Milton Township Bertrand St., Niles, MI Phone (269) Fax (269) Website:

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1 Milton Township Bertrand St., Niles, MI Phone (269) Fax (269) Website: Call to Order/Pledge of Allegiance: Agenda for Milton Township Regular Board Meeting Milton Township Hall Bertrand St., Niles, MI Tuesday April 09, :00 P.M. Community Reports: 1. Planning Commission Ex Officio Member 2. Other committee chairs 3. Visiting officials Anyone Wishing to Speak to the Board: (3 min/person) Board Member Comments: Approval of Agenda: Approval of Previous Minutes: Business (w/attendees): Old Business: 1. Old Town Hall New Business: 1. Appoint Trustee 2. Cass County Road Commission 3. Domestic and Sexual Abuse Services 4. Accept Lawn Maintenance Financial Report: 1. Review of Township Budget 2. Financial Reports 3. Approval of Checks Adjournment:

2 Milton Township Bertrand St., Niles, MI Phone (269) Fax (269) Website: Minutes for Milton Township Board of Trustees Regular Board Meeting Milton Township Hall Bertrand St., Niles, MI Tuesday March 12, :00P.M. Meeting called to order at 7:00pm and the pledge was recited. Members Present: Supervisor Kelly Sweeney, Treasurer Susan Flowers, Clerk Steve Sante, Trustee Eric Renken, Trustee Paul Romanetz Community Reports: Romanetz reports that a minor plan n amendment to the Hidden Hills subdivision was approved by the Planning Commission. He went on to report that a public hearing was held for the Glenayre of Knollwood subdivision. The P.C. approved the plans with conditions. SMCAS: Renken reports that the audit was completed for SMCAS. They had a loss for the prior fiscal year, as they over billed some insurance companies and had to issue refunds. Visiting Officials: Robert Benjamin, whom is the County Commissioner, reported that the county is working to hire an administrator. He went on to say that an administrator was hired on an interim basis. The county will be offering FOIA training for townships and municipalities. Members of Public Wanting to Speak: Mark Burkey questioned the board on the process required to rezone his property from agricultural to residential. Board Member Comments: None Approval of Agenda: The following items were added to the agenda: Hidden Hills Salary Compensation Committee Glenayre and Hidden Hills were moved to Business with Visiting Officials Motion: Sante made the motion to do the above Second: Renken All Voted Yes Approval of past minutes Motion: Renken made a motion to approve the 2/12/19 minutes as amended Second: Romanetz All Voted Yes 1 P a g e

3 Motion: Romanetz made a motion to approve the 2/21/19 minutes as written Second: Renken All Voted Yes Business with Attendees Hidden Hills A minor change was made to the Hidden Hills plans. The P.C. recommended approval by the Board of Trustees. Motion: Sweeney made a motion to accept the Planning Commission s recommendation of approval of the minor plan amendment and to ratify/approve the minor site plan amendment. Second: Sante Discussion: Trustee Romanetz has a conflict regarding the Hidden Hills subdivision. Therefore, he is to abstain from this portion of the meeting. All Voted Yes with Romanetz abstaining Glenayre It was reported that the Planning Commission had a public meeting for the Glenayre Subdivision. Several people had concerns about the subdivision. Catherine Kauffman, whom is the attorney of record for the Township, indicated she reviewed the documents and recommended changes. She went on to say that those changes were agreeable to the developer. Paul Romanetz indicated he had a conflict with the subdivision and would abstain from this portion of the meeting. Eric Renken also indicated the same thing. At this point the developer and his representatives provided a lengthy presentation on the subdivision plans. Board members asked many questions. A lengthy discussion occurred. Supervisor Sweeney asked for public comment: As a member of the public, Paul Romanetz question what the limited common elements will be along Gumwood. Motion: Sweeney made a motion to grant Step II Site condo approval to Glenayre of Knollwood site condominium project, subject to the following conditions: Review and approval of condominium documents by Township Attorney 1. Extension of sidewalk along west side of Gumwood from the condominium s Gumwood Road entrance south to the State Line. 2. Submission of Schedule B, Condominium Site Plan, to the Township Board, in care of the Zoning Administrator for review and approval, before any permits are issued for the project 3. Written description and graphic depiction of non-vehicular easement on condo documents (including Schedule B), which easement will prohibit vehicular access in the following areas: a. the east side of Gumwood Road, south from Redfield to the entrance to the condominium development; and b. the area along Redfield Road where any condominium units back to Redfield Road. 4. Step II site condominium approval is valid for a period of 5 years from today s date (3/12/19) 2 P a g e

4 Second: Sante Discussion: Renken and Romanetz to abstain Roll Call: Flowers Y, Sante Y, Sweeney Y At this point in the meeting Sweeney indicated that Catherine Kauffman could leave the meeting. But first board members asked several questions. Old Business: Old Township Hall: A lease was included in the board packet. It is to lease the OTH to SMCAS. The board was generally in favor of sending it on to SMCAS for approval. Sante reports that if SMCAS does not want the building the potential buyer is still interested in it. RFP Lawn Maintenance A discussion occurred regarding the Multi-Use path. It was suggested that mowing along the path be added. It was also suggested that trash removal and debris clearing be added for the multi-use path. Motion: Renken made a motion to approve the RFP as amended Second: Romanetz All Voted Yes Budget Motion: Sante made resolution R to approve the proposed budget for fiscal year Second: Romanetz Roll Call: Renken Y, Flowers Y, Sante Y, Romanetz Y, Sweeney Y 2019 Wage Resolution Motion: Sante made resolution R to approve the wages for Second: Renken Roll Call: Renken Y, Flowers Y, Sante Y, Romanetz Y, Sweeney Y 2019 Fee Schedule Motion: Sante made resolution R to approve the 2019 Fee Schedule Second: Flowers Roll Call: Renken Yes, Sante Yes, Romanetz Y, Sweeney Y 3 P a g e

5 2019 Audit: Motion: Sante made a motion to approve the contract with Kruggel-Lawton fort 2019 audit services at an amount of $8,400. Second: Romanetz Roll Call: Renken Yes, Sante Yes, Romanetz Y, Sweeney Y Resolution to Amend Zoning Ordinance Motion: Sante made a motion to approve ordinance O which is a change to the zoning ordinance Second: Romanetz Roll Call: Renken Yes, Sante Yes, Romanetz Y, Sweeney Y Fire District Budget: Tabled SMCAS Budget: Tabled Fireworks Application A fireworks application was received for a firework display to be held in the township by Gary Ludwig. The board discussed the application at length. Motion: Sante made a motion to approve the Ludwig application subject to approval from the Edwardsburg Fire Chief. Second: Flowers All Voted Yes Salary Compensation Committee The salary compensation committee met and made the following recommendations for Board of Trustee Compensation for the following two fiscal years: Supervisor: $16,200 Clerk: $21,840 Treasurer: $20,640 Trustees $5,760 Motion: Sante made a motion to approve the recommendations of the salary compensation committee Second: Renken All Voted Yes Financial Reports Budget Resolution Motion: Sante made a motion to approve resolution R as follows: 4 P a g e

6 Number Description Amount Publications Expense $ NATS Membership $1, BOR Training $ Assessor Software $ TH Maintenance $ Mechanical Labor $1, Electrical Labor $1, Building Wages $1, Plumbing Wages $1, Pension Match $3, Employee Medical $500 TOTAL $11,638 OFF SETS Inspector Supplies $ Conferences $ Building Permits $1, Electrical Permits $1, Mechanical Permits $1, Plumbing Permits $1,800 General Fund $4,638 $11,638 Second: Romanetz Roll Call: Renken Yes, Sante Yes, Romanetz Y, Sweeney Y Flowers reports that the township funds total $613, Approval of Checks Motion: Sante made a motion to approve the checks list with the following additions: Michiana Finish Grade $ Parrot $ Dell Computers $ Second: Romanetz Roll Call: Renken Yes, Sante Yes, Romanetz Y, Sweeney Y Adjournment: Motion: Flowers made a motion to adjourn at 9:16pm Second: Renken Motion carried unanimously 5 P a g e

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10 MILTON TOWNSHIP BUDGET VS. ACTUALS: FY FY20 P&L April March 2020 TOTAL ACTUAL BUDGET OVER BUDGET Income A TAXES 403 REAL TAXES - CURRENT 133, , MILTON ALLOCATED TAXES 35, , SUMMER TAX 4, , ADMIN FEE 55, , Total A TAXES 228, , B LICENSES & PERMITS 472 COMCAST FRANCHISE 26, , BUILDING PERMITS 25, , ELECTRICAL PERMITS 14, , MECHANICAL PERMITS 9, , PLUMBING PERMITS 3, , Total B LICENSES & PERMITS 78, , C STATE GRANTS 574 STATE SHARED REVENUE 307, , METRO FUNDS 3, , Total C STATE GRANTS 310, , D CHARGES FOR SERVICES 626 CONDITIONAL USE APPLICATION FOIA FEES PARCEL BOUNDRY ADJUSTMENT ZBA HEARINGS Total D CHARGES FOR SERVICES 1, , E INTEREST AND RENTS 665 INTEREST INCOME Township Room Rentals 5, , Table & Chair Rental Total E INTEREST AND RENTS 5, , F OTHER REVENUES 675 DONATIONS & GRANTS 5, , SMCAS ANNUAL CONTRACT 1, , REIMBURSEMENT - ELECTIONS 1, , Total F OTHER REVENUES 7, , Total Income $0.00 $632, $ -632, GROSS PROFIT $0.00 $632, $ -632, Expenses A TOWNSHIP BOARD BUILDING NOTE PMT 128, , EX. BLDG NOTE PMT 1, , Trustee Salary 5, , Accrual Basis Thursday, April 4, :37 PM GMT-7 1/5

11 TOTAL ACTUAL BUDGET OVER BUDGET SALARY-AA 36, , SECRETARY WAGES , , ACCRUED WAGES 1, , Amb. Board Meet NATS Meetings FOIA Expense FIRE BOARD MEETIN Office Expense 3, , Postage Expense 3, , Publications Exp. 2, , Trustee Training MTA Dues 3, , NATS Membership 1, , Computer & Software 4, , Telephone 6, , Internet 3, , Commitee Mileage Legal Notices Equipment/Furniture Total A TOWNSHIP BOARD , , B SUPERVISOR (Salary) 16, , (Deputy Salary) 1, , Total B SUPERVISOR 17, , C ELECTIONS Wages Elect Inspec 4, , Election - Supplies 1, , Legal Notices Elect Mach Progm Elect Machine Maint Elec Meal Reimb Total C ELECTIONS , , D CLERK Salary-Clerk 21, , Wages - Deputy 1, , (Clerk Training) Computer Software 1, , Total D CLERK 24, , E EXTERNAL AUDITS Other Acct Fees 8, , Consulting Srvcs Total E EXTERNAL AUDITS 9, , F BOARD OF REVIEW (Wages) 2, , (Publications) (BOR Training) (Mileage) (Meals) Accrual Basis Thursday, April 4, :37 PM GMT-7 2/5

12 TOTAL ACTUAL BUDGET OVER BUDGET (Legal/Notices) Total F BOARD OF REVIEW 3, , G TREASURER (Salary) 20, , (Deputy Wages) 1, , (Service Fees) (Treasurer Train) (Computer) (Tax Roll Printing) 6, , (Mileage) (Equipment) Recon Disrepancy Total G TREASURER 28, , H ASSESSOR ASSESSOR TRAINING 1, , BSA SOFTWARE 2, , ASSESSOR SOFTWARE 1, , ASSESSOR WAGES 1, , , Total H ASSESSOR 1, , , J TOWNSHIP HALL TH Electric 5, , TH Gas , TH Security 1, , Mow Srvcs 4, , TH Cleaning Snow Srvcs 2, , TH Equip. Maint. 1, , TH Maintenance 5, , Total J TOWNSHIP HALL , , J.1 OLD TWSP HALL ELECTRIC HEAT Total J.1 OLD TWSP HALL J.2 RENTAL EXP Event Manager Pay , , SECURITY SERVICES SUPPLIES EQUIPMENT Total J.2 RENTAL EXP , , J.3 WEATHER SIRENS Siren Maint. 1, , SIREN EQUIP WEATHER SIREN ELE Total J.3 WEATHER SIRENS 2, , K ATTORNEY COSTS LEGAL 1, , , Total K ATTORNEY COSTS 1, , , Accrual Basis Thursday, April 4, :37 PM GMT-7 3/5

13 TOTAL ACTUAL BUDGET OVER BUDGET L INSPECTORS MECHANICAL LABOR 8, , ELECTRICAL LABOR , , BUILDING WAGES , , BUILD MAINT. WAGE , , PLUMBING LABOR 3, , INSPECTOR SUPPLIES CONFERENCES Total L INSPECTORS , , M ROADS ROADS 65, , STRIPING 2, , SIGNS Total M ROADS 67, , N STREET LIGHTS STREET LIGHTS - ALL 8, , Total N STREET LIGHTS 8, , O Spring Cleaning TRASH CONTAINER 3, , Total O Spring Cleaning 3, , P PLANNING COMMISSION (PC-Wages) 4, , (PC-supplies) (PC-Conferences) (PC-consultants) 3, , (PC-Legal) 1, , , (PC-Legal/Notices) Total P PLANNING COMMISSION 1, , , Q ZBA (ZBA WAGES) (ZBA SUPPLIES) (ZBA-LEGAL) (ZBA-MILEAGE) ZBA-LEGAL NOTICE Total Q ZBA R ZONING SALARIES , , ZA TRAINING LEGAL ZA - MILEAGE CELL PHONE REIMB EQUIPMENT Total R ZONING , , S PARK & RECREATION PARK -MAINTENANCE PORTA POTTY 1, , PARK-IMPROVEMENT 1, , Accrual Basis Thursday, April 4, :37 PM GMT-7 4/5

14 TOTAL ACTUAL BUDGET OVER BUDGET Total S PARK & RECREATION 2, , T OTHER FICA - MATCH PENSION - MATCH , , MEDICARE - MATCH , , PENSION - FEES PAYROLL EXPENSES 2, , EMPLOYEE MEDICAL 7, , INSURANCE 14, , SHERIFF'S PATROL 8, , Total T OTHER , , Total Expenses $7, $582, $ -574, NET OPERATING INCOME $ -7, $50, $ -58, NET INCOME $ -7, $50, $ -58, Accrual Basis Thursday, April 4, :37 PM GMT-7 5/5

15 Milton Township General Fund Balance Treasurer Flowers 03/31/19 FIFTH THIRD Checking $179, UFCU $102, $107, CHEMICAL BANK: CD CD Escrow Funds Transit Account for Credit Cards Petty Cash Treasurers Cash Box Admin Assistant Cash Box $39, $159, $4, $1.57 $93.72 $ $ Insurance Escrow 12, $0.00 Ambulance Account Fire Account 23.2 Building Loan Balance $1,062, ENDING BALANCE TOTAL $592,606.01

16 MILTON TOWNSHIP TRANSACTION REPORT March 12 - April 9, 2019 DATE GENERAL FND Beginning Balance TRANSACTION TYPE 03/12/2019 Check Bauckham Sparks Thall Seeber & Kaufman NUM NAME MEMO/DESCRIPTION AMOUNT /12/2019 Check *Eileen Glick /12/2019 Check Dell Marketing L. P /12/2019 Check Nick Williamson /12/2019 Check Parrett Company /13/2019 Check ACH Semco Energy /13/2019 Check ACH Semco Energy /14/2019 Check ACH Midwest Energy & Communications /14/2019 Check ACH Midwest Energy & Communications /14/2019 Check ACH Comcast Business /15/2019 Check Dobberteen Inspections /15/2019 Check Johnny M. Hamilton /18/2019 Check ACH AMERICAN ELECTRIC POWER /18/2019 Deposit /18/2019 Deposit 1, /18/2019 Deposit /18/2019 Deposit 1, /18/2019 Deposit /25/2019 Check ACH AMERICAN ELECTRIC POWER /25/2019 Check ACH Indiana Michigan Power /26/2019 Check John Dalrymple /26/2019 Check Parrett Company Voided /26/2019 Check Comcast Business /26/2019 Check McNally Elevator Company, Inc. -1, /26/2019 Check Blue Cross Blue Shield of Michigan /26/2019 Check First Bancard /26/2019 Check Leader Publications /27/2019 Check ACH Pitney Bowes /28/2019 Check Leader Publications /28/2019 Check ACH Midwest Energy & Communications /28/2019 Check ACH JOHN HANCOCK, USA -2, /01/2019 Check Internal Revenue Service -1, /09/2019 Check Election Source /09/2019 Check Bauckham Sparks Thall Seeber & Kaufman -3, /09/2019 Check Johnny M. Hamilton Total for GENERAL FND $ -11, TOTAL $ -11, Accrual Basis Thursday, April 4, :39 PM GMT-7 1/1