MAYSVILLE BOARD OF COMMISSIONERS Thursday, Dec. 13, 2012; 5:15 p.m. REGULAR MEETING Municipal Building

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1 MAYSVILLE BOARD OF COMMISSIONERS Thursday, Dec. 13, 2012; 5:15 p.m. REGULAR MEETING Municipal Building The Board of Commissioners of the City of Maysville, Kentucky met in a regular meeting on Thursday, Dec, 13, 2012 at 5:15 p.m. at the Maysville Municipal Building. Present: Commissioner John Mains, Commissioner Kelly Ashley, Commissioner Judy Pfeffer, Commissioner Rick Litton and Mayor David Cartmell. Also present: City Manager Ray Young, City Clerk Lisa Dunbar, City Attorney Sue Brammer, Comptroller Romie Griffey, City Engineer Sam Baker, Police Chief Ron Rice, Fire Chief Eric Bach, Asst. Comptroller/HR Director Karen Cracraft, Utility Manager Eddie Wenz, Tourism/Renaissance Director Duff Giffen, Public Works Director Rick Truesdell, Zoning Administrator Matt Wallingford, Building Official Wells, Codes Officer Nicole Jones, and Asst. City Attorney Kelly Caudill. Others present: The Ledger Independent and WFTM. MINUTES AND DEPARTMENT REPORTS Motion by Commissioner Pfeffer, second by Commissioner Litton to approve the minutes of the Nov. 8 and 29, 2012 meetings and department reports as presented. Upon call of roll, voting is as follows: Voting aye: Commissioner Mains, Commissioner Ashley, Commissioner Pfeffer, Commissioner Litton, and Mayor Cartmell, Motion passes. PUBLIC COMMENT Kirby Bennett asked whether the sewer project would be extended above the railroad tracks. City Manager Young said that the city is waiting to see if the current Second Street changes improve the situation above the tracks. APPOINTMENTS AND REAPPOINTMENTS The Mayor proposed the following appointments and reappointments: Board of Architectural Review, Carol Bennett, 12/31/15 Board of Ethics, Omer Coleman & Janice Barnett, 12/8/15 Cemetery Board, Duke Ford, 12/31/15 Renaissance, Pat Fay, Jim Tierney, Mike Thomas, 12/31/16 BTADD Board, Bill Boggs & Bill Shugars, 12/31/16 Motion by Commissioner Litton, second by Commissioner Ashley to approve the proposed reappointments. Upon call of roll, voting is as follows: Voting aye: Commissioner Mains, Commissioner Ashley, Commissioner Pfeffer, Commissioner Litton, and Mayor

2 SUZETTE BLEVINS RE: MYERS PROPERTY Blevins came before the Board of Commissioners to protest Washington residents Kim and Karen Myers being allowed to make changes to their house without getting proper approval through the Board of Architectural Review. According to Blevins, an application of appropriateness was not submitted to BAR, so it became automatic after 60 days. She said that Planning and Zoning Director Matt Wallingford admitted that a mistake had been made, but she said that she believed that he intentionally let Myers change the house from wood to vinyl siding without BAR approval. Orloff Miller, who attends BAR meetings on behalf of Old Washington Inc., said that the board works hard to accommodate homeowners, and he doubts that Wallingford engaged in nepotism as Blevins asserted. Historic districts, he argued, are part of the heritage of the community not just for the benefit of homeowners. Stephanie Adair said that she thinks the City should have to pay for homeowner repairs if they are going to tell homeowners what they are allowed to do with their property. No action was taken on this issue. RESIGNATION: CITY ENGINEER See Exhibit A attached. Motion by Commissioner Mains, second by Commissioner Litton to accept the resignation of City Engineer Sam Baker. Upon call of roll, voting is as follows: Voting aye: Commissioner Mains, Commissioner Ashley, Commissioner Pfeffer, Commissioner Litton, and Mayor RESIGNATION: CONFERENCE CENTER DIRECTOR The following letter was presented to the Board of Commissioners: October 4, 2012 Duff Giffen Director of Tourism City of Maysville 216 Bridge Street Maysville, KY Dear Duff:

3 I would like to inform you that I am resigning from my position as Manger for the Maysville Conference Center and the Cox Building, effective 12/31. Thank you for the opportunities for professional and personal development that you have provided me during the last seven years. I have enjoyed working for the City of Maysville and appreciate the support provided me during my time as Manager. If I can be of any help during this transition, please let me know. Sincerely, Pamela C. Pasierb Motion by Commissioner Pfeffer, second by Commissioner Ashley to accept the resignation of Conference Center Director Pamela Pasierb. Upon call of roll, voting is as follows: Voting aye: Commissioner Mains, Commissioner Ashley, Commissioner Pfeffer, Commissioner Litton, and Mayor RESOLUTION: MITCH MCCONNELL Resolution No RESOLUTION RE: SENATOR MITCH MCCONNELL WHEREAS, Senator Mitch McConnell was instrumental in the restoration of the Cox Building; WHEREAS, Senator McConnell secured federal funding to be used in the restoration and rehabilitation of this 123 year old structure, the Cox Building which is a vital part of downtown Maysville; NOW THEREFORE, BE IT RESOLVED BY THE, KENTUCKY, that Senator McConnell is hereby recognized for his efforts in securing funding for the restoration of the Cox Building and for his help in the revitalization of downtown Maysville, and that his endeavors on behalf of the City shall be acknowledged and commemorated by a plaque placed upon the Building in appreciation for his time and influence in this important preservation project.

4 Motion by Commissioner Ashley, second by Commissioner Pfeffer to adopt the DISCUSSION: RIVER PARK Commission agreed to require the river park manager to put 50% of camping lease fees in escrow by May 1 to cover utility bills as part of the Maysville River Park bid package for the upcoming season as recommended by the City Manager. DISCUSSION DECLARING SURPLUS PROPERTY City Manager Young proposed selling a number of properties either through auction or sealed bid. The Board of Commissioners agreed to getting appraisals on the properties. RESOLUTION RE: TRANSIT DRUG POLICY Resolution No RESOLUTION AUTHORIZING CERTIFICATE OF COMPLAINCE WITH FEDERAL TRANSIT DRUG POLICY BE IT RESOLVED BY THE, KENTUCKY, that the Mayor is hereby authorized and directed to execute the Certification of Compliance with Federal Transit Administration Regulations on the prevention of alcohol and prohibited drug use in transit operations which certifies that the City of Maysville has established and implemented an Alcohol Misuse Program and an Anti-drug Program. Motion by Commissioner Pfeffer, second by Commissioner Ashley to adopt the RESOLUTION AUTHORIZING AGREEMENT WITH SPYGLASS GROUP

5 Resolution No RESOLUTION AUTHORIZING AGREEMENT WITH THE SPYGLASS GROUP, INC. WHEREAS, the SpyGlass Group, Inc., has proposed doing an audit of the City s telecommunications service account to determine what services can be eliminated and what cost can be reduced, NOW THEREFORE, BE IT RESOLVED BY THE, KENTUCKY, that the Mayor is hereby authorized and directed to sign the SpyGlass Snapshot Audit Agreement which authorizes the SpyGlass Group, Inc. to analyze the City s telecommunications service account and to pay the SpyGlass Group, Inc. fees only for recommendations implemented within 12 months and based on the savings achieved. Motion by Commissioner Pfeffer, second by Commissioner Mains to adopt the RESOLUTION AWARDING TAX CREDITS FOR THE COX BUILDING Resolution No RESOLUTION AWARDING BID FOR KENTUCKY HISTORIC PRESERVATION TAX CREDITS WHEREAS, the City of Maysville advertised for bids for Kentucky Historic Preservation Tax Credits for $220, on November 23, 2012; and WHEREAS, the City of Maysville received the following bids: 1. Peoples Bank of Kentucky, Inc. $203,930 for 2012 tax credit; $187,400 for 2013 tax credit. 2. Bank of Maysville $180,000 WHEREAS, the City Comptroller has recommended acceptance of the first bid above as the best bid,

6 Motion by Commissioner Litton, second by Commissioner Pfeffer to adopt the RESOLUTION ADOPTING NEW CELL PHONE POLICY Resolution No RESOLUTION AUTHORIZING CELL PHONE POLICY WHEREAS, the City of Maysville has previously provided City cell phones to City employees who needed cell phones to perform their job; and WHEREAS, the City has determined it would be more cost efficient to pay a cell phone allowance to employees who need a cell phone to perform their jobs; NOW THEREFORE, BE IT RESOLVED BY THE, KENTUCKY, that the Cell Phone Policy attached hereto is hereby adopted. Motion by Commissioner Litton, second by Commissioner Ashley to adopt the RESOLUTION AUTHORIZING CRUMB RUBBER GRANT Resolution No RESOLUTION AUTHORIZING CRUMB RUBBER GRANT APPLICATION

7 WHEREAS, the Energy and Environment Cabinet is accepting grant proposals for projects that promote the use of recycled waste tires for athletic fields, playgrounds and other crumb rubber applications, NOW THEREFORE, BE IT RESOLVED BY THE, KENTUCKY, that the Mayor is hereby authorized and directed to execute a crumb rubber grant application and the supporting documentation. Motion by Commissioner Ashley, second by Commissioner Pfeffer to adopt the ORDINANCE AMENDING CODE OF ORDINANCES The Board of Commissioners was presented with the following ordinance upon first reading: COMMONWEALTH OF KENTUCKY Ordinance No. 12- AN ORDINANCE AMENDING THE OFFICIAL DEPOSITORIES OF THE CITY Summary This Ordinance amends Code of Ordinances Section to delete as depositories First Star Bank, N.A., and Integra Bank, N.A. and to add as depositories Kentucky League of City Investment Pool, U.S. Bank, Citizens Deposit Bank, and Peoples Bank of Kentucky, Inc. Motion by Commissioner Mains, second by Commissioner Litton to pass the ordinance as presented on first reading. Upon call of roll, voting is as follows: Voting aye: Commissioner Mains, Commissioner Ashley, Commissioner Pfeffer, Commissioner Litton, and Mayor ORDINANCE ACCEPTING ACRES ON MAGNOLIA DRIVE & HOLLY COURT The Board of Commissioners was presented with the following ordinance upon first reading: C:\Users\Lisaxp\Documents\CITY COMMISSION ARCHIVE\12minutes\ doc; Page 7 of 10

8 COMMONWEALTH OF KENTUCKY Ordinance No. 12- AN ORDINANCE ACCEPTING ACRES MAGNOLIA DRIVE AND HOLLY COURT C:\Users\Lisaxp\Documents\CITY COMMISSION ARCHIVE\12minutes\ doc; Page 8 of 10

9 Summary This Ordinance accepts acres from Cedarwood Estates, Inc. for Magnolia Drive and Holly Court, including utility improvements within the street right of way and pertinent utility easements, Motion by Commissioner Litton, second by Commissioner Ashley to pass the ordinance as presented on first reading. Upon call of roll, voting is as follows: Voting aye: Commissioner Mains, Commissioner Ashley, Commissioner Pfeffer, Commissioner Litton, and Mayor SET DATE FOR SPECIAL MEETING The Board of Commissioners agreed to meet in special session at 11:30 a.m. on Friday, Dec. 28, CLOSED SESSION Motion by Commissioner Pfeffer, second by Commissioner Ashley to go into closed session pursuant to KRS (1)(c): Discussion of pending litigation. Upon call of roll, voting is as follows: Voting aye: Commissioner Mains, Commissioner Ashley, Commissioner Pfeffer, Commissioner Litton, and Mayor Motion by Commissioner Mains, second by Commissioner Litton to return to open session. Upon call of roll, voting is as follows: Voting aye: Commissioner Mains, Commissioner Ashley, Commissioner Pfeffer, Commissioner Litton, and Mayor ADJOURNMENT Motion by Commissioner Ashley, second by Commissioner Pfeffer to adjourn. Upon call of roll, voting is as follows: Voting aye: Commissioner Mains, Commissioner Ashley, Commissioner Pfeffer, Commissioner Litton, and Mayor Mayor

10 City Clerk