AGENDA PUBLIC SAFETY COMMITTEE * * * REGULAR MEETING NOTICE * * * FEBRUARY 4, 2019 PUBLIC MEETING 4:15 P.M.

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1 COPIES OF THIS AGENDA ARE AVAILABLE FROM THE NEIGHBORHOOD INFORMATION SERVICE AT THE CENTRAL AND ALL BRANCH LIBRARIES. AGENDA PUBLIC SAFETY COMMITTEE * * * REGULAR MEETING NOTICE * * * FEBRUARY 4, 2019 PUBLIC MEETING 4:15 P.M. MEMBERS John J. Kennedy, Vice Mayor, District 3 Terry Tornek, Mayor Tyron Hampton, District 1 Steve Madison, District 6 STAFF Steve Mermell, City Manager Javan Rad, Chief Assistant City Attorney Valerie Flores, Recording Secretary MISSION STATEMENT The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent with our history, culture and unique character. In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk s Office with a 24-hour advance notice. Please call (626) to request use of a listening device. Language translation services are available for this meeting by calling (626) at least 24 hours in advance. Habrá servicio de interpretación disponible para éstas juntas llamando al (626) por lo menos con 24 horas de anticipación. Items on the agenda may not be called in order listed. Agendas and supporting documents are available on the Internet at Materials related to an item on this Agenda submitted to the Public Safety Committee after distribution of the agenda packet are available for public inspection in the City Clerk s Office at 100 N. Garfield Avenue, Room S-228, Pasadena, during normal business hours.

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4 APPROVAL OF MINUTES October 1, 2018 Regular Meeting* October 17, 2018 Regular Meeting* November 5, 2018 Regular Meeting* November 21, 2018 Cancellation of Regular Meeting* December 3, 2018 Regular Meeting*

5 CITY OF PASADENA PUBLIC SAFETY COMMITTEE MINUTES PASADENA CITY HALL 100 NORTH GARFIELD AVENUE CITY HALL COUNCIL CHAMBER S249 OCTOBER 1, 2018 REGULAR MEETING OPENING ROLL CALL: Staff: PUBLIC COMMENT The Chair called the regular meeting of the Public Safety Committee to order at 4:18 p.m. Vice Mayor John J. Kennedy (Chair) Mayor Terry Tornek Councilmember Tyron Hampton Councilmember Steve Madison (Absent) Steve Mermell, City Manager Javan Rad, Chief Assistant City Attorney Bryan Frieders, Deputy Fire Chief of Operations Wendell Eaton, Fire Battalion Chief Kelly Evans, Police Commander Michael Johnson, Director of Public Health Valerie Flores, Recording Secretary No one appeared for public comment. RECEIVE AND FILE The Chair commented on the Commissions Annual Reports and Work Plans, and stated the following for the record: I had brief conversations with the City Manager in reference to my concerns or comments. When we have these annual reports and we just receive and file, and some of them are actually work plans as well, often times the Committee, or at least one member of the Committee, the Chair, doesn t give necessarily the detailed review of the report or the work plan that is presented by a department head or a division in a department. So, as it relates to Code Enforcement Commission, there s been a whole host of issues involving code enforcement throughout the city. Some of it is directly public safety focused, much of it is not. And, so, the question becomes on those matters within each of the reports or work plans, does the Public Safety Committee need to have a dissection in those matters that are related to the public safety in this community be singled out? That would be also true, possibly with Recreation and Parks, if we look at pools, meaning swimming pools, as a place where we possibly could improve public safety in the context of children learning how to swim; particularly in areas where swimming pools may be somewhat of a desert. And we know more than anecdotally, that historically, minorities have had difficulty accessing pools; and therefore, the number in terms of percentages of minorities, African Americans and Latinos specifically, swimming is not close to whatever the national average is in the white community. So we need to at least have a discussion, if not today, another day, about how we get to matters of public safety within each of those reports. As it relates to road diets, all of the Councilmembers have been approached by a group or individuals related to road diets. And, one of the concerns that is alleged, at least by some in those meetings, is that the road diets are somewhat unsafe in the context of narrowing of streets and individuals having to egress and ingress their 01 10/01/2018

6 respective homes. It is my understanding that the expectation is not to make it less safe but more safe. So I am really interested, as opposed to trying to provide my thoughts on this, to hear and listen to the thoughts of my colleagues if there is any value in us occasionally moving deeper into the actual reports. In response to the Chair, Steve Mermell, City Manager, indicated that the Committee can request staff to invite the Chair of a Commission to a future meeting of the Public Safety Committee for further discussion and dialog on any information included in their annual report/work plan. Following a brief discussion, the City Manager noted that the matter regarding marijuana dispensaries do not fall under any particular commission and that a report will be heard by the full City Council in the near future. The Mayor suggested, as a good practice, for Councilmembers to attend commission meetings (when possible) to speak directly to the commission and/or submit correspondence on matters of interest or concern, and noted that he has had discussions on, and is considering, the creation of an ad hoc committee of the Council to examine commissions, specifically as it relates to their structure, organization, effectiveness, and what kind of resources they demand. In response to the Mayor, Mr. Mermell noted that he will work with the City Clerk s Office to provide a uniform attendance sheet for all the commissions to follow going forward. In response to Councilmember Hampton, Mr. Mermell noted that he will schedule, as part of the Committee s list of future agenda items, a presentation by the Planning and Community Development/Code Enforcement Division staff to report on their activities. Following discussion, the Chair asked the City Manager to consider and share the best pathway forward to address public safety issues embedded in the Commissions annual reports and work plans that are presented to the Committee. A. Receive and File Annual Reports and Work Plan 1. Code Enforcement Commission Annual Report for July 2017 through June 2018 and Work Plan for Old Pasadena Parking Meter Zone Advisory Commission Annual Report for July 2017 through June 2018 and Work Plan for Recreation and Parks Commission Annual Report for July 2017 through June 2018 and Work Plan for South Lake Parking Place Commission Annual Report for July 2017 through June 2018 and Work Plan for Transportation Advisory Commission (TAC) - Annual Report for July 2017 through June 2018 and Work Plan for By consensus of the Committee, and by the order of the Chair, the information was received and filed /01/2018

7 PUBLIC COMMENT (Continued) Genevieve Clavreul, Pasadena resident, expressed concerns with the unsafe and appalling condition of the elevator at the Los Angeles County Metropolitan Transportation Authority (Metro) Gold Line Station (Lake Avenue), and stated that more needs to be done to address this issue. She also expressed her concerns with the trains making unsafe abrupt stops. Mr. Mermell stated that he has received a number of complaints regarding the conditions at several of the Metro Gold Line Stations, and noted that he has a meeting scheduled with the Chief Executive Officer of Metro, Phil Washington, on Wednesday, October 3, 2018, at which time he will discuss the issues that have been raised. INFORMATION ITEMS CITY OF PASADENA MASS NOTIFICATION SYSTEM Steve Mermell, City Manager, introduced the agenda item, and Bryan Frieders, Deputy Fire Chief of Operations, provided a PowerPoint presentation summarizing the agenda item, and responded to questions. In response to the Chair and Councilmember Hampton, Steve Mermell, City Manager, noted that he would contact the Pasadena Unified School District (PUSD) Superintendent to discuss distributing information on Pasadena s Mass Notification System to the students and parents. By consensus of the Committee, and by the order of the Chair, the information was received and filed. PASADENA FIRE PREVENTION RESERVE PROGRAM Steve Mermell, City Manager, introduced the agenda item, and Wendell Eaton, Fire Battalion Chief, provided a PowerPoint presentation reviewing the agenda item, and responded to questions. Following discussion, Councilmember Hampton expressed his support for the program and asked that staff provide the local high schools with information on the program. The Chair expressed his support for the program and acknowledged that is a great opportunity for local residents. By consensus of the Committee, and by the order of the Chair, the information was received and filed. MOBILE FOOD VENDING UPDATE Steve Mermell, City Manager, introduced the agenda item, and Michael Johnson, Director of Public Health, provided a PowerPoint presentation summarizing the agenda item, and responded to questions. Following discussion, and in response to Councilmember Hampton s concerns regarding enforcement and unlicensed mobile food vending, 03 10/01/2018

8 Steve Mermell, City Manager, noted that staff will be evaluating the impacts of Senate Bill (SB) 946, and will work with the City Attorney s Office to determine what Pasadena Municipal Code provisions will be able to be maintained under the new state law. By consensus of the Committee, and by the order of the Chair, the information was received and filed. ADJOURNMENT On the order of the Chair, the regular meeting of the Public Safety Committee was adjourned at 6:31 p.m. ATTEST: Vice Mayor John J. Kennedy, Chair Public Safety Committee Valerie Flores Recording Secretary 04 10/01/2018

9 CITY OF PASADENA PUBLIC SAFETY COMMITTEE MINUTES PASADENA CITY HALL 100 NORTH GARFIELD AVENUE CITY HALL COUNCIL CHAMBER S249 OCTOBER 17, 2018 REGULAR MEETING OPENING ROLL CALL: Staff: PUBLIC COMMENT The Chair called the regular meeting of the Public Safety Committee to order at 6:22 p.m. Vice Mayor John J. Kennedy (Chair) Mayor Terry Tornek Councilmember Tyron Hampton Councilmember Steve Madison (Absent) Steve Mermell, City Manager Javan Rad, Chief Assistant City Attorney John Perez, Interim Police Chief Bertral Washington, Fire Chief Jon Trautwein, Deputy Fire Chief Robert Sepulveda, Fire Captain Eduardo Calatayud, Police Commander Valerie Flores, Recording Secretary Mitch Tavera, Elite Interactive Solutions, thanked the Pasadena Police Department, and presented Police Officers Stephanie Lack and Michael Alvarado with an award for their quick response and arrest of suspects involved in criminal activity at a local self-storage facility on July 14, Dale Gronemeier, Coalition for Increased Oversight of Pasadena Police (CICOPP), thanked Interim Police Chief Perez, Lieutenant Aguilar, and Police Officers White and Sailor for their participation in a community dialogue session with members of the community at the Alkebulan Cultural Center on October 4, He also expressed his disappointment with the City delaying the internal/external reviews of the incident involving the altercation between two Pasadena Police Officers and Mr. Christopher Ballew pending litigation on the matter. INFORMATION ITEMS PRESENTATION FROM ASSEMBLYMEMBER CHRIS HOLDEN S OFFICE REGARDING AB 2918 CATHERINE DEL ROSARIO DISTRICT DIRECTOR Catherine Del Rosario, District Director, provided an oral presentation on behalf of Assemblymember Chris Holden on Assembly Bill (AB) 2918, which would require the Department of Motor Vehicles to include, in the California Drivers Handbook, information regarding a person s civil rights during a traffic stop, and responded questions. By consensus of the Committee, and by the order of the Chair, the information was received and filed /17/2018

10 BODY WORN CAMERA PROGRAM Steve Mermell, City Manager, introduced the agenda item, and Jason Clawson, Police Lieutenant, provided a PowerPoint presentation reviewing the agenda item, and responded to questions. Councilmember Hampton commented on the cost associated with the Property and Evidence Technician position included in the Body Worn Camera (BWC) Program costs, reiterated his request for staff to provide a comparison list of the Pasadena Police Department s body worn camera policy with the Los Angeles Police Department s policy (or a surrounding city), and requested staff to provide information on the number of devices that have malfunctioned possibly due to an equipment system failure. In response to Councilmember Hampton, the City Manager noted that, as the project becomes more mature, staff will evaluate the cost associated with the Property and Evidence Technician position to the cost to hire an outside company. Councilmember Hampton commended the City Manager and Interim Police Chief Perez for their efforts to release camera footage involving incidents of public concern in a timely manner. The Chair expressed his support for the BWC program, thanked the Interim Police Chief and Lieutenant Clawson for their leadership, and suggested that he and his colleagues receive some training on scenarios involving critical incidents to acclimate the City Council on how difficult some situations are for police officers. Following discussion, by consensus of the Committee, and by the order of the Chair, the information was received and filed. POLICE CHIEF S MONTHLY REPORT Steve Mermell, City Manager, introduced the agenda item, John Perez, Interim Police Chief, provided an oral presentation on the agenda item, and responded to questions. The Chair commended the Pasadena Police Department for its work in seizing approximately 200 firearms to date, and asked that the Interim Police Chief provide a comparison list of the number of firearms seized locally with the number of firearms seized in similarly sized cities. Following discussion, and in response to Councilmember Hampton, the City Manager indicated that the City Attorney will review and determine what information, if any, can be provided as it relates to the internal review process for the police officer that was on administrative leave due to his/her potential involvement in the matter involving former Police Lieutenant Gourdikian and who has since been cleared to return to work. By consensus of the Committee, and by the order of the Chair, the information was received and filed /17/2018

11 At the request of the Chair, Interim Police Chief Perez, introduced Sam De Sylva, who was recently promoted to Police Corporal, with the Chair congratulating him on his promotion. ADJOURNMENT On the order of the Chair, the regular meeting of the Public Safety Committee was adjourned at 8:52 p.m. Vice Mayor John J. Kennedy, Chair Public Safety Committee ATTEST: Valerie Flores Recording Secretary 03 10/17/2018

12 CITY OF PASADENA PUBLIC SAFETY COMMITTEE MINUTES PASADENA CITY HALL 100 NORTH GARFIELD AVENUE CITY HALL COUNCIL CHAMBER S249 NOVEMBER 5, 2018 REGULAR MEETING OPENING ROLL CALL: Staff: PUBLIC COMMENT APPROVAL OF MINUTES NEW BUSINESS The Chair called the regular meeting of the Public Safety Committee to order at 4:15 p.m. Vice Mayor John J. Kennedy (Chair) Mayor Terry Tornek Councilmember Tyron Hampton Councilmember Steve Madison (Absent) Steve Mermell, City Manager Javan Rad, Chief Assistant City Attorney John Perez, Interim Chief of Police Sean Dawkins, Police Lieutenant Jason Clawson, Police Lieutenant Michael Johnson, Director of Public Health Dr. Ying Ying Goh, Health Officer Valerie Flores, Recording Secretary Dale Gronemeier, Coalition for Increased Oversight of Pasadena Police (CICOPP)/Pasadenans Organizing for Progress (POP), thanked the Interim Chief of Police for hosting a series of community meetings, and Lieutenant Clawson for his participation in the community meetings discussions on violence in the community, and invited everyone to the next community dialogue session to be held at the Alkebulan Cultural Center located at 1435 North Raymond Avenue, Pasadena, on November 8, 2018 at 6:00 p.m. It was moved by Mayor Tornek, seconded by Councilmember Hampton to approve the minutes of June 20, 2018 (special meeting), July 2, 2018 (cancelled meeting), July 18, 2018 (regular meeting) and August 6, 2018 (cancelled meeting) as submitted. (Motion unanimously carried) (Absent: Councilmember Madison) AMENDMENT TO SERVICES CONTRACT NUMBER 30,760 WITH THE LOS ANGELES SHERIFF S DEPARTMENT TO INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT FROM $1,100,000 TO 1,500,000 ANNUALLY Steve Mermell, City Manager, introduced the agenda item, and Sean Dawkins, Police Lieutenant, provided a PowerPoint presentation summarizing the agenda item, and responded to questions. Following discussion, it was moved by Mayor Tornek, seconded by Councilmember Hampton, to approve staff s recommendation, and forward the item to the full City Council for consideration. (Motion unanimously carried) (Absent: Councilmember Madison) 01 11/5/2018

13 INFORMATION ITEMS BODY WORN CAMERA AND POLICY COMPARISONS Steve Mermell, City Manager, introduced the agenda item, and Jason Clawson, Police Lieutenant, provided a PowerPoint presentation reviewing the agenda item, and responded to questions. Councilmember Hampton requested staff to update the Committee on any changes to the Body Worn Camera Policy going forward. The following individuals provided comments and questions regarding the agenda item: Michelle White, American Civil Liberties Union (ACLU)/ Coalition for Increased Oversight of Pasadena Police (CICOPP), and submitted written material Dale Gronemeier, Pasadena ACLU Vincent De Stefano, Pasadena ACLU and CICOPP Kris Ockershauser, Pasadena ACLU and CICOPP Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed. URBAN WILDLIFE MANAGEMENT PLAN Steve Mermell, City Manager, introduced the agenda item, and Michael Johnson, Director of Public Health, reviewed the agenda item as part of a PowerPoint presentation, and responded to questions. Councilmember Hampton requested staff to provide information on the Spay/Neuter program as it relates to feral cats. On the order of the Chair, and by consensus of the Committee, the information was received and filed. OVERVIEW OF COMMUNICABLE DISEASE CONTROL IN PASADENA Dr. Ying Ying Goh, Health Officer, reviewed the agenda item as part of a PowerPoint presentation, and responded to questions. The Chair thanked Michael Johnson, Director of Public Health, and Dr. Goh for their leadership. The Mayor commented on the alarming number of local flea-borne Typhus fever cases, encouraged staff to continue their work on measures to address the issue, and asked staff to report back to the Committee with an update as more information becomes available. Genevieve Clavreul, Pasadena resident, expressed concerns regarding the reported Flea-borne Typhus cases, and asked that the City consider a more aggressive approach to address the issue. Councilmember Hampton thanked Dr. Goh for her thorough presentation, and acknowledged the Public Health Department s efforts to keep the community informed on local public health matters /5/2018

14 Councilmember Hampton requested staff to provide a list of diseases that can be transmitted from animals to humans. On the order of the Chair, and by consensus of the Committee, the information was received and filed. COUNCIL COMMENTS The City Manager briefly reported on the disposition of 23 administrative citations issued for activities related to illegal fireworks. ADJOURNMENT On the order of the Chair, the regular meeting of the Public Safety Committee was adjourned at 5:44 p.m. ATTEST: Vice Mayor John J. Kennedy, Chair Public Safety Committee Valerie Flores Recording Secretary 03 11/5/2018

15 CITY OF PASADENA PUBLIC SAFETY COMMITTEE MINUTES PASADENA CITY HALL 100 NORTH GARFIELD AVENUE CITY HALL COUNCIL CHAMBER S249 NOVEMBER 21, 2018 REGULAR MEETING The regular meeting of the Public Safety Committee, scheduled for Wednesday, November 21, 2018, at 6:00 p.m., was cancelled as ordered on November 15, 2018, and posted as required by law. Vice Mayor John J. Kennedy, Chair Public Safety Committee ATTEST: Valerie Flores Recording Secretary 11/21/2018

16 CITY OF PASADENA PUBLIC SAFETY COMMITTEE MINUTES PASADENA CITY HALL 100 NORTH GARFIELD AVENUE CITY HALL COUNCIL CHAMBER S249 DECEMBER 3, 2018 REGULAR MEETING OPENING ROLL CALL: Staff: PUBLIC COMMENT The Chair called the regular meeting of the Public Safety Committee to order at 4:18 p.m. Vice Mayor John J. Kennedy (Chair) Mayor Terry Tornek Councilmember Tyron Hampton Councilmember Steve Madison Steve Mermell, City Manager Javan Rad, Chief Assistant City Attorney John Perez, Interim Police Chief Mark Goodman, Police Lieutenant Michael Johnson, Director of Public Health Valerie Flores, Recording Secretary Genevieve Clavreul, Pasadena resident, expressed concerns with the over grown shrubs near Conrad s Restaurant on East Walnut Street impeding pedestrian access. NEW BUSINESS ADOPTION OF A RESOLUTION GIVING NOTICE OF APPLICATIONS RECEIVED FOR NON-EXCLUSIVE POLICE TOWING FRANCHISES AND SETTING A PUBLIC HEARING Steve Mermell, City Manager, introduced the agenda item, and Mark Goodman, Police Lieutenant, provided a PowerPoint presentation summarizing the agenda item, and responded to questions. Following brief discussion, it was moved by Mayor Tornek, seconded by Councilmember Hampton, to approve staff s recommendation, and forward the item to the full City Council for consideration. (Motion unanimously carried) (Absent: None) DIRECTION TO PREPARE AN ORDINANCE AMENDING PASADENA MUNICIPAL CODE RELATING TO SIDEWALK VENDORS IN PASADENA Steve Mermell, City Manager, provided introductory comments, and Michael Johnson, Director of Public Health, provided a PowerPoint presentation summarizing the agenda item, and responded to questions. The following individuals provided comments, and questions regarding the agenda item: Nina Chomsky, Linda Vista Annandale Association Erika Foy, Pasadena resident Steve Mulheim, Old Pasadena Management 01 12/03/2018

17 Councilmember Hampton expressed concerns with sidewalk vending and the impacts it could have on the City business districts and residential neighborhoods, and asked staff to consider distance requirements from buildings or doorways (businesses, schools, places of worship, ADA ramps, etc.) for public safety purposes. Councilmember Madison expressed concerns with moving this item forward without staff investigating further if Senate Bill 946 applies to Charter cities. In response, City Manager Mermell suggested that staff be directed to pursue a two-pronged approach, allowing staff to continue on with preparation of the ordinance, and at the same time work with the City Attorney s Office on the applicability question of this new law to Charter cities. In response to Councilmember Madison, Theresa Fuentes, Assistant City Attorney, provided information on the connection between marijuana regulations and mobile vending. Ms. Fuentes stated that when preparing the ordinance, staff would clearly address the stated concerns and include restrictions on cannabis sidewalk vending. Councilmember Madison requested a legal opinion on whether sidewalk vending provisions prevail over marijuana regulations. The Mayor expressed concerns with the sale of goods (non-food) from pushcarts, as the City currently prohibits the display and sale of goods within the public right-of-way. In addition, he expressed his concerns with state law pre-empting local authority in this way, requiring the City to amend the Municipal Code prior to the new law s effective date. Following discussion, the Chair directed staff to investigate further if Senate Bill 946 applies to Charter cities, and based upon that analysis, provide additional information to the City Council as part of any action to consider. The Chair strongly suggested that staff prepare an ordinance that is as restrictive as possible, while still complying with the new state law, ensuring public safety for businesses and neighborhoods. Following discussion, Councilmember Madison reiterated his concerns with moving forward in an immediate manner, without further investigation of the aforementioned concerns, and briefly touched on addressing matters for continued regulation of vendors at special events that occur at the Rose Bowl. Following additional discussion, by consensus of the Committee, and by the order of the Chair, the Public Safety Committee agreed to forward the information to the full City Council without a motion USE OF FORCE OVERVIEW John Perez, Interim Police Chief, provided an oral presentation, and responded to questions. The following individuals provided comments and questions regarding the 2018 Use of Force Overview: 02 12/03/2018

18 Vincent De Stefano, American Civil Liberties Union (ACLU)/ Coalition for Increased Oversight of Pasadena Police (CICOPP) Michelle White, Pasadena ACLU Kris Ockershauser, Pasadena CICOPP Councilmember Madison requested staff to provide additional analyses and information on the factors that may be contributing to a decrease in arrest statistics, including resource allocation, staffing, type of crime, etc., to better understand the data. In response to Councilmember Hampton, City Manager Mermell stated that staff would meet with the public speakers regarding their comments and concerns related to the Department s de-escalation policy. Councilmember Hampton requested additional information/breakdown on the categorical force application applied during the twenty-eight total force incidents, as detailed in the Use of Force Statistics on Page 4 of the PowerPoint presentation. In response to Councilmember Hampton, City Manager Mermell noted that the information requested might require consultation with the City Attorney s Office prior to providing the requested information. Councilmember Madison stated his concerns regarding the unintended consequences when officers place de-escalation as the primary focus, noting the potential compromise in safety for officers and the public during a critical incident. Following discussion, the Chair requested staff to review the information provided by public speakers at the meeting occurring in May 2018 regarding a review of the de-escalation policy. In addition, the Chair expressed his concerns with the level of force used in the community, and asked staff to review the de-escalation policy in comparison to other policing agencies and available research to determine if it is first in class and cutting edge. Following discussion, on the order of the Chair and by consensus of the Committee, the information was received and filed. POLICE CHIEF S MONTHLY REPORT John Perez, interim Police Chief provided an oral presentation, and responded to questions. In response to the Chief s presentation on Community Outreach and Engagement review, the Chair requested that the Chief, in conjunction with the City Manager, provide to the Committee their thoughts on the value of the documentary Walking While Black: L.O.V.E. Is the Answer. Following discussion, and in response to the Chair, the City Manager briefly provided information on the recruitment process for the next 03 12/03/2018

19 Chief of Police. City Manager Mermell noted that he would circle back with staff and provide an update on the City s Prevention and Intervention Plan, and will also request that Los Angeles County METRO present information on matters involving safety concerns related to public transportation. Following discussion, on the order of the Chair and by consensus of the Committee, the information was received and filed. ADJOURNMENT On the order of the Chair, the regular meeting of the Public Safety Committee was adjourned at 5:56 p.m. ATTEST: Vice Mayor John J. Kennedy, Chair Public Safety Committee Valerie Flores Recording Secretary 04 12/03/2018

20 NEW BUSINESS A. Authorization to Enter into a Joint Powers Agreement for the Los Angeles Area Regional Training Group of Fire Protection Agencies*

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48 INFORMATION ITEMS A. Seismic Retrofitting of Soft-Story Buildings Progress Report* B. Geographic Information Systems (GIS) for Fire Department Accreditation and Emergency Response* (Powerpoint Presentation) C. Emergency Operations Center (EOC) Overview Follow-Up Information*

49 ITEM 5.A Seismic Retrofitting of Soft-Story Buildings Progress Report

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57 ITEM 5.B Geographic Information Systems (GIS) for Fire Department Accreditation and Emergency Response

58 Fire Department Geographic Information Systems (GIS) for Fire Department Accreditation and Emergency Response Bertral T. Washington Fire Chief February 4, 2019

59 Utilization of GIS on New Year s Day Integration of GIS tools Multi-Agency Collaboration Efficient Deployment of Resources Real-Time Incident Management & System Status

60 Multi-Agency Collaboration Operations Dashboard

61 Weather Multi-Agency Collaboration

62 Multi-Agency Collaboration Social Media Monitoring

63 Efficient Deployment of Resources Street Closures PPD & LASO Operational Zones

64 Real-Time Incident Management Automatic Vehicle Locations (AVL)

65 Real-Time Incident Management TV Corner Buildout

66 Real-Time System Status Real-Time Incident Analysis Aligned with Accreditation 2B.5, 2C.5, 5A.1 Analysis of baseline response time objectives Standards of Cover & Emergency Deployment Objectives for all call types

67 Real-Time System Status Turnout Time Analysis

68 Conclusion Agency Collaboration Tournament of Roses Local, State, & Federal Agencies Situational Awareness Wind Thresholds Current/Expected Incidents Resource Locations

69 ITEM 5.C Emergency Operations Center (EOC) Overview Follow-Up Information

70 Office of the City Manager February 4, 2019 TO: FROM: RE: Public Safety Committee Steve Mermell City Manager Emergency Operations Center (EOC) Overview Follow-Up Information As part of the December 19 th Public Safety Committee meeting, Fire Department Command staff provided an overview of the Emergency Operations Center. Following the presentation, Vice Mayor Kennedy had a series of questions/statements which in the interests of time were not responded to that evening. This memorandum is intended to respond to the questions raised. Q/S: Someone needs to share with the Council what this building (PWP/EOC) can actually withstand. Is it fire, wind, earthquake, water, or all of that? We need to understand that from a policy perspective, if the Council wanted to find some more resources to secure the building differently you could make that argument. A: The Emergency Operations Center is an Essential Services Building. Under the Seismic Safety Act of 1986, Health & Safety Code 16000, these facilities are capable of providing essential services to the public after a disaster and shall be designed and constructed to minimize fire hazards and resist, insofar as practical, the forces generated by earthquakes, gravity and winds. Q/S: Secondly, need to understand the security of the building, depending on what the threat is. That this is a secure location if there is an outside threat to the community, and that the personnel here are in fact safe to do whatever they are supposed to do. A: The EOC, under federal regulations, is required to be a secure facility. We have additional security in place on a daily basis because of other uses specific to Water & Power. Redundancy is in place with required check-in at the guard gate, identification badges needed to gain access into the EOC building and the presence of a Security Guard and/or Police representative checking identification during an EOC activation. Q/S: The policy makers need to have some kind of trial or testing to know what empowers the policymakers in terms of emergency rule making, if necessary. We need to have trained as a

71 council to support the leadership of the Mayor. It seems to me, that we at least need some discussion on whether the Mayor needs to have a satellite phone to communicate if all telephone systems, landlines, etc. are down. Do they still have iridium technology? That is certainly something the Mayor needs to know, as well as his/her designee on the Council. A: City staff is responsible for responding to disasters. There is an existing framework of rules and procedures for staff to follow in this regard. The Mayor and Council s formal role involves adopting a disaster declaration, hosting and accompanying state and federal government officials on tours of the emergency/disaster. Beyond that, the Councilmembers can be helpful in disseminating information to constituents. For example: Level One: City Manager and/or designee disseminates key messages via electronic means (phone, texts, s) because communications are not affected. Level Two: Councilmembers report to their closest Fire Station Disaster Information Site (DIS) where Community Emergency Response Team (CERT) volunteers and Amateur Radio Operator(s) will relay vital information to the EOC so EOC personnel can prioritize field responses and coordinate messaging being relayed from the EOC to the DIS. This is where Council can receive messaging coming from the EOC. It is recommended Council receive updated training on testing their Government Emergency Telecommunications System (GETS) cards that they ve all been issued and the City Disaster 800 number call-in. Finally, staff polled other cities and their Mayors do not have satellite phones although a few City Managers do in their role as Director of Emergency Services for their respective City. Our City EOC Coordinator has a satellite phone that will be used in the EOC. Q/S: Then whatever you all are training on, fire, police and IT, it seems to me that the Mayor and the Council needs to understand fully what joint power agreement exists. What mutual aid agreements? And, if it s different from the joint powers? From the IT perspective, we need some minor training related to inoperability in our communication systems. A: From an Emergency Management perspective, Pasadena is part of the Area C Joint Powers Agreement created in 2004 to promote the coordination of disaster management, planning and preparedness efforts of the parties by cooperative planning, training and related activity under the direction of a Disaster Management Area Board. Area C Emergency Management member agencies include the cities of Alhambra, Burbank, Glendale, La Canada Flintridge, Monterey Park, Pasadena, San Fernando, San Gabriel, San Marino, South Pasadena and the County of Los Angeles. If communications are affected, every member agency has a radio to talk to the County Office of Emergency Services and each other s EOC s. The Los Angeles County Operational Area includes the County of Los Angeles and all 88 cities within the county. The cities are divided into eight Disaster Management Areas that vary in size from one to 25 cities. Each area is served by a Disaster Management Area Coordinator (DMAC). If the local disaster is beyond our resources we would escalate to the County Office of Emergency Management, State Office of Emergency Services and the Federal Emergency Management Agency (FEMA). 2

72 Pasadena Police, Fire, W&P, Public Works and Health also have Automatic and Mutual Aid in place on a daily basis and in a disaster if needed. Their EOC representatives would coordinate to ensure a coordinated response capturing costs and personnel involved if there is potential for reimbursement. From an EOC perspective, our IT Department tests the infrastructure located within the EOC on a monthly basis. Redundant internet connectivity is available in the EOC and many dedicated telephone essential service lines are available for voice communications if the City s phone system is impacted. The Pasadena radio system itself is fully redundant with multiple transmission sites throughout the City and with backup power generation. As mentioned previously, the Pasadena radio system provides interoperability with other cities, such as Glendale, Burbank and many others throughout the region. Police and Fire personnel are fully trained on interoperable communications and protocols in place. Also, as previously stated, every member agency has a radio to talk to the County Office of Emergency Services and each other s EOC s. Q/S: We need to know from a policy standpoint, even if it is just a short presentation, are we consistently sending City personnel to training? Whether it would be in the state or National Fire Academy in Emmitsburg, Maryland, some of the deputy chiefs would benefit, as I did, twentyfive years ago going to the training at the National Fire Academy. A: The County Office of Emergency Management (OEM) consistently develops emergency management courses and we have hosted several in Pasadena including an upcoming February 2019 one at the Rose Bowl. We have sent numerous staff to the California State Training Institute (CSTI) in San Luis Obispo for the week long earthquake course. Our Chiefs have attended courses at the Emergency Management Institute (EMI,), the National Fire Academy and we have hosted two Texas A&M Emergency Management courses for Rose Bowl and City Executives in the past year. Texas A&M is a top intuition in the delivery of emergency response, homeland security and workforce training and exercises. Q/S: Council needs to understand the CCTV related to cameras. Are they coming to this location? We need to talk about that. What I mean by that - the eyes cannot just be the eyes of individuals out here. They also have to be eyes of some systems that capture data so our professionals can make decisions; and are those cameras that we see through transportation or whatever the body is capturing that data? Do they come into the EOC where you can make decisions based upon what you have seen out there taking place? We need to ask that question. We need to figure out does it make sense to have the capability, the City have that capability, to gather that kind of data. I noticed that in Europe they have an abundance of all that data, captured by cameras. What is the benefit without impeding on first amendment rights? However, ours is for emergency services and making sure we get the resources to the people who need them in a timely manner. A: We do not use Closed Circuit Television (CCTV) in our City for security purposes and at this point we do not have the capability to view our citywide Transportation cameras in the EOC, although we can utilize the personnel in the Traffic Management Center to relay vital 3

73 information to the EOC. We will also rely on the Police helicopter to relay vital information to the EOC and use the video camera on-board that can be streamed to the EOC. Q/S: What is the state agency that provides aid to us if it is a nonviolent emergency? Meaning not necessary calling out the National Guard to protect property or individuals. When is the National Guard to assist us in recovery mode? The Council needs to have some kind of briefing on that. A: With both violent and non-violent emergencies, the State Office of Emergency Services (OES) could activate the National Guard to keep order, restore roads and communications, provide drinkable water, etc. The Mayor and/or designee can request the Governor activate the National Guard based on the incident and resources available. Q/S: What is the backup for this EOC? Whatever equipment and supplies deemed necessary needs to be totally redundant. IT needs to be redundant. Council needs a general understanding of what that means. Also, as it relates to the physical plan, redundancy in certain personnel, so certain personal would be jointly trained to provide the services if there is a serious emergency bigger than a windstorm. A: The back-up EOC is in the Training Room (basement) of City Hall. Homeland Security directives require our EOC locations not be made available to the public. We have the technology infrastructure available at the back-up EOC and will build upon the supplies and training at this location. Q/S: Do we have sleeping cots in the back room? A: No, we do not have storage and cots have a limited shelf life. We have an agreement with the Red Cross to assist us with cots, blankets and other mass care materials if needed. Q/S: Clean Water generally dated. Do we have that on a schedule to replace? A: Yes, we have the 50-year shelf life water (Blue Can) cases in the EOC along with Meals Ready To Eat (MRE). They are monitored and rotated through as necessary. Q/S: Need to brief Council, in a comprehensive way about emergency services. Is there a packet of material that currently exists that staff could train the council on what to do? A: All Councilmembers were given an overview of NIMS 402 (National Incident System 402). The purpose of this course is to provide an orientation to the Incident Command System (ICS) for Executives and Senior Officials (including elected officials, city/county managers, agency administrators, etc.). We can re-distribute the information and/or provide an updated training. Q/S: Would our community benefit from a massive training exercise? A: Ongoing training is always beneficial with our city staff, community stakeholders, neighboring jurisdictions and political liaisons. Twice a year, we conduct a full 21-hour FEMAcertified Community Emergency Response Team (CERT) training, which includes a six-hour 4

74 disaster field exercise. This training is open to residents, businesses, school officials and city employees. An average of 120 people complete the training each year, learning vital disaster preparedness, response and recovery skills. Additionally. Councilmembers host four-hour CERT overview courses several times a year educating approximately participants at every training. Neighborhood associations citywide have been trained in Map Your Neighborhood (MYN), where a hands-on exercise is conducted as part of the curriculum. Additional disaster training and exercises are highlighted every year during the Shakeout drill where residents and numerous schools use their skills and conduct localized earthquake scenarios. Last year, Councilmember Masuda participated in the search and rescue component of his district s MYN annual drill. The ultimate goal will be to bring CERT graduates together for a refresher course and largescale exercise within the next 12-months. Q/S:Bare minimum make sure the Mayor has a line of communication that is reliable as possible, given the known types of disasters that we can experience. In early 2019 we will initiate the process to update our City Emergency Operations Plan (EOP) which is required every 3-years and reviewed by our Governing Body. We will also provide an Executive Summary and key disaster response and recovery information for Council to reference 5