HAMBURG TOWNSHIP BOARD OF TRUSTEES Hamburg Township Hall Board Room Tuesday, February 20, 2007 Regular Meeting Minutes 7:30 p.m.

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1 FAX PHONE P.O. Box Merrill Road Hamburg, Michigan HAMBURG TOWNSHIP BOARD OF TRUSTEES Hamburg Township Hall Board Room Tuesday, 7:30 p.m. 1. Call to Order The meeting was called to order by Supervisor Pine at 7:32 p.m. 2. Pledge to the Flag 3. Roll Call of the Board Present: Hardesty, Menzies, Pine, Balon-Vaughn, Majoros, Hohl and Bitondo Also Present: John Drury-Township Attorney 4. Call to the Public Anthony Yezbick, with The Village at Hamburg requested a special meeting of the Township Board to seek final approval to their site plan. Due to some outstanding items, they could not meet submitted deadlines for this meeting. All items are not complete and they are ready to appear before the Board for final review. 5. Correspondence No correspondence was noted for the record. 6. Consent Agenda Motion by Hardesty, supported by Menzies to approve the consent agenda amending the minutes of 1/11/07 stating that a board member suggested a policy be adopted on item #7. Voice Vote: AYES: 5 NAYS: 2 (Hohl, Majoros) MOTION CARRIED Trustee Majoros requested the minutes reflect his opposition to the January 31, 2007 special meeting regarding the new fire station. He is concerned since the meeting was not recorded for any future needs and that there was no record for him to go back and see, since he was not at the meeting. He also stated that he supported Trustee Hohl s position at that meeting. Majoros further stated that although he was not present at the meeting he believed the minutes to be insufficient and they did not adequately reflect the discussion. 7. Approval of the Agenda Motion by Hardesty, supported by Menzies to approve the agenda as amended by adding item # The Village at Hamburg Special Meeting, move item # , Livingston County Hazard Mitigation Plan, add item # , close session, add item # Written Board Policies, add item # DPW on-call hiring, and move item # , 7 th Annual Hamburg Railroad Days up.

2 Page 2 8. Old Business C Parkland Conversion / MDNR Motion by Hardesty, supported by Bitondo, to table the Parkland Conversion / MDNR issue to the March Board meeting pending a full report from John Drury Merrill Road/M-36 Intersection Improvements It was pointed out that the correspondence from MDOT regarding the traffic study at Merrill and M-36 referenced a study date of August 2006, but the study provided is dated March Motion by Hohl, supported by Majoros to direct Supervisor Pine to verify the actual dates the study was conducted and if it was not done in August then we double our efforts to get study for the months of May or August Lakeland Trail Update Hamburg Police Chief gave an update on the trail. He explained that the department ran a special enforcement on the trail.and issued several warnings, citations and impounded 2 snow mobiles. The Metro Parks loaned the police department a 4-wheeler to conduct the detail Flood Committee Update Bitondo gave a verbal update and referenced the Flood Committee minutes as submitted to the Board. Motion by Hardesty, supported by Pine to receive and file Trustee Bitondo s report Purchase Order Policy Motion by Hardesty, supported by Hohl to approve the new Purchase Order Policy as written with 2 amendments, Item 4.8a to include #9-Statutory Expenses and add to item 4.8b The Purchasing Agent reports to the Supervisor A Fund Balance Software Upgrades / Training Motion by Hardesty, supported by Balon-Vaughn to purchase the Fund Balance Purchase Order Program upgrade as outlined in the amount of $4, The Supervisor was directed to prepare a budget amendment to cover the shortage in the accounting budget B Pervasive Database Software Purchase Motion by Hardesty, supported by Balon-Vaughn to approve the purchase of the Pervasive Database Software from BS&A as requested by Tony Randazzo to be paid from the Computer Department budget, T-Mobile Tower Motion by Majoros, supported by Bitondo to table the discussion of the T-Mobile Tower to Closed Session at the end of the meeting.

3 Page WWTP Revenue Refunding Bonds Authorizing Ordinance Motion by Balon-Vaughn, supported by Menzies to table the WWTP Revenue Refunding Bonds until the March 1, 2007 special board meeting Ordinance No. 69 Amendment / Water Softener Discharge Resolution by Hardesty, supported by Hohl to adopt the regulation of discharge of offensive materials into the Hamburg Township Sanitary Sewer System policy as written. Roll Call Vote: Hohl-yes, Menzies-yes, Hardesty-yes, Pine-yes, Balon-Vaughn-absent, Majoros-yes A D.P.W. Pay Recommendations Motion by Hohl, supported by Majoros to approve the DPW salary adjustments per the recommendation of the Supervisor retro-active to January 1, 2007 amending the language maxing out to read: compensation above and beyond any economic adjustments to be determined by the Township Board. Motion by Hardesty, supported by Hohl to hire Glenn Keller and Clay Gall as part-time on-call DPW employees subject to successful completion of the pre-hire physical and drug screen OHM General Services Contract Motion by Hohl, supported by Hardesty to table the OHM General Services Contract to the March meeting. 9. Current Business A1 Philips Lot Combination Motion by Hardesty, supported by Balon-Vaughn to approve the Philips lot combination as presented A2 Roberts / Sayles Lot Combination Motion by Hardesty, supported by Menzies to approve the Roberts/Sayles lot combination as presented A3 Ramsey Lot Combination Motion by Hardesty, supported by Menzies to approve the Ramsey lot combination as presented B1 Bothe Lot Separations Motion by Hardesty, supported by Bitondo to approve the Bothe lot separation subject to the removal of the shed from lot 34. Approval of lot separation request does not imply or guarantee lot buildability. Voice Vote: AYES: 6 NAYS: 1 (Majoros) MOTION CARRIED C Rental Property Complaints Motion by Hohl, supported by Pine to table the rental property complaints to the March meeting pending more research and information adding it as an agenda item D Fee Schedule Amendment Motion by Hardesty, supported by Majoros to approve the proposed amended Zoning Department fee schedule.

4 Page A Forfeiture Vehicle Sale Motion by Hardesty, supported by Menzies to authorize the Police Chief to sell the Mercedes as outlined in his memo B Forfeiture Assets & Expenses Motion by Hardesty, supported by Hohl to authorize the Police Chief to dispose of tangible personal property assets acquired through the forfeiture fund as outlined in his memo dated February 9, 2007 with a full report to the Township Board and subsequent ratification. Board Recessed: 9:25 p.m. Board Reconvened: 9:30 p.m / 2007 FY Budget Review The Supervisor referred the Board to the accounting report. She reported a $25, shortfall in the State Shared Revenues. Motion by Hohl, supported by Balon-Vaughn to direct the Accounting Department to provide a tabulation of utility bills for all fire buildings since the fire millage has been in place with a proposed amount to make the General Fund whole SEMCOG Membership Dues Motion by Majoros, supported by Bitondo to pay the SEMCOG membership fees in the amount of $3, Cobra TPA Motion by Hardesty, supported by Menzies to authorize the Clerk to execute the Cobra TPA documents as requested th Annual Hamburg Railroad Days Resolution by Hardesty, supported by Hohl to approve the request for the 7 th Annual Hamburg Railroad Days and petition the Livingston County Road Commission to close Hamburg Road between Livingston Street and Stone Street on the day of the event. Roll Call Vote: Hohl yes, Menzies-yes, Hardesty-yes, Pine-yes, Balon-Vaughn-yes, Majoros-yes, Bitondoyes Bank of New York / Paying Agent Agreement Motion by Majoros, supported by Hardesty to authorize the Clerk to execute the Bank of New York Paying Agent Agreement as presented Liquor License Request / Petroleum Retail Hamburg, Inc. Motion by Majoros, supported by Hardesty to receive and file the Petroleum Retail-Hamburg, Inc. liquor license report from the Liquor Control Commission Crystal Beach Road Maintenance S.A.D. Re-Establishment Resolution by Hohl, supported by Menzies to schedule the first public hearing for March 20, 2007 at 7:00 p.m. to re-establish a Special Assessment District for Crystal Beach Road Maintenance. Roll Call Vote: Hohl-yes, Menzies-yes, Hardesty-yes, Pine-yes, Balon-Vaughn-yes, Majoros-yes

5 Page Norene / Peary Road Maintenance S.A.D. Re-Establishment Resolution by Hohl, supported by Menzies to schedule the first public hearing for March 20, 2007 at 6:30 p.m. to re-establish a Special Assessment District for Norene/Peary Road Maintenance. Roll Call Vote: Hohl-yes, Menzies-yes, Hardesty-yes, Pine-yes, Balon-Vaughn-yes, Majoros-yes Sewer Extension Bond Policy Proposed Amendment Motion by Hohl, supported by Hardesty to approve the Sewer Extension Bond Policy as proposed and recommended by the Utilities Committee Grinder Pump Replacement Parts Purchase Request Motion by Hardesty, supported by Hohl to table the grinder pump replacement parts purchase request pending further review by the Utilities Committee Senior Advisory Board Appointment Motion by Balon-Vaughn, supported by Hohl to re-appoint Jack Morgan to the Senior Advisory Board for a 1 year term Livingston County Hazard Mitigation Plan Motion by Hardesty, supported by Bitondo to table the Livingston County Hazard Mitigation Plan to the March regular meeting Board of Review Appointment Motion by Hohl, supported by Menzies to appoint Don Burtraw based on his experience to the Board of Review and Jason Negri as an alternate. Voice Vote: AYES: 4 NAYS: (Hardesty, Pine, Balon-Vaughn) MOTION CARRIED Water Service District Boundary Modification Motion by Majoros, supported by Menzies to approve the water service district boundary modification to include the Trudex property. Motion by Balon-Vaughn, supported by Bitondo to schedule a special informational meeting on March 6, 2007 at 6:00 p.m. to discuss water service to the M-36 corridor Village of Hamburg Development / Special Meeting Date Motion by Hardesty, supported by Bitondo to schedule a special meeting for Thursday, March 1, 2007 at 6:00 p.m. to review the final site plan for the Village of Hamburg development. Motion by Hohl, supported by Menzies to schedule a MUC meeting on Thursday, February 22, 2007 at 3:30 p.m. to review sewer fees for the Village of Hamburg Close Session Resolution by Balon-Vaughn, supported by Hohl to adjourn to closed session to discuss contract negotiations and litigation that could have a substantial impact on the Township. Roll Call Vote: Hohl-yes, Menzies-yes, Hardesty-yes, Pine-yes, Balon-Vaughn-yes, Majoros-yes,

6 Page 6 Adjourn to closed session: 10:26 p.m. Return to open session: 10:57 p.m. Motion by Hohl, supported by Bitondo to extend the meeting passed 10:30 p.m. Motion by Hohl, supported by Bitondo to authorize the Police Chief to proceed with arbitration as discussed in closed session. Motion by Hohl, supported by Bitondo to direct the Township Attorney to take action as discussed in closed session regarding T-Mobile Tower proposed lease Amendment to Written Board Policies Motion by Hohl, supported by Majoros to direct the clerk to prepare an amendment to the Township Policies and Procedures Manual to include all meetings, whether regular or special to be videotaped. 10. Call to the Public Call was made with no response. 11. Board Comments Chuck Menzies suggested the Board hold a joint meeting with the Planning Commission and The Zoning Board of Appeals since we have 3 new ZBA members within the next few months. Pat Hohl spoke on the Water district. He said that we should really think about this within the next 2 weeks and to remember that these are desperate times. He also addressed the new fire station stating that we promised the people not to spend all the bond money and now have taken a sub-station and turned it into a main station. George Majoros concurred with Trustee Hohl s comments on the fire station. 12. Adjournment Motion by Hardesty supported by Bitondo to adjourn the meeting. The meeting adjourned at 11:00 p.m. Respectfully Submitted, Denise Lorge Recording Secretary Joanna G. Hardesty Hamburg Township Clerk Cindy Pine Hamburg Township Supervisor

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