The regular meeting of the Board will be held in the Community Room on July 21st, 2016 at 4:15 p.m.

Transcription

1 NOTICE OF MEETING MARSHALL PUBLIC LIBRARY BOARD OF TRUSTEES 113 South Garfield Pocatello, ID The regular meeting of the Board will be held in the Community Room on July 21st, 2016 at 4:15 p.m. The agenda for the meeting follows: CONSENT AGENDA The following business items may be approved by one motion and a vote. If any one member of the Board so desires, any matter listed can be moved to a separate agenda item. Minutes of the regular meeting June 16th, 2016 Financial Reports AGENDA Consideration ofart donated to the library Public Comments ORDER OF BUSINESS Call to order Consent Agenda Director's Report Supervisor's Reports Agenda Items Adjournment The Marshall Public Library is accessible to persons with disabilities... Program access accommodations may be provided with three (3) days' advance notice by contacting Dave Hunt at dhunt@pocatello.us: or 5815 South 5 Avenue, Pocatello, ID. Posted July 15th, 2016

2 MINUTES OF THE REGULAR MEETING OF THE MARSHALL PUBLIC LIBRARY BOARD OF TRUSTEES June 16th, 2016 Eric Suess called the meeting to order at 4:15 p.m. Present were Trustees Kathryn Way, Chuck Orr, and Jay Bingham. Staffpresent included: Eric Suess, Library Director; Trina Bonman, Associate Director; Jamie Bair, Public Services Supervisor; Kathryn Poulter, Children's Services Supervisor. City Liaison Jim Johnston was also present. CONSENT AGENDA Minutes from May 19th meeting were considered. Jay Bingham moved to approve them. Kathryn Way seconded. DIRECTOR'S REPORT presented by Eric Suess We have filled the two Library Page positions. Abygail McKenna and Bethany Skidmore have started working and are in the training process. I will be attending the American Library Association Annual Conference in Orlando from June 23^*^ through 28^*^. The City is still finalizing the 2017 budget. We are still in the process of working with Fremont County Library System to determine ifour bookmobiike meets their needs. Another rock was thrown at the bookmobile's windshield. SUPERVISORS REPORTS: Public Services report presented by Jamie Bair We have updated our magazine subscriptions and will be adding a few titles and dropping others. The digitization of our Idaho State Journal microfilm is still moving forward. City legal and Family Search are working out some final details. We have added two library pages to the staff During the summer they will be doing the bulk ofthe shelving. We are working on a partnership with the Idaho Foodbank to add books to the food boxes they deliver around the holidays. Our tutoring program is doing really well. We currently have 12 volunteer tutors and will be adding 2 more technology tutors. Outreach is also doing well in attracting volunteers. We currently have 8 volunteers and will be adding 2 more along with partnering with the New Knowledge Adventures service group. Technical Services report presented by Sheri Waite NA

3 Children's Services report presented by Kathryn Poulter So far we 533 children signed up for Summer Reading The book wagon has startedgoingto the parks. On the last visit we gaveout 242 books. At the Farmer's Market we gave out 101 books. We also took the book wagonto a Pocatello Housing Authority event and gave out 365 books. AGENDA None Meeting was adjourned at 4:37 pm. Jay Bingham moved and Chuck Orrseconded. Respectfully submitted, Trina Bonman, Associate Director

4 Library Director's Report July 21, 2016 Eric Suess Iattended the American Library Association AnnualConference in Orlando from June 23"^ through 28^*^. My report is attached. Isent photos ofthe Bookmobile to Fremont. They are considering purchase of our vehicle at their July meeting. Jamie Bair has submitted her resignation. She will be starting a new job in Vancouver, Washington. I willattend a LiLI Steering Committee meeting on August 24-5.

5 Conference Report American Library Association Annual Conference Orlando, Florida June 24-28, 2016 Eric Suess In late June, 2016,1 attended the Annual Conference ofthe American Library Association (ALA) in Orlando, Florida. The Conference took place very shortly after the massacre at the Pulse Nightclub in Orlando, and the mood ofthe Conference was distinctly colored by this event. Small rainbow ribbons were worn by nearly every attendee, in supportofthe Orlando community, and the families and friends ofthose close to the victims. On Friday evening, as I was at the front desk ofthe hotel, an employee referred to my ribbon and said "I don't think you realize how much your support means to us." I responded that librarians have always been about supporting their communities, whether local or extended, in whatever way they can. Opening General Session Michael Eric Dyson was the keynote speaker at the opening session. Dyson, a professorof sociology at Georgetown University, has been named one ofthe 50 most inspiring African Americans in the US. He spoke on the topic ofequity, diversity, and inclusion. A very dynamic speaker, Dyson recalled his youth in the Detroit ghetto, and how he experienced new worlds through library books. He recalled a trip with his mother in 1958 through the deep south, and the discrimination he faced for the first time. Speaking more broadly, Dyson called out a "tyranny of unintelligence" among some politicians. He drew a distinction between education within the accepted social matrix, and the genuine literacy that comes from a "lifelong desire to be enlightened. Nobody can pass a bill that v^ll deny you access to insight." He proclaimed that we need diversity to live, and we depend on it for the success ofsociety. Memorial for Pulse Shooting Victims Saturday morning a memorial was held for the victims ofthe Pulse massacre. Speakers from ALA's GLBT (GLBTRT) and Latino (REFORMA) communities paid tribute to the fallen. ALA's President and President-Elect rose to say a few words. They were joined by Congressman John Levds, who made a short moving speech, urging action. "As a people who believe in the way ofpeace, in the way oflove, in the way ofnon-violence, who believe that, for a sense of hope, ofmoving our lips, our feet, our hands, we can change things."

6 ALA Council Council Orientation - This was an information session for new Councilors on how to be effective in their role. It includedbasics ofthe Councilprocess, as well as tips for gettingthe most out of their experience. This session is always attended by a number ofveteran Councilors who can add to the discussion. I havetried to attend as oftenas possible, and had the timeto do so this year. Council/Executive Board/Membership Meeting - This is a reporting session, opento all attendees. Reports included the ALA President's Report, ALA President-Elect's Report, ALA Executive Director's Report, BudgetAnalysis and ReviewCommittee (BARC) Report, ALA Treasurer's Report, ALA EndowmentTrustees Report, and the Task Force on Equity, Diversity and Inclusion Report. ALA Membership Meeting- Since only Councilorsmay speak at ALA Council meetings unless givenpermission, the Membership Meeting is where the general membership is given an opportunity to express comments and concerns, and to put forward resolutions which Council will consider. Three such resolutions emerged: Resolution Calling Upon Libraries to Build More Inclusive Commimities Resolution on Gun Violence Affecting Libraries, Library Workers and Library Patrons Resolution Concerning the Creation ofthe DeafCulture Digital Library All three had enough support to have them sent to Council for consideration. Council Forum (I, II, and III) - The Council Forums are held late in the evening. They are a chance to discuss items which will be on the agenda for forthcoming Council Meetings. While informal and not requiring attendance, these meetings are really valuable, and Council is wellrepresented. For the first time, we held three such meetings instead oftwo - one before each Council Meeting. While there was some concernthat three evening meetings would limit the networking opportunities importantto a number of Councilors, the great majority of Councilors present felt that the fora were important to their work, and were in favor ofthree. The discussions at Forum have two major positive effects. Councilors can gain a betterunderstanding ofissues without bogging down discussion on the Council floor, and movers ofresolutions can get advice on how to better frame a resolutionin a way that will more likely allow smooth passage. ALA Council I-Nominations for the Committee on Committees and the Planning and Budget Assembly were presented. ALA Executive DirectorKeith Michael Fiels reported on the implementation of the 2016 ALA Midwinter Meeting Council actions. The Resolution Calling Upon Libraries to BuildMore Inclusive Communities, amdthe Resolution Concerning the Creation of the Deaf Culture Digital Library, both of which camefrom the Membership as indicatedabove, passed with strong support. With much passionatedebate on both sides, the

7 resolution on gun violence was referred to a joint Intellectual Freedom Committee-Committee on Legislation group, due to the sensitive nature ofthe topic. A Resolution in Support ofthe Professional Cataloging Process and Determinations ofthe Library of Congress (LC) passed with strong support. This emerged in response to a Congressional challenge to the standard review process surrounding the use ofsubject headings. The term "Illegal Aliens" (and related terms) in LC subject headings were the particular items in question. The Resolution Concerning the Role ofchapters in the American Library Association was moved to Council II. Followingthis, Council took part in a one-hour moderated small-group discussion ofala's "Libraries Transform" campaign. The activity grew out ofcouncil unrest at regularly finishing early in Council I, and having too much on the docket at Council III. Last Midwinter, I suggested privately to the President-Electthat having this group ofexperts from across the field would be an excellent opportunity for her to fill the remaining time with worthwhile discussion. She apparently ran with that. ALA Council II- The Policy Monitoring Committee presented its report, as did the Committee on Organization, Constitution and Bylaws Committee, International Relations Committee, Freedom to Read Foundation, and the Conference Accessibility Task Force. Several ofthese reports contained action items which were voted on by Council. The Resolution Concerning the Role ofchapters in the American Library Association was moved to a working group. Resolutions on Equity for School Libraries were moved to Council III ALA Council III- Council III always has a slot for memorials for those who have passed, and tributes for special anniversaries and special service. Such was the case here. The ALA Treasurer presented a report calling for approval ofthe FY2017 Budgetary Ceiling and Estimates of Income. The Tellers reported on the election results for Council representation to the Committee on Conmiittees and the Planning and Budget Assembly. The Committee on Legislation (COL) and the Intellectual Freedom Committee (IFC) presented theirreports, and jointly indicated that the gun violence resolution which had been sent to their joint committee was not ready for vote ofthe Council. The Resolution on Equity for School Libraries passed with strong support. Resolution on Gun Violence working group - While I am a member ofneither the COL or IFC, I was asked to be part ofthe discussion regarding the gun violence resolution brought forth by the membership. We met on three occasions, and presented our progress at Council Forum II and III. It was my feeling that a general 'guns are bad' sort ofresolution would be overbroad, and not fall within the purviewofthis association. I prefera resolutiontailored specificallyto the library community, and our concerns. I inserted a resolved clause in support oftraining and education for library personnel on dealing with violent situations and understanding legislation in place in their communities. Libraries have always been strong supporters ofresearch. Ofconcern to us is the prohibition on research into gun violence by the Centers for Disease Control and Prevention and other Health and Human Services Agengies. Because the research restrictions were urged by the National Rifle Association (NRA), there was concern that mentioning the CDC specifically

8 in this resolution would makeala a target, and that it couldaffectcongressional support needed for other ALA legislativeactivities. At the same time, there was a feeling that as Congressman Lewis indicated, now should be a time ofaction. While the full resolution was tailored to truly respond to the needs of the library community, the specific mention ofthe CDC was unacceptable to the COL, and it's inclusion was a must for the IFC. The debate between practicality and principle is essentially the key, and the discussion is not over. I will continue to be a member of this small working group until the Midwinter Meetings in January. Committee on Organization - The Committeeon Organization(COO) is an Council-level committee whose charge is: To advise and assist regarding structural and organizational concerns in ALA. To recommend to Council the establishment or discontinuance of divisions, round tables, membership initiative groups, ALAcommittees, assemblies andjoint committees, as the needsof the association may require. To defmethe functions of these units, subjectto the approval of Council. To recommend to Councilthe establishment, including the name and size, of otherstanding committees to consider matters of the association thatrequire continuity of attention by the members. To recommend to Executive Board the appropriate unitto appointofficial representatives to outsideorganizations. To receive notification ofthe formation ofinterdivisional committees. After standard approval ofagenda and minutes, we considered a revision in the name ofthe STEM in Public Libraries Member Interest Group (MIG). 'Public' was removed, to reflect the inclusionof all librarytypes. The 'Public Interest Committee' had a name change to 'Public Awareness Committee' to reflect the new name ofthe Public Awareness Office. The Chapter Relations Committee proposed a change in their membership composition. Lastly, the term 'subdivision' was more clearly defined, and was passed by Council during the COO report. Planning and Budget Assembly - Last year I was elected by Council as a representativeto the Planningand Budget Assembly (PBA). Becausethe PBA had become a simple reporting session, rather than the interactive body indicated by the official charge, I worked last January with ALA's ExecutiveDirector and President-Blect to ensure that future PBA meetings would be prticipatory. The Executive Director assured me that PBAmmeetings wouldbe half reporting and half-interactive, and such was the case. The President-Elect discussed her "Transform" initiative and her transition efforts. BARC reported on the FY201 Budget Update, The ALA Treasurer covered the FY2017 Budget, and the Executive Director reported on the ALA Strategic Plan. Discussion on the strengths and weaknesse ofthe "Libraries Transform" campaign followed, resulting in a number ofideas on how the campaign can move forward effectively, and how to reach a variety of library types and communities. ClosingGeneral Session - Actress and author Jamie Lee Curtis gave a marvelous talk about how libraries had been a big part ofher life. She has written several books for children, and her most recentbook will be out this fall. It asksthe question, "ifyou had to leave everything you have known and could only take a small suitcase, what would you put in your suitcase?" She described what her suitcase might hold is a verypersonal and engaging way, even mentioning

9 things that she had never talked about before. One ofthe more poignant moments came during the question and answer segment which followed. A gentleman from the Library ofcongress indicated that they had acquired some home movies featuring Jerry Lewis with her parents (Tony Curtis and Janet Leigh). Jamie asked ifhe'd watched them, and hearing that he had, asked if maybe they were from the Palm Springs home she lived in as a young child. When hearing that this was in fact the case, she indicated that she'd known the films existed and had been trying fruitlessly to find them for years and years. She can't wait to go to LC and see them for herself. Other Activities - ALA President's Program featuring Diane Guerrero, star of Orange is the New Black and Jane the Virgin, who spoke on library service to the immigrant community. ALA President's Reception A gathering honoring the latest winner ofthe Lemony Snicket Award for Noble Librarians Faced with Adversity. "Beyondthe BottomLine" - a panel presentation on navigating partnership with vendors and organizations Exhibits - a chance to visit hundreds oflibrary vendors and bring information back to the library. Conclusion - This was a tough meeting. Orlando was still out-of-sorts, and the usual Conference celebration was distinctly muted. That said, it was an excellent opportunity, as always, for networking, mentoring, and general discussionofinnovation and best practices. Now ALA President, Dr. Julie Todaro will focus on the transformative power ofthe people who work in libraries. Look for tags reading "Libraries Transform - I'm an expert in..." which will soon be sported by our employees. What are they experts in? You'lljusthave to stop by and find out.