ROCKINGHAM SELECTBOARD REGULAR MEETING. Tuesday, January 16, :00 p.m. LOCATION: Rockingham Town Hall Lower Theater AGENDA

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1 ROCKINGHAM SELECTBOARD REGULAR MEETING Tuesday, January 16, :00 p.m. LOCATION: Rockingham Town Hall Lower Theater AGENDA Call to Order Additions to the Agenda for Routine Administrative Matters and/or Pressing Matters that will require ratification at a future meeting Approve Minutes of January 11, 2018 Public Comment on Items Not on the Agenda (3 minutes per person) Manager s Report Agenda: 1. Budget a) Review, Finalize & Adopt FY2019 Budget 2. Town Meeting a) Review & Approve Town Meeting Warning Review Overtime & Comp Time Report Review Agenda Items for Next Meeting February 6, 2018 Review & Approve Orders, Bills & Warrants Other Business Executive Session: Negotiating or securing real estate purchase or lease options. Adjourn Posted, mailed & ed: 1/11/2018 The Rockingham Town Hall meeting rooms are accessible by an elevator located on the south side of the building

2 ROCKINGHAM SELECTBOARD SPECIAL MEETING Thursday, January 11, 2018 Present: Susan Hammond, Stefan Golec, Ann DiBernardo, Gaetano Putignano, Cass Wright Also Present: Shane O Keefe, Municipal Manager; Kerry Bennett, Recording Clerk; Ron Karvosky, Finance Director; Deborah Wright Press: None Call to Order: Meeting was called to order at 5:00 p.m. by Chairwoman Susan Hammond. Additions to the Agenda for Routine Administrative Matters and/or Pressing Matters that will require ratification at a future meeting: O Keefe stated that there was the need to add an executive session at the end of the meeting for pending or probable civil litigation. Approve Minutes of January 2, 2018: Ann DiBernardo made the motion to approve the minutes of January 2, 2018 as printed. Motion was seconded by Gaetano Putignano. Motion passed unanimously. Public Comment on Items Not on the Agenda (3 minutes per person): None Agenda: 1. Budget a) Continue FY2019 Budget Review: O Keefe noted that he has done some calculations with the fund balance and distributed a page titled Unrestricted Fund Balance Calculations FY2017. O Keefe noted that as well as setting up the reserve funds the Board discussed previously there would still be funds remaining that could be used to reduce taxes. Hammond stated that it was her sense that the board members were not in favor of using these funds to reduce taxes but to set up reserve funds for future projects and maintenance. DiBernardo asked what the reason was for not having a tax sale this year. O Keefe stated that it just didn t happen and he had contacted the attorney who recommended that this be held off until a new Municipal Manager was in place. DiBernardo noted that this was another 6 months and there is potential revenue that the Town could have from this. Hammond noted that she recalled that when the delinquent list was reviewed previously there were only a handful of properties that met the criteria. The Board made the following changes to the FY2019 budget: Fees & Reimbursements; Memorial Day Celebration increased from $1,600 to $2,100. O Keefe read correspondence from the American Legion requesting this increase to due increased costs to the organization. Elections Ballot Clerks increase from $1,400 to $2,000

3 Rockingham Selectboard Special Meeting January 11, 2018 page 2 Listers Training Expense decrease from $1,800 to $1,200 Listers Auto Expense decrease from $1,500 to $1,200 Tax Appeal Expense decrease from $3,000 to $1,000 Office Operations Town Hall Materials & Supplies decrease from $10,850 to $10,000 Telephone Expense decrease from $6,500 to $5,000 Software Support decrease from $1,200 to $1,000 Training/Consulting decrease from $700 to $500 IT Outside Support decrease from $15,000 to $12,000 Office Equipment/Service decrease from $6,500 to $5,000 Planning & Zoning Legal decrease from $4,250 to $4,000 Board of Civil Authority Board of Civil Authority decrease from $1,500 to $1,000 Town Hall Fuel decrease from $25,000 to $20,000 Town Hall Equipment decreased from $500 to $0 Rockingham Meeting House Meeting House Wages increase from $8,500 to $9,000 Recycling Expenses Recycling Telephone decrease from $700 to $500 Economic Development Advertising & Promotion decrease from $3,000 to $2,000 SeVEDS leave for FY19 but drop next year if no action in support of Rockingham Taxes County Tax Board requested verification of the $38,000 tax Recreation Recreation Office Supplies decreased from $1,800 to$1,500 Ski Tow Maintenance/Supplies decreased from $12,000 to $2,000 Telephone & Internet decreased from $3,500 to $2,800 Rec Building Water Board requested that this be checked into

4 Rockingham Selectboard Special Meeting January 11, 2018 page 3 Parks Expense Materials & Supplies decreased from $1,000 to $150 Lawn Maintenance Contracting increased from $3,000 to $4,000 Tree Maintenance decreased from $3,000 to $2,000 Tree Program decreased from $1,500 to $500 Highway Personnel Salary Highway Supervisor increased from $69,200 to $70,510 Public Works Director increased from $37,500 to $80,000 this item will be put on the January 16, 2018 agenda for further discussion. Highway Administration Materials & Supplies decreased from $1,500 to $1,000 Advertising decreased from $1,000 to $500 Telephone & Pagers decrease from $3,500 to $2,000 Engineering Services decrease from $10,000 to $5,000 Public Works Director Auto Expense increased from $600 to $1,200 Road Maintenance Materials & Supplies decreased from $75,000 to $60,000 Street Signs/Lighting Street Lights Maintenance decreased from $10,000 to $5,000 Equipment Operations Miscellaneous Equipment Purchases decreased from $10,000 to $8,000 Other Small Tools/Repairs decreased from $8,000 to $6,000 Radios Board requested clarification from Highway Superintendent Grease & Oil decreased from $7,000 to $5,000 Tire Chains Board requested clarification from Highway Superintendent Town/Village Garages Heating Fuel Town Garage decreased from $10,000 to $7,500 Heating Fuel Blake Street decreased from $8,000 to $6,000 Cinema Expense Cinema Staff Board requested verification due to increase in minimum wage WEB Development decreased from $500 to $0 Fuel decreased from $12,000 to $10,000 Theater Expense Theater Equipment decreased from $1,000 to $500 Theater Advertising decreased from $500 to $0 Talent Expense Board requested clarification of this item from Opera House Manager

5 Rockingham Selectboard Special Meeting January 11, 2018 page 4 DiBernardo brought up the possible purchase of the former State Police barracks in Rockingham and asked if the Board should be putting funds in the budget for the purchase of this property. Equipment Purchase the Board reviewed the Equipment Replacement Schedule. Putignano asked if the Board were to delay the purchase of a vehicle in the FY2019 budget would this free up some funds to justify the hiring of a Public Works Director. O Keefe stated that the equipment purchases were in the Equipment Fund and the General Fund transfers a designated amount each year for equipment payments. The first payment for the vehicle being purchased in the present fiscal year would be in the FY2019 equipment fund payments and a vehicle purchased in FY2019 would result in a first payment in FY2020. Karvosky distributed a debt schedule through FY2033 for the Board s review as well as an itemization of Finance Department staff time dedicated to the Rockingham Free Public Library. O Keefe noted that the Board should consider invoicing the Library for these expenses, which come to approximately $3,900. It was the consensus of the Board to not do anything in this budget but to inform the Library that it would be reviewing this for the FY2020 budget. Review Agenda Items for Next Meeting January 16, 2018: Continue FY2019 Budget review Review Annual Town Meeting Warning Executive session for real estate Executive Session: Pending or probable civil litigation or a prosecution, to which the public body is or may be a party. Stefan Golec made the motion to find that premature general public knowledge of pending or probable civil litigation or a prosecution, to which the public body is or may be a party by disclosing litigation negotiations. Motion was seconded by Gaetano Putignano. Motion passed unanimously. Stefan Golec made the motion that the Board enters executive session at 8:55 p.m. to discuss the pending or probable civil litigation or a prosecution, to which the public body is or may be a party (1 V.S.A. 313 (a)(1), and invite the Municipal Manager to attend. Motion was seconded by Ann DiBernardo. Motion passed unanimously. The Board came out of executive session at 9:06 p.m. No announcements were made. Other Business: Golec asked if the Highway Department was prepared for the impending weather and if drainage was being taken care of. O Keefe stated that it was. Adjourn: Stefan Golec made the motion to adjourn the meeting at 9:07 p.m. Motion was seconded by Gaetano Putignano. Motion passed unanimously. Attest: Kerry Bennett, Recording Clerk

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