Morrison Creek Commons - Strata Plan VIS7100 Strata Council Meeting

Transcription

1 Date: January Call to order at 2:10. In attendance - Ken, Don, Brenda, Dave O., Tony and Ralph. Regrets - David and Dick. 1. Approval of Agenda. - Approval of previous minutes from November. 14, Unanimous approval Approval of financial statements - Unanimous approval of financials Bylaw review Wild Apricot Depreciation Report Finalization of Building Guidelines Christmas Party Report De-icing, sanding, plowing Insulating meter boxes RPM's slow response to maintenance concerns was a problem last summer Streetlights Council reviewed the first draft of the 2017/2018 budget submitted by Dave. O. and will gather further information before it becomes finalized for the AGM Status of building approvals Date of next meeting - Monday, February 6th at 2:00, # Adjournment at 3: Date: February 6th Call to order at 2:10. In attendance - Ken, Don, Brenda, Dave O., Tony and Ralph. Dick Regrets - David 16. Approval of Agenda. - Unanimous approval Approval of previous minutes - Unanimous approval Approval of financial statements - Unanimous approval of financials Steve W. was concerned that the gravel the snow plow picks up was being dumped onto the rain garden One resident has had 4 flat tires in the past month and wonders if the builders can keep the roads in front of their units clean of building materials and debris Bylaws. #5.1 will revert back to the original wording Depreciation Report Budget Snow removal, sanding and sweeping Rain garden maintenance Water leak Data Base RPM's slow response to maintenance concerns was a problem last summer. Don hopes that he will get quicker responses from Sean at RPM when he tries to contact him this year of 31

2 29. Streetlights. We will ask David to contact his electrical contractor associates to ask for estimates on replacing the ballast/incandescent bulb systems with stronger wattage LED lightbulbs. As this will be expensive, we will replace the bulbs as they burn out, rather than all at once Council reviewed the first draft of the 2017/2018 budget submitted by Dave. O. and will gather further information before it becomes finalized for the AGM Status of building approvals. Report submitted by Dave O. All lots are sold. Only one plan was not approved by Dave.O., so far Date of next meeting - Monday, March 13th at 2:00, # The AGM is set for March 21 at 5:30. Location = St. John the Divine church hall. The entrance is off 5th Street, but parking is on Harmston Adjournment at 3: Date: March 13th Call to order at 2:00 PM. In attendance - Ken, Don, Brenda, Dave O., David, Ralph. Dick Regrets - Tony 35. Approval of agenda. Unanimous approval Approval of previous minutes. Unanimous approval Approval of financial statements. Unanimous approval No correspondence Business arising from previous minutes Bylaws. Procedure for AGM Depreciation Report Final draft of 2017/18 Budget Lawn Care Sprinklers Street sweeping Lighting Preparation for AGM Council position responsibilities Brenda will mail a sympathy card, on behalf of Strata Council, to one of the builders, as his wife passed away last week Date and location of next meeting Adjournment at 3: Date: April 11th Call to order at 4:05 PM. In attendance - Ken, Mike, Chris, Dave O., David, Ralph, Dick Regrets - Tony Establish Council Positions President: Ken Rydman of 31

3 Recording secretary: Mike Kirby Vice President and Web-site: Dick Divine Treasurer: Chris Thompson Builder Liason: Ralph Borschneck Contract Admin and Maintenance: Dave Durupt and Tony Rider Approval of agenda Ken moved and Dick seconded that the agenda be adopted Approval of previous minutes Dave moved and Dick that the previous minutes be accepted Passed Approval of financial statements David Moved Chris Seconded Passed The grass area in front of the gazebo needs some repair and maintenance, and the brick patio and concrete supports for the sign posts could use some finishing All inquiries to the board should be submitted in writing The sprinkler problem at Business arising from previous minutes Dave, Ralph, and Tony will be co-ordinating to resolve issues regarding the Rain Garden Council positions responsibilities Next meeting May 8th, 2017 Unit 306 at 4:05 PM Adjournment at 5:35 PM Date: May 8th Call to order at 4:12 PM. In attendance:ken, Ken, Mike, Chris, Dave O., David, Ralph, Dick Regrets: Tony 63. Approval of agenda Motion to accept the agenda as presented Motion - Ralph, Second - Dave, Carried Approval of previous minutes Motion to accept the previous minutes as presented Motion - Ralph, Second - Dave D, Carried Approval of financial statements Motion to accept financial report as presented Motion Dave, Second Chris, Carried None Lawn Care Contract Sprinkler Contract Street Sweeping of 31

4 70. Lighting Hydro Bills are paid monthly we are incurring repeated postage and bank fees. Motion to pay the Hydro annually at a cost of $ Moved Dave D, Second Ralph, carried Recording of all strata contracts on the website with access only to council members under the council section of the website to improve the flow of information especially when council members are away from the strata and when new council members are brought on board Legal representation Land adjacent to gazebo Signage at Timberline Two new members to be added to the members list, no information provided at the meeting Dumping of road gravel on the forest not permitted Basement and service excavations to be cautioned off with caution tape Next Meeting: July 10, Meeting adjourned at 5:30 PM Date: May 25th Call to order at 4:12 PM. In attendance:ken, Ken, Chris, Tony, Dave O., David, Ralph, Dick Regrets: Mike 81. Approvals - Deferred until next meeting Correspondence - Deferred until next meeting Legal Representation Financial update from Dave O Street Lighting Garage Sale Irrigation Sprinklers Street Sweeping Building Sites Next Meeting July Meeting adjourned at 5:07 PM Date: June 12th Call to order at 4:10 PM. In attendance:ken, Ken, Chris, Tony, Dave O., David, Ralph, Mike, Dick Regrets: 92. May 8th, Meeting minutes unanimously approved Financials The correspondence regarding the water drainage issue between property owners has been resolved at present of 31

5 95. Landscape contract. Contract is currently approved and in place Sprinkler Contract: Street sweeping Street Lighting Dick Left the meeting at 4:45 PM due to a previous arranged commitment Update on City land and Gazebo Curb bumpers and/or marker posts Painting lines for parking in cul-de-sacs voting Lamp standard in front yard Summer Party The Board would like to extend our Thank You to the organizers of the Garage Sale held on June 10th for a job well done Next Meeting August 4:05 PM Tony moved, Chris seconded the meeting be adjourned. Passed unanimously Date: June 29th Special General Meeting Call to order at PM. In attendance: Mike Kirby, Ken Rydman, Chris Thompson, Dave Durupt, Anthony Rider, Dave Osborne representing CVCS Regrets: Dick Divine 109. The purpose of this Special General Meeting was to vote on replacing the existing street lights with new, efficient LED lights or to stay with the old expensive existing lights. The LED lights will cost between $5, and $6, This money will need to come out of the contingency fund, hence the need for the vote to release the fund Chris Thompson motioned to call the meeting to order and Dave Durupt seconded It was established that along with Strata Members in attendance and signed Proxy Votes there were more than enough Members present and represented to establish a Quorum to vote on the issue of releasing the money from the contingency fund There were 31 Strata Members present and represented by signed Proxy Votes. All the votes were in favour with no votes against. The vote was unanimous and passed Sara Braithwaite moved to adjourn the meeting and Dave Durupt seconded the motion Date: August 21st, 2017 Call to order at 4:07 PM. In attendance: Ken Rydman, Dave Durupt, Chris Thompson, Tony Ryder, Dick Divine, Mike Kirby, Dave Osborne. (Don Kulak was attending as a guest in reference to the issue of the rain garden and possible removal of felt plugs in catch basins.) Regrets: 114. Approval of agenda June 12th, Meeting minutes Financials of 31

6 117. Income Tax for Strata Correspondence from Strata members was read and will be addressed Rain Garden Maintenance; Lawn care contract review Street Lighting Update on City Land at Gazebo Curb and Bumpers Snow Removal Sewer Plug Removal Annual Maintenance Plan Next Meeting October 23, 4:05 PM Meeting Adjourned at 6:35 PM Date: October 23, 2017 Call to order at PM. In attendance: Dick Divine; Dave Durupt; Chris Thompson; Ken Rydman; Mike Kirby; Dave Osborne Regrets: Tony Rider 129. Approval of agenda August 21st, Meeting minutes Financials The irrigation lines are done Street lighting; 14 of 16 street lights have been done. We are just waiting for 2 poles to complete the project Drains; All the catch basins have been pumped out and we are just waiting for invoicing Felts have been removed from strategic catch basins so as to avoid freezing water on the roads this winter City Gazebo; Mike Kirby and Dave Durupt will proceed with installation of parking marker posts in the cul-de-sac parking areas with work to be done by Dec The Block Party was a great success and enjoyed by all who attended. Many thanks to Brenda and all her helpers for a great evening The Maintenance Plan has been changed to the Operating Plan and will include a list of Contractors for the use of Future Councils Building Guidelines/By-law Violations; Council discussed by-law violations and agreed that a letter will be sent to the parties involved There is currently no other business Next Meeting; January 8th 4:05 at Ken s Dave Durupt moved to adjourn the meeting, seconded by Chris Thompson Vote For 5 Against of 31

7 Date: January Call to order at 2:10. In attendance - Ken, Don, Brenda, Dave O., Tony and Ralph. Regrets - David and Dick Approvals Approval of Agenda. - Approval of previous minutes from November. 14, Unanimous approval Approval of financial statements - Unanimous approval of financials. Correspondence - None Business arising from previous minutes Bylaw review Building Guidelines will be attached to Bylaws as Appendix A. Dave has completed and ed the second draft of the Bylaws to all Council members. The third draft, with Appendix A included, will be completed in time for the AGM Wild Apricot This will be addressed when Dick returns from holidays in mid February Depreciation Report David will have this compressed and ready by the AGM. Ken, Tony and David will meet to finalize the facts Finalization of Building Guidelines Dave O. will the final draft to everyone on Council, as there have been several changes since the first draft Christmas Party Report We were a bit over budget on the food and supplies, but the Travelling Appie Party was well attended and people seemed to enjoy themselves, so this Council will recommend that MCC will continue to have a summer barbeque and a winter party every year. 7 of 31

8 Maintenance De-icing, sanding, plowing There is a shortage of salt this year, so we are getting sanded. We need a quicker response when it snows or is icy. Ken will call Muchulat when we need sanding or plowing, as the driver does not live in this area of town and probably doesn't know what our road conditions are Insulating meter boxes Council members will contact any homeowner who is not home for several New Business months to show them how to insulate their boxes. (Bat insulation in a taped plastic bag, so it is waterproof, stuffed into the hole in the driveway where water pipes lead into the house.) RPM's slow response to maintenance concerns was a problem last summer Don hopes that he will get quicker responses from Sean at RPM when he Streetlights. tries to contact him this year We will ask David to contact his electrical contractor associates to ask for estimates on replacing the ballast/incandescent bulb systems with stronger wattage LED lightbulbs. As this will be expensive, we will replace the bulbs as they burn out, rather than all at once Council reviewed the first draft of the 2017/2018 budget submitted by Dave. O. and will gather further information before it becomes finalized for the AGM Status of building approvals Report submitted by Dave O. All lots are sold. Only one plan was not approved by Dave.O., so far Date of next meeting - Monday, February 6th at 2:00, # Adjournment at 3:30. 8 of 31

9 Date: February 6th Call to order at 2:10. In attendance - Ken, Don, Brenda, Dave O., Tony and Ralph. Dick Regrets - David Approvals Approval of Agenda. - Unanimous approval Approval of previous minutes - Unanimous approval Approval of financial statements - Unanimous approval of financials Ken will contact the new owners of Lot 117 about paying strata fees. Protech has sold Lot 212 and the owners will need to be contacted by March 1 for payment of strata fees Dave O. pointed out that, in spite of a water main leak, our water bill for Correspondence October to December went down from the previous three months. (Good news!) Unanimous approval of financial statement Steve W. was concerned that the gravel the snow plow picks up was being dumped onto the rain garden Ken asked the snow plow operator to push the snow onto a vacant lot across the street and hopes that this will alleviate the potential problem of that black stuff going down the storm drains and into our rain garden One resident has had 4 flat tires in the past month and wonders if the builders can keep the roads in front of their units clean of building materials and debris The builder constructing a house next to this resident's sweeps the sidewalk and road every day and that is all we can ask of him, but Ralph will remind the other builders to keep clean worksites. Business arising from previous minutes Bylaws. #5.1 will revert back to the original wording. 9 of 31

10 #4.0 will now read " a maximum of 2 pets per household" and will be voted on at the AGM #15 will be amended to include Council's decision to make all executive positions a 2 year maximum term, unless no one else wishes to take over the position #21 will be rewritten by Dick and ed to Dave O. before he gets the final copy of the Bylaws ready for the AGM Dave will get the Bylaw packages prepared and delivered to Don or Brenda so we can personally deliver them to current residents at least two weeks prior to the AGM. He and Ralph will deliver them to the builders working here and mail, via Canada Post, the packages to new residents that have not yet moved in Depreciation Report Dick and David will compress the report, it to all council members, Budget. Maintenance then we will approve it so that Dave. O. can include it in the package that will be delivered to all residents before the AGM Dick will give Dave. O. the website costs and Don will give him the landscaping costs so that he can update the budget to include in the package for the AGM Snow removal, sanding and sweeping Muchulat is now working on site so has improved in keeping our roads plowed and sanded, although Ken will continue to contact them after every snowfall. We will wait until late spring to arrange street sweeping. Dave O. will include a bylaw that addresses the need for a "Snow Float account" in the budget so that money is always available for snow removal and sanding. This will be separate from the Contingency Fund and will be set at $6000 for next year Rain garden maintenance Don and Ralph will meet in the spring, when the snow has melted, to discuss inspection of the drains and rain gardens. 10 of 31

11 Water leak Dealt with by Ralph and Ken. Ralph will turn on the offending valve again Data Base. once homes in the new sections are further along and need water Dick will the data base to Ken and Dave and they will add any New Business updates, them back to Dick and he will update the master list on our website RPM's slow response to maintenance concerns was a problem last summer. Don hopes that he will get quicker responses from Sean at RPM when he tries to contact him this year Streetlights. We will ask David to contact his electrical contractor associates to ask for estimates on replacing the ballast/ incandescent bulb systems with stronger wattage LED lightbulbs. As this will be expensive, we will replace the bulbs as they burn out, rather than all at once Council reviewed the first draft of the 2017/2018 budget submitted by Dave. O. and will gather further information before it becomes finalized for the AGM Status of building approvals. Report submitted by Dave O. All lots are sold. Only one plan was not approved by Dave.O., so far Date of next meeting - Monday, March 13th at 2:00, # The AGM is set for March 21 at 5:30. Location = St. John the Divine church hall. The entrance is off 5th Street, but parking is on Harmston Adjournment at 3: of 31

12 Date: March 13th Call to order at 2:00 PM. In attendance - Ken, Don, Brenda, Dave O., David, Ralph. Dick Regrets - Tony Approvals Approval of agenda. Unanimous approval Approval of previous minutes. Unanimous approval Approval of financial statements. Unanimous approval. Correspondence No correspondence. Business arising from previous minutes Business arising from previous minutes Bylaws. Procedure for AGM All bylaws that have been changed must be voted on. A 3/4 vote must be obtained for approval. The chairperson of the meeting should move that the new bylaws be approved as submitted. If anyone has an objection to any of the proposed bylaws, they must move that the wording be changed to "..." and we vote on the new wording Depreciation Report Dick and Dave will explain their past experiences and where they got the numbers for their report. They will present the scenario s The AGM agenda will be amended to have item 12.1 moved to 9b so that there can be a discussion of the Depreciation Report before everyone votes on the new budget. It was suggested and agreed upon that this does not need to be projected on a screen, as everyone has had the AGM package for two weeks and should have reviewed it by now Final draft of 2017/18 Budget Dave O. will present this, unless he is not physically able to attend, in which case Dick will present it. This WILL be presented on a large screen and Dick 12 of 31

13 Maintenance Lawn Care. will provide it. We will propose that the 2017/18 budget be accepted as submitted, We will continue with RPS for grass fertilizing, edging and cutting. We will Sprinklers. not use them for the sprinklers this year Don will ask for a quote from 4 C's Sprinkler Systems to maintain and Street sweeping. turn our common area sprinklers on and off when needed Ken will look for a contractor to sweep our streets, as soon as all the snow melts Lighting David will find out, from BC Hydro, how much the rebate would be if we New Business replaced all the bulbs in our streetlights, then find a contractor (possibly Houle Electric) who is certified to install and inspect transformers and get a quote from them Preparation for AGM Ruby will drop off the sign up sheet, voting cards and financial statement updates to Don. Don and Brenda will arrive at 5:00 to set up tables/chairs in the meeting room and will be grateful for help from any other council members that can come early Council position responsibilities The new council will deal with these at their first meeting. It is felt that we Any other business. need 7 members on council next year, while construction is ongoing, and that we need regular monthly meetings for one more year Brenda will mail a sympathy card, on behalf of Strata Council, to one of the builders, as his wife passed away last week Date and location of next meeting. 13 of 31

14 There will be a short meeting of the new council immediately after the AGM. The next regular meeting will be the second Monday in April at a location to be determined by the new council Adjournment at 3: of 31

15 Date: April 11th Call to order at 4:05 PM. In attendance - Ken, Mike, Chris, Dave O., David, Ralph, Dick Regrets - Tony Establish Council Positions President: Ken Rydman Recording secretary: Mike Kirby Vice President and Web-site: Dick Divine Treasurer: Chris Thompson Builder Liason: Ralph Borschneck Contract Admin and Maintenance: Dave Durupt and Tony Rider Approvals Approval of agenda Ken moved and Dick seconded that the agenda be adopted Approval of previous minutes Dave moved and Dick that the previous minutes be accepted Passed Approval of financial statements Dave Osborne noted that four homeowners were currently in arrears There is currently 1 pending sale It was agreed that the full $13, for this years contingency fund allocation would be deposited in the fund so as to gain all the interest possible It was also agreed that any amount over $50.00 to be paid out of the petty cash would require a separate check and not be paid in cash David Moved Chris Seconded Passed 15 of 31

16 Correspondence The grass area in front of the gazebo needs some repair and maintenance, and the brick patio and concrete supports for the sign posts could use some finishing Chris Thompson will communicate with the City of Courtenay in an effort to have them undertake the work All inquiries to the board should be submitted in writing The sprinkler problem at Dave to look into and a determination will be made regarding how to remedy the problem. Business arising from previous minutes Business arising from previous minutes A lawn care contract has been established with Royal Property Maintenance The streets are hopefully going to be swept and cleaned by May 1, weather permitting Street lighting will be hopefully going ahead if approved with BC Hydro and suitable lighting can be found. The new LED lighting will save money in the future. New Business Dave, Ralph, and Tony will be co-ordinating to resolve issues regarding the Rain Garden Council positions responsibilities Referred to next meeting Next meeting May 8th, 2017 Unit 306 at 4:05 PM Adjournment at 5:35 PM. 16 of 31

17 Date: May 8th Call to order at 4:12 PM. In attendance:ken, Ken, Mike, Chris, Dave O., David, Ralph, Dick Regrets: Tony Approvals Approval of agenda Motion to accept the agenda as presented Motion - Ralph, Second - Dave, Carried Approval of previous minutes Motion to accept the previous minutes as presented Motion - Ralph, Second - Dave D, Carried Approval of financial statements Motion to accept financial report as presented Motion Dave, Second Chris, Carried Correspondence None Business arising from previous minutes Lawn Care Contract Amended and signed. Dave Osborne to return contract to Royal Property Management Sprinkler Contract Dave Durupt and Bill Cousins discussed sprinkler issues and rain garden stand pipes. Chris moved to lower the height of the stand pipes to ground level and install coupling and screw cap. Ken second - carried (Contact Bill Cousins to undertake the work) Street Sweeping No response from North Island Power Sweeping. Dave Osborne to provide alternative service provider. 17 of 31

18 Lighting Awaiting quotes for 16 retrofit kits c/w lamps. Carried forward to next meeting. New Business Hydro Bills are paid monthly we are incurring repeated postage and bank fees. Motion to pay the Hydro annually at a cost of $ Moved Dave D, Second Ralph, carried Recording of all strata contracts on the website with access only to council members under the council section of the website to improve the flow of information especially when council members are away from the strata and when new council members are brought on board Legal representation Motion to seek legal council advise regarding Form B and monies owning from builders Moved Chris, Second Dave D, carried Land adjacent to gazebo City to prepare ground and sod area c/w sprinkler tie in to city water Signage at Timberline No cost yet. Item moved to next meeting. Other Business Two new members to be added to the members list, no information provided at the meeting Dumping of road gravel on the forest not permitted Notice to home owners reminding them not to dump in the forest Dave D. to arrange for the removal of the gravel from the forest Basement and service excavations to be cautioned off with caution tape. 18 of 31

19 Next Meeting: July 10, Meeting adjourned at 5:30 PM 19 of 31

20 Date: May 25th Call to order at 4:12 PM. In attendance:ken, Ken, Chris, Tony, Dave O., David, Ralph, Dick Regrets: Mike Approvals Approvals - Deferred until next meeting Correspondence Correspondence - Deferred until next meeting Business arising from previous minutes Legal Representation Will Council use a local lawyer or a strata law specialist to correspond with builder s lawyer? Motion for Dave O. to talk to a local lawyer of his choosing to draft a letter to the builders lawyer and give advice on how to complete a Form B in these particular circumstances Motion Tony, Second Ralph, Carried Financial update from Dave O Street Lighting Two options were provided via to Council members: #1 Replace existing lamps with 63 watt LED lamps. These are equal to 170 watt lamp Cost per lamp $ lamps = $ 4, plus PST,GST $5, cost of install unknown at this time. Power saving 1 year $ No BC Hydro Rebate as these lights are made in China #2 Install new retro fit fixtures that are 42 watt LED equal to 175 watt lamp, these will also give a wider angel of light downcast. Currently the strata pays $1,000 to $1,200 per year in maintaining lighting.cost per fixture $ ea. 14= $ 3, plus PST,GST = $ cost of install estimate $1,400-1, of 31

21 Power saving 1 year $ This pricing has a time limit on it. Possible BC Hydro rebate as lights are made in USA. Currently the strata pays $1,000 to $1,200 per year in maintaining lighting The merits of both options were discussed. The strata will begin to proceed with Option The merits of both options were discussed. The strata will begin to proceed with Option Due to the cost of the lighting replacement, a special Garage Sale AGM will be required with the option to vote by proxy Council has addressed the concerned objection of 1 resident received through correspondence The garage sale will go ahead as planned on June 10, 2017 as planned Irrigation Sprinklers The City wishes to install an independent irrigation system adjacent to the gazebo an install top soil and grass and be responsible for the watering Bill Cousins will repair the portions of the irrigation that were broken over the winter Concern was raised by a resident about the lack of irrigation of common Street Sweeping property adjacent to strata lots. The irrigation will be turned on after the repairs are made to the system Investigation into contractors indicates that the nearest contractor other than the local contractor is in Victoria Discussed contacting local malls regarding who they use The roads at this point are nearly clear of sand except for some localized Building Sites spots. The issue of street sweeping will be deferred until next year when a contractor will be identified. 21 of 31

22 The point was made about trash being left on building sites and then blown around the strata on windy days The issue of leaving construction equipment on site over the weekend which could be dangerous to children or others entering the sites was discussed Buildings with board and batten versus hardy plank was discussed Next Meeting July Meeting adjourned at 5:07 PM 22 of 31

23 Date: June 12th Call to order at 4:10 PM. In attendance:ken, Ken, Chris, Tony, Dave O., David, Ralph, Mike, Dick Regrets: Approvals May 8th, Meeting minutes unanimously approved Financials Dave Osborne informed the council that all Strata fees were up to date Correspondence with the exception of 1. Financials were accepted and approved unanimously The correspondence regarding the water drainage issue between property owners has been resolved at present. Business arising from previous minutes Landscape contract. Contract is currently approved and in place Sprinkler Contract: It was established that the sprinklers in the 2 nd cul-de-sac are buried Street sweeping There is a verbal quote for between $700 & $800 to repair. There are funds in the budget to do this repair. Tony Ryder moved to budget $1000 cover the cost, Dave Durupt seconded. Passed unanimously The job has been completed, $135/hour. It was moved by Street Lighting Tony Ryder and seconded by Ralph that the maintenance committee is too determine the need for sweeping in the fall as well as flushing hydrants. Tony moved and Ralph Borchneck seconded that these items be pre approved as timing is frequently a problem. Passed unanimously Tony Ryder moved and Dave Durupt seconded spending up to $6000 from contingency funds to replace the current lighting with LED lights. Approved unanimously. The funding of this project will require approval 23 of 31

24 of the Strata Membership. A Special General Meeting will be held on June PM at the Gazebo to vote on this issue Dick Left the meeting at 4:45 PM due to a previous arranged commitment Update on City land and Gazebo We currently have no update from the City. The board will approach the City on this issue as well as repair to the irrigation the Gazebo. This is an ongoing issue needs clarification. Ralph moved and Tony seconded wash and paint the sign at the Gazebo. Approved unanimously Curb bumpers and/or marker posts It was discussed and agreed that we would install re-bar in the parking areas to delineate the parking areas during the snow plowing season as well as parking directions. This re-bar will have orange PVC over it to make it easily visible, and be expanded to the rain garden areas during the winter as well. Moved by Dave Durupt and seconded by Ralph Borschneck. Passed unanimously Painting lines for parking in cul-de-sacs We will get some coloured tape and give it a trial run before we go out voting and spend money. Move by Mike Kirby, seconded by Ralph Borschneck. Passed unanimously Tony moved, seconded by Chris, that items previously discussed and agreed upon items could be voted upon by by board members. This would not include new business which would still have to be discussed and voted on at regular meetings Lamp standard in front yard Discussed and agreed that there is no issue with this request as long as Summer Party the light is respectful of the neighbours Tony moved and seconded by Chris that $ for the annual Summer Party be approved. Approved unanimously 24 of 31

25 The Board would like to extend our Thank You to the organizers of the Garage Sale held on June 10 th for a job well done Next Meeting August 4:05 PM Tony moved, Chris seconded that the next meeting be held on Aug 4:05 PM Tony moved, Chris seconded the meeting be adjourned. Passed unanimously. 25 of 31

26 Date: June 29th Special General Meeting Call to order at PM. In attendance: Mike Kirby, Ken Rydman, Chris Thompson, Dave Durupt, Anthony Rider, Dave Osborne representing CVCS Regrets: Dick Divine The purpose of this Special General Meeting was to vote on replacing the existing street lights with new, efficient LED lights or to stay with the old expensive existing lights. The LED lights will cost between $5, and $6, This money will need to come out of the contingency fund, hence the need for the vote to release the fund Chris Thompson motioned to call the meeting to order and Dave Durupt seconded It was established that along with Strata Members in attendance and signed Proxy Votes there were more than enough Members present and represented to establish a Quorum to vote on the issue of releasing the money from the contingency fund There were 31 Strata Members present and represented by signed Proxy Votes. All the votes were in favour with no votes against. The vote was unanimous and passed Sara Braithwaite moved to adjourn the meeting and Dave Durupt seconded the motion. 26 of 31

27 Date: August 21st, 2017 Call to order at 4:07 PM. In attendance: Ken Rydman, Dave Durupt, Chris Thompson, Tony Ryder, Dick Divine, Mike Kirby, Dave Osborne. (Don Kulak was attending as a guest in reference to the issue of the rain garden and possible removal of felt plugs in catch basins.) Regrets: Approvals Approval of agenda Point of order was raised by Tony Ryder in regard to the agenda and agenda changes Changes to the agenda must be approved by the Strata Council prior to their inclusion in the agenda Strata Income Tax. Approved and added to the agenda under New Business. Agenda approved by vote; Yes: 6, No: June 12th, Meeting minutes Chris moved and Tony seconded that minutes be approved as Financials recorded. Motion approved: Yes: 6, No: Dave Osborne informed the council that all Strata fees were up to date with the exception of 1. Financials were accepted and approved unanimously Income Tax for Strata Tony Ryder and Chris Thompson will complete this. There is no tax Correspondence payable says Dave. A formality Correspondence from Strata members was read and will be addressed Rain Garden Maintenance; Ken recently cut down the growth on the rain garden behind 102,104,106 and it is fine for now. This area will be added to the 27 of 31

28 Common Area Maintenance Contract next year. There was a discussion regarding the catch basins and whether or not they had felt plugs in them. It was agreed that in fact they all did. Don Kulak brought up the drop manhole between his home and next door and the need to also check that out. The maintenance committee will check out the catch basins and the drop manhole. It was moved by Mike Kirby and seconded by Dave Durupt to call in resources to do cleaning if deemed necessary. Vote was Yes; 6 No; The report from Timberlake Jones to be included in minutes in future. Business arising from previous minutes Lawn care contract review Tony Ryder moved and Chris Thomson seconded that we move to a single irrigation contractor starting in the Fall Vote; Yes 6 No There were 2 replies to our request for a quote. Dave Durupt Street Lighting moved and Chris Thompson seconded we engage MRM for the work. The work will include blowing our water lines in the fall to avoid damage from freezing and start up our lines and inspect for damage in the spring. They will also supply a written report on needed repairs in the spring. Vote; Yes 6 No Dave Durupt informed the lights are leaving the US at the end of August. They should be here by mid September. The light posts are under construction locally and the job should be done by the end of September Update on City Land at Gazebo Nothing to report, still in progress Curb and Bumpers The parking spot lines in the second cul-de-sac turned out well and seem to be working as hoped. Chris Thompson moved and 28 of 31

29 Tony Ryder seconded that we purchase more tape in order to put stalls in the other cul-de-sacs not in current construction areas. Vote: Yes 6 No 0 New Business Snow Removal We requested quotes from 4 companies for the work and received a response from 2 of these. Following a discussion regarding the merits of the two quotes, Tony Ryder moved and Dick Divine seconded that we accept the bid of Comox Valley Bobcat as presented. Vote: Yes 6 No Sewer Plug Removal Contractors are responsible for the removal of sewer plugs from the buildings on each of their properties. Morrison Creek Commons is not responsible Annual Maintenance Plan The Plan is intended to provide a written plan to follow in the future maintenance of the Strata Property. The plan is on the Web Site. Send suggestions to Dick Divine Next Meeting October 23, 4:05 PM Meeting Adjourned at 6:35 PM Mike Kirby moved to adjourn, Dave Durupt seconded. Vote: Yes 6 No 0 29 of 31

30 Date: October 23, 2017 Call to order at PM. In attendance: Dick Divine; Dave Durupt; Chris Thompson; Ken Rydman; Mike Kirby; Dave Osborne Regrets: Tony Rider Approvals Approval of agenda Agenda approved; Moved by Dave Durupt Seconded by Chris Thompson Vote; For 5 Against August 21st, Meeting minutes Approval of previous minutes; Moved by Mike Kirby; Seconded by Financials Dave Durupt Votes; For 5 Against; Final end of month financials for Oct not available yet, but financials for September were entered for approval; Approval of financials; Moved by Dick Divine; Seconded by Dave Durupt Vote; For 5 Against It was suggested and discussed that we pay for lighting costs from the Correspondence unallocated operating fund instead of contingency funds. Moved by Mike Kirby and seconded by Chris Thompson. Vote; For; 5 Against; No correspondence from incognito forms. Business arising from previous minutes The irrigation lines are done Repairs to be done in the spring during the start-up Street lighting; 14 of 16 street lights have been done. We are just waiting for 2 poles to complete the project Drains; All the catch basins have been pumped out and we are just waiting for invoicing Felts have been removed from strategic catch basins so as to avoid freezing water on the roads this winter City Gazebo; 30 of 31

31 Morrison Creek will install irrigation on the land adjacent to the Gazebo. The work will be done in the spring Moved by Chris Thompson Seconded by Ken Rydman Vote For 5 Against Mike Kirby and Dave Durupt will proceed with installation of parking marker posts in the cul-de-sac parking areas with work to be done by Dec The Block Party was a great success and enjoyed by all who attended. Many thanks to Brenda and all her helpers for a great evening The Maintenance Plan has been changed to the Operating Plan and will include a list of Contractors for the use of Future Councils Building Guidelines/By-law Violations; Council discussed by-law New Business violations and agreed that a letter will be sent to the parties involved There is currently no other business Next Meeting; January 8 th 4:05 at Ken s Dave Durupt moved to adjourn the meeting, seconded by Chris Thompson Vote For 5 Against 0 31 of 31