BOARD OF FIRE COMMISSIONERS MEETING

Transcription

1 BOARD OF FIRE COMMISSIONERS MEETING July 14, 2015

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6 District Building Taxable Values Address Parcel Station 2014 Taxable Value 2015 Taxable Value Difference Percentage SR 302 NW Land Sta 44 $ 248, $ 248, $ % SR 302 NW BLDG Sta 44 $ 488, $ 488, $ % Wright Biss Rd KPN Land Sta 45 $ 245, $ 245, $ % Wright Biss Rd KPN BLDG Sta 45 $ 951, $ 951, $ % 8911 Key Peninsula HWY N Land Sta 46 $ 141, $ 141, $ % 8911 Key Peninsula HWY N BLDG Sta 46 $ 401, $ 401, $ % 89th St Ct KPN (Land) Land Sta 46 $ 62, $ 62, $ % 1921 Key Peninsula HWY N Land Sta 47 $ 158, $ 158, $ % 1921 Key Peninsula HWY N BLDG Sta 47 $ 982, $ 982, $ % 4215 Key Peninsula HWY S Land Sta 48 $ 131, $ 131, $ % 4215 Key Peninsula HWY S BLDG Sta 48 $ 423, $ 423, $ % 4311 Key Peninsula HWY (Pump House) Land Sta 48 $ $ $ % Total $ 4,235, $ 4,235, $ % 2014 vs Taxable Values

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10 BOARD OF FIRE COMMISSIONERS MEETING MINUTES June 23, 2015 The Board of Fire Commissioners met for its Regular Board Meeting on June 23, 2015 at Station 46, Key Center. Chairperson Lamoureux opened the meeting at 5:00pm with Commissioners Davies, Jones, Niven and Grubaugh present. Others attending the meeting were Fire Chief Guy Allen, Administrative Assistant Anne Nesbit (recorder), Battalion Chief Bill Sawaya, Firefighter Mike Riegle, Firefighter Brent Adams, Firefighter Eddie Swanson, Dee Dee Kerkes, Stan Moffett and Shawn Jensen. Commissioner Grubaugh led all in the Pledge of Allegiance. Introductions were suspended as everyone knew each other. Ruth Bramhall arrived at 5:04pm Commissioner Comments None were offered. Agenda Commissioners Davies and Grubaugh moved and seconded to approve the Agenda as presented. Motion carried unanimously. Public Comments None were offered. Correspondence The Board reviewed the following correspondence: Pierce County Fire Commissioners Association and BBQ invitation for July 23, 2015 A thank you card from Chris Mudford for his care on a recent transport Consent Agenda Commissioners Davies and Niven moved and seconded to approve the Consent Agenda, which consisted of the following: The Regular Board Meeting Minutes of June 9, 2015 Vouchers #27498 through #27532 in the amount of $59, from the Current Expense Fund May 2015 Financial Report a. June 2015 Investment Recommendation Motion carried unanimously.

11 Unfinished Business Monthly Internal Financial Audit The audits continue to be on hold. Committee/Assignment Reports Item #1 Healthcare Committee: The next scheduled meeting is July 28, 2015 at 10:00am at the Central Kitsap Fire & Rescue Administrative Building. Item #2 Safety Committee: The next scheduled meeting is July 6, 2015 at 8:15am at Station 46. Item #3 Board of Volunteer Firefighters: No meeting was held. Item #4 Citizens Advisory Panel: At this point the committee needs more assignments. Perhaps they should begin on the budget process? They are looking for ideas. The next scheduled meeting is July 1, 2015 at 7:00pm at Station 47. Item #5 Key Peninsula Firefighters Association: The next scheduled meeting is July 14, 2015 at 6:30pm at Station 46. Item #6 Key Peninsula Business Association: The last meeting was Legislative Day featuring Derek Kilmer as their guest speaker. Item #7 National Association of Elected Fire Officials: The group continues to seek a replacement for Denise Menge. Item #8 Public Affairs & Social Media: Nothing new except that likes have been down since last report. Item #9 - Volunteer Retention Committee: Commissioners Davies and Jones met with AC Wolverton and Volunteer BC Nesbit on June 18 th. The group addressed the questions generated from the April 21 st committee meeting. Nesbit presented a package that addressed all issues and volunteered to report to the group on a quarterly basis. Davies acknowledged that many of the concerns that started 18 months ago no longer exist. He stated at this time the committee will be disbanded. Commissioner Niven requested stats regarding volunteer responses on calls. Nesbit said she would include it with the quarterly report Board Goals Administrative Manager Bosch will update the goals list as necessary. New Business Resolution ; 2015 Budget Amendment Commissioners Grubaugh and Niven moved and seconded to approve Resolution Motion carried unanimously. Write off Ambulance Account # After review Commissioners Davies and Jones moved and seconded to reduce the balance by 50%. Motion carried unanimously. Regular Meeting of June 23,

12 Pierce County Mutual Aid Agreement In order to resolve the signature page issue it was decided that each agency produce their own signature page. It was decided that we will produce one with the Chairman of the Board and Chief to sign later. Citizen Advisory Panel By- Laws Commissioner Niven congratulated the group on a job well done. Commissioners Niven and Grubaugh moved and seconded to approve the by- laws, motion carried unanimously. Chief s Reports FACILITIES: Computer Systems o The server needs to be updated this year. Chief will meet in early July with Pat Riley to move forward. Our current server is from Broadband Upgrade o No new information was offered. Facilities Ground Maintenance Bill Jones is cutting the lawns as a volunteer currently until his retirement is official. Station 45 Power usage o No new information was offered Station 47 Heat Pump o The heat pump has failed. After consulting with counsel, Chief was told that with the high temperatures the work needed could be deemed an emergency. Quinn stated we have quotes for the work and that they are on the small works roster. He advised Chief Allen to move forward. Chief Allen submitted two quotes for the board s consideration. One was from Cummings the other from Kohler. Commissioners Niven and Jones moved and seconded to authorize the Chief to move forward with the Cummings bid. Motion carried unanimously. EQUIPMENT: AFG Grant o No new information was offered on this project. PERSONNEL: Labor Management Committee: o The District received a formal grievance from Union Local 3152 regarding the Shift Trade/Fill-in issue. The District received word today that the Union will move forward to the next level. o The grievance regarding the Battalion Chief Overtime issue has been rejected. To date the timeline for response has passed therefore the issue is dead. o The Union submitted a comprehensive records request, with the District sending the required response. Because of the nature of the request, the District requested further information from the Union. To date we have 30-40% of the material collected. We are just waiting on a memory stick from the Union. Regular Meeting of June 23,

13 EVENTS: Public Citizen Fundraising Adventure- Mr. Taylor came by the station with exciting updates. He has about 50% donated of the 30k goal. He also has an individual willing to make a 10k donation however the fact that Mr. Taylor s 5013C is not active yet may pose a problem. The date is set for Saturday, September 5 th. Open House o The following items/agencies have committed to participating in the event: Fire Safety House ( Chief is still trying to confirm with Chief Elway at JBLM) Department of Emergency Management South Sound 911 OPERATIONS: IMPACT Agreement o No new information was offered. Monthly Alarm Statistics o Given to board EcPR Electronic Reporting o Need to schedule a meeting and will do so before the next meeting. Insurance Rating o WSRB inspection complete. Awaiting results. Lid Lift Levy o Several speaking appointments have been scheduled. Speaking engagements have been well received. The following dates are: o June 30 th at station 47 o July 6 th at station 49 o July 8 th at the Community Council Meeting o July 11 th at Herron Island o July 15 th and station 46 o Meeting with the LIC is still pending. Community Announcements June 25, Key Free Clinic - 5:30pm Key Peninsula Health and Professional Center June 27, th Annual Golf Scramble 8:00am Horseshoe Lake Golf Course July 8, Key Peninsula Community Council Meeting - 7:00pm Station 46 July 9, Key Free Clinic- 5:30pm Key Peninsula Health and Professional Center Board and District Activities June 25, 2015 Pierce County Fire Commissioners Meeting 7:00pm Station 46 July 3, 2015 Office Closed for Fourth of July Holiday July 6, 2015 Safety Committee Meeting 8:15am Station 46 July 14, 2015 Regular Board Meeting 5:00pm Station 46 Commissioners Davies and Grubaugh moved and seconded to approve the Activities Report. Motion carried unanimously. Regular Meeting of June 23,

14 Good of the Order Congratulations were offered to Chief Allen on the birth of his first grandchild. Commissioner Jones shared that Melanie Sawaya was presented with her Go Fun Me check to help buy a hyperbaric chamber for her. The Commissioners also discussed final plans for food during their June 25 th meeting. It was agreed to get two Costco sandwich trays and a cheese cake. Commissioner Davies will be making Chili. Set up will begin at 4:30. Commissioner Jones asked Administrative Assistant Anne Nesbit for her help serving. Executive Session At 6:10pm motion was made and seconded to meet in an Executive Session starting at 6:15pm for fifteen (15) minutes under RCW (1); to discuss with legal counsel representing the agency matters relating to Collective Bargaining sessions with employee organizations, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement; or.. that portion of a meeting during which the governing body is planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional negotiations, or grievance or mediation proceedings, or reviewing the proposals make in the negotiations or proceedings while in progress. Motion carried unanimously. At 6:30pm an announcement was made that the Executive Session would be extended another five (5) minutes. At 6:35pm an announcement was made that the Executive Session would be extended another five (5) minutes. At 6:40pm an announcement was made that the Executive Session would be extended another five (5) minutes. At 6:45pm an announcement was made that the Executive Session would be extended another five (5) minutes. At 6:50pm an announcement was made that the Executive Session would be extended another five (5) minutes. At 7:00pm the meeting reconvened, with no announcements being made. Adjournment With nothing further to come before the Board, motion was made and seconded to adjourn the meeting. Motion carried unanimously and the Regular Meeting of June 23, 2015 was adjourned at 7:01pm Commissioner Raymond Lamoureux Commissioner Keith Davies Regular Meeting of June 23,

15 BOARD OF FIRE COMMISSIONERS SPECIAL MEETING MINUTES July 7, 2015 The Board of Fire Commissioners met for a Special Board Meeting on July 7, 2015 at Station 46, Key Center. Chairperson Lamoureux opened the meeting at 2:00pm with Commissioners Davies, Niven, Jones and Grubaugh present. Others attending the meeting were Fire Chief Guy Allen, Administrative Manager Christina Bosch, Union Local 3152 Union President Jason Learned and Attorneys Eric and Joe Quinn. Chairperson Lamoureux announced that the posted purpose of this Special Meeting was to allow evidence to be heard and considered concerning a grievance filed by Union Local 3152 pertaining to shift trades and shift fill-ins. It was also announced that the Board may choose to meet in an Executive Session regarding this matter. President Jason Learned stated that the District s previous Fire Chief, authorized shift trades and shift fillins (ST) to take place as long as the minimum shift staffing was followed as outlined in District policy. The new Fire Chief, however; has interpreted differently the policy differently; ST would be authorized only for like classifications. President Learned further stated that a completed records request proved that once the new administration was in place, the way that ST were approved changed. It was also noted that a draft Memorandum of Agreement (MOA), which both the Union Body and the Fire Chief agreed would work, was submitted to the Board for approval, the document was not approved. Chairperson Lamoureux stated that when the Board declined to approve the MOA, it was on the premise that if a firefighter were filling in for an officer (as an example), but then there was a need for overtime for any reason, there could be the potential for a larger amount funding sources needed to pay overtime. President Learned noted that the need for overtime after a ST was approved is a separate issue. It was also noted that after a bit of research, it was discovered that the number of shifts needing to be filled on an overtime basis due to a shift trade imbalance was very limited over the course of the three year period reviewed. Chief Allen read a portion of the current ST policy, which in part, states: Shift Trades shall be of like classifications only (Line Officer for line officer, Firefighter for firefighter and firefighter-medic for firefighter-medic). o Except that employees on an active Lieutenants eligibility list may trade for Shift Lieutenants. o Every effort is first made to trade between commissioned officers Commissioner Davies inquired how other fire districts in the area handle this same type of situation. It was noted that some districts have declined to allow ST to occur, but those that do handle them in various ways to fit the needs of their own district. President Learned stated that vacation and comp time policies currently allow for employees to be approved leave so long as minimum staffing levels are met, leaving employees slightly confused as to current expectations, as this current issue with the ST is much different than other leave policies. Special Board Meeting

16 Chairperson Lamoureux identified that the Board s concerns lied within the need for potential overtime if, for example, a Lieutenant and a Battalion Chief perform a ST when the Lieutenant is not eligible to step up into the Battalion Chief position. If a Battalion Chief is needed on that shift, there could be an overtime need, which costs the District unnecessary money. Chairperson Lamoureux further stated that his District also requires employees to secure a back-up person to fill the shift should there be sick leave or other issue. Executive Session At 2:23pm motion was made and seconded to meet in an Executive Session starting at 2:25pm for fifteen (15) minutes under RCW (1) to discuss with legal counsel representing the agency matters relating to Collective Bargaining sessions with employee organizations, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement; or that portion of a meeting during which the governing body is planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional negotiations, or grievance or mediation proceedings, or reviewing the proposals make in the negotiations or proceedings while in progress and RCW ; collective bargaining sessions with employee organizations, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement; or that portion of a meeting during which the governing body is planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional negotiations, or grievance or mediation proceedings, or reviewing the proposals made in the negotiations or proceedings while in progress. Motion carried unanimously. At 2:40pm an announcement was made that the Executive Session would be extended another five (5) minutes. At 2:45pm an announcement was made that the Executive Session would be extended another ten (10) minutes. At 2:55pm an announcement was made that the Executive Session would be extended another five (5) minutes. At 3:00pm the meeting reconvened, with no announcements being made. Adjournment With nothing further to come before the Board, motion was made and seconded to adjourn the meeting. Motion carried unanimously and the Special Meeting of July 7, 2015 was adjourned at 3:03pm. Special Board Meeting

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18 Pay Report for Hourly Pay 07/06/2015 July 2015 (Pay Date) Page 1 of 1 OTADM03 OTMTG01 OTOTH06 OTSIR04 OTSLC01 OTSLC04 OTTRG01 Total Bosch, Paul A (BOSPAU) Campbell, Scott R (CAMSCO) Davis, Timothy (DAVTIM) 1, , Foss, Kenneth A (FOSKEN) 1, , Heidal, Dale E (HEIDAL) Nesbit, Anne (NESANN) Pavolka, Paul M (PAVPAU) 1, , Sawaya, William E (SAWWIL) 1, , Swanson, Edward P (SWAEDW) West, Charles A (WESCHU) Williams, Ryan R (WILRYA) , , , , ,299.11

19 Overtime Codes Meetings - MTG OT-MTG01 Officer/Admin/Comm Meetings OT-MTG03 Out of District Meetings OT-MTG04 Other Meetings/Events OT-MTG05 Safety Committee Meeting Administrative - ADM OT-ADM01 Admin Investigations/Issues OT-ADM03 Testing Events OT-ADM04 Grant Writing Overtime OT-TRG01 OT-TRG02 OT-TRG03 OT-TRG05 OT-TRG06 OT-TRG07 OT-TRG09 OT-SLC01 OT-SLC04 OT-SIR01 OT-SIR02 OT-SIR04 OT-OTH03 OT-OTH04 OT-OTH05 OT-OTH06 Training - TRG ALS MTG /Paramedic Training Water Rescue Drill MCO Training Other Required Training Wildland Training Confined Space/Live Fire Training Westside Training Sick Leave - SLC Sick Leave Coverage Cover Due to Injuries Self Initiations - SIR Self Initiated Responses General Alarms/POV Responses Mobilizations Other Overtime - OTH Miscellaneous Overtime Cover for Personnel due to Scheduling Changes Cash Out Comp Time (Over in Hours) Late Calls/Report Completion Codes for E-Timecards 7/6/20152:57 PM

20 2015 COMMITTEE/ASSIGNMENT REPORTS COMMITTEE/ASSIGNMENT: LEGISLATIVE REPRESENTATIVES: 1. Healthcare Committee Commissioners Jones and Grubaugh 2. Safety Committee Commissioners Davies and Niven 3. Board of Volunteer FF Commissioners Lamoureux and Niven 4. Citizens Advisory Panel Commissioners Niven and Grubaugh 5. Key Peninsula Firefighters Association Commissioners Jones and Grubaugh 6. Key Peninsula Business Association Commissioners Grubaugh and Davies 7. National Association of Elected Fire Officials Commissioners Lamoureux and Niven 8. Public Affairs/Social Media Commissioners Niven and Lamoureux 9. Volunteer Retention Committee (Disbanded) Commissioners Davies and Jones * The first member listed is the primary, with the second member listed assigned as the back-up member

21 2015 BOARD GOALS 1) Fire Levy Lid Lift August 2015 a) Resolution filed with Pierce County Elections Office on May 6, ) Creation of an accident log to help the department s safety committee identify possible trends. This has a deadline of April 1, a) A log beginning 2012 to current was created by the Administrative Staff for the Safety Committee s Use. 3) Increase participation and accountability for the safety committee. a) Commissioner Davies will work with Chief Allen and Assistant Chief Wolverton on this issue. The Board feels that Russell should be included in the safety committee. 4) The Board would like the office to remain open during lunch time to assist with those citizen inquiries that can happen during that timeframe. a) Chief Allen will facilitate this once the staff has chosen whether or not they want to work with two 15 minute breaks and a half hour lunch or with two 15 minute breaks and a one hour lunch. This has an implementation deadline of March 1, i) After meeting with Chief Allen to gain further background information on how the office hours were established, it was agreed to keep the Administrative Office Closed for lunch , but require the staff to answer the telephones during this time. 5) The Board would like to see the station 46 cleanliness to be increased, especially in the public areas of the building. This has a deadline of March 1, a) Areas of concern have been cleaned. 6) The Board would like Chief Allen to author a new policy for guidelines regarding response of office personnel, who are also volunteer firefighters, to emergencies where they are needed during business hours. a) Commissioner Lamoureux will coordinate with Chief Allen 7) The Board would like to have the impact fee documents completed for submission to the County no later than the end of October ) The Board has identified that an FMLA/FLA policy needs to be written for the department. One major question before this can be accomplished is whether or not volunteers count as employees under the FMLA/FLA rules. a) District Attorney Joe Quinn to attend the Regular Board Meeting of March 24, 2015 to assist the Board & staff in determining the best approach and which laws pertain to the District. b) Administrative Manager Bosch will take on this project, anticipating the first draft to be presented in July, c) First draft sent to Joe Quinn for review on July 7, ) Continue to research and apply for applicable grants. 10) Allow Chief Allen to research possible consolidation of services with South Kitsap Fire and Rescue, Gig Harbor Fire and Mason County. 11) Research the possibility for service charges for false fire alarms. 1

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23 Fire Services & Community Announcements and Board Activities For the Period of: July 15, 2015 August 11, 2015 Fire Service and Community Announcements: July 23, Key Free Clinic- 5:30pm Key Peninsula Health and Professional Center July 29, 2015 Two Waters Arts Alliance Key Center Art Walk 5:00pm August 6, 2015 Key Free Clinic Fundraiser 6:00pm Home of Nathan and Jessica Schlicher August 13, 2015 Key Free Clinic 5:30pm Key Peninsula Health and Professional Center Board & District Activities: July 17, 2015 Key Peninsula Business Association Meeting 12:00pm El Sombrero Mexican Restaurant July 21, 2015 Key Peninsula Firefighters Association Meeting 6:00pm Station 46 July 23, 2015 Pierce County Fire Commissioners Annual Picnic 6:00pm LeMay Car Museum July 28, 2015 Kitsap County Healthcare Committee Meeting 10:00am Central Kitsap Fire & Rescue Administrative Building July 28, 2015 Regular Board Meeting 5:00pm Station 46 August 4, 2015 Primary Election Day! August 7, 2015 Key Peninsula Business Association Meeting 7:30am The Home Port Restaurant August 11, 2015 Regular Board Meeting 5:00pm Station 46