STAR FIRE PROTECTION DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING MINUTES DECEMBER 11TH, :00PM

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STAR FIRE PROTECTION DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING MINUTES DECEMBER 11TH, 2014 7:00PM A Regular Meeting of the Star Fire Protection District was held on December 11th, 2014 in the

1 STAR FIRE PROTECTION DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING MINUTES DECEMBER 11TH, :00PM A Regular Meeting of the Star Fire Protection District was held on December 11th, 2014 in the Public Meeting Room of Star City Hall, W. State Street, Star, Idaho. Chairman Ryan Henson called the meeting to order at 7:00 p.m. Roll Call: Commissioners Jared Moyle, Steve Martin and Ryan Henson were present. Staff Present: Fire Chief Greg Timinsky, Treasurer Robin Ward, Attorney William L. Punkoney and District Recording Secretary Kristina Gillespie were present. Public Present: A few residents of the community, some District firefighters and Firefighters Union representatives were also present. Approval of Meeting of the Board of Commissioners Agenda Notice Postings: Recording Secretary Kristina Gillespie reported the original Agenda Notice of the Regular Meeting of the Board was posted by Chief Greg Timinsky on December 9th, 2014 at Fire Station #1 at 6:25 a.m. and at Star City Hall at 8:00 a.m. Chairman Ryan Henson moved to accept Gillespie s Agenda posting report as posted. Commissioner Martin seconded the motion, and it passed unanimously. Chairman Ryan Henson then moved to amend the Regular Meeting Agenda in order to include a review of Joint Fairview Cemetery Maintenance District s submission of the Exclusive Option to Purchase Real Property Agreement, submitted via prior to this Meeting. Henson stated that the good faith reason for the amendment was that the Cemetery District had just completed signature of the offer and presented it prior to the Meeting. Commissioner Martin seconded the motion and it passed unanimously. Agenda amended to include Exclusive Option to Purchase Real Property Agreement immediately following its addition to the Agenda. - NOTE: The original Agenda Notice has been attached to these Meeting Minutes. Exclusive Option to Purchase Real Property Agreement: Chairman Henson asked Attorney Punkoney what the benefits would be for the Fire District to agree with the Option. Punkoney stated that because the value of the property is less than $10,000 and because the interested party (a Cemetery District) is also a public entity, there is no Idaho Statute requirement to go through the appraisal process or the costs associated with publication of a notice of sale. The costs would be much lower in this circumstance for the Fire District. Commissioner Moyle asked whether the previous owner s (Jones) interest in purchasing the property would have an effect on this process. Chief Timinsky then stated that he had obtained the title for the property, along with the documents proving that Jones had quitclaimed the property to another family; therefore Jones had no claim of interest in this property. The Fire District, according to the title company, owns this parcel "free and clear" with no commitments to Jones. Commissioner Moyle stated that he would retract his concern from the discussion as it had no merit, based on the title company s documents. Minutes of Regular Meeting of the Board of Commissioners December 11 ", 2014 Page 1 of 5

2 Commissioner Moyle then stated that his understanding was that the Phillips Brothers have a drainage ditch that runs across this property. Max Harrold, Chairman of the Joint Fairview Cemetery District, stated that he knew of the drainage ditch. Chairman Benson stated that the Cemetery District would need to discuss the drainage ditch with the Phillips Brothers directly. Chairman Henson then stated that he believed that the Option made the most financial sense to proceed with surplus of this parcel. Attorney Punkoney stated that if the Fire District moved to approve the Option that the District would also need to sign consent for representation, as White Peterson represents both Districts. The document is a full disclosure of this fact. Further, Punkoney stated that if negotiations were necessary, at any time in the process that White Peterson would step away, as both entities are clients. Chairman Henson then moved to approve Resolution authorizing the execution of the Exclusive Option to Purchase Real Property Agreement for the terms stated therein and to authorize the execution of the Consent to Representation document, as provided for reasons stated therein. Commissioner Martin, seconded the motion, and it passed unanimously. NOTE: A copy of the executed Resolution Exclusive Option to Purchase Real Property Agreement and executed Consent to Representation. Approval of Minutes: Chairman Henson reported that the Board had reviewed the draft Minutes of the Regular Meeting held on November 13, 2014, as provided by Gillespie, and found them to be consistent with what occurred at that meeting. Further, Chairman Henson stated that he had reviewed the Special Meeting-Collective Bargaining Agreement-Negotiation Committee Meeting Minutes from November 5th, November O h and November 24th, 2014 as provided by Chief Timinsky and Robin Ward, and found them to be consistent with what occurred at those meetings. Chairman Henson then moved to approve the Minutes from the Regular Board Meeting held on November 13th, 2014 and the Special Meeting-Collective Bargaining Agreement-Negotiation Committee Meeting Minutes from November 5th, November 6 1 and November 24th, Commissioner Martin, seconded the motion, and it passed unanimously. Public Comment: Chairman Henson invited members of the public to make comments about Fire District matters at that time. There was no public comment at that time. Financial Reports: Robin Ward reported on the District s financial status and requested approval for payment of expenses as presented in the Treasurer Report. Ward further reported that the District will pay the final TAN payment, due December 3l, 2014, if the Board approves said payment at this Meeting. Commissioner Moyle then asked the Chief about the invoice from Value Heating and Air, as he recalled that this company had completed a service call just three (3) months ago. Chief Timinsky stated that a service call was required again and that Value changed out all six (6) filters for less money than any other company had previously. Commissioner Moyle also sought clarification regarding the Lemp Lateral Inc. bills (2) and the Ada/Canyon Consolidation Property Tax bills (2) as he thought that these matters were Minutes of Regular Meeting of the Board of Commissioners December 1,th, 2014 Page 2 of 5

3 connected. Chief Timinsky stated that he would contact the County s and ask for clarification on these bills and report his findings in January. Commissioner Moyle then moved that the disbursement of funds from the District s treasury of available funds for the payment of bills in the total sum of $253,685.09, with the exception of the Consolidated Property Tax Payments and the Lemp bills as presented by Robin Ward, Treasurer, be authorized. Chairman Henson seconded the motion and it passed unanimously. NOTE: A copy of Robin Ward s detailed Treasurer Report has been attached to these Meeting Minutes for review. Staff Reports: Chairman of the Board: Chairman Henson reported that the Union negotiations went well, in his estimation and that tentative agreement on terms had been submitted by the Union. Henson stated he would defer to the Union to discuss those changes. Secretary of the Board: Commissioner Martin agreed with Chairman Henson s report of the negotiations and then thanked White Peterson for the Christmas card and toffee and would like to donate the toffee to the firefighters. Treasurer of the Board: Commissioner Moyle had nothing to report. Star Fire Chief, Greg Timinsky: Chief Timinsky reported on the following matters: Highway 16 Property: Chief Timinsky reported that the adjacent property owners are "..,.still very interested... " in purchasing the 8.6 acre parcel on Highway. Timinsky then stated that he had inquired about updating the 18 month old appraisal through the same company and was told it would cost close to $1,500. Attorney Punkoney stated that there is no legal requirement to update the old appraisal, but that it could be prudent to do so as the market has changed. Punkoney offered that the Chief could contact the County Assessor s office to request a valuation of the property and then decide whether it would be worth the cost to the District to move forward with a new appraisal. Punkoney also recommended that the Board consider looking at other appraisers for potentially lower costs. Chairman Henson then directed Timinsky to continue looking into updating the appraisal, under the same terms (new appraisal for $500 or less) per Board direction at November s meeting. Local Firefighters Union Representative: Adam Ward reported on the following matters: CBA Negotiations: Ward thanked the Commissioners and Chief for their time during the negotiations. Fireman Danny Garringer then handed the Commissioners copies of the Union s suggested changes to the 2015 CBA for their review and stated that the Union.appreciates the opportunity to negotiate... " 2015 Union Representative: Adam Ward reported that Danny Garringer will become the Union Representative in Fireman s Association: Ward reported of the earnings from the Breakfast, the Association divided the profits into two (2) separate funds: the Brandan Erickson Fund to provide training for future EMT s and to the Star Outreach Fund to sponsor a family for Christmas. Recording Secretary: Secretary Gillespie reported that she had been asked for assistance in filing the 2015 election forms to Ada and Canyon by Chief Timinsky and had done so. NOTE: Copies of the forms are attached to these Meeting Minutes. Minutes of Regular Meeting of the Board of Commissioners December 1 1Lh, 2014 Page 3 of 5

4 Attorney Report: Attorney Punkoney reported that the firm had assisted with legal questions arising from the negotiations, policy code updates suggested by the Board and Chief, 2015 elections and the McMillian Property matters. Unfinished/Tabled Business Scheduled for the Regular Meeting: None New Business: None EXECUTIVE SESSION MEETING OF THE BOARD OF COMMISSIONERS Chairman Henson moved to go into Executive Session under I.C (1)(c) "... to conduct deliberations concerning labor negotiations...."and it was also moved that Chief Timinsky, Robin Ward, Attorney Punkoney and Recording Secretary Kristina Gillespie be present during Executive Session. The motion was seconded by Commissioner Moyle. A roll call voice vote was then taken: Henson, yea, Martin, yea, and, Moyle, yea. The motion to enter Executive Session passed unanimously. The EXECUTIVE SESSION commenced at 7:29 p.m. under the originally announced purposes. Present: Commissioners Henson, Martin and Moyle, Chief Timinsky, Robin Ward, Attorney Punkoney and Recording Secretary Kristina Gillespie were present. During Executive Session information was exchanged and received by the Board concerning labor negotiations and controversies but no action was taken. Upon motion from Chairman Henson, seconded by Commissioner Moyle, and unanimous consent, the motion was passed by the Commissioners. Executive Session ended at 7:51 p.m. The Open Meeting was then reconvened by the Commissioners at 7:51 p.m. Regular Meeting Continued: Returning to the Regular Meeting Session, Commissioner Martin stated that during Executive Session information regarding labor negotiations was received and exchanged and no action was taken by the Board. Next Meeting: The next Regular Meeting of the Board is scheduled for January 8th, 2015 at 7:00 p.m. at Star City Hall. Adjournment: Commissioner Moyle moved to adjourn the Regular Meeting. Chairman Henson seconded the motion, and it passed unanimously. The Regular Meeting adjourned at 8:05p.m. Minutes of Regular Meeting of the Board of Commissioners December 1 1th, 2014 Page 4 of 5

5 Minutes submitted by: Date: January Kristina Gillespie, I cc rding Secretary 8th 2015 Approved by the Board cfommis1sioners at the January 8th, 2015 Regular Meeting of the Board. Chairm Ryan Henson Date: January 8th 2015 Appended to these Minutes: Agenda Containing Notice Posting Reports; A copy of Resolution "Resolution Exclusive Option to Purchase Real Property Agreement"; A copy of Consent to Representation document; Minutes from CBA Negotiations; Public Input Sign-up Sheet; Treasurer s Report prepared by Ward; A copy of Ada County 2015 Elections Form; and, A copy of Canyon County 2015 Elections Form Minutes of Regular Meeting of the Board of Commissioners December 1 I, 2014 Page 5 of 5

Dover City Council Minutes of November 18, 2013

Dover City Council Minutes of November 18, 2013 President Timothy Tarulli called the meeting to order at 7:30 pm. All stood for the invocation that was given by Reverend Chris Mulpas from First Christian Church followed by the Pledge of Allegiance.