF has worked closely on criminal and civil cases involving such matters, and paired with a representative from the FTRF as well as one or more persons involved in such cases would be well-received. I also spoke to YALSA (young adult librarians) about cosponsoring the program. Mr. Brownstein and I set up a meeting for Monday to discuss the program in greater detail. Council Information Session/Membership Meeting These meetings provide the ALA administration an opportunity to let members know about the state of ALA, and to receive input from members. While generally only a few actions are taken at this meeting, an exception was a resolution brought by the membership in support of "whistleblower Edward Snowden". By a majority vote, the membership voted to send the

8 resolution to the ALA Council. There will be much more on that in my discussion ofcouncil activity. ProQuest Scholarship Bash Every Annual Conferencehas this as a highlight. The event is used to raise money for scholarships for library students. The scholarship bashalways draws a huge crowd, and features very well-known entertainment. This year, Chicago's famous SecondCitycomedy troupe, which has produced many well-known actors and comedians, performed for a sold-out crowd. It was great fun for a great cause. Sundav June 30^'^ ALA CouncilI- meeting This was the first ofthree meetings ofthe ALA Council to which I was elected as an at-large councilorfor a second three-year term. The Chicago Conference marked the end of year one. Actions included: The report of the nominations for the Committee on Committees and for the Planning and Budget Assembly Review ofexecutive Board actions since the Midwinter Meeting Report on implementation of Council actions from the Midwinter Meeting Report from the Digital Content and Libraries Working Group. Good news that the "Big Six" publishers areall working at some level toward e-book solutions for libraries. This is a significant step forward and has been a major focus of attention of ALA The resolution sent to the Council by the membership ofala, supporting Edward Snowden was presented. It lauds the results of the leaks by Snowden as an opportunity to learn more about govemment/nsa activities, confirm suspicions about use of articles 215 and 702 of the USA PATRIOT Act and expresses support for further action proposed by members of Congress in light of the leaks. It stops short of lauding Snowden himself, and as such, after considerable discussion, is passed narrowly by Council. Resolution Reaffirming ALA's Commitment to Basic Literacy is passed overwhelmingly Declaration for the Right to Libraries is passed. A significant set of activities is thus set in motion. The document "Libraries Change Lives: A Declaration for the Right to Libraries" will be the focus oflibraries ofall types around the country. It is expected that signing ceremonies attended by citizens across the country will take place. Several foreign countries are already looking to get on board with this effort. Resolution on Library Service to Communities in a Natural Disasteris postponed to Council II. This resolution came out ofthe extraordinary service provided by libraries in the wake of Hurricane Sandy. It was felt that the resolution would benefit from broader

9 language to reflect other tremendous support libraries have provided in a numer ofplaces after both natural and other disasters. Resolution on Divestment ofholdings in Fossil Fuel Companies is postponed to Council II so as to take discussion into account. Resolution on Prayer in ALA Meetings postponed after considerable discussion. One ALA sub-unit leader had begun meetings with a Christian prayer, despite concerns from several members who did not practice Christianity. It was felt by Council that such action violated ALA's commitment to diversity and was inappropriate for a secular organization. Essentially, however, Council felt that this issue was a very isolated one which could be dealt with at the sub-unit level. The person leading the sub-unit moved offthe committee following the Conference, as her term expired. Resolution Commending the Freedom To Read Foundation for Defending Videogames passed Resolution on the digitization of US Government Documents was refeited to the Committee on Legislation Giada De Laurentiis -program Food Network star and author ofseveral books talked about publishing, cooking and being a television star. She answered many questions from the audience and was delightfully entertaining. ALA Awards and Presidential Program Several awards were given out to libraries, librarians, and others in the library community. Followingthis, Dan Cohen, Founding Director of the Digital Public Library of America was interviewed at length about the creation and development ofthis remarkable resource, and its potential to be a significant asset for libraries of all types. ALA President's Reception An invitation event followed the President's program. I had the opportunity to connect with a numberof people here. In particular, a conversation with ALA's Parliamentarian Eli Mina was excellent. After being there for quite a while I was "kidnapped" by NY School Librarian and ALA Executive Board member Sara Kelly Johns, who took me to the event next door, where we went to (yes, crashed) a performance by comedian Paula Poundstone. Council ForumI- meeting Though not mandatory, appropriate diligence suggests Council members attend these two late evening Council Forums, which are informal discussions of items likely to arise at the next session of Council. It is an opportunity for movers of resolutions to get feedback, and

10 potentially alter resolutions for a better chance at success. The resolutions postponed at Council I were discussed at length, as well as a few other actions. Monday July ALA Council II- meeting Continued discussion and action included the following: Report ofthe International Relations Committee Report ofthe Committee on Organization Report ofthe Policy Monitoring Committee Report ofthe Constitution and Bylaws Committee Recognition ofretiring councilors and Executive Board members Report ofthe Freedom to Read Foundation Resolution on support of whistleblower Bradley Manning is referred to the Committee on Legislation (COL) and the Intellectual Freedom Committee (IFC) The newly revised resolution on Library Service to the Community in a Disaster passed Resolution on Divestment ofholdings in Fossil Fuel Companies fails Revised Resolution on Prayer in ALA Meetings passes very narrowly Motion to reconsider the Snowden resolution and refer it to COL and IFC to be consideredjointly with the Manning resolution as well as a previous resolution from Midwinter passes (IFRTII takes place at the same time as Council II so I am unable to attend both) Exhibits I made a thorough visit the Exhibition room. I brought back several ideas for the Library. I spent some time with two different architecture firms that specialize in libraries, getting feedback on a potential addition to the Library. I also firmed up a commitment by the CBLDF to being involved in next year's program. Intellectual Freedom Committee - meeting While I do not serve on this Council committee, I felt my input would be valuable, as both IFC and COL were addressing the resolutions referred to them by Council. I expressed that there was considerable concern on Council that the reconsidered/referred resolutions would become a watered-down weak document. Frankly, the work to date appeared to be exactly that, and I expressed my opinion that such a resolution, as a replacement for the originals, would not pass Council. Resolutions, when transmitted to various appropriate bodies, contain only the

11 "resolved" clauses. The "whereas" clauses are not included as a matter ofcourse. Since the strength ofthis resolution was in the Whereas portion, I suggested that some significant "teeth" needed to be expressed in the Resolved portion. Essentially, I wanted to see a resolution that dealt with the "disease" and not the symptoms. What we crafted was excellent. It reaffirmed ALA support for freedom ofinformation and right to privacy, appropriate avenues be created by the US government for revelation of wrong-doing, and support for investigation into ways that a climate of secrecy and deception could be altered. Rather than name specific individuals about whom we truly don't know everything, and for whom support ofala doesn't seem to be a clear choice, we took a strong stand in accordance with important principles of librarianship. Council Forum 2 Much ofthe discussion revolved around the new COL/IFC replacement resolution. Chairs of both COL and IFC were present. I took a strong stand in support ofthe new document. There was considerable support for this new version, although some did not like that it would rescind a resolution already passed earlier in the Conference. Tuesday July 2"^ ALA Council III - meeting Several actions took place at this meeting, including: Approval ofthe Annual Estimates ofincome FY 2014 Report ofelection results for the two groups mentioned in my Council I information Report ofthe Committee on Legislation. The COL Chair and the IFC Chair jointly brought forth the replacement resolution entitled "Resolution on the need for reforms in the intelligence community to support privacy, open government, government transparency, and accountability". After a considerable discussion. Council voted to replace the original three resolutions with this one. Since the end ofthis Conference, several national groups have publically expressed strong support for the document. Report ofthe Intellectual Freedom Committee, IFC brought forth a resolution "supporting librarians sued for doing their professional duty" which came about when at least two academic librarians and their institutions were subject to multi-million dollar lawsuits after negative reviews of a publisher in professional library journals. Council passed this overwhelmingly. Resolution to Decrease Printing for Council Meetings passed. Closing General Session - Octavia Spencer Ms. Spencer, star of such films as "The Help" talked about writing a new book for teens, being in the movie business and her love oflibraries and what they have meant to her.

12 Inaugural Brunch -program The final event ofthe Conference marked the transition ofleadership from President Maureen Sullivan to President-Elect Barbara Stripling. Newly-elected Courtney Young became the next President-Elect. It's clear that there is much interest in continuing successful initiatives from one administration to the next, and that these leaders had great respect for each other. The brunch was my final opportunity to network with other librarians, and it was very nicely done. Final Look Being as actively involved as I am in ALA is exhausting but valuable. Every annual conference and midwinter meeting brings with it a chance to learn new things, to work on issues which are broad and important and to connect with the library community as a whole. With so many years of experience under my belt, I have the opportunity to help others learn, and to contribute to the wider profession. In addition, I always find things (programs, services, ideas) that can be brought back to the Library which support higher qualities ofservice for the residents ofpocatello. I appreciate the opportunity to put Pocatello in the national spotlight, and serve our community in new and valuable ways.