Center/Stanton Public School July 23, 2013 Annual Board Meeting Minutes

Transcription

1 Center/Stanton Public School July 23, 2013 Annual Board Meeting Minutes Cynthia Berger called the annual board meeting of the Center/Stanton School Board to order at 7:12 p.m. on July 23, Roll call was taken and board members present in addition to Cynthia Berger were Loren Henke, Jim Wahlman, and newly elected members Stacey Olander and Aaron Rudningen. Administrators present were Superintendent Curt Pierce and Elementary Principal Kathy Bullinger. Also present were Business Manager Jacob Erhardt and BHG Reporter Annette Tait. Board Officers. Superintendent Pierce assumed the duties of the Chair for the purpose of electing the Board President for the year. Wahlman nominated Henke. Rudningen then nominated Berger. Rudningen then moved that nominations cease, Olander seconded the motion. All in favor. Motion carried (M/C). Voting was done by balloting and Pierce collected votes and handed them to Erhardt for tallying. Tally goes to 4 votes Berger, 1 vote Henke. Newly elected Board President Cynthia Berger assumed the duties of the Chair. Berger nominated Loren Henke for Board Vice President. Wahlman seconded the nomination. Having no other nominations, all voted in favor of Loren Henke as Vice President. Set Agenda: Henke moved to set the agenda. Wahlman seconded the motion. All in favor. M/C. Approval of Minutes: Pierce explained there are two sets of minutes to approve, the June 6 th Board Meeting and also the June 26 Special Board Meeting. Pierce then explained that there were corrections made to the June 6 meeting minutes since newspaper publication. Under sick leave in the Ancillary Handbook should have included the changes, add only ½ day of sick leave will be granted for a doctor or dentist appointment upon administration approval, and add two days of sick leave may be used for attending funerals of non-immediate family members. Henke moved to approve the June 6 th meeting minutes with the changes since publication as well as the June 26 th Special Board Meeting minutes. Rudningen seconded the motion. Roll call vote: Rudningen-yes, Olander-yes, Henke-yes, Wahlman-yes, Berger-yes. M/C. Financial Reports: Monthly Financial Reports consisting of the General Fund, Activity Fund, Building Fund, Hot Lunch Fund and June payroll totals were presented to the Board. Wahlman moved to accept the financial report (consent agenda) until audited. Henke seconded the motion. Roll call vote: Wahlman-yes, Henke-yes, Olander-yes, Rudningen-yes, Berger-yes. M/C. (After voting took place Wahlman left the meeting) Pledge of Securities: Henke moved to accept the June 30, 2013 Pledge of Securities. Rudningen seconded the motion. All in favor. M/C. Annual Financial Report: Mr. Pierce explained the annual financial report for fiscal year that will be submitted to the Department of Public Instruction. Pierce went over and showed total general fund revenue being $3.154 million and total general fund expenses being $1.133 million for a little over $20,000 general fund carry over into the fiscal year. Henke moved to approve the annual financial report. Olander seconded motion. Roll call vote: Rudningen-yes, Henke-yes, Olanderyes, Berger-yes. M/C. Bills: Henke moved to approve payment of the following bills as presented: 412-PRAXAIR DISTRIBUTION INC ;ACADEMIC PLANNERS PLUS ; ADVANCED BUSINESS METHODS 1,362.12;BARCLAY SCHOOL SUPPLIES ; BHG INC 1,474.85;CAMBIUM LEARNING INC ; CAREER AND TECHNICAL EDUCATION ; CENTER COAL COMPANY ; CENTER MACHINE INC ; CITY OF CENTER ; CONNECTING POINT 1,214.00; CORNER EXPRESS ; CURRICULUM ASSOCIATES 31.80; DAVE'S SALES & SERVICE ; DECKER, INC ; ENTZI, JAMIE ; FROG PUBLICATIONS ; GOPHER ; HANSON, LACEY 27.43; HARLOW S BUS SALES, INC. 10,867.11; HELMERS, DWAINE 4,000.00; HOUGHTON MIFFLIN ; INSECT LORE 65.88; JACOBSEN MUSIC

2 549.73; KENMARE PUBLIC SCHOOLS 9,000.00, LIBRARY STORE, THE ; MASTER FIRE & SAFETY ; MCGRAW HILL COMPANIES, THE 2,339.54; MENARDS ; MINDWARE 31.94; MONTANA DAKOTA UTILITIES CO 1,885.31; MORGAN S MEMORIES ; NASCO ; ND ASSOC. OF SCHOOL BUSINESS MANAGERS 50.00; ND CENTER FOR DISTANCE EDUCATION ; ND EDUCATORS SERVICE COOPERATIVE 3,168.91; ND INSURANCE DEPT. 3,953.70; ND SMALL ORGANIZED SCHOOLS ; NDCEL 1,995.00; NDDPI CONFERENCE ON EDUCATIONAL IMPROVE ; NDHSAA ; NDSBA 2,948.89; NWEA 2,765.00; ONLINE DAKOTA INFO. NETWORK 66.00; ORIENTAL TRADING COMPANY INC ; PARENT TEACHER OUTLET, LLC 43.88; PEARSON EDUCATION ; PSYCHOLOGY PRESS ; RAMADA PLAZA SUITES FARGO 89.00; REALLY GOOD STUFF, INC ; RENAISSANCE LEARNING, INC. 2,809.00; ROUGHRIDER ELECTRIC COOPERATIVE 23.95; SAM S CLUB 45.00; SCHEDULE STAR ; SCHMIDT, DUANE 18.00; SCHOLASTICC INC. 1,183.59; SCHOOL SPECIALTY, INC. 2,151.92; SCHWALK, LYNN ; SECURITY FIRST BANK OF ND-VISA 32.00; SECURITY INSURANCE & INVESTMENT 2,034.00; SNA 40.00; SOFTWARE UNLIMITED, INC. 2,550.00; STATEWIDE SERVICES ; STEIN S, INC 2,544.17; SUPREME SCHOOL SUPPLY CO ; TEACHER CREATED RESOURCES 77.90; US POSTAL SERVICE ; VERIZON WIRELESS 71.08; WENGER 3,460.00; WRT General Fund Total: 76, Rudningen seconded the motion. Roll call vote: Berger-yes, Olander-yes, Henke-yes, Rudningen-yes. M/C. Administrative Reports: Superintendent s Report: Mr. Pierce complimented Janelle and her staff on an exceptional job of preparing the school for the upcoming year. Floor refinishing is about completed; working on gym this week and finishing the hallways next week. Asphalting will not be done until the end of August. House removal project has been completed. Electro Watchman and ESG will be here on August 5 th. There is a defensive driving workshop being held on August 29 th at 6:30. This is a mandatory meeting for all bus drivers and will be open to all staff members. Co-director Pam Aman has left Oliver/Mercer Special Ed for a position with Dickinson Public Schools. Also, Pierce mentioned there are still some positions open at the school. Activities Director s Report: Mr. Pierce reported on Fall Sports, volleyball practice beginning August 19 th and football practice beginning August 14 th. Homecoming is scheduled on September 27 th against Bowman County, and the Annual Booster Club Golf Tournament had six teams participate and raised $950 for the Booster Club. Elementary Principal s Report: Mrs. Bullinger covered the topics of Program Improvement; Fall Enrollment; Professional Development; New Staff; and Title I Federal Program. Mrs. Bullinger also stated she will be returning full time on August 5 th. Correspondence: Erhardt read a thank you letter from Pat Backer and the after prom committee, thanking the school for their donation to making the prom experience a memorable one. Old Business: A. Pay for Motels for State Activities: Pierce discussed with the board what was talked about at the June 26 budget and finance committee meeting about paying for motels for state activities. Henke moved to pay out of the general fund, motel rooms for any state activity in which the student earned attendance through qualification. Olander seconded the motion. Discussion: Rudningen asked if there needed to be new line items added to account for this change, Pierce stated no as we already have line items that this would fall under. Roll Call Vote: Rudningen-yes, Henke-yes, Olander-yes, Berger-yes. M/C. New Business:

3 A. Assign Portfolios. Each committee was reviewed and members stated which committee(s) they preferred to serve on. Rudningen moved to accept the Center/Stanton School Board Trustee Portfolio Assignments and the Superintendent Portfolio Assignments as follows: Budget/Finance: Aaron Rudningen/Cindy Berger Buildings/Grounds/Transportation: Jim Wahlman/Loren Henke Negotiations/Personnel: Aaron Rudningen/Cindy Berger Extracurricular: Stacey Olander/Loren Henke Curriculum/Policy: Jim Wahlman/Stacey Olander Hot Lunch Hearing Officer: Cindy Berger Oliver/Mercer Special Education: Cindy Berger (Loren Henke alternate) G.W.N. (ITV) Alternate: Aaron Rudningen MREC Board Alternate: Stacey Olander CTE Advisory Board: Jim Wahlman School Improvement: Aaron Rudningen Superintendent Portfolio Assignment: Hot Lunch application and determining official (free and reduced applications); Authorized Representative for all Federal Applications; Oliver/Mercer Special Education Board; G.W.N (ITV) Board and MREC Board. Henke seconded the motion. All in favor. M/C. B. Designate Bank and Newspapers. Rudningen moved to designate Security First Bank of North Dakota as the official bank for the year and the Center Republican & Hazen Star as the official newspapers of the district. Henke seconded the motion. All in favor. M/C. C. Select Date/Time of Regular Meetings. Henke moved to set the 2 nd Thursday of each month at 7:00 p.m. CT as the scheduled date and time for the regular monthly school board meetings. Rudningen seconded the motion. Discussion if there are conflicts with meeting dates and/or times they may be changed and notification will be posted on the CSHS website. Roll Call Vote: Olander-yes, Henke-yes, Rudningen-yes, Berger-yes. M/C. D. Board Member Pay. Berger noted that board members are currently paid $ per month. Henke moved to keep board member pay for the year at $225.00/month (plus mileage if board member submits mileage voucher) regardless of whether you miss a meeting or not. Rudningen seconded the motion. Discussion: Rudningen stated that if missing meetings becomes a habitual thing this will be re-examined at a later meeting. Roll Call Vote: Berger-yes, Olanderyes, Henke-yes, Rudningen-yes. M/C. E. Mileage Rate. Henke moved to set the school mileage reimbursement rate the same as the State mileage rate. Olander seconded the motion. All in favor. M/C. F. Advertise Bids. Rudningen moved to advertise for bids for coal, coal hauling, gas, and diesel fuel. Henke seconded the motion. Discussion Bids deadline is set for August 7 th at 4:00 p.m., and are to be received in the Business Manager s office so they can be opened at that the August meeting. All in favor. M/C. G. Budget/Finance: a Preliminary Budget/Certificate of Levy. Mr. Pierce presented the preliminary budget spreadsheet for the year. Revenue is being projected at $3,027,208.12, and expenditures are being projected at $3,061,054.76; projected about a $33, deficit. Mr. Pierce stated that he has currently set the preliminary general fund levy at 60 mills on the 2012 taxable valuation, and his recommendation is that we request $530, Pierce then went through the mills of the miscellaneous and building fund levy. He suggested we ask for 5 mills in the miscellaneous and building fund levy. The request would be $40, each for both of these levies. Henke moved to request the property tax levy money in the amounts of $530, or 60 mills, and $40,277 or 5 mills

4 for miscellaneous and building fund levy, whichever is less. Rudningen seconded the motion. Roll Call Vote: Henke-yes, Olander-yes, Rudningen-yes, Berger-yes. M/C. b. Sub Pay. Pierce noted that the school district is still lower than most schools in substitute teacher pay and recommended an increase of $5 to $100 per day. Henke moved to increase the Center/Stanton sub pay to $100.00/day effective with the school year. Rudningen seconded the motion. Roll Call Vote: Rudningen-yes, Henke-yes, Olander-yes, Berger-yes. M/C. c. Fees. Lunch. Mr. Pierce informed the Board that the Federal Government pays $2.51 for free and reduced lunches and they want the schools to be charging that same fee to students eating lunch. Pierce explained that we need to increase by at least.05 this year according to the federal government. Pierce also stated that breakfast prices would remain the same as last year. Rudningen moved that we increase all lunch rates by $.10 effective this year. Henke seconded the motion. All in favor. M/C. Athletic. Olander moved to keep all athletic fees the same as they were in Henke seconded the motion. All in favor. M/C. H. Resignations/Teacher & Extra Curricular Positions. Mr. Pierce read through resignation of Karen Schmidt from the 4 th grade teaching position. Henke moved to accept Karen Schmidt s 4 th grade teacher resignation. Rudningen seconded the motion. All in Favor. M/C. Pierce then read through letter of resignation of Nolan Konschak from the assistant boys basketball position. Rudningen moved to accept Nolyn Konschak s assistant boys basketball resignation. Henke seconded the motion. All in favor. M/C. Pierce then talked about the openings for the Kindergarten and 4 th grade positions. Interviews took place and Pierce recommends that the board approve offering the positions to Sharla Hoffert for the Kindergarten position, and to Kaitlin Marthaller for the 4 th grade position. Henke moved to offer contracts to Sharla Hoffert for the Kindergarten position and Kaitlin Marthaller for the 4 th grade position. Rudningen seconded the motion. Roll Call Vote: Rudningen-yes, Henke-yes, Olander-yes, Berger-yes. M/C. Interviews took place for the individual student studies and Kayla Jahner has been offered a contract upon board approval. Rudningen moved to accept Kayla Jahner s contract. Henke seconded motion. Roll Call Vote: Olander-yes, Berger-yes, Henke-yes, Rudningen-yes. M/C. I. Contracts & Work Agreements: Pierce presented the ancillary work agreement listing. Janet Alderin $17.80/hr, Jacob Erhardt $22, Salary, Lane Erhardt $7.25/hr, Deb Folk $13.55/hr (Elementary Aide) and $14.30/hr (Summer Janitorial), Sandra Folk $16.80/hr, Jesse Henke $9.25/hr, R. Jean Henke $14.30 (Food Services) and $14.30/hr (Summer Janitorial), Leslie Lennick $12.80/hr, Judith McNulty $13.55/hr, Kathy Miller $16.30/hr, Janelle Montgomery $17.80/hr, Gary Moss $11.00/hr, Rebecca Orgaard $10.05/hr, Rosemary Schmidt $11.30/hr, and Laurie Thompson $23.80/hr. Pierce then presented the administrator/teacher contracts listing to the board. Kathy Bullinger $59,845, Tracy Peterson $57,000, Curt Pierce $83,000. Claudia Albers $57,246., Amy Bailey $31,200, Brooke Boeshans $33,900, Donna Davidson $37,900, Mary Doll $31,200, Jamie Entzi $39,900, Janet Erhardt $43,800, Cale Ferderer $31,200, Nicole Fideldy $31,450 (Teaching Contract) and $6,912 (Extended Contract), Melissa Froseth Sorge $39,925, Nancy Geiger $48,984, Lacey Hanson $37,900, Jodi Hintz $39,900, Rachael Jaeger $41,900, Kayla Jahner $30,700, Nolyn Konschak $32,200, Cheryl Kunda $41,450, Julie McLain $46,318, Milissa Meckle $47,134, Lynn Schwalk $43,591, and Carole Sherwin $51,492. Rudningen moved to accept the current teacher contract listing. Olander seconded the motion. Roll Call Vote: Henke-yes, Rudningen-yes, Olander-yes, Berger-yes. M/C.

5 14. Meeting Dates. Regular Board Meeting August 8, 2013 at 7:00 p.m. CT Rudningen moved to adjourn the meeting. Olander seconded the motion. All in favor. M/C. Meeting adjourned at 9:00 p.m. CT. These published proceedings are subject to review and revision by the Board. Jacob Erhardt, Business Manager