UTRCA ADMINISTRATION BOARDROOM. 2. Declaration of Conflicts of Interest. 4. Minutes of the Previous Meeting - Tuesday, March 28, 2006

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1 April 7, 2006 NOTICE OF BOARD OF DIRECTORS= MEETING DATE: TUESDAY, APRIL 25, 2006 TIME: LOCATION: 1:30 P.M. UTRCA ADMINISTRATION BOARDROOM AGENDA: 1. Approval of Agenda 2. Declaration of Conflicts of Interest 3. Confirmation of Payment as Required Through Statutory Obligations 4. Minutes of the Previous Meeting - Tuesday, March 28, Business Arising from the Minutes Ellice & Gads Hill Swamps - Recreational Use Policy Development - Status Report (Verbal)(A.Shivas) 6. Committee of the Whole Canadian Pacific Railway Public Meeting Outcome Pittock Conservation Area (Report to be mailed separately) (Documents #58925 and #58935)(A.Shivas) 7. Business for Approval Administration and Enforcement - Section 28 Report Fill, Construction and Alteration to Waterways Regulations (Report attached)(document #58893)(M.Snowsell) Environmental Planning Policy Document Update (Circulated reports at meeting)(documents #59104 and #59109)(J.Brick) 8. Standing Committees Joint Health and Safety Committee Minutes - Friday, February 24, 2006 (Minutes attached)(document #58673)(I.Wilcox)

2 Page 2 April, 2006 Board of Directors Agenda 9. Presentation Source Water Protection Clean Water Act (Verbal)(C.Tasker) First Aid Summary (Summary to be circulated at meeting) (C.Ramsey) 10. Delegation 11. Business for Information (c) (d) Nuisance Wildlife Management Guide Update (Report attached)(document #58684)(J.Howley) Springbank Dam and Recreational Club Update (Document attached)(document #58856)(J.Howley) For Your Information (To be circulated at meeting) Fanshawe Pioneer Village Update (Verbal)(S.Johnson) 12. Communications 13. General Manager=s Remarks 14. Chairman=s Remarks and Concluding Comments 15. Other Business 16. Adjournment I.Wilcox, General Manager /ses c.c. Chair and Members of the Board of Directors I.Wilcox M.Snowsell J.Brick L.Trottier London Free Press C.Tasker S.Shivas Stratford Beacon Herald B.Glasman C.Earl Woodstock Sentinel Review C.Harrington C.Machan T.Hollingsworth S.Musclow S.Johnson G.Inglis A.Shivas J.Howley

3 MINUTES UTRCA BOARD OF DIRECTORS MEETING TUESDAY, APRIL 25, 2006 P.Huitema, Vice-Chair of the Upper Thames River Conservation Authority called the Board of Directors meeting to order at 1:30 p.m., Tuesday, April 25, 2006 in the UTRCA Administration Boardroom. The following members and staff were in attendance: Members: Staff: Regrets: J.Baechler A.Bannister J.Bryant S.Clark A.Gates P.Huitema E.Hunt C.Creighton C.Harrington T.Hollingsworth J.Howley S.Johnson C.Ramsey L.Hodgins M.Lupton G.Marr D.Mayberry M.McTavish D.Rose P.Sobeski M.Wearn M.Snowsell A.Shivas S.Shivas C.Tasker L.Trottier I.Wilcox P.Huitema introduced Councillor Pat Sobeski, representing the City of Woodstock pending Jack Dunn s return. 1. Approval of Agenda The Vice-chair suggested the Agenda be amended to include Item 10(d) Fanshawe Pioneer Village Update. He inquired whether the members had any further amendments. There being none, D.Rose_moved G.Marr seconded:- RESOLVED that the UTRCA Board of Directors approve the agenda as amended. 2. Declaration of Conflicts of Interest P.Huitema inquired whether the members had any conflicts of interest to declare relating to the agenda. There were none. 3. Confirmation of Payment as Required Though Statutory Obligations The Vice-Chair inquired whether the Authority has met its statutory obligations in the payment of the Accounts Payable. The General Manager replied affirmative. 4. Minutes of the Previous Meeting - Tuesday, March 28, 2006 E.Hunt moved M.Wearn seconded:-

4 RESOLVED that the Board of Directors minutes dated March 28, 2006 be approved as circulated. 5. Business Arising from the Minutes Ellice and Gads Hill Swamps Recreational Use Policy Development Status Report A.Shivas advised the members that Tony Jackson has committed in writing to proceed with the policy development process and to schedule a meeting with the Friends Committee to discuss the 2006 initiatives. 6. Committee of the Whole There being matters to bring before Committee of the Whole, M.Lupton moved E.Hunt seconded:- RESOLVED that the UTRCA Board of Directors adjourn to Committee of the Whole. 7. Progress Reported A land matter relating to Canadian Pacific Railway and Pittock Conservation Area was discussed. J.Baechler moved G.Marr seconded:- RESOLVED that the Board of Directors approve the recommendation relating to Canadian Pacific Railway as outlined in the Committee of the Whole minutes. 8. Business for Approval Administration and Enforcement Section 28 Report Fill, Construction and Alteration to Waterways Regulations (Report attached)(document #58893) The report was presented for the members consideration. M. Snowsell advised the members that he and Grant Inglis attended court on April 10 relating to 1424 Hamilton Road, London. The matter was deferred until September, M.Snowsell is confident the landowner will have this issue resolved prior to the next court appearance. A.Bannister moved E.Hunt seconded:- RESOLVED that the UTRCA Board of Directors concur with actions of staff as outlined in the attached report. Environmental Planning Policy Document Update (Report circulated at meeting)(document #59104 & 59109)

5 M.Snowsell referred to the attached report and outlined the background information, progress update and the next steps as it relates to the Environmental Planning Policy Document. He outlined the Transitional Procedures and Guidelines for the members information M.Snowsell suggested that given the volume of material to consolidate and the transition of the new regulation, the target date for approval of the Environmental Planning Policy Document be moved to June, 2006, perhaps with the benefit of an additional workshop for the members either late May or early June. The members entered into a brief discussion regarding the transition procedures. J.Baechler inquired how many applications time out after a year. M.Snowsell stated that perhaps 5% of the total applications. She inquired whether implementing the new policy would complicate this process. M.Snowsell stated that he did not anticipate any problems in this regard, and outlined his rationale supporting his position on this matter. Following a further discussion, J.Baechler suggested that staff be requested to submit a summary to the Board of Directors in the fall outlining any issues/concerns resulting from the transition. J.Baechler moved P.Sobeski seconded:- RESOLVED that the UTRCA staff prepare a report summarizing any issues or concerns relating to the transition procedures for submission to the Board of Directors at the October meeting. Following a further discussion, 9. Standing Committees G.Marr moved A.Gates seconded:- RESOLVED that the UTRCA Board of Directors approve the Transition Procedures and Guidelines subject to final editing by staff to add the regulation number and the approval date. Joint Health and Safety Committee Minutes - Friday, February 24, 2006 (Report attached)(document #58673) The minutes were presented to the members for consideration. A.Bannister moved M. Wearn seconded:- RESOLVED that the UTRCA Board of Directors approve the recommendations as outlined in the Joint Health and Safety Committee meeting dated Friday, February 24, Presentation Source Water Protection Clean Water Act

6 C.Tasker outlined the challenges of developing the Watershed Characterization Report. He noted that the Lower Thames River, St. Clair Region and the Upper Thames River Conservation Authorities are each collecting information, and have authors collaborating on two separate reports; the St. Clair and the Upper and Lower Thames. He is hopeful to secure the services of a Technical writer to pull all this information together. He advised the members that the first step in developing the Watershed Characterization Report is to develop the Watershed Description segment, and highlighted the various components contained within. He presented a brief update on the work being done on the Water Budget, he update the members on the status of the Clean Water Act, the changes in stakeholders consultation and target dates. The presentation is attached for the members information. I.Wilcox reminded the members that the UTRCA is the lead Authority in this Planning area. He commended C.Tasker on the job he is doing in coordinating this endeavour. First Aid Summary (Summary circulated at meeting) C.Ramsey, Health and Safety Specialist outlined a summary of first aid occurrences from 2001 to 2005 for the members information. She stated that during 2006, her work priorities will consist of the following; - the work well audit/safety manual, - workplace procedures, and - emergency evacuation procedures. During 2006 she will also be responsible for scheduling various staff training courses, such as; - First Aid/CPR, - WHMIS, - Health and Safety Orientation, and - Bill C-45. The summary is appended to the minutes for the members information. 10. Delegation There were none. 11. Business for Information Nuisance Wildlife Management Guide Update (Report attached)(document #58684) J.Howley outlined the attached report for the members information. Springbank Dam and Recreational Club Update (Report attached)(document #58856) R.Goldt outlined the attached report for the members information. (c) For Your Information (Report attached) The report was circulated for the members information.

7 (d) Fanshawe Pioneer Village Update S.Johnson outlined recent personnel changes at the Village. She highlighted new events for the 2006 season as follows: April 29 Clean-up Day May 3-4 Historic Fair May Preview Weekend Royal Scots May Opening Weekend May 29 Annual General Meeting She noted that thanks to the UTRCA and Toyota, the Village has 27,000 board feet of lumber to be used for restoration of the buildings. She further advised that the replica doors for the Lochber church have been installed, the construction of the Orange Hall foundation will commence May 1 st, and the planting of the Rea meadow will begin April 26 th. She also advised the members that the Museum s School Program received a National Award at a Press Conference held at the Village on April 5 th. 12. Communications There was no communication to report. 13. General Manager s Remarks I.Wilcox noted it is a very busy time of year at the Conservation Authority, the parks opened on April 21 st, Earth Day was celebrated the weekend of April 22 nd, and the 2006 tree planting season has commenced, as well as clean water projects. He advised the members that on April 26 th he will be making a presentation to the City of London, Board of Control regarding the proposed 2007 Budget. The City is requesting a 3% levy increase for Currently, the General Manager is proposing a 7% levy increase for Chair s Remarks and Concluding Remarks P.Huitema noted that he and Brad Glasman attended Conservation Ontario Council meeting on Monday, April 24 th. He stated it was a very lively meeting with several excellent presentations. He noted that Dick Hibma, Chair, Grey Sauble Region Conservation Authority was elected as Chair, Conservation Ontario. Mr. George Braithwaite and Cliff Evanitski are the Vice-chairs. 15. Other Business J.Baechler referred to the recent Stoney Creek fish kill and inquired what the Authority s position is relating to these matters. C.Harrington advised the members that several landowners in the area contacted the Authority regarding the spill. He noted that although the Authority is not legislated to handle these matters, staff assist the landowners by going and monitoring the situation, and contacting the Ministry of the Environment as required. I.Wilcox advised the members that the MOE Spills Action Centre quite often contacts Authority staff regarding spills. Staff generally go to the site, and if warranted, contacts MOE. He noted the Authority has attempted in the past to formalize its role with MOE regarding these matters, without success. However, the Authority still provides the service to the watershed residents. J.Baechler inquired whether the Authority staff could compile a report outlining the Authority s involvement with spills with a recommendation for the Board of Director s consideration.

8 J.Baechler inquired whether the Authority has ever considered scheduling the Board of Directors meeting in the morning versus the afternoon. I. Wilcox replied not to his knowledge, but stated a survey could be conducted to determine whether the members would prefer morning or afternoon meetings. There being no further business to discuss the meeting was adjourned by E.Hunt. I.Wilcox, General Manager /ses Att. P.Huitema, Vice-Chair