STUDENT SENATE REGULAR MEETING Friday, April 20, 2018 at 10:00 AM SAN ELIJO CAMPUS: CONFERENCE ROOM 925 & 926 MINUTES

Transcription

1 STUDENT SENATE REGULAR MEETING Friday, April 20, 2018 at 10:00 AM SAN ELIJO CAMPUS: CONFERENCE ROOM 925 & 926 MINUTES I. Call to Order: The meeting was called to order by Lindsay Tam, President and Chair, at 10:10 am at the San Elijo Campus: Conference Room 925 & 926 II. Flag Salute/Roll Call A. Executive Council (P) Tam, Lindsey, President & Chair (P) Marchetti, David, Executive Vice President (P) Titus, Isiah, Student Trustee (E) Montes, Mia, Vice President of San Elijo (P) Moultrie, Denisse, Vice President of the Community Learning Center (E) Deryagulyyeva, Humay/Fenix, Inter-Club Council Chair (E) Vasquez, Elvert, Vice President of Programming, San Elijo (P) Colores, Aleida, Vice President of Programming, CLC (P) Mendoza, Marc, Vice President of Programming, Oceanside (P) Tang, Yuanming, Vice President of Finance (P) Culley, Daniel, Vice President of Public Relations (L) Hernandez, Alan, Vice President of Legislative Affairs B. Senators (A) Perez, Christian; Oceanside Senator (L) Dyrenkova, Emilia; Oceanside Senator (E) Tanner, Zoee; Oceanside Senator (L) Borja, Heaven; Oceanside Senator (E) Guerena, Cassandra; Oceanside Senator (P) Mudie Lai; Oceanside Senator - Sworn-in April 20th, 2018 (P) Talebloo, Melika; CLC Senator

2 (P) Ramirez, Anthony; CLC Senator (P) Hernandez, Jailene; ICC Senator (E) Kim, Alina; ICC Vice Chair (P) Beachboard, Nicole; San Elijo Senator (P) Schade, John; San Elijo Senator C. Advisors (P) Gonzales, Jim; Director of Student Life and Leadership, Oceanside (E) JP Schumacher; Director of Student Services, San Elijo D. ASG Staff (P) Olivia Elmer; Recording Secretary III. IV. Public Comment: Members of the audience may address any item listed on the agenda. A time limit of two minutes per person and ten minutes per topic will be strictly enforced by a two-thirds majority vote. Please note that the members cannot discuss or take action on your item at this time. A. Mike Dear, Director of Financial Aid was present to address questions on the streamlining document. B. Zoe Peterson, Chair of the Election Commission, present to report on the election results. Approval of the Minutes: The minutes from the previous meeting were not available. No action taken on the minutes. V. Approval of the Agenda, April 20, 2018: Beachboard moved to approve the agenda. Hernandez seconded the motion. Motion passed without objection. VI. VII. Swear-Ins: Individuals appointed by the Student Senate or Executive Council shall be sworn into office by the ASG President and ASG Advisor, per Article XVI, Section A. A.Moody Lai sworn in as Oceanside Senator for the school year by ASG President and Chair, Lindsey Tam, and ASG Advisor, Jim Gonzalez. Discussion and Possible Action Items: Each person will be allowed to speak on each item a maximum of three times. There is a two minute time limit for each time. In the interest of time, please try not to repeat what has already been said. A. Governance Report: Members received a presentation on upcoming changes to MiraCosta College s Governance Structure. (Hill, 10 mins) Culley motioned to approve the governance report. Borja, seconded.

3 (Y) Marchetti, David, Executive Vice President (Y) Titus, Isiah, Student Trustee (-) Montes, Mia, VP of San Elijo (Y) Moultrie, Denisse, VP of the CLC (-) Deryagulyyeva, Humay/Fenix, Inter-Club Council Chair (-) Vasquez, Elvert, VP of Programming, San Elijo (Y) Colores, Aleida, VP of Programming, CLC (Y) Mendoza, Marc, VP of Programming, Oceanside (Y) Tang, Yuanming, VP of Finance (Y) Culley, Daniel, VP of Public Relations (-) Hernandez, Alan, VP of Legislative Affairs (-) Perez, Christian; Oceanside Senator (-) Dyrenkova, Emilia; Oceanside Senator (-) Tanner, Zoee; Oceanside Senator (Y) Borja, Heaven; Oceanside Senator (-) Guerena, Cassandra; Oceanside Senator (A) Mudie Lai; Oceanside Senator (Y) Talebloo, Melika; CLC Senator (-) Ramirez, Anthony; CLC Senator (Y) Hernandez, Jailene; ICC Senator (-) Kim, Alina; ICC Vice Chair (Y) Beachboard, Nicole; San Elijo Senator (Y) Schade, John; San Elijo Senator The motion passed with 12 votes in favor, 0 against, and 1 abstention. B. Senate Bill 54 Overview: Members will be given information on SB 54 as it pertains to California s Sanctuary State status. (Titus, 5 mins) 1. The County Board of Supervisors voted in a closed session to join the Trump administration to sue the state of California to appeal SD 54, a bill that limits cooperation between police and limits the amount of resources we give them. Titus encouraged returning members to be active in encouraging the Board of Supervisors to drop the lawsuit. C. Changes in ASG Bylaws regarding the Vice President of Legislative Affairs (VPLA): Members will be informed about ASG bylaws changes on the VPLA duties and potentially approve them. (Kim, 25 mins) Kim not in attendance to present; tabled to the next meeting. D. Changes in ASG Bylaws about the role of the Executive Vice President (EVP) and Students at Large (SAL): Members will be informed about ASG bylaws changes on the EVP and SAL duties and potentially approve them. (Marchetti, 20 mins) 1. The inclusion into the bylaws for Article 2 addresses office hours and the tracking of hours. Changes clarify this is the Executive Vice President s duty in conjunction with the ASG Recording Secretary. Refer to agenda attachments for additional changes.

4 a) Regarding Students at Large, SAL s, it was noted that the budget can support up to 20 additional SAL s. If they do not fufill their responsibilities, terms of impeachment exist in the by-laws. b) Regarding parking reimbursements for ASB member, roughly 30% of members submit reimbursements for their parking permit, and parking is only 4.8% of the budget. Titus motioned to approve the budget proposal for the New Fiscal Year. Dyrenkov seconded. (Y) Marchetti, David, Executive Vice President (Y) Titus, Isiah, Student Trustee (-) Montes, Mia, VP of San Elijo (Y) Moultrie, Denisse, VP of the CLC (-) Deryagulyyeva, Humay/Fenix, Inter-Club Council Chair (-) Vasquez, Elvert, VP of Programming, San Elijo (Y) Colores, Aleida, VP of Programming, CLC (Y) Mendoza, Marc, VP of Programming, Oceanside (Y) Tang, Yuanming, VP of Finance (Y) Culley, Daniel, VP of Public Relations (Y) Hernandez, Alan, VP of Legislative Affairs (-) Perez, Christian; Oceanside Senator (Y) Dyrenkova, Emilia; Oceanside Senator (-) Tanner, Zoee; Oceanside Senator (Y) Borja, Heaven; Oceanside Senator (-) Guerena, Cassandra; Oceanside Senator (Y) Mudie Lai; Oceanside Senator (Y) Talebloo, Melika; CLC Senator (-) Ramirez, Anthony; CLC Senator (Y) Hernandez, Jailene; ICC Senator (-) Kim, Alina; ICC Vice Chair (Y) Beachboard, Nicole; San Elijo Senator (Y) Schade, John; San Elijo Senator The motion passed with 15 votes in favor, 0 against, and 0 abstention. E. Budget Proposal for New Fiscal Year: Members will discuss and possibly approve the Budget proposal for the fiscal year. (Tang, 20 mins.) 1. Tang to meet with Katie White, Director of Finance. a) Currently, no concrete numbers on the ID sales. 2. Budget increases for nine line items including Senate Travel, PR, Campus Life: Programing, SEC, CLC, Inter-Campus Contribution, Distribution to Clubs, and Legislative Affairs. Refer to agenda attachments for the budget proposal. a) Regarding the Inter-Campus Contribution, or discretionary campus life money, the increase from $8, to $17,500 is to compensate for projects not yet itemized into a line item. As funds become available, projects will be allocated to the appropriate spend categories.

5 Mendoza motioned to approve the budget proposal for the New Fiscal Year. Hernandez seconded. (Y) Marchetti, David, Executive Vice President (Y) Titus, Isiah, Student Trustee (-) Montes, Mia, VP of San Elijo (Y) Moultrie, Denisse, VP of the CLC (-) Deryagulyyeva, Humay/Fenix, Inter-Club Council Chair (-) Vasquez, Elvert, VP of Programming, San Elijo (Y) Colores, Aleida, VP of Programming, CLC (Y) Mendoza, Marc, VP of Programming, Oceanside (Y) Tang, Yuanming, VP of Finance (Y) Culley, Daniel, VP of Public Relations (Y) Hernandez, Alan, VP of Legislative Affairs (-) Perez, Christian; Oceanside Senator (Y) Dyrenkova, Emilia; Oceanside Senator (-) Tanner, Zoee; Oceanside Senator (Y) Borja, Heaven; Oceanside Senator (-) Guerena, Cassandra; Oceanside Senator (Y) Mudie Lai; Oceanside Senator (Y) Talebloo, Melika; CLC Senator (-) Ramirez, Anthony; CLC Senator (Y) Hernandez, Jailene; ICC Senator (-) Kim, Alina; ICC Vice Chair (Y) Beachboard, Nicole; San Elijo Senator (Y) Schade, John; San Elijo Senator The motion passed with 15 votes in favor, 0 against, and 0 abstention. VIII. ICC Club Recognition: ASG will review and possibly approve the recommendation of ICC for recognizing club petitions. (Deryagulyyeva, 5 mins.) A. French Club B. Future Educators of American C. SolidWorks Club Marchetti motioned to approve the ICC recommendation for club petitions. Tang seconded. (Y) Marchetti, David, Executive Vice President (Y) Titus, Isiah, Student Trustee (-) Montes, Mia, VP of San Elijo (Y) Moultrie, Denisse, VP of the CLC (-) Deryagulyyeva, Humay/Fenix, Inter-Club Council Chair (-) Vasquez, Elvert, VP of Programming, San Elijo (Y) Colores, Aleida, VP of Programming, CLC (Y) Mendoza, Marc, VP of Programming, Oceanside (Y) Tang, Yuanming, VP of Finance (Y) Culley, Daniel, VP of Public Relations (Y) Hernandez, Alan, VP of Legislative Affairs

6 (-) Perez, Christian; Oceanside Senator (Y) Dyrenkova, Emilia; Oceanside Senator (-) Tanner, Zoee; Oceanside Senator (Y) Borja, Heaven; Oceanside Senator (-) Guerena, Cassandra; Oceanside Senator (Y) Mudie Lai; Oceanside Senator (Y) Talebloo, Melika; CLC Senator (-) Ramirez, Anthony; CLC Senator (Y) Hernandez, Jailene; ICC Senator (-) Kim, Alina; ICC Vice Chair (Y) Beachboard, Nicole; San Elijo Senator (Y) Schade, John; San Elijo Senator The motion passed with 15 votes in favor, 0 against, and 0 abstention. IX. ASG Attendance & Office Hours: Members of the Senate will be informed about ASG office hours for fall semester. (Marchetti, 10 mins). A. Marchetti encouraged the members to continue to complete their hours. X. Committee and ASG Reports: Members will give an update on District committees, ASG Committees, and any other reports related to ASG. (10 mins.) A. Election Committee: Zoe Peterson, Election Commission Chair, shared that 518 total votes were cast in the election. 1. Election results: a) President of ASG: Marc Mendoza b) Student Trustee: Denise Moultrie c) VP, SE: Mia Montez d) Amend the Constitution: Passed 2. PR committee to attend the April 24th Election Commision meeting to announce the raffle prizes. B. Open Appointment: IPRC, Mendoza C. Budget and Planning Meeting: Tam encouraged the members to attend the April 20th meeting. D. Academic Senate: Hernandez, A. shared discussion of sabbatical leaves and approving people for on campus jobs. E. Outcomes & Assessment: Per Hernandez, J., the last two meetings were canceled. No updates. F. College Council: Denisse and Tam shared that they are discussing student participation in committees. G. President s Alliance on Diversity, Equity, and Inclusion: Per Talebloo, to follow-up with the committee chair for meeting details. H. Courses & Programs: No report. I. OER, Open Education Resources (free textbooks): Culley unable to attend. Marchetti to replace Culley as committee representative. J. Sustainability: Per Titus, this committee is active and looking to install solar panels in the parking lots and enhancing campus landscaping. K. Campus Advisory: Per Borja, to follow up with the committee chair for meeting details.

7 L. Citations & Appeals: Per Tam, register your license plates if you don t have a parking pass. M. Emergency Preparedness: Per Colores, they re brainstorming active shooter scenarios, discussing the recent wildfires, and are concerned with reports of people cheating and stealing on campus. They also want to discourage people from loitering in the evening by increasing lighting and installing cameras. N. Equal Employment Opportunity Advisory (2): Per John, no report. Unaware he was on this committee. O. Foundation: Per Tam, alumni in gear. P. Professional Development: Per Tam, organizes FLEX week for faculty; works with different ethnic groups and faculty to help students obtain the best learning experience. Q. Hiring Committee for the SLL administrative Assistant/Secretary position: Per Beachboard, interviews to be held April 24th. R. Commencement: April 20th meeting with Jim Gonzalez to discuss details. S. Pathways (Stay on the Path): Concern is that student s feedback is not included; Counseling concerns are paramount. 1. Per Jim encouraged ASG members to attend the April 23rd, 8:30-2:00 pm event Wrap-up on Guided Pathways and the Look Ahead with Chris Hill. Breakfast and lunch included. Oceanside campus, Aslan A & B. Tam to resend event to ASG members. Lai to join the Pathways committee and ASG Finance Committee. XI. XII. XIII. Student Correspondence: This time is reserved for members to review all correspondence to and from the ASG. (5 mins.) A. Per Hernandez, there will no longer be STEM tutoring in the TASC Center for the summer. This results in a loss of student jobs and support for the students. Hernandez to create and circulate a petition and will present at the May 4th Board meeting in protest. B. Talebloo suggested changing the time for College Hour to allow more students to participate. C. Talebloo concerned about the lack of time to prepare for finals. The UC school system has adopted a schedule to allow for this. Concern expressed about condensing even more learning material to compensate. Per Tam, this item to be assigned to the Pathways committee for discussion. D. Colores met with a CLC student who is struggling with LGBT support and was unsure of campus resources for help. She expressed concern for the lack of CLC resources. Future Agenda Items: This time is reserved for any Senate members to make suggestions for future agenda Items. Official requests must be submitted through the following online link: Per Tam, please use the link. Communication from the Floor (15 mins.) This time is reserved for any member to make announcements or share correspondence on items not on the agenda or bring forward information for general discussion so long as it pertains to ASG business. This time is also allotted to members

8 wishing to give a report. A time limit of three (3) minutes per speaker shall be observed. No action will be taken and the total time limit for this item shall not be extended. Please reference the agenda request link for any items that need to be placed on a future agenda. (Brown Act ) A. Per Culley, the PR committee to order wallet cases, pens, lanyards, and a window decal. B. Per Titus, the meeting with the Board of Trustees was April 19th. He invited ASG members to attend future meetings and participate by utilizing the public comments. Next meeting: May 17th, 4:00 pm, San Elijo Campus. XIV. Adjournment: The meeting was adjourned by Chair Tam at 11:55 pm. ASG Standing Rules: 1. Members will respond to s that state action required and confirm receipt their understanding of the message within 24 hours. 2. Members will wear their name tags at all ASG events. 3. Members will exercise respect and civility inside and outside of the student senate. 4. Members will limit their use of electronic devices in ASG meetings to the business of ASG, such as agendas or agenda attachments. 5. Members will use their office hours carrying out goals, committee work, or other work that is outlined in writing in the ASG office.