Chi Theta Omega Chapter Newsletter

Transcription

1 ALPHA KAPPA ALPHA SORORITY, INC. Chi Theta Omega Chapter Newsletter Fall is here! As the cool weather settles in, we need to focus in on our final programs of the year. FAIR Girls presented an excellent workshop to the Boys and Girls club at Crestwood Middle School on September 18 and 19. Although I would have liked to have seen more Sorors in attendance, I m grateful to those who were able to come out. October is the month where we are really gearing up for the upcoming debutante ball. The committee has planned community service activities, trips to college fairs, college readiness workshops, etiquette dinners and dance lessons. Tickets will be available for Sorors at the meeting on Saturday. If you will not be at the meeting on Saturday, please contact Soror Veronica to pick up your tickets. Please continue to sell tickets and ads. The ball will be a success if the entire chapter supports it. We have postponed the self-defense workshop to November 16 due to scheduling conflicts with the instructor. I would like to see us increase our visibility in the community through this workshop and food drives at our local super markets. People should be able to identify us by what community service events we do, not just by our signature events. Registration for cluster is underway on the North Atlantic Region website ( If you cannot access the website, send an to the webmistress immediately. DO NOT WAIT UNTIL THE LAST MINUTE. It will take a few days for the webmistress to get back to you. The cost of cluster is $85. Registration closes on October 11. You can do a paper registration for an additional cost. There is a late registration fee of $25 from 10/12-10/15. The cluster meeting is an excellent opportunity to hear about the state of the sorority and get the latest updates. It is especially useful to those who were not able to attend Regional conference this year. I d like to thank Soror Kiarah for her work with the AKAdence program for the past year. Soror Ida Davis is now working on the program and, although it is still open to any 9 th and 10 th grade girl in Frederick County, it will be based out of Urbana High School. We created the AKAdence program to fulfill the requirements of the Emerging Young Leaders program initiatives for our 9 th and 10 th grade girls. AKAdence is derived from the word cadence, which means balanced rhythmic flow. Our desire is that through interaction with members of Chi Theta Omega, young girls will develop a balanced rhythmic flow of confidence, academic excellence, and a commitment to serving others in their community. AKAdence is an excellent opportunity for the members of Chi Theta Omega to work with young girls and encourage them to make smarter choices at an earlier age with resulting positive outcomes. Saturday s meeting agenda will include presentation of the slate of officers for 2014, by law proposals and the 2014 budget. As always Sorors, I have an open door policy if you have any questions or concerns about the chapter. I do ask that if you have a question to ask me first. Many times, unnecessary confusion and hard feelings can be avoided by asking for clarification. I can always send out clarifying details to the chapter if necessary. As always, I thank you all for your work and appreciate all that you do for Chi Theta Omega. ~ Begin Each Day with a Grateful Heart ~

2 Alpha Kappa Alpha Sorority, Incorporated Chi Theta Omega Chapter Meeting Date: October 5, 2013 Time: 10:30 AM Location: Urbana Public Library, Frederick, Maryland Agenda Welcome/Call to Order Prayer/Devotion/Inspiration (4 minutes) Adoption of Agenda (2 minutes) Reading and Approval of Minutes (7 minutes) Reading of correspondence (7 minutes) Introduction of Guest Sorors (3 minutes) Sisterly Relations Activity (7 minutes) Report of Officers/Standing Committee Reports Basileus Report (5 minutes) Tamiochos Report/2014 budget (5 minutes) Program Report (8 minutes)-upcoming programs Pan Hellenic Council (5 minutes) Connection Ad Hoc Committee Reports Debutante ball update Emerging Young Leaders AKAdence Soror Ida Soror Terri Soror Lauretta Soror Willie Soror Veronica Soror Janice Soror Linda Sorors Veronica and Kristin Soror Kristin Soror Sheila New Business Cluster Nomination committee Assessments Metropolitan Founders Day update Soror Ida Soror Tracey Announcements/Community Activities Philacters Report Adjournment Soror Willie Next Sorority Meeting November 2, 2013 Place: Urbana Public Library 10:15 a.m.: meet and greet 10:30 a.m.:meeting begins

3 The meeting was held June 2, 2013 at Citizen s Nursing and Rehabilitation Center. The meeting was called to order by Soror Linda Newman, Anti-Basileus, at 2:14 pm. Soror Lauretta shared words of inspiration. There were 12 sorors present, 15 excused sorors, and 6 unexcused sorors. The agenda was adopted with 5 changes. Soror Vernice made the motion to accept the revised changes, and Soror Janice seconded the motion. The minutes of May 2013 were reviewed and accepted with the following amendment: the location of the Urbana Library is 9020 Amelung St, Urbana, MD. Motion to accept the corrected minutes was made by Soror Kristen and second by Soror Yulanda. There was no Correspondence to be read this date. Basileus Report: Please see report located in the June 2013 Newsletter (Soror Linda) Tamiochus Report: Please see report located in the June 2013 Newsletter (Soror Janice) Program Report: Please see report located in the June 2013 Newsletter (Soror Linda) Ad Hoc Committee Reports: Debutante Ball update- Soror Selena states that we are down to 3 young ladies. Overall the motivation to participate in activities is not there by the debs. The monies to participate have not been paid, and there is not a strong commitment by them. The committee will continue for now, and will work with the young ladies who are interested in continuing with the program. EYL- Emerging Young Leaders- Soror Raenel announced that there is a plan to take the young ladies to Hershey Park for a summer celebration. It will take place in July or August this year. Old Business: NARC 2013 review- Delegates who attended the 82 nd North Atlantic Regional Conference in Philadelphia in April 2013 presented a cumulative report handout for everyone to peruse at their leisure. There was lots of information about the conference, and information about the next year s NARC, which will be hosted by Cluster 3 right here in Washington, D.C. Chapter Anniversary Fashion Show- wrap up- Soror Vernice presented final remarks and information about the successful Scholarship Fashion Show Luncheon. Many people felt it was an awesome program, and we are looking at possibly having the program again. A written report is to follow. New Business: Audit Committee-During the chapter evaluation in May, we found that we were delinquent: We have not had an Audit of our financial books in 4 years. We need to do an internal audit before the end of this year. We need to continue with yearly audits, and there needs to be an external audit performed by an accountant each year a new administration/ financial officer changes occur. A sign-up sheet was passed around for sorors to volunteer to be on the audit committee, and perform an audit of the finances by the end of this year. Metropolitan Founder s Day- We are the co-chairs of the Publicity Committee for the DMV Founder s Day for Sign-ups for committees were asked for, and a sheet was passed around for sorors. Announcements were made, and the meeting closed with the hymn and pledge. The next meeting will actually be the Chapter Retreat: August 9 and 10, The meeting was adjourned at 3:00 pm.

4 Minutes Alpha Kappa Alpha Sorority, Incorporated Chi Theta Omega Chapter The meeting was held on September 7, 2013 at Urbana Library in the Anthony M. Natelli conference room in Frederick, MD. The meeting was called to order by, President. At 10: 42 AM. The mediation was given by Soror Ida. A quorum was established. There were 20 present, including 0 visiting Sorors. See attached attendance list. READING DISPOSITION OF MINUTES The minutes were approved as written. (x) Yes ( ) REPORTS OF OTHER OFFICERS Tamiouchos Pecunious Summary of financial statement or explanation of budget: Summary of funds See monthly correspondence Hodegos Summary of visitors, courtesies, Summary of REPORTS OF EXECUTIVE, STANDING COMMITTEES AND AD HOC COMMITTEES Disposition of committee report A. Referred back to B. C. Placed on D. Adopted in part E. Adopted in its F. Referred to another committee Executive Pan-Hellenic Council Sisterly Relations Fundraising Debutante ball Emerging Young Leaders AKAdence Unfinished Business New Business Announcements Summary: Summary: Evaluation review, Cluster conference Update, Audit committee, International Membership update Summary: The meeting was adjourned at 12:17PM The next meeting will be held on October 5, 2013, at 10:30AM, at Urbana Library in the Anthony M. Natelli conference room in Frederick, MD.

5 Grammateus Date Approved Basileus Appendix Things discussed. Boat ride revamp for next year. Soror Kiarah is looking for a replacement for the AKAdence initiative. Debutante event moved to the spring of Motioned by Soror Lauretta and Seconded by Soror Sheila. Pan-Hellenic picnic 9/29/13 12 noon-6 pm, Stanly Park, Frederick, MD. Please bring a dish. See Soror Veronica for details Ashbury church activities - see Soror Rose 9/26/13 6-8pm Fighting Obesity event Every Saturday. 6-8pm Line Dancing 10/5/13, 1pm ARCHES organization having national treasure event. $25, Cozy restaurant- Thurmont Audit committee will consists of Soror Vee, Soror Terri, Soror Willie, Soror Lauretta Cluster 10/19/ pm, $85 registration starts 9/16/13. See regional website for details.

6 Operations Account Beginning Balance January 1, 2013 $ 7, INCOME/DEPOSITS 01/04/13: Chapter Dues $ /14/13: EAF Raffle ticket reimbursement /22/13: Chapter Dues /04/13: Chapter Dues $ /04/13: EAF 50/50 Raffle /15/13: Chapter Dues /22/13: Chapter dues /11/13: Blazers ($1265), Constitution and Bylaws booklets ($150) 2, /22/13: Blazers ($345), Fashion Show ($45) /09/13: Blazers ($690), Const and Bylaws ($40), Chap Dues ($380), donation for picture ($10) 1, /13/13: Dues ($60), Blazers ($5.00), Bylaws & Constitution ($10) /31/13: Retreat Dinner (5 $30) /14/13: Retreat Dinner TOTAL INCOME $ 6, EXPENSES 01/05/13: Check Coleen Djouha (reimbursement for mailing of report) $ (30.90) cleared 01/05/13: Check 1265-EAF raffle tickets $ (45.00) cleared 01/08/13: Check 1266-Logical Website $ (96.00) cleared 01/11/13: Chapter dues payment (online) $ (2,600.00) cleared 01/14/13: Chapter dues payment (online) $ (100.00) cleared 01/17/13: Check North Atlantc Region (awards entry fee) $ (50.00) cleared 01/25/13: Check 1268-Omega Psi Phi (boatride deposit) $ (366.50) cleared 01/31/13: Chapter dues payment (online) (100.00) cleared 02/04/13: Check USPS $ (150.00) cleared 02/04/13: Check AKA Corporate Office $ (360.00) cleared

7 02/04/13: Check American Legion (fashion show hall deposity) $ (375.00) cleared 02/04/13: Check Holiday Inn (debutante ball hall deposit) $ (500.00) cleared 02/06/13: AKA corporate office (online transaction) $ (200.00) cleared 02/20/13: Check Holiday Inn (debutante ball activity) $ (420.00) cleared 02/20/13: Check Coleen Djouha (reimbursement of paid delegate) $ (150.00) cleared 12/13/12: Check (Billy G. Thompson, Sr. - Endowment Fund) $ (100.00) cleared 03/05/13: Check AKA Corporate Office $ (320.00) cleared 03/04/13: Check Ivy Community Charities (cotillion ad) $ (45.00) cleared 03/13/13: Check Bloom Conference $ (100.00) cleared 03/13/13: Check AKA20Pearls.com (blazers) $ (1,265.00) cleared 03/13/13: Check Epsilon Omega (AKA night in Annapolis) $ (125.00) cleared 03/22/13: Check Omega Psi Phi (final boatride payment) $ (550.00) cleared 03/22/13: Check 1281-AKA corporate office (consitution and bylawas booklets) $ (150.00) cleared 03/22/13: Check 1282-NPHC of Greater Frederick $ (75.00) 04/08/13: Check 1283-Amanda Poorkhodakaram (NARC reimbursement) $ (150.00) cleared 04/08/13: Check Linda Newman (Narc reimbursement) $ (150.00) cleared 04/10/13: Check Linda Newman (narc package reimbursement) Void-never given to Linda 04/10/13: Check Coleen Djouha (narc reimbursement) $ (150.00) cleared 04/10/13: Check AKA20Pearls.com (chapter blazers) $ (1,380.00) cleared 04/10/13: Check AKA corporate office (constitution and bylaws booklets) $ (140.00) cleared 04/10/13: Check AKA corporate office (reactivation) (320.00) cleared 04/10/13: Check Coleen Djouha (chapter banner) (95.40) cleared 5/28/13: Check Xi Sigma Omega Chapter (anniversary ad) - Voidmisplaced 5/31/13: Check Nu Zeta Omega (SET evaluation expense) (249.75) cleared 6/4/13: Check Xi Sigma Omega (anniversary ad) (110.00) cleared 7/10/13: Check Logical Websites (website) (96.00) cleared 10/1/13: Miscellaneous bank withdrawal (3.00) cleared TOTAL EXPENSES $ (11,117.55) ENDING BALANCE: $ 2,998.09

8 Program Account Beginning Balance January 1, 2013 $ 6, INCOME/DEPOSITS 04/01/13: Debutante /09/13: Boat ride ($55) and Fashion show ($45) /22/13: Fashion show ticket sales /2/13: Fashion show tickets ($180), Boat Ride tickets ($110) /6/13: Blazers ($120), Boat ride ($330), Fashion show ($2790) 3, /13/13: Fashion show tickets ($540), Fashion show meals ($34) /20/13: Boat ride tickets ($275), Fashion show tickets ($761), 50/50 raffle ($171) 1, /22/13: Return Deposit (110.00) 5/31/13: Fashion Show ($360), Boat Ride ($110) /7/13: Boat ride tickets 1, /19/13: Boat ride tickets /24/13: Blazer ($115), Fashion Show ($45), Boat Ride ($715) /2/13: Boat ride 50/50 raffle ($149), Boat ride ($440) /19/13: Debutantes ($175), 50/50 Raffle Fashion Show ($1) TOTAL INCOME $ 16,453.37

9 EXPENSES 11/10/12: Check (100.00) cleared 01/05/13: Check 2078-Benita Fisher (on behalf of house fire victims) $ (50.00) cleared 01/05/13: Check EAF (100.00) cleared 02/02/13: Check 2080-Great Blacks in wax museum (AKADENCE trip) $ (132.00) cleared 02/13/13: Check Raenel Smedley (EYL reimbursement) (194.98) cleared 05/01/13: Check Omega Psi Phi Fraternity (Boatride flyer - CTO half) (110.00) cleared 5/18/13: Check Patrick Henry (250.00) cleared 5/18/13: Check A Dessert for Me (anniversary cake) (40.00) cleared 6/3/13: Service Charge (period ending 5/31/13) (12.00) cleared 6/4/13: Check Spirit Cruises (CTO 1/2 for boatride) (2,748.65) cleared 6/8/13: Check American Legion (Fashion Show luncheon) (3,336.04) cleared 6/21/13: Cashed Check (240.00) cleared 6/21/13: Counter Check Fee (1.50) cleared 6/24/13: Check Kia Tisdale (NARC basket) (69.88) cleared 6/24/13: Check Dionne Moore (Anniversary programs) (549.97) cleared 9/7/13: Check Willie Gardner (Anniversary decorations) (12.66) cleared 8/9/13: Check Olive's Restaurant (Retreat dinner) (640.57) cleared 8/30/13: Withdrawal: Scholarship - Cassandra Lowell (1,010.00) cleared 8/30/13: Withdrawal: Scholarship - Kadija Bah (1,010.00) cleared 9/6/13: Check Vernice Mack (anniversary items) (21.20) cleared Checks cleared this month: TOTAL EXPENSES $ (10,629.45) Ending Balance $ 5,823.92

10 Greetings Sorors! Pink tea roses go out to all sorors who came out and made our 2-day Human Trafficking workshop at Crestwood Middle School successful. The students of the Boy & Girls Club learned how easy it is to become a victim of human trafficking and they learned how adults use music and money to lure children into human trafficking. The Youth on the Move Calendar applications are due by October 15, Please encourage and remind Frederick County Youth groups of the deadline so they can be included in our 2014 calendar. Continue to support our debutantes through your ticket sales, ads and participation on the various committees. If you are not yet on a committee for the ball please contact Soror Veronica Lowe. Mark your calendars for the following upcoming events: Oct 19 Oct 19 Nov. 2 Nov. 9 Nov. 16 -Cluster I Conference -Unveil the Mask for the Cure Dance (8-12p) -Chapter meeting -Debutante Ball -Women s Defense workshop We will be making 2 donations to Frederick County families in need for Thanksgiving. If you know of any families in need please see Soror Linda Newman following the meeting. Thank you for making Chi Theta Omega Supreme in Service to the Frederick County Community. Sisterly, Linda M. Newman

11 AKA representing at the 2013 Greek Picnic