1.0 OPENING Meeting called to order at 6:15 p.m. with the President, Dr. Dale Wexell, presiding.

Transcription

1 MINUTES FOR Regular Meeting of the Board of Education Corning City School District C-PP Middle School 35 Victory Highway, Painted Post, New York Wednesday, June 17, 2015 at 6:30 p.m. Eecutive Session at 6:15 p.m. Approved 1.0 OPENING Meeting called to order at 6:15 p.m. with the President, Dr. Dale Weell, presiding. 1.1 ROLL CALL Board Members: Present Absent Nancy Arkin, Vice-President Kristina Belanger Neil Bulkley Mary Franklin Janelle Meteer Virginia Schultz Dr. James Webb Dr. Dale Weell, President Victoria Zingler Administrators: Michael Ginalski, Superintendent Jeffrey Delorme, Asst. Supt. Admin. Services Michelle Caulfield, Dir. of Secondary Education Kerry Hochreiter, Dir. of Elementary Education Paul Webster, School Business Official Officers: Karen Dutcher, Clerk of the Board Media: Leader Star Gazette YNN WETM-TV WENY-TV Eecutive Session Moved by: Webb Seconded by: Meteer to enter into eecutive session at 6:15 p.m. to discuss litigation strategies relating to a controversy in which we may initiate a lawsuit. Resume Regular Order of Business Moved by: Arkin Seconded by: Schultz to resume the regular order of business at 6:30 p.m. Pledge of Allegiance 1.2 Acceptance of the Agenda Moved by: Meteer Seconded by: Franklin 1.3 Approval of Minutes Moved by: Belanger Seconded by: Bulkley to approve the minutes of the Regular Board Meeting of June 3, 2015 and the Special Meetings of June 9, 2015 and June 12, Board Recognitions: The Board recognized the MS/HS Building Design Teams, as well as Board Members Virginia Schultz and Neil Bulkley whose terms are ending June 30, (10 Minute Recess)

2 1.5 PUBLIC COMMENT Policy 5300 Code of Conduct: The Board heard no comments regarding the Code of Conduct. 1.6 Report from the President of the Board of Education: Dr. Weell reminded the Board that the HSLC graduation will take place on June 24 th and the High School graduation will take place on June 26 th. 1.7 Report from the Superintendent of Schools: Mr. Ginalski noted that preparation for graduation at the High School is underway. This will be the first graduating class of the new high school. BOARD MEMBER COMMENTS: Dr. Webb announced that the Ecellence in Action Committee recognized Rick Button at the recent Band Banquet. VISITOR COMMENTS: None 1.8 Authorization of Funds to Implement Special Education Programs/Services RESOLVED, that the Board of Education approves the authorization of funds to implement the Special Education Programs and Services consistent with such recommendations from the CSE meetings of May 29, 2015 through June 11, Moved by: Meteer Seconded by: Franklin/Belanger 2.0 REPORTS 2.1 Facilities Update: Russ Robinson from Welliver informed the Board that opening bids for the middle school project were received and the results were good. 2.2 Rotary Literacy Project/Partnership with Winfield-Pauline Emery, Director, Library Jennifer Batzing, Principal, WN Pauline Emery, Director of the Southeast Steuben County Library along with Jennifer Batzing, Principal at Winfield Elementary School provided a presentation relative to this summer project wherein the Rotary Literacy Committee has allocated funds for the and School years to those students entering Kindergarten. They answered questions from the Board Moved by: Belanger Seconded by: Zingler to add a motion relative to Item 2.2 to the agenda. Moved by: Meteer Seconded by: Belanger to approve the Rotary Literacy Project in Partnership with Winfield Elementary School as outlined in the presentation. 2.3 Transportation Study Review-Jeff Delorme, Asst. Supt.-Admin. Services Paul Webster, School Business Official Bob Peters, Study Consultant This presentation summarized the Transportation Study conducted by the Pupil Transportation Safety Institute (PTSI). PTSI was engaged to analyze the transportation operations of the District and provide recommendations regarding potential efficiencies, improvements, and cost-savings. They answered questions from the Board.

3 2.4 Board Committees Policy Committee The Policy Committee submits the following policies, per enclosure, for removal from the policy book because it is being replaced with a newly written policy Athletic Selection/Classification Selection/Classification Form Motion Submitted by Mrs. Nancy Arkin on behalf of the Policy Committee The Policy Committee submits the following policies, per enclosure, for approval as a new policy Athletic Placement Process Athletic Placement Process Form Motion Submitted by Mrs. Nancy Arkin on behalf of the Policy Committee 2.5 Written Reports Grades 3-5 ELA Update Kerry Hochreiter, Dir. of Elementary Education Claims Audit Report Kim Dykes, BOCES, Central Business Office Board Member Requests for Additional Information on above WRITTEN Reports 3.0 PERSONNEL 3.1 Retirement of Personnel Superintendent s Recommendation: that the Board of Education accepts, with genuine regret, the Retirement requests of: 1. Deborah Cruse, Bus Attendant, Bus Garage, effective June 26, 2015 after 9 years of service. 2. Mark Kocher, Head Custodian, C-PP Middle School, effective June 26, 2015 after 25 years of service. 3. Diana Neuner, Teaching Assistant, C-PP High School, effective June 30, 2015 after 15 years and 9 months of service. 4. Deborah Warner, Senior Account Clerk, Food Services, effective June 30, 2015 after 26 years of service. The Board offers the following resolution: WHEREAS, Deborah Cruse, Mark Kocher, Diana Neuner and Deborah Warner have served the children of the Corning-Painted Post area with distinction for many years, and WHEREAS, throughout the years they have consistently discharged their duties in an outstanding and highly professional manner, giving unselfishly of their time and efforts, NOW, THEREFORE, BE IT RESOLVED, that the Board of Education of the Corning-Painted Post Area School District, County of Steuben, State of New York, accepts with deep regret the retirement requests of Deborah Cruse, Mark Kocher, Diana Neuner, and Deborah Warner and records in the minutes of this meeting this epression of the Board s deep appreciation of their devoted service, as well as its sensitivity to the loss from the staff of these trusted and valued employees.

4 BE IT FURTHER RESOLVED, that the Clerk of the Board be and hereby is instructed to transmit to Deborah Cruse, Mark Kocher, Diana Neuner and Deborah Warner a copy of this epression of the Board s gratitude. Moved by: Meteer Seconded by: Webb 3.2 Personnel Items Superintendent s Recommendation: that the Board approves the personnel items as listed on the attached pink sheets in Sections 3.2.1, 3.2.2, 3.2.3, 3.2.4, 3.2.5, and Moved by: Arkin Seconded by: Belanger 4.0 BUSINESS 4.1 BUSINESS - CONSENT AGENDA A. Approval of Monthly Treasurer s Report for April 30, 2015 the Monthly Treasurer s Report is submitted in the prescribed format in accordance with Regulations of the Commissioner of Education, Sec (p.) Included is a Cash Flow Report (copy of the report to be filed with these minutes). B. Bid Award that the Board approves the Award of Bids to vendors meeting specifications in accordance with the description of items and summary of information as listed on the Bid Recommendation Report, filed as part of the Board minutes Paint & Paint Supplies Interscholastic Delivery Truck Food Service Equipment Year Propane Cooperative Bread Cooperative Cafeteria Soap C. Accept Donation of Romibo Robots and ipods from Corning Incorporated that the Board accepts a donation of two Romibo robots by Origami Robotics in California with a value of $1,400 and two ipods with a value of $400 from Corning Incorporated in support of the special education program. D. Accept Donation of $400 from C-PP HS Drama Club that the Board accepts a donation of $400 from the C-PP HS Drama Club to pay for staff services rendered in connection with the Spring 2015 Performance of CATS as listed below. Further, that the Board appropriate $400 to Revenue Code A2705 Gifts and Donations and $400 to Ependiture Code A Service Rendered: Bo Office Manager Total to be Paid: $400 E. Transfer Within General Fund Budget Superintendent s Recommendation: that the Board approves the transfer of funds as follows: Amount From/Code Title To/Code Title $90, Computer Svcs GST $90, District Natural Gas Computer Svcs GST

5 $40, District Electricity Computer Svcs GST $100, B Contributions $120, Reg. Sch. Sub Teachers Sal $50, Hdcp Sub Teachers Sal $50, Custodial Supt. Stf Sub/OT F. Acceptance of Certificate of Substantial Completion, Blackmon Farrell Electric, Inc., (Architect s Project No ) that the Board accepts the Certificate of Substantial Completion, received from the architects Hunt Engineers, Architects & Land Surveyors, PC, for the contract with Blackmon Farrell Electric, Inc. for electrical work (Architect s Project No ) and which certificate establishes a substantial completion date of May 29, Further, that the Board authorizes the President to sign the Certificate (copy to be filed with these minutes). Moved by: Webb Seconded by: Bulkley 4.2 Transportation Contracts Summer Program for Students with Special Needs Superintendent s Recommendation: that the Board authorizes the District to enter into transportation contracts listed below for the period July 6, 2015 through August 14, Birnie Transportation Services Inc. $10, Leland F. Harris, Inc. $10, Loren R. Smith, Inc. $10, Moved by: Zingler Seconded by: Franklin 4.3 Approval of Resolution to Authorize Corning City School District Borrowing, Revenue Anticipation Notes Up To $7,000,000 Superintendent s Recommendation: that the Board adopts the Revenue Anticipation Note Resolution (copy attached) as drafted by New York Legal Counsel Martin A. Geiger, of Hawkins Delafield and Wood, LLP said resolution authorizing the issuance of Revenue Anticipation Notes not to eceed $7,000,000 principal amount for fiscal year ending June 30, Further, that the Board authorizes the president or vice president of the Board of Education to eecute the Revenue Anticipation Notes. Moved by: Meteer Seconded by: Belanger

6 4.4 Approval of Contract with Pupil Transportation Safety Institute Superintendent s Recommendation: that the Board approves the contract with PTSI for transportation consulting services related to bid specification development and facilitation, as outlined in the contract, for an amount not to eceed $6,872 and a per diem rate of $850 for additional services; further that the Board authorize the Superintendent to sign. Moved by: Webb Seconded by: Bulkley 4.5 Approval of Contract with Atlantic Testing Laboratories Superintendent s Recommendation: that the Board approves the contract with Atlantic Testing Laboratories for Special Inspection and Construction Materials Engineering and Testing Services, as approved by our attorney at Harris Beach; further that the Board authorizes the Superintendent to sign the contract (copy of contract filed with these minutes). Moved by: Meteer Seconded by: Franklin 4.6 Transfer to Reserve Funds Superintendent s Recommendation: that the Board of Education hereby authorizes the transfer of funds eceeding the 4% maimum allowable unreserved, unappropriated fund balance for fiscal year ending June 30, 2015 to the District s Retirement Contribution Reserve Fund, Unemployment Reserve Fund, Capital Reserve, Ta Certiorari Reserve, and/or Transfer to Capital Fund per Education Law. Moved by: Meteer Seconded by: Webb 4.7 Resolution Appropriating Amount for Certain Emergency Work WHEREAS, the Board of Education for the Corning-Painted Post Area School District passed a resolution on February 11, 2015 authorizing the undertaking of certain emergency work associated with the Middle School Campus, more specifically, the Office and Guidance Department, to ensure protection of District property and the health, safety, and welfare of the occupants that had been displaced into other areas of the building not designed to be or normally used as work spaces including stairwells, janitor closets, and storage closets; and declaring such ependitures to be an ordinary contingent epense, and appropriating an amount therefore (the Work ); and WHEREAS, representatives of the District s engineering firm submitted the design plans for such Work for approval as required to the Office of Facilities Planning at the New York State Education Department; and WHEREAS, both representatives of the District s engineering firm as well as District officials have reviewed the design plans, related bid process, and estimated maimum cost for the work with the Coordinator of the Office of Facilities Planning and have provided additional requested information to such Coordinator and have been informed that the scope of the Work is appropriately deemed to be an emergency repair and/or improvement; and WHEREAS, after review of the proposed bids received for such Work, the District s design firm has informed the District that the necessary ependitures for completion of the project have eceeded the original estimated maimum cost for such work of $565,000.

7 NOW, THEREFORE, the Board of Education for the Corning-Painted Post Area School District resolves as follows: 1. The authorizing resolution approving such work, adopted by the Board of Education on February 11, 2015, is repeated here as if fully set forth herein ecept as follows: a. The estimated maimum cost of the Work is hereby increased from $565,000 by an additional $295,000, for a total project cost of $860,000; and b. The Fiscal Year budget is hereby increased by an additional $295,000 for a new total budget of $101,033,305 for the purpose of undertaking the Work and such $295,000 increase is hereby appropriated from insurance proceeds available therefor, and to the etent of any deficiency, from Unassigned Fund Balance to budget code Transfer to Capital Fund. 2. This Resolution shall take effect immediately. Moved by: Meteer Seconded by: Bulkley 4.8 Middle School Office Alterations Emergency Project Bid Awards Superintendent s Recommendation: that the Board approves the Bid Awards for the Middle School Office Alterations Emergency Project per the attached bid recommendation reports from our Construction Manager at Welliver, filed as part of the Board minutes. Bid Contractor Award Amount General Trades Keuka Construction $384, HVAC Kimble Inc. $109, Plumbing Kimble Inc. $38, Electrical Matco Electric Corp. $76,600 Total Award of All Bids $608,800 Moved by: Meteer Seconded by: Schultz/Belanger 4.9 Pools, Roof and Site Alterations Project Bid Awards Superintendent s Recommendation: that the Board approves the Bid Awards for the Pools, Roof and Site Alterations Project per the attached bid recommendation reports from our Construction Manager at Welliver, filed as part of the Board minutes. Bid Contractor Award Amount General Trades Evingham Site Ecavation $1,195, Mechanical Frey & Campbell, Inc. $42, Plumbing Frey & Campbell, Inc. $276, Electrical Billitier Electric, Inc. $102,500 Total Award of All Bids $1,617,150 Moved by: Bulkley Seconded by: Zingler

8 BOARD MEMBER COMMENTS: None VISITOR COMMENTS: The Board heard comments from one visitor regarding transportation study 5.0 FUTURE AGENDA ITEMS: None 6.0 BOARD MEMBER REQUESTS FOR INFORMATION: None ADJOURNMENT Moved by: Arkin Seconded by: Belanger to adjourn the meeting at 8:50 p.m. Submitted by, Karen Dutcher, Clerk Corning City School District /krd