Board of Directors Des Moines Area Community College. Regular Meeting April 9, :00 PM

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1 Board of Directors Regular Meeting April 9, :00 PM DMACC West Campus, Room E 5959 Grand Avenue West Des Moines, Iowa Agenda 1. Call to order. Page # 2. Roll call. 3. Consideration of tentative agenda. 4. Public comments. 5. Presentations: Anthony Paustian; Provost, West Campus LINC Presentation: Corey Trader, Academic Advisor 6. Consent Items. a. Consideration of minutes from March 12, 2018 Public Hearing and Regular Board Meeting. b. Human Resources report. c. Consideration of payables. 7. Board Report A resolution approving the form and content and execution and delivery of a Workforce Training and Economic Development Training Contract under Chapter 260C, Code of Iowa, for Bell Brothers Heating and Air Conditioning, Inc. Project #3. 8. Board Report A resolution approving the form and content and execution and delivery of a Workforce Training and Economic Development Training Contract under Chapter 260C, Code of Iowa, for 3M Abrasive Systems Division, Ames, IA Project # PDF File 6 7

2 9. Board Report DMACC Campus Safety and Security Presentation of financial report. 11. President s report. 12. Campus updates. 13. Committee reports. 14. Board members reports. 15. Information items: May 2 Commencement for Ankeny, Newton, Urban and West campuses; Wells Fargo Arena; 7:00 p.m. May 4 Boone Commencement; 10:00 a.m. May 7 Board Meeting; Carroll; 4:00 p.m. May 7 Carroll Commencement; Carroll Senior High School; 6:30 p.m. May 28 Memorial Day Holiday All campuses closed. July IACCT Conference hosted by North Iowa Area Community College 16. Closed Session. 17. Adjourn.

3 Board of Directors PUBLIC HEARING March 12, 2018 ROLL CALL A special meeting of the Board of Directors was held at the Legacy Plaza on our Newton campus on March 12, Board Chair Joe Pugel called the meeting to order at 4:01 p.m. Members present: Fred Buie, Kevin Halterman, Cheryl Langston, Joe Pugel, Madelyn Tursi. Members connected via telenet: Fred Greiner, Jim Knott. Members absent: Felix Gallagher, Denny Presnall. Others present: Robert Denson, President; Carolyn Farlow; Board Secretary; Joe DeHart, Board Treasurer, faculty and staff. CONSIDERATION OF TENTATIVE AGENDA Langston moved; seconded by Halterman to approve the tentative agenda as presented. Motion passed unanimously. Aye Buie, Greiner, Halterman, Knott, Langston, Pugel, Tursi. Nay none. ACKNOWLEDGEMENT OF PUBLIC HEARING PUBLIC COMMENTS FY 2019 BUDGET Board Secretary Carolyn Farlow reported that the notice of the time and place for the Public Hearing for the Budget was published in the Des Moines Register on Thursday, March 1. No written objections have been received. None. Board Report Attachment #1. Langston moved; seconded by Buie recommending that the Board pass a resolution adopting the proposed FY 2019 Budget (Funds 1, 2 and 7) and approving the proposed FY 2019 tuition and fee schedule. Motion passed on a roll call vote. Aye Buie, Greiner, Halterman, Knott, Langston, Pugel, Tursi. Nay none. ADJOURN Halterman moved; seconded by Langston to adjourn. Motion passed unanimously and at 4:05 p.m., Board Chair Joe Pugel adjourned the meeting. Aye Buie, Greiner, Halterman, Knott, Langston, Pugel, Tursi. Nay none. JOE PUGEL, Board Chair CAROLYN FARLOW, Board Secretary 1

4 Board of Directors REGULAR MEETING March 12, 2018 ROLL CALL The regular meeting of the Board of Directors was held at the Legacy Plaza on our Newton campus on March 12, Board Chair Joe Pugel called the meeting to order at 4:06 p.m. Members present: Fred Buie, Kevin Halterman, Cheryl Langston, Joe Pugel, Madelyn Tursi. Members connected via telenet: Fred Greiner, Jim Knott. Members absent: Felix Gallagher, Denny Presnall. Others present: Robert Denson, President; Carolyn Farlow; Board Secretary; Joe DeHart, Board Treasurer, faculty and staff. CONSIDERATION OF TENTATIVE AGENDA PUBLIC COMMENTS PRESENTATIONS Langston moved; seconded by Tursi to approve the tentative agenda as presented. Motion passed unanimously. Aye Buie, Greiner, Halterman, Knott, Langston, Pugel, Tursi. Nay none. None. Joe DeHart, Newton Campus Provost, welcomed everyone to the Newton campus and then introduced Jennifer Doke Kerns, who provided an overview of the HiSET and ESL programs at Newton and Knoxville. She introduced Linda Goode, a HiSET instructor, who spoke about her first class in Knoxville. Provost DeHart presented information about the possible expansion of HiSET and ESL in the prisons, the Childcare and Human Services certificates at the Newton campus and also the plans for our Workforce Training Academy to offer programming in Newton. Kim Didier, Executive Director of DMACC Business Resources, welcomed the Board to Legacy Plaza. She then introduced Frank Liebl, Executive Director of the Newton Development Corporation, who expressed how excited the City of Newton was to have DMACC s involvement in developing Legacy Plaza. Didier introduced and thanked the staff of Legacy Plaza, presented an update regarding events in Buildings 1, 2 and 16 and then spoke about the option of decoupling the buildings and designing the Green Space. Erica Spiller, Orientation Coordinator, provided a summary of her CLIC Change Management System project proposal, including the opportunity to track largescale changes, archive all inputs and the ability to sign up for alerts to specific notifications. CONSENT ITEMS Halterman moved; seconded by Buie to approve the consent items: a) Minutes from the February 12, 2018 Budget Work Session and Regular Board Meeting; b) Human Resources report and Addendum (Attachment #1); and c) Payables (Attachment #2). Motion passed unanimously. Aye Buie, Greiner, Halterman, Knott, Langston, Pugel, Tursi. Nay none. 2

5 RESOLUTION AUTHORIZING THE EARLY CALLING OF MULTIPLE 40 CERTIFICATES Board Report Attachment #3. Halterman moved; seconded by Tursi recommending that the Board adopt a resolution authorizing the calling of bonds for Multiple Projects 40. Motion passed on a roll call vote. Aye Buie, Greiner, Halterman, Knott, Langston, Pugel, Tursi. Nay none. DMACC CAMPUS SAFETY AND SECURITY UPDATE APPROVE RETRAINING OR TRAINING AGREEMENTS Scrap Processors, Inc., Project #2 Board Report Ned Miller, Executive Director of DMACC s Physical Plant provided an update about the College s current safety and security efforts. DMACC administration recently participated in a roundtable discussion with area police chiefs and other security officials to determine our Standard of Care. Ned is planning to research the costs and logistics for arming our security guards and will come back to the Board in the future with recommendations for their approval. Board Report Attachment #4. Tursi moved; seconded by Langston to approve a resolution approving the form and content and execution and delivery of a Workforce Training and Economic Development contract under Chapter 260C, Code of Iowa, for Scrap Processors, Inc., Project #2. Motion passed on a roll call vote. Aye Buie, Greiner, Halterman, Knott, Langston, Pugel, Tursi. Nay none. DISCUSSION ITEM: REVIEW CAPITAL PROJECTS PREPARED FOR LEVY RENEWAL FINANCIAL REPORT CAMPUS UPDATES COMMITTEE REPORTS CLOSED SESSION President Rob Denson presented an update on the status of all capital projects included in DMACC s FY Facilities Strategic Plan. Rob Denson, President, presented the February 2018 Financial Report as seen in Attachment #5 to these minutes. The following Deans and Provosts provided updates on activities and events at their campus/department: Anne Howsare Boyens, Joel Lundstrom, Drew Nelson and Tony Paustian. None. Halterman moved; seconded by Pugel that the Board of Directors hold a closed session to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property and as provided in Section 21.5(1)(i) of the Open Meetings Law to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual s reputation and that individual requests a closed session. There is a written request for the Closed Session on file. Motion passed on a roll call vote. Aye Buie, Greiner, Knott, Langston, Pugel, Tursi. Nay none. 3

6 RETURN TO OPEN SESSION ADJOURN The Board returned to open session at 5:38 p.m. An audio recording of the closed session has been filed by the Board Secretary. Knott moved; seconded by Tursi to adjourn. Motion passed unanimously and at 5:40 p.m., Board Chair Joe Pugel adjourned the meeting. Aye Buie, Greiner, Halterman, Knott, Langston, Pugel, Tursi. Nay none. JOE PUGEL, Board Chair CAROLYN FARLOW, Board Secretary 4

7 DMACC DES MOINES AREA COMMUNITY COLLEGE BOARD REPORT To the Board of Directors of Date: April 9, 2018 Page: 1 AGENDA ITEM Human Resources Report BACKGROUND I. Resignation 1. Hauser, Judith Professor, English Ankeny Campus Effective: May 4, 2018 RECOMMENDATION It is moved that the Board accepts the President s recommendation as to the above personnel actions. 5

8 DMACC DES MOINES AREA COMMUNITY COLLEGE BOARD REPORT To the Board of Directors of Number: Date: April 9, 2018 Page: 1 of 1 AGENDA ITEM A RESOLUTION APPROVING THE FORM AND CONTENT AND EXECUTION AND DELIVERY OF A WORKFORCE TRAINING AND ECONOMIC DEVELOPMENT TRAINING CONTRACT UNDER CHAPTER 260C, CODE OF IOWA, FOR Bell Brothers Heating and Air Conditioning, Inc. PROJECT #3 BACKGROUND Chapter 260C.18A, Code of Iowa, provides for retraining programs for businesses currently conducting retooling of a production facility and training programs for small businesses which meet other criteria established by the State of Iowa. Workforce Training and Economic Development Funds for projects are obtained from the State of Iowa through the Iowa Department of Education. The company identified below has met state criteria and DMACC is prepared to enter into an agreement to provide retraining or training as follows: Company Name/Address: Product/Service: Type of Project: Nature of Project: Training Period: Bell Brothers Heating and Air Conditioning, Inc th Ave. Des Moines, IA Bell Brothers provides heating and air conditioning installation and service for residential and commercial businesses. Retraining project for existing work force The project will provide for: leadership development, communication and teamwork training. January 22, 2018 to January 21, 2019 Average Wage Rate: $28.42 Number of Jobs Affected: 42 First Year of Operation: 1955 Available Training Funds: $20,000 Form of Training Funds: Forgivable Loan RECOMMENDATION The proposed Resolution, Contract and Budget are on file with the Board Secretary and available for inspection. It is recommended that the Board adopt the Resolution approving the form and content and execution and delivery of the Contract for this project. Robert J. Denson, President 6

9 DMACC DES MOINES AREA COMMUNITY COLLEGE BOARD REPORT To the Board of Directors of Number: Date: April 9, 2018 Page: 1 of 1 AGENDA ITEM A RESOLUTION APPROVING THE FORM AND CONTENT AND EXECUTION AND DELIVERY OF A WORKFORCE TRAINING AND ECONOMIC DEVELOPMENT TRAINING CONTRACT UNDER CHAPTER 260C, CODE OF IOWA, FOR 3M Abrasive Systems Division, Ames, IA PROJECT #3. BACKGROUND Chapter 260C.18A, Code of Iowa, provides for retraining programs for businesses currently conducting retooling of a production facility and training programs for small businesses which meet other criteria established by the State of Iowa. Workforce Training and Economic Development Funds for projects are obtained from the State of Iowa through the Iowa Department of Education. The company identified below has met state criteria and DMACC is prepared to enter into an agreement to provide retraining or training as follows: Company Name/Address: Product/Service: Type of Project: Nature of Project: Training Period: 3M Abrasive Systems Division 900 Dayton Ave. Ames, IA M Abrasive Systems Division manufactures portable and precision bonded products, flexible abrasives, No- Slip Grip Cubitron II Discs, Roloc and Brushlon, and disc sheets. Training project for existing work force The project will provide for 15 employees to receive Training Within Industry (TWI). April 2, 2018 to September 1, 2018 Average Wage Rate: $26.27 Number of Jobs Affected: 15 First Year of Operation: 1970 Available Training Funds: $25,000 Form of Training Funds: Forgivable Loan RECOMMENDATION The proposed Resolution, Contract and Budget are on file with the Board Secretary and available for inspection. It is recommended that the Board adopt the Resolution approving the form and content and execution and delivery of the Contract for this project. Robert J. Denson, President 7

10 DMACC DES MOINES AREA COMMUNITY COLLEGE BOARD REPORT To the Board of Directors of Number: Date: April 9, 2018 Page: 1 of 1 AGENDA ITEM DMACC Campus Safety and Security BACKGROUND At the March 12, 2018 DMACC Board Meeting, an update was given regarding DMACC Campus Safety and Security. Responding to the recent number of Active Shooting Incidents in America, particularly in educational settings, DMACC Administration has reviewed our current Emergency Procedures and Response Plans, including a meeting with Metro Area Police Chiefs, Polk County Sherriff, and Boone police. We will make contact with law enforcement in every community where we have a DMACC presence. With advice and counsel from law enforcement, we will be adding additional security where appropriate and would like the option to arm our security officers. Appropriate state professional licensing will be required and training will be developed to assure that DMACC Security Officers are able to maintain the professionalism expected at DMACC and respond appropriately to any Campus incidents. RECOMMENDATION After consideration, it is recommended that the Board grant DMACC Administration the authority to increase security, to include arming security personnel, on DMACC Campus facilities, as deemed appropriate. Robert J. Denson, President 8