Constitution 2014/2015. President Alex Coogan, Pi Kappa Alpha. Executive Vice President Frank Schottgen, Delta Kappa Epsilon

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1 University of Alabama Interfraternity Council Constitution 2014/2015 President Alex Coogan, Pi Kappa Alpha Executive Vice President Frank Schottgen, Delta Kappa Epsilon Vice President of Recruitment Carson Cleveland, Beta Theta Pi Judicial Vice President Robert Neel, Sigma Alpha Epsilon Secretary Matthew Murray, Sigma Nu Treasurer Anthony Hall, Delta Chi Public Relations Chairman Bo Starke, Sigma Alpha Epsilon Director of New Member Education Trent Graham, Kappa Alpha Order Director of Philanthropy and Service Lane Slotin, Zeta Beta Tau

2 The University of Alabama Interfraternity Council Constitution Preamble W e, the representative members of the Fraternity System of the University of Alabama-Tuscaloosa believing that the social Greek Letter fraternity is an inherent part of the University community, do establish this constitution. We hereby grant delegate to the Interfraternity Council such powers and responsibilities as are necessary to server the following ends: among the To create, maintain, and perpetuate better relationships men s social fraternities and their respective members. To foster and perpetuate the best interest of the University of Alabama and its Fraternity and Sorority Community. Article I Name The name of this organization shall be the University of Alabama Interfraternity Council (UAIFC). Article II Scope of Authority The scope of authority for the Interfraternity Council shall be legislative, administrative, and advisory. By virtue of authority vested in it by this Constitution, the Interfraternity Council shall have power to regulate all matters of the Interfraternity interest, except those that are of institutional policy. The Interfraternity Council exists as a student organization through its recognition by the Office of Student Involvement and the Office of Fraternity and Sorority Life. 2

3 Article III Membership Section 3. Section 4. Section 5. Section 6. Section 7. Section 8. All Men s charted social fraternities registered with the University of Alabama Office of Student Involvement,, shall hold or seek membership in the Interfraternity Council. The fraternities to be represented shall be restricted to those men s social fraternities registered with the Office of Student Involvement and in good standing with Office of Fraternity and Sorority Life except those organizations with local or inter/national policy that would expect membership in a different Student Greek Governing council besides the UAIFC. Membership in the Interfraternity Council requires membership comprised of students who are currently enrolled as full-time University of Alabama students in good academic standing with the institution. Membership in the Interfraternity Council is a privilege that may be withdrawn from any fraternity, for just cause, as determined by the Interfraternity Council Judicial Board, and then approved by an affirmative ¾ vote of the membership of the Interfraternity Council, not to include the fraternity in question. A fraternity, which has been expelled from membership in the Interfraternity Council, may regain full membership no sooner than one full semester after expulsion by an affirmative ¾ vote of the membership of the Interfraternity Council. A men s social fraternity applying for membership in the Interfraternity Council must be of colony or charter status as required by its national organization. Organizations which apply for membership while of colony status shall be admitted to join the council in probationary membership` by a ¾ affirmative vote of the full membership organizations of the Council. Probationary members shall be a non-voting, non-office holding member group. Probationary members will be assessed dues at 50% of regular member dues. Probationary membership shall continue until a chapter s petition for charter is accepted and granted by the national organization. A probationary chapter, after receiving its charter, may receive full membership status by an affirmative ¾ vote of the Council. Any chapter desiring to join the Interfraternity Council shall meet University requirements for recognition as a student organization and, upon meeting University registration 3

4 requirements, shall provide to the Council a copy of the current officer roster. Section 9. The internal voting membership of the Interfraternity Council shall consist of two representatives, one of which is the Council Representative, and one that is the Chapter President. Council Representatives shall have the voting voice in all regular meetings. Article IV Financial Obligations of Membership Any fraternity that does not pay dues, assessments, or fines within thirty (30) days shall be referred to the Interfraternity Council Judicial Board for further sanctioning, and the chapter will automatically loose all privileges of a member fraternity, this loss of privileges is to remain in effect until said dues, fines, or assessments are paid. Article V Officers Section 3. Section 4. Section 5. Section 6. The elected officers of this organization shall be elected the president, executive vice-president, judicial vice-president, vice-president of recruitment, secretary, pubic relations chairman, and treasurer. The appointed officers of this organization shall be the director of new member education and the director of philanthropy and service. The terms of office, unless otherwise specified, shall be one year. The term of office shall be run from the second regular Council meeting in January until the second regular council meeting in January of the following year. The election and appointment of all officers shall be in accordance with the By-Laws. Each elected officer of this organization shall be required to participate in five (5) office hours per week in the Office of Fraternity and Sorority Life. 4

5 Article VI Administrative Body Section 3. The administrative body of this organization shall be called the Executive Council. The Executive Council shall include the President, Executive Vice-President, Judicial Vice-President, Secretary, Treasurer, Vice-President of Recruitment, Public Relations Chairman, Director of Philanthropy and Service, and Director of New Member Education The Executive Council shall take action as is necessary and proper to execute all legislation enacted by the legislative body and any additional action required to carry out the purpose of the organization. Article VII Legislative Body Section 3. Section 4. Section 5. Section 6. The legislative body of this organization shall be the Council of Fraternities. All legislative power herein granted or implied shall be vested in the Council of Fraternities. The Council of Fraternities shall be a unicameral body composed of two (2) representatives from each member fraternity. One representative shall be a chapter executive officer and the other the Council Representative, elected by the chapter. A representative must be of active (initiated) status and enrolled as a full-time student at the University of Alabama. The President of the Interfraternity Council shall serve as the President of the Council of Fraternities. Each chapter shall be entitled to one vote, issued by the Council Representative. The President of the Interfraternity Council shall vote only in the case of a tie vote in the Council of Fraternities. 5

6 Article VIII Judicial Body The Interfraternity Council shall have the power to establish and maintain an Interfraternity Council Judicial Board. The operation and organization of this board will be in accordance with the Constitution and By-Laws of the Interfraternity Council Judicial Board. Article IX Meetings Section 3. Section 4. Regular meetings of the Council of Fraternities shall be held weekly or as designated by the President of the Interfraternity Council. Special Meetings may be called at any time by the President of the Interfraternity Council or at the request of 25% of the member fraternities. Notice of the special meetings shall be given to the Council of Fraternities representatives of each member fraternity twentyfour (24) hours in advance. Chapters failing to have representation at 5 meetings per academic year or three (3) consecutive meetings shall be referred to the Interfraternity Council Judicial Board for further sanctioning, and the chapter will automatically loose all privileges of a member fraternity, this loss of privileges is to remain in effect until the Fraternity completes all sanctions issued by the Interfraternity Council Judicial board and receive an affirmative two-thirds (2/3) majority vote of member fraternities following a minimum of one (1) semester of probationary membership. Article X Establishment of and Amendments to the By-Laws The Interfraternity Council By-Laws shall become effective upon an affirmative 2/3 vote of the Council of Fraternities. The purpose of these By- Laws is to explain, define, and contain in detail the duties of the officers and committees of the Interfraternity Council, to outline in brief the operation of the Interfraternity Council, and to set forth the rules and regulations governing the member fraternities and penalties for infractions. 6

7 Article XI Amendments Amendments to this constitution shall be presented to all members of the Council of Fraternities in writing, at a regular meeting and voted upon at the next regular meeting. A ¾ affirmative vote of the members to the Council of Fraternities shall be required for adoption. Article XII Ratification of Constitution When approved by an affirmative ¾ vote of the Council of Fraternities at the University of Alabama, this constitution will become effective and supersede any previous constitutions of the Interfraternity Council. The University of Alabama Interfraternity Council BY-LAWS Article I Membership Member Fraternities The member fraternities are those chapters currently officially recognized by the Interfraternity Council and The University of Alabama. A. Full membership in the Interfraternity Council shall be reserved for those local or (inter)national fraternities recognized by the University of Alabama and the Interfraternity Council that have received a charter from their respective local or (inter)national organization, and are in good standing with the Interfraternity Council. B. Probationary membership in the Interfraternity Council shall be reserved for local or (inter)national fraternities of colony status or for chartered fraternities which have not met the Interfraternity Council requirements for membership. Voting 7

8 Only member fraternities shall have voting privileges on the Council of Fraternities. Each member fraternity present at the meeting and in good standing shall have one vote. The duly elected Council Representative from each chapter shall issue the vote on behalf of their organization. Article II Meetings Council of Fraternities Unless contrary to these By-Laws or to the Constitution, the current edition of Roberts Rules of Order shall govern all meetings. A quorum shall be necessary to conduct any business. Quorum shall consist of fifty-one percent (51%) of the voting membership. Executive Council The Executive Council of the Interfraternity Council shall hold open weekly meetings at a time specified by that Council. A. The Interfraternity Council advisor shall attend all open meetings of the Executive Council and General Body meetings as necessary. Article III Finances Section 3. Section 4. The Dues structure for the upcoming year will be presented, and approved by a majority vote of the general body, at the first meeting of the fall term. Dues will be invoiced at the first regular meeting in September for fall assessment, and February for spring assessment. The chapters will be invoiced according to their University of Alabama/Office of Fraternity and Sorority Life official submitted roster numbers for the previous term. Each member fraternity must pay their chapter bill in full. The average cumulative GPA of each member of the fraternity will determine the amount that will be charged. If the cumulative GPA is under a 2.6, then the fraternity owes $50.00 per member. If the cumulative GPA is between a , then the fraternity owes $30.00 per member. If the cumulative GPA is above a 2.9, then the fraternity owes $20.00 per member. The 8

9 fraternity will owe $50.00 per new member, the term in which they affiliate with the chapter. Section 5. Section 6. Absence from a regular or special meeting of the Council of representatives of a member chapter shall result in a fine of $50.00 per representative not attending the meeting. Each fraternity shall pay all assessments, dues, and fines within two (2) weeks after the date set by the Treasurer, or the President in the Treasurer s absence, as this Council may require. The Office of Fraternity and Sorority Life, and Interfraternity Council shall approve no social activity until assessments are paid. Article IV Officers Executive Council A. President 1. To be the chief representative from the fraternity system to the administration as well as the fraternity members. 2. To be spokesman for the Interfraternity Council and be ultimately responsible for the meetings, agenda, and Communication of the decisions of the body. 3. To appoint and affirm the Director of New Member Education and Director of Philanthropy and Service. 4. To be manager of the Executive Council 5. To be responsible for the formation of goals and the direction of the Executive Council and the Interfraternity Council. 6. To work closely with the President of the Alabama Panhellenic Association, Alabama National Pan- Hellenic Council, and United Greek Council for the beneficial exchange of information. B. Executive Vice-President 1. To assume the duties of the President in his absence. 9

10 2. To work closely with the President of the Interfraternity Council President in helping him discharge his duties and shape policy. 3. To oversee the selection of chairperson for all official committees of the Council of Fraternities and to oversee the operation of said committees. 4. To make regular reports to the Council of Fraternities on the operation of all Interfraternity Council meetings. 5. To work with all committees to periodically survey chapter needs and desires for programming C. Secretary 1. To maintain a complete filing system of the business/programs of the Interfraternity Council. i. This is to include: 1. Each officers roles and responsibilities 2. Meeting minutes from each open Executive board meeting. 3. Meeting agendas from each open Executive board meeting. 4. Meeting minutes from each Interfraternity Council meeting 5. Meeting agendas from each Interfraternity Council meeting 2. To notify all fraternities of meeting place and time to follow-up on those fraternities absent from a Council meeting. 3. To work with the Executive Council in preparation of the Interfraternity Council budget. 4. To prepare, with the input of the Executive Council, the Council meeting agenda and to maintain a complete record of all Interfraternity Council action, e.g., communication, minutes of meetings. 5. To disseminate copies of Interfraternity Council general body meeting minutes to all Interfraternity Council chapter presidents, Council Representatives, and chapter advisors. D. Treasurer 10

11 1. To be responsible for all funds assessed, collected, and distributed by the Council of Fraternities. 2. To prepare the Interfraternity Council budget on a semester basis for the presentation to, and approval by, the Council of Fraternities. 3. To present a monthly financial report to the Council of Fraternities. 4. To prepare a final financial statement for presentation to the Council of Fraternities prior to completion of term. 5. To prepare a financial statement for any events or activities sponsored by Interfraternity Council to be presented to the Council of Fraternities. E. Judicial Vice-President 1. To act as the chairman of the Interfraternity Council Judicial Board. 2. To ensure the just and equitable operation of the Judicial Board. 3. To serve as the official spokesperson for the Judicial Board. 4. To guide the Judicial Board in its interpretation and enforcement of the Interfraternity Council Constitution and By-Laws, recruitment policies, University policies, and other such Rules and regulations established in the best interest of the Greek community. 5. To coordinate an annual review of the Constitution and By-Laws. F. Public Relations Chair 1. To present the interests of fraternities maintaining active membership in the University of Alabama Greek community. 2. To plan and implement projects emphasizing multicultural awareness and diversity within the campus Greek community. 3. To plan and implement joint projects with the Alabama Panhellenic Association. Alabama 11

12 National Pan-Hellenic Council, and United Greek Council. 4. To act as a contact and representative for any media or non-greek external communication on issues relating to the Greek community. i. This is to include press releases regarding the actions of the Interfraternity Council ii. Press releases regarding the actions of the member fraternities of the Interfraternity Council. iii. Any publications relating to the Interfraternity Council. 5. To maintain the Interfraternity Council website with up-to-date information. 6. To develop marketing and communication of all Interfraternity Council sponsored events and activities, including but not limited to: Fraternity Preview Day, Interfraternity Council recruitment, and sponsored philanthropic or community service initiatives. G. Vice-President of Recruitment 1. To be ultimately responsible for all phases of Interfraternity Informal and Formal Recruitment. 2. To be chairman of the Recruitment Committee. 3. To work closely with the Alabama Panhellenic Association Director and Assistant Director of Recruitment, and appropriate officers of the Alabama National Pan-Hellenic Council, and United Greek Council, for beneficial exchange of information and coordination of similar projects. 4. To be responsible for the recruitment budget preparation and financial records. 5. To be on campus throughout the summer months as the official liaison with parents and students during summer orientation sessions. 6. To coordinate the evaluation and update of the Interfraternity recruitment rules and regulations (subject to approval of the Council of Fraternities and Office of Fraternity and Sorority Life as interpreted by the Interfraternity Council Judicial Board). 12

13 7. To work closely with campus recruiting organizations to promote the Greek community as a tool for recruiting students to the University. Duties of Appointed Officers A. Director of New Member Education 1. To serve as the student coordinator for the Interfraternity Council new member education process. 2. To schedule weekly meetings of new member class executive officers (i.e. PCP) throughout the Interfraternity Council new member period. 3. To coordinate weekly educational opportunities for new member class executive officers. 4. To review, with chapter officers, and University administration, all submitted new member education programs. 5. To provide bi-weekly meetings with chapter New Member Educators, to offer educational programing to all new member educators. 6. To chair a committee for an annual review new member education policies each spring prior to the start of the fall new member education programs. B. Director of Philanthropy and Service 1. To serve as the student coordinator for all Interfraternity Council philanthropic and service projects 2. To communicate with local, national, and international entities that are interested in partnering with the Interfraternity Council and its member organizations for projects related to service and philanthropy. 3. To provide weekly updates to the community about ongoing service and philanthropic opportunities. 4. To produce an annual report of the service hours and monies donated by the individual chapters and 13

14 the entire Interfraternity Council community at large. 5. To serve as the Interfraternity Council representative on community wide projects with the Alabama Panhellenic Association, Alabama National Pan-Hellenic Council, and United Greek Council. Section 3. Remuneration All Executive Officers and Appointed officers (President, Executive Vice-President, Secretary, Treasurer, Judicial Vice- President, Public Relations Chair, Director of New Member Education, Director of Philanthropy and Service, and Vice- President of Recruitment) shall receive a monthly stipend to be determined by the Executive Council Contingent upon approval by the Council of Fraternities, as presented in the Treasurer s semester budget report. Section 4. Vacancies A. Resignation of Executive Council Positions shall be submitted in writing to the Council of Fraternities. B. Nominations and elections for vacancies on the Executive Council shall be made at the Council of Fraternities meeting immediately following receipt of the official resignation. C. The term of office for those elected to fill such a vacancy on the Executive Council shall be through the next scheduled election on the Executive Council Officers Section 5. Summer Absence of President An Acting president shall be appointed for the summer months by the UAIFC President, with approval of the Council of Fraternities, before the last meeting of the spring semester provided that the regular president will not be at the University during the summer. The acting president shall have all powers regularly granted to the President of the Interfraternity Council and shall report to the regular President weekly. Section 6. Recall Procedures of Executive Council A. Elected officers shall not be subject to recall until two (2) weeks after their election. 14

15 B. After that time, recall procedures may be initiated by petition of not less than 20% of the Interfraternity Council. C. A recall of any members of the Executive Council may be executed by 2/3 secret ballet vote of the members of the Council of Fraternities. D. The Interfraternity Council will hold a special election within seven (7) days for the replacement of such officers, after the proper initiation and completion of recall. Article V Candidates, Nominations, Elections, and Appointments Candidates A. The following officers are to be elected annually: 1. President 2. Executive Vice-President 3. Secretary 4. Treasurer 5. Judicial Vice-President 6. Vice President of Recruitment 7. Public Relations Chair B. Qualifications 1. Candidates shall be of active status within their fraternity. 2. Candidates shall be currently enrolled as full-time students at The University of Alabama at the time of their application. 3. Candidates shall have earned at least 32 semester hours at The University of Alabama by the end of the semester in which they are seeking office. 15

16 4. Candidates shall have a minimum of a 2.5 cumulative grade point average and have not been on scholastic probation for the most recently completed term prior to the semester of election. 5. To be eligible for any Interfraternity Council positions, a candidate cannot be the President or Recruitment Chair of his chapter. 6. Candidates must not have any open or pending judicial cases with the Office of Student Conduct or Dean of Students. i. Candidates with judicial cases pending or open may still be considered eligible to run for an executive council position at the discretion of the Office of Student Conduct, Dean of Students, and Office of Fraternity and Sorority Life. ii. Candidates for the office of Vice President of Judicial Affairs may not have been found responsible for a violation of the Code of Conduct, as reported by the Office of Student Conduct or the Dean of Students. 7. Candidates are allowed to be a member of the same fraternity as another candidate for Interfraternity Council executive office. i. Officers on the Interfraternity Council Executive council cannot be members of the same fraternity as another elected Interfraternity Council officer. Nominations and Election A. At the second regular council meeting in November, election for the offices of President, Executive Vice- President, Secretary, Treasurer, Judicial Vice- President, Public Relations Chair, and Vice-President of Recruitment shall be held at a meeting of the Council of Fraternities. B. Procedure 1. The Executive Vice-President shall oversee the process for elections and nominations with the assistance from a representative of the Office of Fraternity and Sorority Life or Dean of Students. 16

17 2. Nominations and Applications for Interfraternity Council executive council officers will be opened at the first regular council meeting in October. i. At the time of opening of applications and nominations the Executive Vice President shall establish the nominations and elections committee, pursuant to Article VIII of the UAIFC bylaws. 3. A candidate must file a written application for office two weeks prior to election day. Nominations can be taken from the floor, providing that the nominee submitted an application for the position two weeks prior to the date of the election. i. At the time of application all candidates agree to provide their academic and judicial records for review to the IFC Nominations and elections committee and Office of Fraternity and Sorority Life. Candidates who do not meet the minimum GPA requirement, or who have judicial records or cases that preclude them from a given position, may not be placed on the ballot, nor are they eligible to run from the floor. 4. After all candidates have filed for office, the applications will be reviewed by the nominations and election committee, to consist of representatives from the Office of Fraternity and Sorority Life, the current Interfraternity Council executive council, and past presidents of member chapter. i. The Executive Vice-President will chair the nominations and elections committee, and the committee will be affirmed by at majority vote of chapters no later than the second regular meeting in October. ii. Current executive council officers or past chapter presidents who are potential candidates for a position cannot serve on the nominations committee. iii. The nominations committee will review all applications submitted for the positions of Interfraternity Council President, Executive Vice-President, Secretary, Treasurer, 17

18 Judicial Vice-President, Vice-President of Recruitment, and Public Relations Chair. iv. The nominations committee will ensure that all candidates for each position meet the necessary criteria for the position, and submit a list of candidates for all elected positions to the general Council of Fraternities at least one (1) week prior to election day. 5. On election day, nominees shall be allowed to deliver speeches to the Council of Fraternities. 6. ¾ of the member fraternities must be in attendance at the election meeting. 7. All voting shall be done by secret ballot. 8. The council shall elect all officers, and if, on the first ballot, none of the candidates for the designated office receives the vote of at least fifty-one percent (51%) of those cast, the two candidates who receive the most votes will be the candidates in a run off election. Section 3. Appointments A. Positions: 1. Director of New Member Education 2. Director of Philanthropy and Service B. Qualifications: 1. A candidate must file a written application for the office by the first general council meeting in November. i. At the time of application all candidates agree to provide their academic and judicial records for review to the IFC Nominations and elections committee and Office of Fraternity and Sorority LifeCandidates must be active status within their fraternity. 2. Candidates must be a full-time enrolled student at the University of Alabama at the time of their application. 18

19 3. Candidates must not have any open or pending judicial cases with the Office of Student Conduct. C. Procedure i. Candidates with judicial cases pending or open may still be considered for their position at the discretion of the Office of Student Conduct, Dean of Students, and Office of Fraternity and Sorority Life. ii. Candidates shall have a minimum of a 2.5 cumulative grade point average and have not been on scholastic probation for the most recently completed term prior to the semester of election. 1. Only candidates who meet the criteria outlined in Section B of this bylaw are eligible for consideration of appointments. 2. After all candidates have filed for office, the applications will be reviewed by a nominations committee to consist of representatives from the Office of Fraternity and Sorority Life, the current Interfraternity Council executive council, and past presidents of member chapters. a. The Executive Vice-President will chair the nominations committee, and the committee will be affirmed by at majority vote of chapters at the second regular meeting in October. b. Current executive council officers or past chapter presidents who are potential candidates for a position cannot serve on the nominations committee. c. The nominations committee will review all applications submitted for the positions Director of New Member Education and Director of Philanthropy and Service. d. The nominations committee will ensure that all candidates for each position meet the necessary criteria for the position, and submit a recommendation to the Interfraternity Council President elect on the day of his election. e. The Interfraternity Council President elect will select his appointments from the recommendations, and eligible candidates, 19

20 to be presented at the last regular general council meeting. 3. A majority vote of the Council of Fraternities is necessary to affirm appointments to the executive council, and this vote will be held at the last regularly scheduled general council meeting. a. Should the Council of Fraternities not affirm a candidate, and then a special session to affirm a candidate will be held no more than one (1) week after the initial vote to affirm. b. Should the Council of Fraternities not affirm a candidate at the special session, the judicial committee, chaired by the Judicial Vice-President, shall review and submit a candidate to serve in the appointed position. Article VI Legislation All members of the Executive Council, both elected and nonelected, except the president, may bring motions before the Council of Fraternities and participate in all discussion. All legislation, when approved by the Council of Fraternities in the proper manner, shall be binding upon all the members of the Council of Fraternities and the Interfraternity Council members. Article VII Judicial Board Name There shall be a judicial body of the Interfraternity Council known as the Interfraternity Council (IFC) Judicial Board. Regulations A. The Board shall perform all duties and be subject to all regulations contained in the Interfraternity Council Judicial Board Constitution. B. The constitution shall become effective upon adoption by a ¾ vote of the Council of Fraternities. Section3. Membership 20

21 A. The chair of the IFC Judicial Board shall be the duly elected IFC Vice President of Judicial Affairs. B. Committee members for the IFC Judicial Board shall be selected by applications submitted to the IFC Vice President of Judicial Affairs. C. Committee membership and regulations are subject to all regulations contained in Article VIII of these bylaws. D. Committee members, including the chairman, may not have any open or pending code of conduct violations nor may they have been found responsible for violation of the code of conduct, as determined by The Office of Student Conduct or the Dean of Students. Article VIII Internal Committees For the efficient and organized operation and coordination of ongoing programs in the Greek community, the Interfraternity Council shall maintain internal committees created by the Interfraternity Council president and overseen by the Executive Vice-President. The creation of an internal committee my also be instigated by a petition of twenty percent (20%) of the member chapters. The following guidelines shall govern the operation of the Interfraternity Council Internal Committees: A. Each committee shall have no limitations on total number of membership; the Executive Council along with the Council of Fraternities shall regulate the membership numbers according to the need. B. All ideas, policies, and other legislative work shall form in the committee to which it pertains. C. Each committee shall have a chairman that will be appointed by the Executive Council and approved by the Council of Fraternities. D. All committees will meet on dates set by the committee and their chair. E. No committee shall have more than two (2) members of the same fraternity. 21

22 F. No Fraternity shall have more than five (5) committee members. G. Council of Fraternity representatives may also serve on committees. H. Committee chairman have the power to assign duties into sub-committees when needed. I. After deliberation, the committee will vote on the proposal, and if passed, it will be brought to the Council of Fraternities in the form of a motion on which to be voted. J. The chair reserves the power to call an emergency meeting of exigencies exist, but must allow twenty-four (24) hours prior notice to all committee members. K. Absence from a committee meeting, that is not excused, will result in a $20.00 fine to be assessed to the chapter of the committee member who was absent. L. No committee member can be absent over two (2) times in an academic semester. Failure to abide by this mandate will result in member expulsion and a fine of $ to be assessed to the chapter of the committee member. 1. Committee members must be in good standing with their chapter and local, inter/national organization. 2. Committee members must maintain a cumulative academic grade point average at or above a Committee members agree to provide their academic and judicial records for review to the IFC Executive board, Committee Chairman, and Office of Fraternity and Sorority Life. 4. If a committee member is expelled for absences, then the chapter may submit a new chapter member to serve as their representative. M. The term for a committee member will run from the beginning to the end of each academic semester. N. The Interfraternity Council Constitution, by-laws, and the policies of the University shall govern all Internal Organizations. Their actions and decisions shall be 22

23 subject to approval of the Council of Fraternities and interpretation by the Judicial Board. Section 3. The following Permanent Standing Committees (PSC) will be established and chaired by a representative of the IFC Executive Board. These committees will issue reports of committee at each General Body meeting of the Council: A. Recruitment Committee, Chaired by the Vice President of Recruitment. B. Judicial Board, Chaired by the Vice President of Judicial Affairs. C. Academic Committee, Chaired by a designated Council delegate. D. Health and Wellness Committee, Chaired by a designated Council delegate. E. Alcohol and Other Drug Prevention Committee Chaired by a designated Council delegate. F. Athletic Engagement Committee, Chaired by a designated Council delegate. G. Philanthropy and Service Committee, Chaired by the Director of Philanthropy and Service. Article IX Expansion Expansion Requirements A. Fraternities wishing to join the Alabama Interfraternity Council may petition for membership in one of two ways: 1. Formal expansion directed by a(n) inter/national office. 2. Interest group expansion coordinated by a group of current University of Alabama students. B. All current and potential interest groups, colonies, or chapters must consist of currently enrolled, full-time undergraduate students at The University of Alabama. 23

24 C. All fraternities seeking membership in the Interfraternity council must meet the criteria and abide by Section III of the Constitution of the Alabama Interfraternity Council. Article X Initiation Initiation Requirements A. To be eligible to be initiated, a man must have been enrolled for at least twelve (12) hours for the entire semester during their time as a new member and must have passed nine (9) grade hours with a minimum 2.00 GPA. B. A man who does not meet the above requirements during a spring semester must be enrolled for twelve (12) semester hours (minimum six (6) each session) during the following semester at The University of Alabama. He must meet the grade requirements stated in section 1.A during these twelve (12) summer hours in order to be eligible for initiation at the beginning of the fall semester. C. If a man does not enroll for summer school or fails to enroll for at least twelve (12) semester hours during the summer, he must meet the requirements in section 1.A during the following fall semester to eligible for initiation. D. If a new member fails to meet the requirements in section 1.A during a fall new member period, he will have the following spring semester to meet the requirements and be eligible for initiation at the beginning of the next semester. Article XI Chapter Officers and Chapter Scholarship Introduction The Interfraternity Council recognizes the importance of the intellectual development of fraternity members. Accordingly, member fraternities are expected to maintain high academic standards. 24

25 Chapter Office Scholarship A. Elected officers of member chapters shall be currently enrolled as full-time students at The University of Alabama. B. Elected officers of member chapters shall meet the academic standards set forth by their respective chapters and respective local or inter/national fraternity. Section 3. Chapter Scholarship Member chapters must maintain an overall minimum 2.0 GPA. Article XII Social Policy In addition to current University of Alabama social/alcohol policies, UAIFC member fraternities are expected to adhere to regulations regarding social events hosted or sponsored by member chapters as well as the use of alcohol beverages at these events. Non-compliance with these regulations and/or University social alcoholic policies may result in disciplinary action by the Judicial Boards and/or the Office of Student Conduct. All social must be Bring Your Own Beverage (BYOB). BYOB, as defined by UAIFC policy, must meet the following specifications: A. No common source of alcohol will be present at a swap or social function hosted, sponsored, or co-sponsored by a member chapter. A common source includes, but not limited to, kegs, open bars, or excessive numbers of individual containers. B. Any alcohol brought to a social event or swap must be in cans (NO GLASS CONTAINERS). Section 3. Section 4. Each host or sponsoring group will provide safe transportation to and from the event for members and guests too intoxicated to drive. The host group(s) of any swap must assure that all state and local laws as well as University policies are followed. No chapter fund or pooled resources may be used to purchase alcohol for any social event or swap. 25

26 Section 5. Section 6. Section 7. Section 8. Section 9. All persons of legal drinking age must be appropriately marked. The host group(s) are responsible for ensuring proper checking of identification. Non-alcoholic, alternative beverages and adequate food for the number of persons attending the event should readily available to members and guests for the duration of the event. Each chapter will coordinate an annual alcohol awareness and education program for chapter members. All swaps must end not later than 12:00 a.m. No swaps will be registered during Dead Week. Each organization may have only one swap per week. University policies regulating noise limitations, event start and end times, expectations of clean up, and other applicable policies will be strictly followed during all fraternity social events. Article XIIIa New Member Period New Member Period Requirements A. The new member period for current, active member chapter of the Interfraternity Council shall not last longer than eight (8) weeks. B. The new member period will begin the second Wednesday of each term and will end on the corresponding Wednesday, eight (8) weeks later. Initiation Options A. The chapter can choose to initiate new members before the conclusion of the new member period s eight (8) week deadline, or wait until grade reports are available from that semester, in accordance with the maximum time allowed by the chapter s national constitution. B. If the chapter chooses to wait until new member grades are available, and in accordance with the chapter s national policy, the fraternity must initiate within fourteen (14) days of grade notification. 26

27 C. During this 14-day period, the chapter s new members are not subject to fraternity new member activities. These include, but are not limited to: extended stay at the house, meetings, etc. Instead, they will maintain neophyte status until initiated. Article XIIIb Hazing All forms of hazing, pledge day and/or pre-initiation activities that could reflect unfavorably on the fraternity community and its members shall be banned. The purpose of a fraternity is the encouragement of the growth and development of the individual student, and hazing is detrimental to this growth. All hazing should be eliminated and new member programs be directed toward the appreciation of the fraternity and understanding of the opportunities for self-improvement that are offered for the individual. Hazing shall be defined as any action taken or situation created intentionally, whether on or off campus or on fraternity premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. It shall also be include any other activities that are not consistent with fraternal law, ritual, or policy/regulations of The University of Alabama. Name Article XIV IFC Advisory Board There shall be a body of the Interfraternity Council known as the IFC Advisor Board. Regulations A. The Board shall consist of alumni and volunteer members of each fraternity that act in an advisory capacity to the member fraternities. B. The IFC Advisory Board shall have no voting authority within the Alabama Interfraternity council. C. The Interfraternity council will host monthly informational, non-business, meetings in collaboration with the IFC Advisory Board. Section 3. Membership A. Each chapter is expected to have a chapter advisor appointed by the chapter in accordance with the 27

28 chapter s or (inter)national office s policies and procedures. B. Each chapter is required to have a current faculty/staff advisor that serves in an advisory capacity in accordance with the expectations of the Office of Student Involvement, the Office of Fraternity and Sorority Life, and the Office of the Dean of Students. C. Chapter or Faculty/Staff advisors may, but is not required to, serve as the representative for the chapter to the IFC Advisory Board. 28