ROLL CALL. Executive Session. to discuss matters related to the employment of a particular person or persons. Resume Regular Order of Business

Transcription

1 1.2 AGENDA FOR Regular Meeting of the Board of Education Corning City School District 165 Charles Street, Painted Post, NY Wednesday, September 19, 2018 at 6:30 p.m. Executive Session at 6:15 pm 1.0 OPENING Meeting called to order at 1.1 p.m. with Dr. Dale R. Wexell, President, presiding ROLL CALL Board Members: Nancy Arkin Kevin Ashton Kelley Batrowny Kristina Belanger Mary Franklin Janelle Meteer Dr. James Webb Dr. Dale Wexell, President Victoria Zingler, Vice-President Administrators: Michael Ginalski, Superintendent Jeff Delorme, Asst. Supt.-Administrative Services Michelle Caulfield, Asst. Supt.-Secondary Ed. Kerry Elsasser, Asst. Supt -Elementary Ed. Paul Webster, School Business Official Officers: Karen Dutcher, Clerk of the Board Media: Leader Star Gazette Spectrum Present WETM-TV Absent WENY-TV Executive Session Moved by: Seconded by: to enter into Executive Session at to discuss matters related to the employment of a particular person or persons. Aye Nay Absent Accepted/Rejected Resume Regular Order of Business Moved by: Seconded by: Aye Nay Absent to resume the regular order of business at Accepted/Rejected p.m. p.m. Pledge of Allegiance 1.2 Acceptance of the Agenda Moved by: Seconded by: Aye Nay Absent Accepted/Rejected 1.3 Approval of Minutes Moved by: Seconded by: to approve the minutes of the Regular Meeting of August 22, 2018 and the Special Meeting of September 11, Aye Nay Absent Accepted/Rejected 1.4 Report from the President of the Board of Education 1.5 Report from the Superintendent of Schools 1

2 September 19, 2018 BOARD MEMBER COMMENTS: VISITOR COMMENTS: 1.6 Authorization of Funds to Implement Special Education Programs/Services RESOLVED, that the Board of Education approves the authorization of funds to implement the Special Education Programs and Services consistent with such recommendations from the CSE meetings of August 20, 2018 through September 13, Moved by: Seconded by: Aye Nay Absent Accepted/Rejected 2.0 REPORTS 2.1 K-12 Music Report-Kerry Elsasser, Asst. Supt. for Elementary Ed. Michelle Caulfield, Asst. Supt. for Secondary Ed. 2.2 Equity Update-Michael Ginalski, Superintendent 2.3 NYSSBA Annual Meeting Resolution Comments-Kevin Ashton, NYSSBA Delegate 2.4 WRITTEN REPORTS Facilities Update-Submitted by Welliver, Construction Managers Claims Auditor Report for August 2018-Submitted by Kim Dykes, BOCES CBO Quarterly Expenditure/Revenue Status Report-Submitted by Paul Webster, SBO 3.0 PERSONNEL 3.1 Personnel Items-Resignations, Appointments, Change of Assignments Superintendent s Recommendation: that the Board approves the personnel items as listed on the attached pink sheets in Sections 3.1.1, 3.1.2, 3.1.3, 3.1.4, 3.1.5, and Moved by: Seconded by: Aye Nay Absent Accepted/Rejected 4.0 BUSINESS 4.1 Business Items-Consent Agenda A. Approval of Monthly and Quarterly Treasurer's Report, Period Ending June 30, 2018 and Monthly Treasurer s Report for July 2018 the Monthly Treasurer s Report and Quarterly Treasurer's Report for the period ending June 30, 2018 and the monthly Treasurer s Report for July are submitted in the prescribed format in accordance with the Regulations of the Commissioner of Education, Sec (p). Included are cash flow reports, the computer budget report by facility, summarizing all budget changes and expenditures from June 30, 2018, and the Extra Classroom Activities Funds Treasurer s Reports (copies of the reports to be filed with these minutes). B. Capital Outlay Project Bid Award that the Board approves bid award # Capital Outlay Project per the attached Bid Recommendation Report from our architect at Hunt, filed as part of the Board minutes. 2

3 September 19, 2018 C. Authorization for Preschool Special Education Program to Accept and Appropriate USDA Food Reimbursements in Amounts up to $3,500 that the Board authorizes the Preschool Special Education Program to accept USDA food reimbursements in the amount of $3,500 for the period October 1, 2018 through September 30, Further, that the Board authorizes the appropriation of $3,500 to the Special Aid Fund for that purpose. D. Appoint Extra-Classroom Activity Fund Treasurer that the Board appoints Norma Head as Treasurer of the Extra-Classroom Activity Fund at the Corning- Painted Post Middle School, in the absence of Patricia Fuller. E. Authorization to Establish Student Club at the C-PP High School that the Board authorizes the establishment of the C-PP High School Art Club to be accounted for under the Student Activity Fund. A copy of the Club s Constitution is filed with these minutes. Moved by: Seconded by: Aye Nay Absent Accepted/Rejected 4.2 Approval and Execution of Tax Warrant for Superintendent s Recommendation: that that the following resolution be approved for the execution of the tax warrant for the fiscal year. RESOLVED, that there be levied by the Board of Education of the City School District of the City of Corning, New York, after having complied with the Laws of the State of New York, upon the real estate, special franchises, and public service corporations in said District, for the payment of teachers salaries, for the payment of principal and interest in the bonded indebtedness, and for the incidental expenses of operation and maintaining schools in said District during the current year, the sum of $52,941,672 as indicated by the budget adopted by the Board of Education on April 18, FURTHER, that the Southeast Steuben County Library levy of $818,184 be included in the annual levy for a total sum of $53,759,856. The tax list for said taxes having been prepared, it is further RESOLVED, that the said tax be, and hereby is confirmed, in conformity with the provision of the Real Property Tax Law; and it is further RESOLVED, that taxes may be paid in two equal installments, which are due on or before the following dates: First installment due on or before October 31, 2018 Second installment due on or before March 31, 2019 AND FURTHER BE IT RESOLVED, that the members of the Board of Education be hereby authorized and directed to execute the proper warrant to said tax roll; and after said warrant is executed, to deliver same to the Tax Collector of District on October 1, Moved by: Seconded by: Aye Nay Absent Accepted/Rejected 3

4 September 19, Acceptance of Certificate of Substantial Completion, Frey & Campbell, Inc. (Architect s Project No ) Superintendent s Recommendation: that the Board accept the Certificate of Substantial Completion, received from the Construction Manager and Architect, for the contract with Frey & Campbell, Inc. for Plumbing Work (Architect s Project No ) and which certificate establishes a substantial completion date of October 17, Further, that the Board authorize the President to sign the Certificate (copy to be filed with these minutes). Moved by: Seconded by: Aye Nay Absent Accepted/Rejected BOARD MEMBER COMMENTS VISITOR COMMENTS FUTURE AGENDA ITEMS BOARD MEMBER REQUESTS FOR INFORMATION ADJOURNMENT Moved by: Seconded by: to adjourn the meeting at p.m. Aye Nay Absent Accepted/Rejected Respectfully submitted, Michael K. Ginalski Superintendent of Schools MKG/krd 4

5 MINUTES FOR Regular Meeting of the Board of Education Corning City School District 165 Charles Street, Painted Post, NY Wednesday, August 22, 2018 at 6:30 p.m. 1.3 DRAFT 1.0 OPENING Meeting called to order at 6:15 p.m. with Dr. Dale R. Wexell, President, presiding 1.1 ROLL CALL Board Members: Present Absent Nancy Arkin x Kevin Ashton x Kelley Batrowny x Kristina Belanger x Mary Franklin x Janelle Meteer x Dr. James Webb x Dr. Dale Wexell, President x Victoria Zingler, Vice-President x Administrators: Michael Ginalski, Superintendent x Jeff Delorme, Asst. Supt.-Administrative Services x Michelle Caulfield, Asst. Supt.-Secondary Ed. x Kerry Elsasser, Asst. Supt -Elementary Ed. x Paul Webster, School Business Official x Officers: Karen Dutcher, Clerk of the Board x Media: Leader x Star Gazette Spectrum WETM-TV WENY-TV Executive Session Moved by: Webb Seconded by: Meteer/Franklin to enter into Executive Session at 6:15 p.m. to discuss matters related to the employment of a particular person or persons. Aye 9 Nay 0 Absent 0 Accepted Resume Regular Order of Business Moved by: Arkin Seconded by: Webb to resume the regular order of business at 6:30 p.m. Aye 9 Nay 0 Absent 0 Accepted Pledge of Allegiance 1.2 Acceptance of the Agenda Moved by: Franklin Seconded by: Meteer Aye 9 Nay 0 Absent 0 Accepted 1.3 Approval of Minutes Moved by: Meteer Seconded by: Arkin to approve the minutes of the Regular Meeting of August 7, Aye 9 Nay 0 Absent 0 Accepted 1.4 Report from the President of the Board of Education: None 1.5 Report from the Superintendent of Schools: Mr. Ginalski noted that one of the leading School Threat Assessment experts, Dr. Dewey Cornell, is in the District for a 3-day training. Twelve of our administrators and staff, along with individuals from out of the District and two from out of state have come to participate in this training. He thanked Jeff Delorme, Assistant Superintendent for making this happen. 1

6 August 22, 2018 Mr. Ginalski noted that as we get ready for the start of the school year hiring and vacancies have been tough to fill. There are still openings in Music, Special Education and 2 SRO positions that need to be filed. Mr. Ginalski discussed the change in the traffic pattern at the High School for the start of the School year. The parent drop off and bus loop have been reversed and there will be a lot of communication regarding the change going into the opening of school. Mr. Ginalski announced the need for a Special meeting on October 9 th to accommodate safety expert Michael Doran from Safe Havens International, who will present his findings of the District s safety assessment. Board Members Meteer and Arkin noted that they would not be available for this meeting BOARD MEMBER COMMENTS: None VISITOR COMMENTS: None 1.6 Authorization of Funds to Implement Special Education Programs/Services RESOLVED, that the Board of Education approves the authorization of funds to implement the Special Education Programs and Services consistent with such recommendations from the CSE meetings of August 2, 2018 through August 15, Moved by: Meteer Seconded by: Arkin Aye 9 Nay 0 Absent 0 Accepted 2.0 REPORTS 2.1 Equity Report-Graig Meyer and Rodney Trice, The Equity Collaborative Mr. Meyer and Mr. Trice provided their findings from their study of equity in the District, along with plans for potential next steps. They answered questions from the Board. The Board agreed by consensus that an Equity Update by the Superintendent will appear on each agenda until otherwise noted. The Board directed the District Clerk to poll the Board for a September (4:30 9:00p,) workshop with The Equity Collaborative The Board requested that Mr. Meyer and Mr. Trice return in January for an update. The Board agreed by consensus to a 5 minute recess 2.2 Math 6-8 Textbook & Foreign Language Pilots-Michelle Caulfield, Asst. Supt. Math teachers, Kate Moore and Janelle Rhodes, along with Assistant Superintendent Michelle Caulfield provided the Board with information regarding the Math 6-8 Textbook Adoption Proposal and Pilot. Also, Cathy Honness, along with Michelle Caulfield, provided the Board with information regarding a request to pilot Foreign Language. They answered questions from the Board. 2.3 WRITTEN REPORTS Facilities Update-Submitted by Welliver, Construction Managers July 2018 Claims Audit Report-Submitted by Kim Dykes, BOCES CBO Board Member Requests for Additional Information on Above Written Reports 2

7 August 22, PERSONNEL 3.1 Retirement of Personnel Superintendent s Recommendation: that the Board of Education accepts, with genuine regret, the Retirement requests of: 1. Ronald Gillespie, Director of School Facilities, effective June 30, 2019 after 36 years and 2 months of service. 2. Scott McIlwain, Sole Custodian, effective August 23, 2019 after 25 years of service. The Board offers the following resolution: WHEREAS, Ronald Gillespie and Scott McIlwain, have served the children of the Corning- Painted Post area with distinction for many years, and WHEREAS, throughout the years they have consistently discharged their duties in an outstanding and highly professional manner, giving unselfishly of their time and efforts, NOW, THEREFORE, BE IT RESOLVED, that the Board of Education of the Corning-Painted Post Area School District, County of Steuben, State of New York, accepts with deep regret the retirement requests of Ronald Gillespie and Scott McIlwain and records in the minutes of this meeting this expression of the Board s deep appreciation of their devoted service, as well as its sensitivity to the loss from the staff of these trusted and valued employees. BE IT FURTHER RESOLVED, that the Clerk of the Board be and hereby is instructed to transmit to Ronald Gillespie and Scott McIlwain, a copy of this expression of the Board s gratitude. Moved by: Meteer Seconded by: Belanger Aye 9 Nay 0 Absent 0 Accepted 3.2 Personnel Items-Resignations, Appointments, Change of Assignments Superintendent s Recommendation: that the Board approves the personnel items as listed on the attached pink sheets in Sections 3.2.1, 3.2.2, 3.2.3, 3.2.4, 3.2.5, 3.2.6, 3.2.7, 3.2.8, 3.2.9, , and Moved by: Zingler Seconded by: Belanger Aye 9 Nay 0 Absent 0 Accepted 3.3 Resolution to Approve Memorandum of Agreement Superintendent s Recommendation: That the Board of Education approve the Memorandum of Agreement between the C-PP Area School District and the CSEA, Local 1000 AFSCME AFL-CIO as it relates to piloting of changes to the Transportation Work Rules section of the collective bargaining agreement per attached. Moved by: Meteer Seconded by: Belanger Aye 9 Nay 0 Absent 0 Accepted 3

8 August 22, BUSINESS 4.1 Business Items-Consent Agenda A. Bid Awards that the Board approve the Award of Bids to vendors meeting specifications in accordance with the description of items and summary of information as listed on the Bid Recommendation Report, filed as part of the Board minutes Cooperative Grocery Bid Cooperative Paper Bid B. Accept and Appropriate $3,000 Donation from First Heritage Federal Credit Union that the Board accepts a donation of $3,000 from First Heritage Federal Credit Union, to be used to purchase books for Winfield Elementary School. Further, that the Board appropriates $3,000 to revenue code A2705 Gifts and Donations and $3,000 to expenditure code A Winfield Regular School Supplies. C. Accept and Appropriate $11,000 Donation from Community Foundation of Elmira-Corning and the Finger Lakes, Inc. that the Board accepts a donation of $11,000 from the Community Foundation of Elmira-Corning and the Finger Lakes, Inc., to be used to purchase books for Severn Elementary and Winfield Elementary Schools. Further, that the Board appropriates $11,000 to revenue code A2705 Gifts and Donations, $8,000 to expenditure code A Severn Regular School Supplies and $3,000 to expenditure code A Winfield Regular School Supplies. D. Authorization to Establish Student Club at the C-PP High School that the Board authorizes the establishment of the C-PP HS Girls Who Code Club to be accounted for under the Student Activity Fund. A copy of the Club s Constitution is filed with these minutes. E. Authorization to Establish Student Club at the C-PP High School that the Board authorizes the establishment of the C-PP HS Boys Golf Club to be accounted for under the Student Activity Fund. A copy of the Club s Constitution is filed with these minutes. F. Authorization to Appropriate $125,824 NCLB Title IA Funds to Special Aid that the Board authorizes the increase of the NCLB Title IA grant funds for the fiscal year in the amount of $125,824. Further that the Board authorize the appropriation of $125,824 to the Special Aid Fund for a new budget total of $1,058,337. G. Authorization to Appropriate $90,291 NCLB Title IIA Funds to Special Aid that the Board authorizes the increase of the NCLB Title IIA grant funds for the fiscal year in the amount of $90,291. Further that the Board authorize the appropriation of $90,291 to the Special Aid Fund for a new budget total of $269,291. Moved by: Meteer Seconded by: Franklin Aye 9 Nay 0 Absent 0 Accepted 4

9 August 22, Acceptance of Certificates of Substantial Completion, Billitier Electric, Inc. (Architect s Project No ), Elmira Structures, Inc. (Architect s Project No ), Frey & Campbell, Inc. (Architect s Project No ) Superintendent s Recommendation: that the Board accepts the Certificates of Substantial Completion, received from the Construction Managers and Architects, for the contract with Billitier Electric, Inc. for Electrical Work (Architect s Project No , Elmira Structures, Inc. for General Construction Work (Architect s Project No ), and Frey & Campbell, Inc. for Mechanical Work (Architect s Project No ) all certificates establish a substantial completion date of January 1, Further, that the Board authorize the President to sign the Certificate (copy to be filed with these minutes). Moved by: Webb Seconded by: Meteer Aye 9 Nay 0 Absent 0 Accepted 4.3 Authorization to Dispose of Surplus Items Superintendent s Recommendation: that the Board declare surplus the attached list of books and authorize the School Business Official to dispose them. Moved by: Meteer Seconded by: Webb Aye 9 Nay 0 Absent 0 Accepted 4.4 Transfer to Reserve Funds Superintendent s Recommendation: that the Board hereby authorizes the transfer of funds exceeding the 4% maximum allowable unreserved, unappropriated fund balance for fiscal year ending June 30, 2018 to the District s Retirement Contribution Reserve Fund in the amount of $1,174,000, Workers Compensation Reserve Fund in the amount of $500,000, and Capital Reserve Fund in the amount of $187,000.serve Fund, per Education Law. Moved by: Meteer Seconded by: Franklin Aye 9 Nay 0 Absent 0 Accepted 4.5 Authorization of Retirement Contribution Reserve Fund Expenditure RESOLVED that the Board hereby authorizes the expenditure of $1,250,000 from the District s existing Retirement Contribution Reserve Fund established in accordance with Section 6-r of the General Municipal Law for the purpose of paying [a portion of] the District s contribution to the New York State and Local Employees Retirement System pursuant to section 17 of the Retirement and Social Security Law for the fiscal year. Moved by: Meteer Seconded by: Webb Aye 9 Nay 0 Absent 0 Accepted 4.6 Authorization of Unemployment Reserve Fund Expenditure RESOLVED, that the Board of Education hereby authorizes the expenditure of up to $25,000 for actual unemployment claims paid, from the District s existing Unemployment Insurance Payment Reserve Fund established in accordance with Section 6-m of the General Municipal Law for the purpose of reimbursing the State Unemployment Insurance Fund for a portion of the amount of benefits paid to claimants and charged to the District for the fiscal year. Moved by: Meteer Seconded by: Belanger Aye 9 Nay 0 Absent 0 Accepted 5

10 August 22, Authorization of Workers Compensation Reserve Fund Expenditure RESOLVED, that the Board of Education hereby authorizes the expenditure of up to $500,000 from the District s existing Workers Compensation Reserve Fund established in accordance with Section 6-j of the General Municipal Law for the purpose of paying compensation and benefits, medical, hospital or other expenses authorized by article two of the workmen s compensation law and expenses of administering the self-insurance program for the fiscal year. Moved by: Meteer Seconded by: Webb Aye 9 Nay 0 Absent 0 Accepted BOARD MEMBER COMMENTS: Mrs. Arkin, Safety Committee Board Liaison, noted that she is not available to attend the Safety Tour. Dr. Wexell will attend in her place. VISITOR COMMENTS: None FUTURE AGENDA ITEMS: Noted in Item 2.1 Equity BOARD MEMBER REQUESTS FOR INFORMATION: None ADJOURNMENT Moved by: Webb Seconded by: Arkin to adjourn the meeting at 8:05 p.m. Aye 9 Nay 0 Absent 0 Accepted Submitted by: Karen R. Dutcher, District Clerk Corning City School District /krd 6

11 1.3 DRAFT MINUTES FOR Special Meeting of the Board of Education Corning City School District 165 Charles Street, Painted Post, NY Tuesday, September 11, 2018 at 12:15 p.m. 1.0 OPENING Meeting called to order at 12: p.m. with Dr. Dale R. Wexell, President, presiding ROLL CALL Board Members: Nancy Arkin Kevin Ashton Kelley Batrowny Kristina Belanger Mary Franklin Janelle Meteer Dr. James Webb Dr. Dale Wexell, President Victoria Zingler, Vice-President Administrators: Michael Ginalski, Superintendent Jeff Delorme, Asst. Supt.-Administrative Services Michelle Caulfield, Asst. Supt.-Secondary Ed. Kerry Elsasser, Asst. Supt -Elementary Ed. Paul Webster, School Business Official Officers: Karen Dutcher, Clerk of the Board Media: Leader Star Gazette Spectrum Present x x x x x x x x x Absent x x Excused x Excused x WETM-TV WENY-TV Pledge of Allegiance 1.2 Acceptance of the Agenda Moved by: Webb Seconded by: Franklin Aye 9 Nay 0 Absent 0 Accepted 2.0 PERSONNEL 2.1 Personnel Items-Resignations, Appointments, Changes of Assignment, Leaves Superintendent s Recommendation: that the Board approves the personnel items as listed on the attached pink sheets in Sections 2.1.1, 2.1.2, 2.1.3, 2.1.4, 2.1.5, 2.1.6, 2.1.7, 2.1.8, 2.1.9, , and Moved by: Ashton Aye 9 Nay 2.2 Seconded by: Webb 0 Absent 0 Accepted Tenure Appointments-Instructional Superintendent s Recommendation: that the Instructional personnel listed below (see details on attachment 2.0, Section 2.2), who will have completed the probationary period effective as noted, be appointed tenure: Heather Shupp, Special Education Adam McCawley, Mathematics Moved by: Zingler Aye 9 Nay Seconded by: Belanger 0 Absent 0 effective September 17, 2018 effective October 12, 2018 Accepted 1

12 September 11, 2018 Executive Session Moved by: Meteer Seconded by: Belanger to enter into Executive Session at 12:17 p.m. to discuss contract negotiations with CAA pursuant to Article 14 of the Civil Service Law. Aye 9 Nay 0 Absent 0 Accepted Resume Regular Order of Business Moved by: Meteer Seconded by: Zingler to resume the regular order of business at 12:59 p.m. Aye 9 Nay 0 Absent 0 Accepted ADJOURNMENT Moved by: Meteer Seconded by: Belanger to adjourn the meeting at 12:59 p.m. Aye 9 Nay 0 Absent 0 Accepted Submitted by: Karen R. Dutcher, District Clerk Corning City School District /krd 2

13 1.6 Board Action Summary Report Meeting Date BOE Date Meeting Reason 08/20/ /19/2018 Amendment - Agreement No Meeting Recommended School GST BOCES Phoenix Academy Meeting Reason Sub Total: 1 Meeting Date BOE Date Meeting Reason 08/22/ /19/2018 Initial Eligibility Determination Meeting Recommended School Corning-Painted Post High School Meeting Reason Sub Total: 1 Meeting Date BOE Date Meeting Reason Recommended School Program Review Corning-Painted Post High School Meeting Reason Sub Total: 1 Meeting Date BOE Date Meeting Reason 08/24/ /19/2018 Initial Eligibility Determination Meeting Recommended School Carder Elementary Meeting Reason Sub Total: 1 Meeting Date BOE Date Meeting Reason Recommended School Program Review Erwin Valley Elementary Meeting Reason Sub Total: 1 Meeting Date BOE Date Meeting Reason 08/28/ /19/2018 Annual Review Recommended School GST BOCES Project SEARCH GST BOCES Project SEARCH Meeting Reason Sub Total: 2

14 Meeting Date BOE Date Meeting Reason Transfer Student - Agreement No Meeting Meeting Reason Sub Total: 1 Recommended School Corning-Painted Post Middle School Meeting Date BOE Date Meeting Reason Recommended School 08/30/ /19/2018 Annual Review Corning-Painted Post High School Meeting Reason Sub Total: 1 Meeting Date BOE Date Meeting Reason Initial Eligibility Determination Meeting Meeting Reason Sub Total: 1 Recommended School Preschool Itinerant Services Only Meeting Date BOE Date Meeting Reason Program Review Meeting Reason Sub Total: 1 Recommended School Preschool Itinerant Services Only Meeting Date BOE Date Meeting Reason Recommended School 08/31/ /19/2018 Program Review Preschool Itinerant Services Only Meeting Reason Sub Total: 4 Preschool Itinerant Services Only Severn Elementary Severn Elementary Meeting Date BOE Date Meeting Reason Recommended School 09/05/ /19/2018 Amendment Corning-Painted Post Middle School Meeting Reason Sub Total: 1

15 Meeting Date BOE Date Meeting Reason Program Review Meeting Reason Sub Total: 2 Recommended School Corning-Painted Post Middle School Corning-Painted Post Middle School Meeting Date BOE Date Meeting Reason Recommended School 09/07/ /19/2018 Amendment Corning-Painted Post Middle School Meeting Reason Sub Total: 1 Meeting Date BOE Date Meeting Reason 09/11/ /19/2018 Amendment Springbrook Meeting Reason Sub Total: 1 Recommended School Meeting Date BOE Date Meeting Reason Amendment - Agreement No Meeting Meeting Reason Sub Total: 2 Recommended School Corning-Painted Post Middle School Corning-Painted Post Middle School Meeting Date BOE Date Meeting Reason Reevaluation/Annual Review Meeting Reason Sub Total: 1 Recommended School Corning-Painted Post Middle School Meeting Date BOE Date Meeting Reason Recommended School 09/13/ /19/2018 Initial Eligibility Determination Meeting Erwin Valley Elementary Meeting Reason Sub Total: 1 Meeting Date BOE Date Meeting Reason Program Review Recommended School Calvin Smith Elementary

16 Meeting Reason Sub Total: 2 Student is Parentally Placed in a Nonpublic School Total Records: 26 Total Students: 26

17 K 12 Music Update September 19, 2018 Michelle Caulfield Kerry Elsasser

18 Who are our Music Teachers? Elementary: Claire Smock, Laurie Kraska, Danielle Murray, Tom Killian, and Barb Kish Middle: Liane Watson, Linda Bergstrom, Amy Harpster, Amy Smaldone, Karen Bryson, Wendy Griffin, and Brian Ellison High: Judy Harriman Carlson, David Smith, Joseph Stork, Donny Allen, and Brian Ellison New Staff: Linda Rawleigh and Danielle Murray

19 Elementary Updates Comprehensive Proposal Classroom equipment replacement & updates Curriculum Alignment NYS Standards (2016) benchmarking MArc Greene Electronic music Joint Concerts Winfield and Gregg Severn and Smith

20 Elementary Updates Elementary Schools will continue to utilize the MS and HS for concerts. Transportation Department is working with the schools to provide students with after school bussing for those in need (Band and Chorus).

21 Music Department Inventory Conn Selmer and Robert M Sides Inventory All instruments including drums and pianos All buildings Needs Assessment Cycle for repair and replacement Cost analysis

22 Secondary Updates Middle School All students take Music in grades 6 8 International Baccalaureate every year State requirements 1 credit Offerings Include Band Intro to Band (6th grade) Chorus Discovery Music (6 and 7) Discovery Music (8 electronic music focus) Adaptive Music

23 Secondary Updates High School State requirements 1 credit Offerings include Mixed Chorus Choristers Voice Music Production Music Theory/History Theater Production Treble Hawks Chorus Bass Hawks Chorus IB Music SL and HL Electronic Music Band Color Guard Majorettes Jazz Band (club) Piano 1 and 2 Guitar 1 and 2

24 Secondary Updates Extra curricular Performance Band Don Allen and Joe Stork H Notes and Cabaret Judy Harriman Carlson Competition Band Joe Stork and Don Allen Jazz Band Don Allen Indoor Drumline Joe Stork Strings Club Dave Smith

25 NYSSMA Conference All State CPP doubles acceptance to New York State s most elite honors festival! 2014: : : : : 10

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42 2.4.1 Corning Painted Post Area School District Board Report 9/19/18 Board Members: Dr. Dale R. Wexell, President; Mrs. Victoria Zingler, Vice President Mrs. Nancy Arkin; Mr. Kevin Ashton; Ms. Kristina Belanger; Mrs. Mary Franklin; Ms. Janelle Meteer; Ms. Kelley Batrowny; Dr. James Webb; Mr. Mike Ginalski, Superintendent of Schools; Mr. Paul Webster, School Business Official; Mr. Ron Gillespie, Director of Facilities & Operations Confidence built on performance.

43 Corning-Painted Post Area School District Facility Improvement Project Table of Contents Table of Contents Section 1. Capital Project Status Reports Section 2. Open Change Order Report Section 3. Capital Project Budget Reports Section 4. Capital Project Schedule Section 5. Incident Report Log

44 SECTION 1 Corning-Painted Post Area School District Facility Improvement Projects CAPITAL PROJECT STATUS REPORTS September 19, 2018 BOE Meeting Prepared PROJECT UPDATES a. Erwin Valley Elementary The GC is the only contract left to closeout as they will be performing office layout modifications in September. b. Severn Additions & Alterations The exterior fabric panels have been an issue to get. On 9/12/18 we were informed that they would be onsite 9/19/18. Install will be coordinated around school activities. A few punchlist items remain and will also be addressed at that time. c. Frederick Carder Additions & Alterations Contractors pushed hard to get things complete for a successful opening day. The CPP staff was of great help in making this happen also. There are some minor things to complete along with the punchlist. Close out in in progress. d. Frederick Carder Fire Lane The top paving was rejected due to poor workmanship. We are evaluating the proposed corrective action plan and once all parties are in agreement with the plan, remedial work will begin. We anticipate a timely fix. e. Hugh Gregg Closeout is in progress f. Calvin U. Smith Contractors worked diligently to complete the scheduled summer work for a successful opening day. The CPP staff worked hard to make this happen as well. The new sewer system is complete along with the updated cafeteria. Contractors are installing tile in the kitchen now with a scheduled turnover of the kitchen early October. Work on the addition foundations and fire walls continue with steel erection to begin the last week of September. g. Winfield All scheduled summer work activities were complete in time for a successful opening day. The staff is now parking on a newly paved parking lot. Contractors are continuing work on the addition foundations with steel scheduled to start We are on schedule to turn over the addition on

45 PROPOSED CHANGE ORDER/ CHANGE ORDER LOG C-PP CALVIN SMITH 9/12/2018 OR: Owner Request FC: Field Condition O: Omission E: Errors UC: Unforeseen Conditions VE: Value Engineering A: Administrative PCO Owner Prime Description CO# Amount Reason JH BIC BIC Date Approval Date Schuler Relocate feeders for freezer PCO-EC-001 $ 7, FC 8/27/2018 Architect 8/27/2018 Haas

46 PROPOSED CHANGE ORDER/ CHANGE ORDER LOG C-PP CARDER ADDS ALTS 9/12/2018 OR: FC: O: E: UC: VE: A: Owner Request Field Condition Omission Errors Unforseen Conditions Value Engineering Administrative Prime Description CO# Amount Reason PCO Owner Approval Date JH BIC BIC Date Schuler Blue Light PCO EC-011 $1, OR 8/15/2018 Architect 8/27/2018 Schuler Blue Light Revisions PCO EC-012 $3, OR 8/15/2018 Architect 8/27/2018 Schuler Relocate Exterior Emergency Light PCO EC-013 $ FC 8/15/2018 Architect 8/27/2018 HKC Room 206 Ceiling Changes PCO GC-026 $4, FC 7/30/2018 District 9/6/2018 HKC Cafeteria Wall Top Out PCO GC-027 $1, FC 7/31/2018 District 9/6/2018 HKC Concrete Pad PCO GC-028 $1, OR 7/30/2018 District 9/6/2018 HKC Laminate North Wall Cafeteria PCO GC-029 $ FC 7/31/2018 District 9/6/2018 HKC Ramp Railing PCO GC-030 $2, O 7/30/2018 District 9/6/2018 HKC Catch Basin PCO GC-031 $13, FC 7/30/2018 District 9/6/2018 HKC Kitchen Stud PCO GC-032 $2, FC 7/30/2018 District 9/6/2018 HKC Laminate Room 208 & 306 PCO GC-033 $ FC 7/30/2018 District 9/6/2018 HKC Cafeteria Column PCO GC-034 $2, FC 7/30/2018 District 9/6/2018 HKC Room 101H PCO GC-035 -$ A 7/30/2018 District 9/6/2018 HKC Wiremold Blocking PCO GC-036 $8, O 7/31/2018 District 9/6/2018 HKC CMU Wall Clips PCO GC-037 $ FC 7/31/2018 District 9/6/2018 HKC Serving Area Railings PCO GC-038 $3, O 7/31/2018 District 9/6/2018 HKC RCP Revisions Ground Floor Area A PCO GC-039 $1, FC 7/31/2018 District 9/6/2018 HKC Door C101-2 Sidewalk PCO GC-040 $13, FC 7/31/2018 District 9/6/2018 HKC Hemmed Soffits PCO GC-041 $1, FC 8/15/2018 Architect 8/27/2018 HKC Canopy Gutter PCO GC-042 $5, O 8/15/2018 Architect 8/27/2018 HKC Womens Room Abatement PCO GC-043 $1, FC 8/15/2018 Architect 8/27/2018 PS&V Expansion Tanks PCO MC-002 $16, FC 8/15/2018 Architect 8/27/2018 PS&V Cabinet Heaters PCO MC-003 $17, FC 8/15/2018 Architect 8/24/2018 LNPSI Room 104B Casework Revisions PCO PC-002 $2, A 8/15/2018 Architect 8/27/2018

47 PROPOSED CHANGE ORDER/ CHANGE ORDER LOG C-PP WINFIELD 9/12/2018 OR: Owner Request FC: Field Condition O: Omission E: Errors UC: Unforseen Conditions VE: Value Engineering A: Administrative PCO Owner Prime Description CO# Amount Reason JH BIC BIC Date Approval Edger Asbestos Abatement Library 105 PCO-GC-001 $ 8, OR 7/30/2018 District 9/6/2018

48 PROPOSED CHANGE ORDER/ CHANGE ORDER LOG ERWIN VALLEY ADD ALT 9/13/2018 OR: FC: O: E: UC: VE: A: Owner Request Field Condition Omission Errors Unforseen Conditions Value Engineering Administrative CONTRACTOR Prime Description PCO NO. CO # Amount Reason PCO Owner Approval Date JH BIC BIC Date Kimble Kimble Unused allowance credit. HVAC-004 HVAC-004 $ (1,617.00) A 6/8/18 Architect 8/15/2018 Edger GC Revise layout of the main office per the attached drawings. GC-042 GC-042 $ 312, OR 9/11/2018 Contractor 9/12/2018

49 PROPOSED CHANGE ORDER/ CHANGE ORDER LOG SEVERN ADD ALT OR: Owner Request FC: Field Condition O: Omission E: Errors UC: Unforseen Conditions VE: Value Engineering A: Administrative 9/13/2018 Prime PCO Owner Description CO # Amount Reason Approval Date Provide changes for the S302 stairwell JH BIC BIC Date GC windows. GC-032 $ 12, FC 6/8/18 Contractor 7/20/2018 GC Provide changes for the S302 stairwell windows. GC-033 $ (1,367.00) A 6/8/18 Contractor 7/20/2018 PC Unused allowance PC-010 $ (802.00) A 8/15/18 Architect 8/27/2018 EC Install school store roll up door and FA cabling for the kitchen door. EC-030 $ OR 6/7/18 Architect 8/27/2018 EC Install additional speakers and cabling. EC-031 $ 1, OR 6/7/18 Architect 8/27/2018 EC Auditorium PA System - check for possible cut/damaged wires at duct work in 3rd floor hall. Check wire connections at PA head unit. Remove abandoned wire from head unit and test operation at all mic ports. EC-032 $ OR 8/15/18 Architect 8/27/2018

50 Elementary School Project Project Referendum Corning-Painted Post Area School District Elementary School Projects September 11, 2018 Total Resources: $63,000,000 (Elementary School Project) C-PP Project Costs A School t Original Program Budget Reconciled Budget Estimate/Bid Day Cost Phase of Estimate Design Contingency (5%) Escalation (10%) Project Contingency Less Change Orders to Date Executed Change Orders to Date Construction Costs Incidental Costs Total Project Costs Bus Garage $41,745 $176,369 $129,600 ACTUAL $0 $2,911 $132,511 $43,858 $176,369 High School- Pool Renov. (& Unallocated) $1,321,212 $2,787,297 $2,245,787 $23,157 $0 $73,222 $550,473 $623,695 High School - VAT Classroom Flooring $283,866 $277,533 $215,000 ACTUAL $0 $5,381 $220, $57, $277, High School - Phase II (Library) $1,865,501 $2,106,013 $1,489,585 ACTUAL $0 $270,244 $1,757,005 $338,037 $2,095,042 High School - Pool Equipment $0 $233,330 $179,627 ACTUAL $0 ($5,929) $180,042 $53,288 $233,330 HS Practice Fields Toilet Rooms $0 $203,639 $97,306 ACTUAL $0 $0 $0 $0 $0 Stadium Visitor Toilet Rooms $0 $134,755 $0 ACTUAL $0 $0 $0 $0 $0 Stadium Renovations (inc column rep) $2,164,061 $1,247,068 $696,612 ACTUAL $0 $102,190 $1,053,065 $347,506 $1,400,571 Stadium Column Repair $0 $0 $257,000 ACTUAL $0 $0 $0 $0 $0 Stadium - Phase I Turf & Track $1,669,800 $1,081,364 $857,400 ACTUAL $0 $540 $857,940 $223,424 $1,081,364 Middle School Phase III $4,831,566 $839,827 $501,785 ACTUAL $0 $69,886 $571,671 $242,304 $813,975 MS Pool, Roof & Site $0 $1,875,394 $1,421,501 ACTUAL $0 $121,891 $1,507,412 $367,982 $1,875,394 Calvin Smith $6,677,697 $6,201,791 $5,482,337 ACTUAL $388,139 $7,618 $5,878,094 $1,355,870 $7,233,964 Calvin Smith - Boiler & Site $734,712 $1,104,366 $878,875 ACTUAL $0 $2 $967,114 $137,252 $1,104,366 Erwin Valley $7,961,490 $8,306,776 $6,663,028 ACTUAL $7,885 $360,903 $6,891,374 $1,433,973 $8,325,347 Erwin Valley - Boiler Replacement $250,470 $357,677 $311,251 ACTUAL $0 $4,479 $313,507 $44,170 $357,677 Frederick Carder- Early Site $0 $781,797 $612,100 ACTUAL $0 $42,019 $654,119 $108,725 $762,844 Fredrick Carder $9,524,364 $9,940,971 $7,375,010 ACTUAL $ 96, $ 292, $7,830,757 $1,644,119 $9,474,876 Fredrick Carder - Boiler Replacement $843,249 $371,046 $237,993 ACTUAL $0 $233,455 $137,591 $371,046 Hugh Gregg $6,303,335 $6,436,121 $4,399,500 ACTUAL $0 $430,914 $4,807,956 $1,236,116 $6,044,072 Hugh Gregg - Boiler Replacement $371,531 $229,204 $170,409 ACTUAL $0 $165,956 $63,248 $229,204 Winfield $5,608,908 $5,516,024 $5,617,659 ACTUAL $444,956 $8,006 $6,070,621 $1,289,451 $7,360,072 Winfield - Boiler Replacement $250,470 $292,244 $251,647 ACTUAL $0 $248,076 $44,168 $292,244 William Severn $11,385,982 $12,111,418 $9,379,290 ACTUAL $16,783 $613,172 $10,409,580 $2,082,148 $12,491,728 William Severn - Boiler Replacement $910,041 $375,287 $231,527 ACTUAL $0 $227,016 $148,271 $375,287 Total $63,000,000 $62,987,311 $49,701,830 $0 $0 $977,658 $2,326,602 $51,050,874 $11,949,126 $63,000,000

51 Act ID Activity Description Rem Dur Early Start Early Finish Severn Site and Foundations 1330 Bidding 23d 01FEB16 * 02MAR16 Bidding Construction 380d 03MAR16 * 18AUG17 Construction 403d 01FEB16 * 18AUG17 Erwin Valley Elementary 1020 Bidding 22d 01MAR16 * 30MAR16 Bidding 1320 Construction 275d 31MAR16 20APR17 Construction 297d 01MAR16 20APR17 Severn Additions and Alterations 1070 Bidding 20d 09MAY16 * 03JUN16 Bidding 1080 Construction 315d 06JUN16 22AUG17 Construction 335d 09MAY16 22AUG17 Middle School Phase Two 1380 Bidding 22d 05SEP16 * 04OCT16 Bidding 1390 Construction 230d 05OCT16 23AUG17 Construction 252d 05SEP16 23AUG17

52 Act ID Activity Description Rem Dur Early Start Early Finish Hugh Gregg Additions and Alterations 1050 Design 144d 04JAN16 22JUL Design 1410 SED Review 141d 25JUL16 06FEB17 SED Review 1420 Bidding 23d 07FEB17 09MAR17 Bidding 1430 Construction 260d 07APR17 10APR18 Construction 588d 04JAN16 10APR18 High School Phase Three (pool) 1040 Design 161d 04JAN16 16AUG16 Design 1490 SED Review 134d 17AUG16 20FEB17 SED Review 1500 Bidding 23d 21FEB17 23MAR17 Bidding 1510 Construction 320d 15MAY17 09AUG18 Construction 674d 04JAN16 09AUG18 Fredrick Carder Additions and Alterations 1030 Design 162d 04JAN16 17AUG16 Design 1530 SED Review 140d 18AUG16 01MAR17 SED Review 1540 Bidding 21d 02MAR17 30MAR17 Bidding 1550 Construction 355d 11APR17 24AUG18 Construction 685d 04JAN16 24AUG18

53 Act ID Activity Description Rem Dur Early Start Early Finish Calvin Smith Additions and Alterations 1600 Design 240d 29AUG16 * 31JUL Design 1610 SED Review 140d 01AUG17 14FEB18 SED Review 1620 Bidding 20d 15FEB18 14MAR18 Bidding 1630 Construction 360d 05APR18 27AUG19 Construction 775d 29AUG16 27AUG19 Winfield Additions and Alterations 1100 Design 240d 19SEP16 * 21AUG17 Design 1570 SED Review 140d 22AUG17 07MAR18 SED Review 1580 Bidding 20d 08MAR18 04APR18 Bidding 1590 Construction 355d 12APR18 27AUG19 Construction 760d 19SEP16 27AUG19 Start date 04JAN16 Finish date 27AUG19 Data date 04JAN16 Run date 25JAN17 Page number 3A Primavera Systems, Inc. Welliver CPP Elementary Master Schedule Early bar Progress bar Critical bar Summary bar Progress point Critical point Summary point Start milestone point Finish milestone point

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105 4.1 B August 22, 2018 Mr. Mike Ginalski Superintendent of Schools Corning Painted Post Area School District 165 Charles Street Painted Post, NY Re: CPP 2018/19 Capital Outlay Project HUNT Dear Mr. Ginalski: On August 17, 2018, Corning Painted Post ASD received bids from qualified contractors to perform work associated with the 2018/19 Capital Outlay Project at the Middle School. A Tabulation of the bids is attached for your reference. HUNT has reviewed the qualifications of the low bidder noted below and suggest that the District take the action of accepting the base bid and the (2) alternates: A. SUGGESTED CONTRACT AWARD Louis N Picciano & Son, Inc. 320 N. Jensen Road Vestal, NY Base Bid Alternate #1 Bid Alternate #2 Bid Total Bid with Alternates $2,760 $44,800 $18,800 $66,360 Total Recommended Contract Award $66,360 We hope that the above information will allow the District to complete its review and take appropriate action. Please do not hesitate to call me if additional information is needed to assist the District in its considerations. Sincerely yours, HUNT ENGINEERS, ARCHITECTS & LAND SURVEYORS, P.C. Michael Saglibene cc: File: IIB U:\ \_II-CORRES\IIB-CLIENT\Ltr180822_CPP Capital Outlay Project Recommendation Letter.Doc AIRPORT CORPORATE PARK HUNT CENTER fax HORSEHEADS, NY

106 OWNER: CORNING-PAINTED POST ASD PROJECT: CAPITAL OUTLAY PROJECT Prime Contract: Mechanical August 17, 2018 ADD ADD CONTRACTOR NAME BASE ALT-1 ALT-2 BASE BID WITH BID ALL ALTERNATES Louis N. Picciano & Son, Inc.: 320 N. Jensen Road, Vestal NY Band Room Unit Ventilators Common Area VAV Boxes $2,760 $44,800 $18,800 $66,360 Kimble, Inc.: 1004 Sullivan Street, Elmira NY $4,900 $49,650 $19,650 $74,200 Frey & Campbell, Inc.: 87 Lake Street, Hammondsport NY $4,800 $51,500 $13,890 $70,190 Willett Builders, Inc.: 180 Genesee Street, Corfu NY $9,950 $49,500 $15,500 $74,950 Piccirilli-Slavik & Vincent Plumbing & Heating, Inc.: 37 Brandywine Street, Binghamton NY $4,000 $63,000 $19,000 $86,000

107 4.1E CONSTITUTION OF THE C-PP HS ART CLUB OF THE CORNING-PAINTED POST AREA SCHOOL DISTRICT Article I: Name The name of this organization shall be the C-PP HS Art Club. Article II: Power and Authority All of the powers of the C-PP HS Art Club are delegated to it by the school administration. The Building Administrator and Supervising Student Accounts have the right to veto any act of the C-PP HS Art Club. Article III: Organization and Membership Section I: The purpose of the C-PP HS Art Club is to coordinate all activities relative to the C-PP HS Art Club. This includes fundraising, distribution of funds and other financial matters. The purpose of the C-PP HS Art Club is to provide students with an opportunity to further explore the visual arts, create art for a purpose within the community, and connect with local artist groups. Section II: Election of the officers will be run by the C-PP HS Art Club Advisor after individual nominations. Section III: This club is open to all students at Corning-Painted Post High School. Article IV: Vacancies Section I: If for any reason, the President cannot execute his/her duties of office, the Vice President will assume the duties of the former President. Section II: If any of the officers cannot execute their duties of office, the remaining officers will appoint a new officer. Article V: Qualifications for Officers and Members Section I: The C-PP HS Art Club shall consist of 4 officers elected by the members of the present C-PP HS Art Club. Section II: Any student that is a present member of the C-PP HS Art Club can nominate himself/herself to run for office. Section III: An officer can be removed from his/her position by 2/3 votes by the C-PP HS Art Club for failure to carry out his/her duties.

108 Article VI: Officers Section I: The officers of this organization shall be a President, Vice President, Secretary and Treasurer. Section II: The C-PP HS Art Club Advisor will handle the election of officers once the students have submitted their nominations. Article VII: Duties of Officers and Members Section I: Duties of the members shall be: A. Attend all meetings of the C-PP HS Art Club B. Inform others of discussions and activities of the C-PP HS Art Club C. Attend and participate in C-PP HS Art Club sponsored events and fundraisers D. If unable to attend a meeting, contact an officer or Advisor by the date of the meeting Section II: Duties of the President shall be to: A. Preside over the meeting B. Inform Club of any major events C. Use correct parliamentary procedures D. Vote on any matter which the club is equally divided E. Appoint committees and chairpersons of these committees F. Over see the completion of major events G. Be sure that each member and officer is active within the Club and Club related activities Section III: Duties of the Vice President shall be to: A. Perform the duties of the President in the absence of the President B. Assist the President by assuming special duties which the President chooses to delegate to him/her C. Assist in keeping the President on task during meetings D. Check on all officers and members to make sure that they are fulfilling their duties Section IV: Duties of the Secretary shall be to: A. Keep accurate and permanent records of all meeting and proceeds of the C-PP HS Art Club B. Furnish the President with information concerning business needing to be considered C. Keep the minutes and share them with the Club at the following meeting Section V: Duties of the Treasurer shall be to: A. Keep a ledger showing all receipts and expenditures, and indicate a daily running balance B. File all supporting data, chronologically, as evidence for the entries made in the ledger C. Prepare a profit and loss statement for each fundraising activity D. Work with the Advisor in maintaining records of receipts and expenditures of the C-PP HS Art Club.

109 Article VIII: Meetings Section I: The C-PP HS Art Club shall meet once a week. Section II: Special Meetings may be called by the President or Advisor outside of the school hours. Section III: All C-PP HS Art Club meetings shall be open to anyone wishing to attend, but non-members do not have the right to vote. Article IX: Advisor Section I: Duties of the Advisor shall be to: A. Aid the Club by guiding, counseling, and using his/her experiences to make the best possible decision B. Attend all officer and regular meetings C. Process all meetings D. Help as a bridge between Club officers and faculty Article X: Fundraising Section I: Ideas and implementation for the fundraising will be discussed and approved by the C-PP HS Art Club and the Advisor. Article XI: Adoption and Amendment Section I: This constitution shall be ratified by 2/3 majority vote by the C-PP HS Art Club. Section II: Amendments to the constitution may be proposed by any member of the Club, faculty, or administration, and ratified by 2/3 vote of the C-PP HS Art Club. Section III: The by-laws of this constitution may be amended by a majority vote of the members present at any C-PP HS Art Club meeting.

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