Idaho Library Association Records,

Transcription

1 Overview of the Collection Creator Title Dates Quantity Collection Number Summary Repository Languages Sponsor Idaho Library Association Idaho Library Association Records (inclusive) cubic feet MG029 (collection) Correspondence of officers, minutes of executive committee meetings, financial records, correspondence and other records of the various divisions and committees, and correspondence and other papers concerning the journal Idaho Librarian ( ). University of Idaho Library, Special Collections and Archives Special Collections and Archives University of Idaho Library 875 Perimeter Drive MS 2350 Moscow, ID Telephone: English Funding for encoding this finding aid was provided through a grant awarded by the National Endowment for the Humanities. Historical Note The Idaho State Library Association was organized on December 29, 1915, at a meeting called by Margaret Roberts, librarian of the Free Traveling Library Commission of Idaho. The meeting was held in the Boise High School and was timed to coincide with the State Teachers Association meeting. About a dozen librarians attended the meeting and elected Gretchen L. Smith of Idaho Technical Institute in Pocatello as their first president. The first constitution stated the object of the association was "to promote the library interests of the state of Idaho." Traveling in Idaho was difficult, distances were great and roads were not the best, and it was a rare conference when all officers of the organization could attend. In fact, in 1924 and 1928 no officers attended the annual conference. About 1926 it was decided to hold the conference every other year, alternating with district conferences. This practice continued through 1959 when annual conferences were again held. The years from its founding to World War II were ones of patience and persistence on the part of Idaho's librarians. In spite of low funding, a disinterested population, and travel difficulties the association managed to survive. Although it was unable to operate during the war the situation improved with the war's end. When the association was reactivated it began publishing a journal, Idaho Librarian, whose first issue appeared in April 1945, and the association was also invited to become a chapter of the American Library Association. 1

2 The Idaho State Library Association was reorganized in November 1950, and the constitution revised in May The changed included separating the jobs of secretary and treasurer, they had been combined since 1919, designating the vice president as president elect, adding the PNLA representative and the ALA counselor to the executive board and forming the Membership, Legislative, Library Development, and Publication committees. Dues were set in graduated levels ranging from $1.00 to $3.00. In 1953 the association was successful in obtaining passage of a bill replacing the three member State Library Commission, all elected officials with other full-time jobs, with a State Library Board consisting of the State Superintendent of Public Instruction and three members appointed by the Governor. In 1955 a constitutional revision added the editor of the Idaho Librarian to the Executive Board as a nonvoting member and added two more standing committees, Public Relations and School Libraries which later, in 1958, became a division rather than a committee. In 1962 the association changed its name to the Idaho Library Association and on September 23, 1969 became an incorporated organization. From its original membership of 13 individuals and one institution (Boise Carnegie Library), the ILA, according to 1988 figures, has grown to 450 individual and 27 institutional members. Content Description The records of the Idaho Library Association span the years 1915 to 1988, with the bulk of the material covering the years 1948 to The records include correspondence of the officers, minutes of executive board meetings, constitutions, bylaws, procedure manuals, cash books, budgets, financial reports and annual reports of various divisions and committees, as well as committee correspondence. There are also programs for annual conferences, correspondence relating to the planning of the conferences, and tape recordings of some conference proceedings. Finally the records contain correspondence and other material relating to the publication Idaho Librarian and some issues of the journal, both microfilm and paper copies. Although the archival holdings are not complete the Special Collections Library has a complete set of the journal. Missing from the collection are the financial records from 1975/76 to 1977/78. Mary Hemingway, widow of Ernest Hemingway, was asked to address the 1968 convention but due to previous commitments she declined. Her letter to President Edward Linkhart concludes, "Anyhow, I don't know anything about libraries." This letter is found with the 1968 speaker correspondence. Administrative Information Arrangement Since material in this record group was received at so many different times and was in no particular order it was decided to organize the whole group by function, first separating the material that could be identified as being the papers of a particular officer, then the records relating to divisions and committees, and finally records relating to the Idaho Librarian. Some early records were bound and these, unless relating to a committee, were placed with the secretary's records. 2

3 The President's correspondence is arranged chronologically by person holding the office. The Secretary's Records, , contain the minute books, bound records of the association from 1948 to 1963, the organizational records (bylaws, constitutions, etc.), manuals, correspondence of the executive board, and membership lists. Each type of material is arranged chronologically. Records of the Treasurer, , include cash books, budgets, financial reports, material relating to two Association for the Humanities in Idaho grants, tax information and correspondence. Although check registers were, as a rule, not retained those for 1980 to 1984 were kept since there are no other records for that period. Another group of records relates to the various Divisions, Committees and Liaison Areas, Included are annual reports of the committees as presented at the annual meeting, and records of the individual groups. For ease of filing and retrieval the committees are in alphabetical order, with papers in each folder arranged chronologically. Although the School Library Division became the Educational Media Section in 1985 this change is not reflected in the filing. Likewise when the College, University and Special Library Division became the Academic and Special Libraries Division no change was made in the filing. The records of the Library Development Committee include the ACONDA (A Codification of New Directions for the Association) report, the Baillie Report on Regional Planning, and a revision of the interlibrary loan procedures. It was not until 1963 that the Public Relations Committee was put in charge of National Library Week, but to maintain continuity all NLW material was placed with the records of this committee Material relating to the Annual Conferences, , includes programs, correspondence related to planning, including correspondence with speakers, some tape recordings of speeches and videocassettes of Richard Etulain's speech "Roles of Women in Western Literature" from the 1984 conference. Records relating to the Idaho Librarian, , include correspondence, financial records, mailing records and plans for issues, including some paste-ups and advertising copy. The published issues of Idaho Librarian in the archives are not complete. Since, for the sake of continuity of location, all future issues of the journal will continue to be added to this manuscript group, this series is the only one which remains open. Acquisition Information The records of the Idaho Library Association were deposited in the University of Idaho Library, the designated repository of all ILA records, at various times through Processing Note The cash books give a detailed financial account of the association, therefore it was decided to discard all canceled checks, bank statements, and check registers, with the exception of the check registers for the years 1980 to 1984 where these are the only available records. Also discarded were invoices, receipts, duplicate deposit slips, ALA mimeographed material, duplicate copies of manuals, programs, and other print or near print material. Many recent accessions consisted of one or two folders which were placed in half-hollinger boxes and counted as 0.5 cubic feet for statistical purposes. Through the combined processes of discarding, refoldering and reboxing the material was reduced by 10 cubic feet. 3

4 Detailed Description of the Collection Series I. President's Correspondence, /1 Belle Sweet 2 items 1/2 Eli Obler 55 items 1/3-4 Blanche Kurtz 82 items 1/5-6 Dorothy Kiesz 194 items 1/7-8 Alice Dunlap 135 items 1/9 Charles Webbert 58 items 1/10 Frances Lamb 57 items 1/11 Edward Linkhart 22 items 1/12 Richard Beck 89 items 1/13 Mary Faith Bollinger 48 items 1/14 Gaylin Fuller 38 items 1/15 Other Library Associations 5s

5 1/16 Rex White 16s 1/17 Mabelle Wallan 85 items 1/18 Peter Ahlstrom 129 items 1/19 Marguerite Laughlin 16 items 1/20 Dianna Hull 74 items 1/21 Milo Nelson, William Wilson, Jeanne Goodrich 64 items 1/22 John Fogarty Case 19 items 1/23 Gerry Jacobs 66 items 1/24 Helen Rambo 64 items 1/25 Sam Sayre 60 items 1/26 John Hartung 70 items 1/27 Anna Green 49 items 1/28 Jerry Glenn 7 items 1/29 Janet Strong 53 items Series II. Secretary's Records,

6 A. Bound Volumes /30 Minute Book 1/31 Minutes of Meetings 2/32 Correspondence 2/33 Correspondence and Miscellany 2/34 Correspondence and Records 2/35 Correspondence and Records 2/36 Correspondence and Records 2/37 Correspondence and Records 2/38 Correspondence and Records 2/39 Correspondence and Records 3/40-41 Correspondence and Records 2 items B. Unbound Records /42 Articles of Incorporation 17 items

7 3/43 Constitutions and Bylaws 12 items 3/44 Organization of the Idaho Library Association 3/45-58 Executive Board Correspondence 229 items 3/59 Executive Board. List of Officers 3/60-61 Executive Board. Minutes of Meetings 105 items 3/62-63 Membership Lists 34 items 3/64-71 Procedure Manual/Handbook 10 items 3/72 Secretary's Correspondence 20 items 3/73 Idaho State Library Legislative Publications 4 items 3/74 ALA and PNLA Membership Cards 5 items 3/75 Proclamations 6 items 3/76 Negative for special membership certificate undated / / undated os/77 Scrapbook Series III. Treasurer's Records,

8 3/78 Cash Book 3/79 Cash Book 4/80 Cash Book /28/1957 6/28/1957-3/24/1966 4/5/1966-5/18/1970 os/81 os/82 os/83 Cash Book Cash Book Cash Book 6/l/1970-5/31/1972 6/2/1972-6/24/1975 8/24/ /23/1982 4/84 Check Registers 2 items 4/85 Savings Records 2 items 4/86 Audits 7 items 4/87 Budgets and Proposed Budgets 26 items 4/88 Financial Reports 100 items 4/89 Membership Reports & Forms 30 items 4/90 Association for the Humanities in Idaho. Grant 337L, Intellectual Freedom and Censorship in Idaho's Libraries 6 items 4/91 Association for the Humanities in Idaho, Grant 468 LLP, Western Literature 28 items June December /

9 4/92 Robert S. Bohrer Grant 3 items 4/ Treasurer's Correspondence 562 items /101 Idaho State Library 30 4/102 Procedures and Notes 4 items 4/103 Scholarships 25 items 4/104 Tax Exemption Application 17 items 4/105 Taxes, Insurance, Agreements, etc. 33 items undated Series IV. Divisions, Committees, Liaison Areas, / Annual Reports, Original 64 items 4/ Annual Reports; Printed 18 items 4/ General Correspondence about Committees 159 items 4/118-11; College, University, and Special Libraries Division 67 items 4/ Public Libraries Division 204 items 5/124 School Library Division Minutes 16 items / /

10 5/125 School Library Division Workshops 8 items 5/ School Library Division Correspondence 19s 5/ Trustees and Friends Division 126 items 5/133 Awards Committee 19 items 5/134 Audio-Visual Committee 5/135 Bibliography Committee 5 items 5/136 Certification and Standards Committee 2 items 5/137 Committee on Committees 5/ Constitution and Manual Committee 22 items 5/140 Convention Site Committee 3 items 5/141 Federal Relations Coordinator 6s 5/142 Index Committee (Idaho Librarian) 7 items 5/ Intellectual Freedom Committee 120 items 5/146 Intellectual Freedom Committee. John Fogarty 23 items 5/ Legislative Committee 18 items

11 5/ Library Development Committee 344 items 5/156 Library Development Committee. ACONDA 5 items 5/ Library Development Committee. Regional Planning 64 items 5/159 Library Development Committee. Interlibrary Loan Revision 45 items 6/ Library Education Committee 23s 6/163 Library History Committee 6/164 Membership Committee 14 items 6/ Nominating Committee 164 items 6/ Public Relations/National Library Week 327 items 6/ Publications Committee 65 items 6/180 Recruitment Committee 69 items 6/ Scholarship Committee 120 items 6/ Scholarship and Recruitment Committee 12s 6/186 Social Responsibility Committee 3 items 6/187 Title III Advisory Council (Library Cooperation) 42 items

12 6/ ALA Councilor 88 items 6/191 PNLA Representative 29 items 6/192 Department of Education Representative 2 items Series V. Conferences, A. Annual Conferences / Printed Programs for Conferences 27 items 6/ , McCall. Proceedings (Bound) 6/ , Sun Valley 3 items 6/ , McCall 113 items 7/ , Sun Valley 84 items 7/ , McCall 152 items 7/ Sun Valley 14s 7/ , Lewiston 86 items 7/ , Tri-State Convention, Jackson, Wyoming 24 items

13 7/ , Twin Falls 69 items 7/ , McCall 92 items 7/ , Burley 140 items 7/ , Boise 23 items 7/ , McCall 48 items 7/ , Boise 2s 7/ , Boise 98 items 7/ , Coeur d'alene 4 items 7/ , Burley 14 items 7/ , Boise 8 items 7/ , Sun Valley 26 items 7/ , Pocatello 93 items 7/ , Moscow 54 items 7/ , Boise 85 items 7/ , Sun Valley 108 items

14 7/ , Coeur d'alene 77 items 7/ , Sun Valley 39 items 7/ , Boise 77 items 7/ , Coeur d'alene 8s 8/ , Sun Valley 54 items 8/ , Boise 7 items B. Annual Conference Audio Visual Material /229 7" reel to reel tape recording 8/230 Public Library Division Meeting (5" reel to reel) 8/ " reel to reel 3 items 8/ " reel to reel 3 items 8/ Cassette recording 3 items 8/240 Thursday Evening, Friday Noon (7" reel to reel) 8/241 School Division Meeting, Ruth Seydel (cassette) /242 Trustee Division, Bill Roden, Barbara Hume (cassette)

15 8/243 College, University & Special Libraries meeting, Richard Dougherty (cassette) 8/244 E. Landau (cassette) 8/ Richard Etulain "Roles of Women in Western Literature" videocassette 2 items /247 unidentified. 3" reel labeled Master C. Other Conferences /248 Governor's Conference on Libraries 34 items 8/249 State Library Planning Committee 5 items 8/250 Conference on Interlibrary Cooperation 8/251 Tri-State Workshop 16 items 8/252 McCall Seminar 7 items 8/253 ILA Planning Conference Series VI. Idaho Librarian, Correspondence and Planning,

16 8/ Correspondence 390 items 8/259 Advertising Correspondence 8s 8/260 Business Correspondence 20 items 8/261 Steve Hall Book Review Correspondence 19 items 8/262 Keith Petersen Column Correspondence 17 items 8/263 Review Copies & Book Reviews Correspondence 129 items 8/264 Subscription Correspondence 28 items 9/265 Financial Records 2 items 9/266 Budget and Finances 56 items 9/267 Printer Bids 8 items 9/268 Sample Copies Sent 8 items 9/269 Single Issue Sales 17 items /1961; 1981/ /269 Post Office Mailing Records /270 Instructions and Correspondence 26 items 9/271 Second Class Mailing Forms 22 items

17 9/272 Ownership, Management & Circulation Statement 6 items 9/273 Instructions to Authors 9/274 University Microfilms Royalty Statements 9 items 9/275 Congressional Information Service Microfiche 10 items 9/276 Reader Survey 5 items 9/277 Other Journal's Surveys 7 items undated Box 9 Plans for Individual Issues 9/ items January / items April / items July / items October / items January / items April / items July / items October / items January / items April

18 9/ items July / items October / items January / items April / items July / items October / items January / items April / items July /297 9 items October 1986 Series VII. Other Records, undated /298 Idaho Book Award Design 9/299 Patent Search Workshop 23 items 9/300 Recruitment brochures, Other brochures and forms 8 items 9/301 Purple Press (a publication of the Legislative Committee)\ 13 items undated Series VIII. Publications,

19 10/A Idaho Local History; a bibliography with a checklist of library holdings. Ed. Milo G. Nelson & Charles A. Webbert for the Idaho Library Association. University Press of Idaho, Moscow /B Idaho Librarian (microfilm copy) Box 10 v.1-12 April October v January October v.21 no.1-4 January-October v.22 no.1-4 January-October v.23 no.1-4 January-October v.26 no.1-4 January-October v.27 no.1-4 January-October v.30 no.1-4 January-October /C Idaho Librarian (paper copy) Box 10 v.10 no.1-4 January-October

20 10 v.11 no.1,2,4 January, April, October v.12 no.2-4 April-October v.13 no.2 April v.14 no.2,4 April, October v.15 no.1,4 January, October v.18 no.1 January v January October v January October v.26 no.1,3,4 January, July, October v.27 no.1-4 January-October v.28 no.1-4 January-October v.29 no.2,3 April, July v.30 no.3 July v.31 no.1-2 January-April v.32 no.1-2 January-April v.33 no.1,3 January, July

21 10 v.34 no.1-3 January-July v.35 no.1-4 January-October v.36 no.1-3 January-July v.37 no.1-3 January-July v.38 no.1-4 January-October v.39 no.1-4 January-October v.41 no.1-2 January-April 1989 Names and Subjects Subject Terms : Library science--societies, etc.--idaho--history--sources Corporate Names : Idaho Library Association--Records Titles within the Collection : Idaho librarian Finding aid prepared by Judith Nielsen