-2- McKinley Ave); MLK Day Parade 2:00 p.m. in downtown OKC; Pink Goes Red on February 7, 2014 to promote women s heart health awareness. Soror Cheryl

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1 BETA SIGMA OMEGA CHAPTER Alpha Kappa Alpha Sorority, Inc. Chapter Meeting January 18, :00 a.m. Langston University OKC Campus Soror Cheryl Williams, Basileus, Presiding Call to Order: Meeting called to order by Soror Cheryl Williams at 11:07 a.m. Meditation: Meditation was given by Soror Priscilla Metoyer. Pledge: AKA Sorority pledge recited by those in attendance. Adoption of Agenda: No stated corrections, agenda adopted as printed. Adoption of December Minutes: No stated corrections, minutes adopted as printed. Correspondence: Soror Angela Long, ORAL Renewal notice from Insurica (Crime Policy) due 02/01/2014 PO Box rental fee reminder, due 01/03/2014 Notice for chapter check reorder from Deluxe checks Request for financial support from NAACP, Africare and Positive Tomorrows Thank you cards received from the family of Walter K. Ogles, III (Sorors Deborah, Kjulonda and J Vonne) acknowledging grateful appreciation for expressions of sympathy; Soror Alma Pringle for the chapter s generosity and kindness after the loss of her husband; the family of Robert L. Smith (Sorors Adella, Chequita and VaRhea) to convey deepest appreciation to sorors for the outpouring of love and kindness during Robert s illness and subsequent passing. December 2013 issue of the Oklahoma Magazine from the Oklahoma Heritage Association including discount coupons to the museum. Action on Correspondence: Executive Board recommends that the chapter pass the hat for donations in response to the request for financial support from Africare. Although no longer on our budgeted contributions list, sorors felt this was a worthy cause. MOTION: Moved by Soror Lucy Alexander that the chapter accept the recommendation from the Executive Board. Seconded, motion adopted. Officer and Committee Reports Basileus: Soror Cheryl Williams, FILED Attended: Standards Committee Meeting, BSO Winter Dance, BSO Foundation Meeting, December Chapter Meeting, Standard Committee Meeting, Basilei/Grad Advisor teleconference call with MWRD, Soror Maggie Green, Ivy Beyond the Wall for Soror Ruth Bonnie Williams, memorial service for Mr. Charles McCauley, funeral service for Soror Bonnie Williams, 2014 Transition Meeting, January Executive Board Meeting and today s chapter meeting. Congrats to Soror Marian Brown and the Winter Ball Committee for a fun filled gala and to Soror Brenda Walker who won the mink stole. Thanks to Sorors LaTrice Vaughn, Crystal Bryan and the entire Standards Committee for executing a fantastic and informative Transition Meeting. Upcoming Events: MLK Celebration, 3:00 p.m. at St. John Missionary Baptist Church on Sunday, January 19, 2014; Sunday Supper serving active military at the Latte Lounge on Tinker AFB, 4:00-6:00 p.m. Sunday, January 19, 2014; Monday, January 20, 2014, 11:00 a.m. 1:00 p.m., Community Service Project including a Financial Literacy Workshop at Cross & Crown (1008 N.

2 -2- McKinley Ave); MLK Day Parade 2:00 p.m. in downtown OKC; Pink Goes Red on February 7, 2014 to promote women s heart health awareness. Soror Cheryl is asking sorors to wear red for February s Chapter Meeting. 84 th MWRC in Kansas City, MO, March 20-23, 2014, A Magnificent Journey of Timeless Sisterhood and Service. Register online through February 15, 2014 to avoid a late fee. Soror Devona Whitfield will be available to assist Sorors with online registration if needed. This will be Soror Maggie Green s last conference as our Mid-Western Regional Director, so let s turn out in large numbers to show our support. If you plan to be certified as a Graduate Advisor, please have your completed forms ready for Basileus and/or Grammateus signatures. I encourage Sorors to become certified and be available to provide assistance to our Graduate Advisors. The Beta Sigma Omega website is coming. Chapter information will be available through a member s only login. If you have not already done so, please provide your address to Soror Michelle Chapple. Information that you would like placed on the website must first be approved by the Basileus. My plan is to present BSO with a Basileus Strategic Plan at the February Chapter Meeting, but my goals over the next two (2) years includes focusing on our international initiatives, to encourage a stronger bond of sisterhood through service and social interactions and to aid in the development of our leaders. Please inform Soror Cheryl, Basileus, or Soror Collette, Anti-Grammateus, if you are attending the 2014 MWRC. MWRC Delegates will be elected today. Also, today we will be seeking nominations for 2014 MWRC awards. Award packets must be postmarked by February 10, Introduction of the 2014 Leadership Team Basileus: Cheryl Williams 1 st Anti-Basileus: Anika Wilson 2 nd Anti-Basileus: Ameyka Pittman Grammateus : Joannie Wade Anti-Grammateus: Collette Houchen Tamiouchos: Emilykaye Mitchelson Anti-Tamiouchos: Angela Burnett Pecunious Grammateus: Marsha Cayton Anti-Pecunious Grammateus: Brenda Walker Hodegos: Terri Hurte Epistoleus: Angela Long Ivy Leaf Reporter: Antonia Walker Philacter: Michelle Chapple Graduate Advisor Beta Beta: Candice Milard Graduate Advisor Kappa Psi: Latonya Robinson Historian: Cynthia Roach Parliamentarian: Vicki Miles-LaGrange AKA Connection: Anastasia Pittman Pitre, Chair Archives/History: Cynthia Roach, Chair Audit: Ameyka Pittman, Chair Budget & Finance: Emilykaye Micthelson, Chair

3 Bylaws: Vicki Miles-LaGrange, Chair Decorating: Gayle Miles Scott, Chair Cynthia Roach, Co-Chair Economic Development: Kathleen Williams, Chair Joanne Davis, Co-Chair Education: Glimerine Ware, Chair Patrina Sattiewhite-Walter, Co-Chair Fashionetta: Felecia Moriels, Chair Barbara Potts, Co-Chair Founders Day: Michelle Chapple, Chair Fundraising: Dawn James, Chair Lisa Griffin, Co-Chair Graduate Advisors: Latonya Robinson, Kappa Psi Candice Milard, Beta Beta Health: Wesui Chaunte Gilmore, Chair Anita Jones, Co-Chair Membership: Tammy Bass Lesure, Chair Carlisa Curry, Co-Chair Nominating: TBD Protocol: Collette Houchen, Chair Francelia Rena Williams, Co-Chair Public Affairs: Tara Williams, Chair Dorothy Cox-Franklin, Co-Chair Public Relations: Antonia Walker, Chair Sisterhood: Terri Hurte, Chair Loranie Liggins: Co-Chair Standards: LaTrice Vaughn, Chair Crystal Bryan, Co-Chair Technology: Devona Whitfield, Chair Winter Ball: Marian Brown, Chair First Anti-Basileus: Soror Anika Wilson, FILED Attended BSO December chapter meeting, Transition meeting, and will be attending the annual MLK Program at St. John Missionary Baptist Church on January 19, Program initiatives are: Emerging Young Leaders, Health, Global Poverty, Economic Security, Social Justice & Human Rights and Internal Leadership Training for External Service. A calendar has been circulated for scheduled meeting dates for each program committee. Second Anti-Basileus: Soror Ameyka Pittman, Oral Martin Luther King, Jr. Parade scheduled for Monday, January 20, No vehicles allowed, no candy tossed but instead handed to crowd. Asking sorors to meet at 1:30 p.m. (St. Paul s Episcopal Cathedral at 7 th and Robinson) parade will began at 2:00 p.m. Attire is AKA pink and green. Need representation from Beta Sigma Omega. Miss Fashionetta 2013 is being asked to participate in the parade. Attended December chapter meeting, BSO Ivy Foundation meeting, Transition meeting and will be attending AKA Sunday Supper at Tinker AFB on January 19, 2014, community service project at Cross & Crown on January 20, 2014 from 11:00 a.m. -1:00 p.m. and the MLK Day Parade later that day in downtown OKC. Pecunious Grammateus: Soror Marsha Cayton, FILED As of December 31, 2013, Beta Sigma Omega has 231 financial sorors. Nine (9) sorors reactivated in 2013 and four (4) sorors transferred into Beta Sigma Omega. Total Operations Income YTD: $60, Total Programs Income YTD: $23, Total Income YTD: $84, Tamiouchos: Soror Emilykaye Mitchelson, FILED Operations Ending Checkbook Balance: $33, Operations Savings Account Balance: $20, Program Ending Checkbook Balance: $14, Total cash on hand as of December 31, 2014: $68,

4 -4- Not cleared Operations Checking deposit: $3, Adjusted cash on hand as of December 31, 2014: 72, Hodegos: Soror Terri Hurte, FILED Sisterhood has been busy checking on and/or visiting our Pearl Pals, our Sorors who have experienced loss and Sorors who have been hospitalized. Sorors who do not have were called and notified of the information disseminated in chapter e-blasts. Attended Transition Meeting on Saturday, January 11, 2014 and presented meditation. Sisterhood Committee participated in the Ivy Beyond the Wall service for Soror Ruth Bonnie Williams on Friday, January 10, 2014 at Temple Mortuary. Homecoming service was held Saturday, January 11, 2014 at Westminster Presbyterian Church, OKC. Sorors who have 2013 Pearl Pals, please pick up their AKA robes today and please deliver them promptly. Kudos: Soror Priscilla Metoyer s eight year old granddaughter, Channing Williams cheerleading team won 1 st place in a cheer competition held at Hampton University. Prayer Requests: Soror Ameyka Pittman who was in a car accident; Soror Patsy Griggs who has been ill; Soror Carole Andrews who had surgery. Sisterly Sentiments: Soror Lois Mosley on the loss of her brother, Mr. Romie J. Lyday. Funeral service was held on Wednesday, January 8, 2014 in Los Angeles, CA. Next Sisterhood Committee meeting will be held on Monday, January 27, Visiting Sorors: Lanassa Guin, Velma Simpson, Kay Hairston, Sue Starr, Sharon Brown, and Michelle McElwee. Graduate Advisors Kappa Psi: Soror Latonya Robinson, FILED Met with the Executive Team to introduce herself and discuss her role as liaison with Beta Sigma Omega. Also relayed Basileus goal of having more interaction and communication between Kappa Psi and Beta Sigma Omega. In collaboration with BSO, Kappa Psi members are planning to participate in the MLK Day Parade and also attend BSO Founders Day celebration where Soror Tasha Ricks will be on program. Kappa Psi will meet on the first and third Sundays of the month with first meeting scheduled for Sunday, January 19, Planned chapter activities include: Brains, Beauty & Budget Workshop, Super Bowl Party where they will collect cans to donate caps to the Ronald McDonald House, joint activity with Delta Sigma Theta A Torn Heart to raise awareness about women s heart disease, and setting up a booth in the Student Union on February 7, 2014 to distribute heart disease literature for Pink Goes Red Day. As Co-Chair of the Graduate Advisor s Council, Soror Latonya plans to focus on strengthening the Mentor Program. A training session was held this morning prior to chapter meeting. For those sorors who were unable to attend but are interested in becoming a mentor, please see Soror Latonya or Soror Candice MIlard. Beta Beta: Soror Candice MIlard, FILED First meeting held on January 12, Sorors discussed chapter image, planned their calendar, Founders Day, MLK Day observance and inducted officers. Grades were submitted and dues collected. Beta Beta chapter currently has eighteen (18) members. It is my intention to involve the Undergraduate Advisory Committee more in the activities of Beta Beta Chapter. It is my hope to create an undergraduate calendar for use by both Beta Beta

5 and Kappa Psi to be made available to the Undergraduate Advisory Committee so they will be able to volunteer for activities where needed and when available. Beta Beta has begun making preparations for Regional Award submissions. Coming events include Founders Day, storage reorganization, and a healthy snack table for Healthy Eating Awareness. Next chapter meeting scheduled for Sunday, January 26, Ivy Leaf Reporter: Soror Antonia Walker, FILED Submissions for the Spring issue of the Ivy Leaf: Soror Vicki Miles-LaGrange s induction into the Oklahoma Hall of Fame and Ivy Beyond the Wall of Soror Ruth Bonnie Williams. If you have articles that you feel newsworthy, submit to the Basileus for approval and she in turn will forward to Soror Antonia if approved. You are responsible for typing the article and then forwarding to Soror Antonia (word document) and she will edit as needed. Articles to the Ivy Leaf are free, but there is a cost for pictures that accompany the articles. You are encouraged to take pictures at chapter events. There can only be one submission for the various sections within the Ivy Leaf. Any article that is submitted to corporate may not appear in the next issue of the Ivy Leaf. Please do not submit any articles or story ideas on behalf of the chapter to newspapers or news stations. As the Ivy Leaf Reporter it is Soror Antonia s responsibility to disseminate any and all information that is newsworthy. Nominating Committee: Soror Sandra Abdul-Aziz, ORAL Election of 2014 MWRC Delegates; BSO has 12 delegates; the eight (8) automatic delegates by virtue of their positions are Basileus, First Anti-Basileus, Grammateus, Tamiouchos, Pecunious Grammateus, Graduate Advisors, and Membership Chairman. We will need to elect four (4) delegates. Nominations were taken from the floor. MOTION: Moved by Soror Monica Finley to close the nominations with nine (9) names. Seconded, motion failed. Nominations continued with the addition of two (2) names. Nominees for 2014 MWRC Delegate are: Michelle Chapple, Terri Hurte, Shante Fenner, Georgetta James, Felecia Moriels, Lillie Osborn, LaTreece Langston, Anastasia Pittman Pitre, Wesui Chaunte Gilmore, Angela Long and Carlisa Curry. Tellers were appointed by the Basileus: Kimberlie Gulley, Francelia Williams, Karolyn Ruffin and Gayle Caldwell. One hundred one (101) ballots were counted with the following results: Michelle Chapple: 64 Terri Hurte: 57 Shante Fenner: 46 Georgetta James: 40 These four sorors are the elected delegates. Alternates are: Felecia Moriels (34), Lillie Osborn (28), LaTreece Langston (28), Anastasia Pittman Pitre (24), Wesui Chaunte Gilmore (23), Angela Long (20), and Carlisa Curry (11) MWRC Awards: MOTION: Moved by Soror Alice McCann that BSO submit award packets for all chapter awards (Outstanding Graduate Chapter, Outstanding Graduate Exhibit, Outstanding Graduate Scrapbook). Seconded, motion adopted. MOTION: Moved by Soror Linda Matthews that BSO support Soror Georgetta James as Outstanding Golden/Senior Soror. Seconded, motion adopted. MOTION: Moved by Soror Deborah Burroughs that BSO support Soror Carmen Butler as Outstanding Graduate Basileus. Seconded, motion adopted. Motion: Moved by Soror Latonya Robinson that BSO support Soror Deborah Burroughs as Outstanding Graduate Soror. Seconded, motion adopted. -5-

6 -6- Soror Alice McCann inquired about the preparation of an invitational to present at the 2014 MWRC since BSO will be a host chapter for the 2015 MWRC. Soror Cheryl states that information regarding this will be forthcoming. Founders Day Committee: Soror Michelle Chapple, ORAL 2014 Founders Day theme: The Many Faces of AKA. We will be honoring one (1) Golden Soror: Soror Gerogetta James and seven (7) Silver Sorors: Marguerite Stumbaugh, Sharon Clardy, Madeline Foreman, Yvonne Maxwell, Valerie Lee, Tammy Bass Lesure and Latonya Robinson. Founders Day Luncheon will be held on Saturday, February 8, 2014, 11:00 a.m. at Remington Park Eclipse Suite located at 1 Remington Place, OKC. This is a membership only event at a cost of $ Payment may be mailed to Soror Deborah Ogles at 9716 Briarcreek Drive, OKC, OK or paid today. Payment deadline is Monday, February 3, Attire for the luncheon is black dress or skirt suit accented with pink or green. Pants and hats are not acceptable attire. Chapter invites were extended to all Oklahoma surrounding chapters. Invite an inactive Soror in an effort to inspire her to rededicate her services to our sisterhood. Founders Day worship service will be held on Sunday, February 9, 2014, 10:45 a.m. at Greater New Zion Baptist Church located at 1005 NE 28 th Street, OKC. The church will be presenting their Black Heritage Program the same day at 10:00 a.m. and all Sorors are welcome to attend. Monetary donations are being accepted towards our financial presentation to the church for their Educational Scholarship for high school seniors. Public Affairs Committee: Soror Tara Williams, FILED On Sunday, January 19, 2014 we will fulfill the AKA 2014 MLK Day of Service Sunday Supper initiative by volunteering at the Latte Lounge at Tinker AFB. We will be serving lattes to active duty military stationed at the base. During the event we will give away three (3) $10 gift cards. On Monday, January 20, 2014 we will sponsor a community service project at Cross and Crown Missions located at 1008 N. McKinley Ave. from 11:00 a.m. until 1:00 p.m. Cross and Crown Missions is an inner city ministry that offers food, clothing and prayer to those in need. Our task will include the distribution of commodities and to attend a Budget/Financial Literacy workshop that will be facilitated by Soror Kathy Williams. Soror WyAngela Knight-Singh has also arranged for several of the EYL participants to attend per the National requirement. Standards Committee: Soror LaTrice Vaughn, FILED The Standards end of year report has been completed, signed and ed to the Regional Director, International Standards Committee Chair, Regional Standards Representative, and Beta Sigma Omega Basileus. The Annual Chapter Records Certification Form is still in the process of being completed; estimated completion date February 28, The committee met by teleconference on Thursday, January 2, 2014 to discuss the details for the Transition Meeting to be held on Saturday, January 11, Location will be Langston University, OKC Campus. The agenda, speakers, information for binders and lunch menu was finalized. Committee met again on Tuesday, January 7, 2014 at the Urban League of OKC to assemble the binders for incoming officers and committee chairmen. Committee hosted the Transition meeting on Saturday, January 11, 2014, 1:00 p.m. at Langston University, OKC Campus. Thirty-nine (39) sorors were in attendance. Evaluation forms will be provided at meetings or . The 2014 budget for the Transition meeting is $ and the approximate total expense of the meeting is $

7 -7- Next committee meeting is scheduled for Thursday, January 30, 2014, 6:00 p.m. at Langston University OKC Campus, Room 135. The agenda for this meeting is to establish goals for the next two years. Evaluation forms for the Transition meeting are being circulated today. Please complete and return to Soror LaTrice. Technology Committee: Soror Devona Whitfield, FILED In executing the project to revitalize the chapter website, the Technology Committee has contracted the services of Soror Melanie Moore, owner of Fetch Creative. The contract includes the creation of a 5 to 10 page website for Beta Sigma Omega ( creation of a members only password login section, the addition of approved chapter content, as well as training for the website owner. The total price of services is $ which was negotiated down from $ and was lower than other submitted estimates. The tentative date for the initial launch of the website is February 15, 2014, with other intricate details being worked on as needed. Winter Ball: Soror Marian Brown, FILED Event held on Friday, January 3, 2014 at Will Rogers Theater, OKC. Date changed from December 21, 2013 due to weather. Beginning Balance (carryover from previous year): $ Ticket Sales (138 x $40): $ Fundraiser (Mink stole raffle): $ Total Income from event: $ Total Expenses: $ Profit: $ MOTION: Moved by Soror Marian Brown to carryover a total of $ (includes beginning balance of $ $ profit) to the 2014 Winter Ball budget. Recommendation: The Executive Board recommends the carryover of $ to the 2014 Winter Ball budget for planned chapter activities. Amended Motion: Soror Alice McCann moved to amend the motion coming from the Winter Ball Committee. Moved to rollover the amount of $ minus $ (funds received from the public) equals a rollover of $ to the Winter Ball 2014 budget. Seconded, motion adopted. Please complete Winter Dance survey and return to Soror Marian or Soror Brenda Walker. Next meeting scheduled for February 6, January Birthday Salute: Soror Tammy Bass Lesure Old Business MOTION: Moved by Soror Georgetta James to ratify the actions of the Executive Board (October 2013) that $ be allotted to the Education Committee to help defray costs for the Emerging Young Leaders (EYL) Summit held Saturday, November 23, Seconded, motion adopted. New Business: None Announcements Connections Committee seeking volunteers for the upcoming Mayor s race. Also, mark your calendar for AKA the Capitol scheduled for March 19, 2014, 8:00 a.m. until 2:00 p.m. Founders Day Church service donations being accepted today. You may also see Soror Barbara Brooks or Soror Deborah Ogles if you still need to pay for the Founders Day Luncheon ($35). Economic Empowerment Committee will be meeting the first Tuesday of each month beginning in February.

8 -8- Seeking volunteers for the OETA phone bank. Available dates are March 1 & 2, 8 & 9, and 15 & 16, Must work entire shift; meal and snacks provided. Northwest Classen sponsoring Pink Out basketball game on February 7, 2014 at 6:00 p.m. Selling Hoops for Hope t-shirts. See Soror Marian Brown for additional information. Omega Psi Phi Ball on March 1, 2014 at Remington Park. See Sorors Marian Brown or Brenda Walker for additional information. Alpha Phi Alpha s Eta Beta Lambda Chapter is hosting its annual MLK Scholarship Fundraiser with a musical at Tabernacle Baptist Church tonight at 6:00 p.m. Adjournment By general consensus it was agreed that the meeting would be adjourned although the results of the MWRC Delegate voting has not been announced (tallying of the ballots still in process) with the understanding that the Basileus will the results to the chapter. Meeting adjourned with the singing of the Alpha Kappa Alpha National Hymn at 1:25 p.m. Soror Joannie G. Wade, Grammateus Soror Cheryl D. Williams, Basileus

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