REGULAR MEETING. January 7, 2019

Transcription

1 REGULAR MEETING January 7, 2019 PRESENT: Mayor Robinson, Appleton, Gardner, Marsh and Wagner, Superintendent Evans, Police Chief Hoffmeister, Clerk Hoffmeister and Deputy Clerk Allen Mayor Robinson presided. Meeting was open with a salute to the flag. Minutes of the previous meeting of December 17, 2018 were approved as submitted by . Christopher Treutlein introduced himself to the Board and explained that he has a project he would like to complete in the Park to help earn his Eagle Scout. He explained that he would like to construct benches to be placed at the tennis courts and would like their permission to proceed. The Board concurred that this was a welcome addition. Christopher will work with Superintendent Evans for proper placement of the benches. Christopher thanked the Board for their time. WATER TREATMENT PLANT Received price quote from Analytical Services Inc for LT2 Rd2 Monitoring project Received information from Municipal Solutions Inc regarding Municipal Securities Rulemaking Board Rule G-10. Annual Information for Municipal Advisor Clients & Customer Complaint Notice. WASTEWATER TREATMENT PLANT Received information regarding the selection of the Village to receive up to $375,000 for the Disinfection project. LEGION HALL USE: Received a letter from Debra Hendershott requesting use of the Legion Hall for a fundraiser for a family who recently lost a member unexpectedly. Would like to request Saturday, March 9, 2019 and would appreciated having the fee waived. PUBLIC WORKS PROGRESS REPORT: STREETS Daily grounds, property maintenance of village owned properties, (Commerce Way, Liberty Way, Bldg #1, Bldg #2, Wyoming St vaults, plow, salt, sand village streets, parking lots, alleyways, Village Park on 4 occasions since last meeting, collected bagged leaves as scheduled, chipped brush week of 12/24-12/28, trimmed trees encroaching over sidewalks interfering with sidewalk plow, saw-cut/remove sidewalks ahead of stump grinding making room for grinder to remove entire stump and allowing us to

2 made a good sidewalk repair, finished tree removals/stump grinding, started making sidewalk repairs at tree removal locations, performed routine maintenance work on plow trucks (adjust chains on spreaders, grease, change fluids), repaired overhead door at Bldg 1, clean up from high wind event on 12/31-1/1 remove large tree limb that fell at 15 Jackson St causing damage to homeowners fence, Insurance agents have been contacted, no claim filed with our insurance, removed all debris/open drains on roof of Fire Hall, began removing Christmas lighting and decorations and 12/14/18 1/3/19 Streets Dept recorded 80 hrs vacation time and 16 hrs sick time. PARK - Daily grounds maintenance, snow plowing, sidewalk snow & ice removal, clean & Stock bathrooms and empty trash cans, check all buildings for cold weather related issues & confirm furnaces are operating, clean and prep Legion Hall as needed for rental, assist with snow plowing village streets and properties, brush collection and sidewalk repairs, continue to replace floor tile in Legion Hall as needed, continue to refinish park benches & picnic tables, clean up from high wind event on 12/31-1/1 and clean all drainage ditches removing debris, leaves and limbs. WATER DISTRIBUTION - Daily checks as required, daily stake-outs as requested, daily samples of NWD, finals read as requested, read water meters in Books A,B,C,D for billing, replaced level indicator in steel supply tank, check with RG&E contractor replacing gas mains and services on Summit Ave & Mt View to ensure our utilities are not disturbed and an work within the asphalt pavement is restored properly, assist with snowplowing and snow removal as needed and 12/14/18-1/3/19 Distribution Dept recorded 16 hrs vacation time and 11 hrs of sick time. GENERAL INFORMATION WWTP Upgrade/Disinfection Project CPL scheduled a Design Kick-off Meeting on Dec 19 th at our WWTP. In attendance were Clark Patterson Lee Employees: Tom Carpenter (Chief Engineer), Seth Krull (Project Manager), Nick Baker (Engineer) Ted Donner (Engineer), Village Employees-G Bogert(WWTP Chief Operator) and myself, Mayor Robinson, Linda Hoffmeister (Village Clerk) and Lisa Allen (Deputy Clerk) joined us at a later time when we relocated to the Village Office. The purpose of this meeting was to make introductions, tour the plant and discuss items like schedule/timeline. Short term financing options and grant procedures. The timeline discussed is as follows: Design & permitting will begin immediately and expected to carry through late summer/early fall of Request bids for construction fall of Submittal/approval process beginning winter of 2019/2020. Break ground/begin construction spring of Completion of project/punch list items may carry over into The Village of Warsaw Wastewater Treatment Plant Disinfection Project has been selectrd to receive up to $375,000 through the Water Quality Improvement Project (WQIP) program. This funding will be directed towards design and construction of the proposed disinfection equipment and process included in the WWTP upgrades. WATER TREATMENT PLANT - Daily tests were performed and results recorded, generator ran successfully, under load, water is currently drawn from the creek intake; intake screen is cleaned off as necessary, water was drawn from Reservoir December 2 1st 24 th, 31 st - 2 nd, lagoons were samples on the 20 th and 27 th, Steve continues alternating weekend distribution checks with Tom Uptegrove when on weekend checks at Water Plant, Misc power issue: Dakota was alarmed in 12/19 at 12:00 am due to power outage alarm, cartridge fuses had blown in BIF control cabinet(supplies power to filter controllers), fuses replaced and activated, process reset, annual end of year sampling completed from Water Plant entry point as required by DOH were completed: NYS Table 9B VOC, sodium, cyanide, nitrate and NYS Subpart 5-1, Table 8b for metals were completed and Dakota submitted has Water Operator license recertification December 17 th, recertifications are due every (3) years which include all trainings and points

3 earned in that period required to recertify. WASTEWATER TREATMENT PLANT - Tests and maintenance as needed and required, WYCO dumped 8,000 gallons of septage, been checking manholes from N Maple and Wyoming Street, more flow at plant than at some of the manholes across creek, clean bed #5, got ready to pour, sent case of floor tile to park for Legion Hall, Clark Patterson here to visit, Eastman aimed our pole light down back to us, 12/21 Alarm high water, turn off recirculation valve and close gat, boiler has been shutting down if we can t find what is doing it I will have to call Turnbull, getting 45D and 45A leaking our flow this week is up to 408,000 gallons, 1/1/19 Alarm 2:47 am power off reset bar screen and turn of recirculation valve, at 6:30 am found the plant with no flow meter and no pumps running, power back up for the PLC was off and with that off had no flow meter, no pumps and no alarm, the primary digester had overflowed from the clarifiers over flowing in to the scum boxes and unplug drain line from digester room and still have one line plugged. FIRE DEPARTMENT MEMBERSHIP: RESOLUTION #1 of 2019 Motion made by Gardner Seconded by Marsh RESOLVED That the following Fire Department membership be hereby approved: Kayla Scharet EMS LEGION HALL USE: RESOLUTION #2 of 2019 Motion made by Appleton Seconded by Wagner RESOLVED That the following requested use of the Legion Hall be hereby approved: Debra Hendeshott 3/9/19 fundraiser-waive fee-heat surcharge Rhonda Schell 5/4/19 Muscular Dystrophy fundraiser w/alcohol-waive fee Alexandra Nelson 6/26/19 wedding w/alcohol MEETING: Police Committee- Mon 1/21-6:45 pm Fire Hall Fire Committee Mon 1/28-6:00 pm Fire Hall Budget Workshop TBD 1 st week of February

4 RESOLUTION #3 of 2018 BUDGET APPROPRIATIONS: Motion made by Wagner Seconded by Appleton RESOLVED That the following requested budget appropriations be hereby approved: Water Filter potable water solenoid valve (F ) $ Supply/Pumping Annual cathodic protection (F ) WATER TREATMENT PLANT: RESOLUTION #4 of 2019 Motion made by Gardner Seconded by Appleton RESOLVED That approve agreement with Analytical Services Inc to perform long-term 2 Enhanced Surface Water Treatment Rule, Round 2 (LT2 Rd2) Cryptosporidium testing for a term of 12 months at a cost of $10, RESOLUTION #5 of 2019 VILLAGE ELECTION: Motion made by Marsh Seconded by Appleton RESOLVED That there shall be one polling place and voting for the forthcoming Village Election which will be held on Tuesday, March 19, 2019 will be conducted at the Fire Hall on East Buffalo Street from 12:00 noon until 9:00 p.m. RESOLUTION #6 of 2019 VILLAGE OF WARSAW RESOLUTION REGARDING THE APPROVAL OF BID REQUESTS FOR BAN NO. 1 OF 2019 FOR THE 2017 MACK PLOW TRUCK

5 WHEREAS, the Village Board of the Village of Warsaw met at a regularly scheduled meeting at the Fire Hall located at 40 East Buffalo Street, Warsaw, New York on January 7 th, 2019, commencing at 7:30 p.m., at which time and place the following members were: Present: Mayor Robinson Appleton Gardner Marsh Wagner Absent: WHEREAS, all Board Members, having due notice of said meetings, and that pursuant to Article 7, Section 104 of the Public Officers Law, said meetings were open to the general public and due and proper notice of the time and place whereof was given as required by law; and WHEREAS, pursuant to the resolution amended by the Village Board on the 17 th day of December, 2018, the Village Board of the Village of Warsaw retained the services of Village Attorney David DiMatteo to request bid proposals for Bond Anticipation Note Number 1 of 2019 (BAN No. 1 of 2019) from Five Star Bank, the Bank of Castile, Steuben Trust Company, and M & T Bank; and WHEREAS, a Notice of Sale for BAN No. 1 of 2019 was sent via and facsimile to Five Star Bank, the Bank of Castile, Steuben Trust Company, and M & T Bank on the 20 th day of December, 2018, requesting that bids be returned to the office of Attorney David DiMatteo by 3:00 p.m. on January 4 th, 2019; and WHEREAS, bids were received by Five Star Bank and Steuben Trust Company while the Bank of Castile and M & T Bank elected not to bid; and WHEREAS, Five Star Bank submitted a bid of three and eighty hundredth per centum (3.80%) and said bid is attached herein as Exhibit A; and WHEREAS, Steuben Trust Company submitted a bid of three and a quarter percent per centum (3.25%) and said bid is attached herein as Exhibit B; and WHEREAS, the note date of the $57, Bond Anticipation Note Number 1 of 2019 is the 10 th day of January, 2019; and WHEREAS, in accordance with New York Local Finance Law (LNF) 59.00, the bonds shall be awarded to the bidder offering the lowest interest cost to the municipality; and WHEREAS, Steuben Trust Company is the bidder offering to purchase the note at the lowest interest cost of 3.25%; and WHEREAS, the Village Clerk of the Village of Warsaw and the Mayor of the Village of Warsaw shall meet with the awarded bidder on the note date of January 10 th, 2019 to sign and seal Bond Anticipation Note Number 1 of 2019 for $57, NOW ON MOTION OF Appleton which has been duly seconded by Wagner, now therefore be it RESOLVED, that bids for BAN No. 1 of 2019 of the Village Warsaw were requested via and facsimile from Five Star Bank, the Bank of Castile, Steuben Trust Company, and M & T Bank on December 20 th, 2018, and bids were returned by Five Star Bank and Steuben Trust Company before 3:00 p.m. on January 4 th, 2019; and be it further RESOLVED, that the Village Board of the Village of Warsaw has received and reviewed the bids for BAN No. 1 of 2019 from Five Star Bank and Steuben Trust Company attached herein as Exhibit A and Exhibit B; and be it further

6 RESOLVED, that in accordance with New York Local Finance Law (LNF) 59.00, the Village Board of the Village of Warsaw awards BAN No. 1 of 2019 to Steuben Trust Company as the bidder offering to purchase the note at the lowest interest cost of 3.25%; and be it further RESOLVED, that the Village Clerk of the Village of Warsaw and the Mayor of the Village of Warsaw shall meet with Steuben Trust Company at their Warsaw office located at 2490 North Main Street on the note date of January 10 th, 2019 to sign and seal Bond Anticipation Note Number 1 of 2019 for $57, Appleton sent congratulations to Sergeant Jason Linderman on the birth of his son on January 3 being the first born in Wyoming County. AUDIT AND PAY BILLS: RESOLUTION #7 of 2018 Motion by Gardner Seconded by Marsh RESOLVED That the bills be allowed as read; that checks in the payment thereof be issued, that Mayor Robinson be and hereby is authorized to sign General Abstract #15 in the amount of $131,789.26, Water Abstract #15 in the amount of $7, and Sewer Abstract #15 in the amount of $8, Moved and Seconded to adjourn at 8:02 p.m. Linda K Hoffmeister, Clerk