NOTICE OF PUBLIC MEETING
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1 NOTICE OF PUBLIC MEETING Date of Notice: January 18, 2019 A public meeting of the Ouachita Parish Police Jury will be held as follows: DATE: January 22, 2019 TIME: PLACE OF MEETING: AGENDA: 5:30 P.M. Police Jury Meeting Room (2 nd Floor Ouachita Parish Courthouse) 301 South Grand Monroe, Louisiana See Detailed Agenda Posted With This Notice In accordance with the Americans with Disabilities Act, if you need special assistance please contact Jay Mitchell, Assistant District Attorney, (318) , describing the assistance that is necessary. Posted by: Date: Time: PAGE 1 OF 7
2 AGENDA OUACHITA PARISH POLICE JURY REGULAR MEETING TUESDAY, 5:30 P.M. OUACHITA PARISH COURTHOUSE COURTROOM 3 CALL TO ORDER: Mr. Shane Smiley, President INVOCATION: PLEDGE OF ALLEGIANCE: ROLL CALL: Ms. Karen Cupit, Recording Secretary APPROVAL OF AGENDA: PUBLIC COMMENT PERIOD: DISCUSSION/ACTION: Motion to adopt the minutes of the regular Police Jury meeting including the committee meetings held on January 7, 2019 PUBLIC HEARINGS: Ordinance No An Ordinance to authorize an Act of Sale by the Parish of Ouachita to sell certain adjudicated properties (Parcels 7463, , 56597, 9238, 7456, 68006, 44338, 80349, 65462, 81054, 43084, and 35942) by public auction; and, further providing with respect thereto. PAGE 2 OF 7
3 VISITORS: 1) Jeff Landry, District B 2) Jack Gustafson, District C ENGINEERING REPORT: Bid results Richwood Road No. 2 curve correction Pine Bayou drainage Sycamore Lane roadway improvements Tippet Street drainage improvements Cheniere Spillway Parish project updates FINANCE COMMITTEE MEETING CALL TO ORDER: Mr. Caldwell, Chairman 1) Mr. Brad Cammack, Treasurer Claim statement (12/14/2018 1/17/2019) Budget versus actual report Cooperative purchasing agreement OTHER BUSINESS: ADJOURN RATIFICATION OF COMMITTEE ACTIONS: MOTIONS * ORDINANCES * RESOLUTIONS: MR. SCOTTY ROBINSON, DISTRICT A: 1) DISCUSSION/ACTION: Animal Control services 2) DISCUSSION/ACTION: West Ouachita Sewerage District No. 5 PAGE 3 OF 7
4 MR. JACK CLAMPIT, DISTRICT B: 1) DISCUSSION/ACTION: MR. WALT CALDWELL, DISTRICT C: 1) DISCUSSION/ACTION: Tax exemption application # for Bancroft Bag Inc. 2) DISCUSSION/ACTION: RESOLUTION NO RESOLUTION SUPPORTING THE COMPLIANCE QUESTIONNAIRE REQUIRED BY THE STATE OF LOUISIANA LEGISLATIVE AUDITOR AND THE AUDITING FIRM HUFFMAN & SOIGNIER APAC; AND FURTHER PROVIDING WITH RESPECT THERETO. WHEREAS, the Ouachita Parish Police Jury has engaged the auditing firm of Huffman & Soignier APAC, Certified Public Accountants, to perform the annual audit of the financial records, practices, and systems of the Ouachita Parish Police Jury for the year ended December 31, 2018; and WHEREAS, the Ouachita Parish Police Jury members recognize the role of the annual audit in contributing to the development of sound and efficient financial and managerial practices; and WHEREAS, the Ouachita Parish Police Jury members and staff agree to provide all financial records, board minutes and documents required by the auditing firm, and their pledge not to knowingly withhold any financial records or related data that in its judgment would be relevant to the audit; WHEREAS, in conjunction with the annual audit, the Legislative Auditor requires the auditing firm to obtain a completed Compliance Questionnaire, indicating financial and legal compliance with the laws of the state of Louisiana and pertinent accounting regulatory bodies; NOW THEREFORE: BE IT RESOLVED that the Ouachita Parish Police Jury confirms cooperation with the audit process and its report on status of observance of the laws of the state of Louisiana through its completion of the Louisiana Legislative Auditor Compliance Questionnaire attached herein as part of the Board proceedings. PAGE 4 OF 7
5 DR. OLLIBETH REDDIX, DISTRICT D: 1) DISCUSSION/ACTION: Proclamation Carver-McDonald Branch Library - 70th Anniversary MR. SHANE SMILEY, DISTRICT E: 1) DISCUSSION/ACTION: Brownfield Assessment Coalition Grant 2) DISCUSSION/ACTION: RESOLUTION NO A RESOLUTION ORDERING AND CALLING A SPECIAL ELECTION TO BE HELD THE PARISH OF OUACHITA, STATE OF LOUISIANA, TO AUTHORIZE THE LEVY AND COLLECTION OF A SPECIAL TAX THEREIN; MAKING APPLICATION TO THE STATE BOND COMMISSION AND PROVIDING FOR OTHER MATTERS IN CONNECTION THEREWITH. 3) DISCUSSION/ACTION: ORDINANCE NO (FINAL) AN ORDINANCE TO AUTHORIZE AN ACT OF SALE BY THE PARISH OF OUACHITA TO SELL CERTAIN ADJUDICATED PROPERTIES (PARCELS 7463, , 56597, 9238, 7456, 68006, 44338, 80349, 65462, 81054, 43084, AND 35942) BY PUBLIC AUCTION; AND, FURTHER PROVIDING WITH RESPECT THERETO. 4) DISCUSSION/ACTION: ORDINANCE NO (INTRODUCTION) AN ORDINANCE AUTHORIZING A CONVEYANCE OF CERTAIN ADJUDICATED PROPERTY TO THE MONROE HOUSE AUTHORITY PURSUANT TO LA CONST. ART. 14, SEC. 7 (B) AND LA. R.S. 47:2201 ET SEQ.; AND FURTHER PROVIDING WITH RESPECT THERETO PAGE 5 OF 7
6 5) DISCUSSION/ACTION: ORDINANCE NO (INTRODUCTION) AN ORDINANCE TO AUTHORIZE AN ACT OF SALE BY THE PARISH OF OUACHITA TO SELL CERTAIN ADJUDICATED PROPERTIES (PARCELS 103, 19258, & 29982); AND, FURTHER PROVIDING WITH RESPECT THERETO. MS. PAT MOORE, DISTRICT F: 1) DISCUSSION/ACTION: Shallow ditch behind Honeysuckle Drive 2) DISCUSSION/ACTION: Charmingdale Subdivision ditch and canal 3) DISCUSSION/ACTION: Bayou Mouchoir Canal on Richwood Road No. 2 ADMINISTRATIVE REPORTS: A. FISCAL: Mr. Brad Cammack, Treasurer Request for education reimbursement B. FIRE: Chief Pat Hemphill, Fire Department Approval to piggyback off the Ascension Parish purchasing contract Request to advertise for bids C. LEGAL: Mr. Jay B. Mitchell, Assistant District Attorney Extension of Cooperative Endeavor with Lincoln Parish re: Juvenile Detention. D. PUBLIC WORKS: Mr. John Tom Murray, Director Request to advertise for bids Personnel actions PAGE 6 OF 7
7 E. FEDERAL PROGRAMS: Ms. Doretha Bennett, Director Travel request LWDA 81 PY17 FY18 WIOA Amendment 2 F. IT DEPARTMENT: Mr. Lee Morris, Director Request to hire IT engineer Request to open IT technician Travel request G. GREEN OAKS: Mr. Ken Rochelle, Director Approval of director of compliance/training job description Request to open director of compliance/training position Request to open cook position BEER AND WHISKEY APPLICATIONS: 1) THOMPSON, WILLIAM DBA 3 T S GROCERY, 709 SMITH STREET, WEST MONROE, LA 71292, RETAIL BEER CLASS B, RETAIL LIQUOR CLASS D, 2019 NEW 2) MCGEHEE, LYNDA DBA SPECIAL EVENT PERMIT FOR OUACHITA COUNCIL ON AGING INC., LOCATION 228 CAREY NELSON RD ON MARCH 21-23, CLASS A BEER PERMIT & CLASS C LIQUOR PERMIT OTHER BUSINESS: ADJOURN PAGE 7 OF 7
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