REGULAR MEETING. March 4, 2013

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1 REGULAR MEETING March 4, 2013 PRESENT: Mayor Robinson, Trustees Appleton, Barber, Marsh and Wagner, Chief of Police Blythe, Building Inspector Hurlburt, Superintendent Stearns and Clerk Hoffmeister Others Present: Julia Merulla from Country Courier, Marcia Rease, Mara Rooney Mayor Robinson presided. Meeting was open with a salute to the flag.

2 Minutes of the previous meeting of February 19, 2013 were approved as submitted by photocopy. Mara Rooney from the Chamber of Commerce addressed the Board in regard to the Warsaw Valley Festival. This is the first year for the festival and they are still in the planning stages. They have absorbed the Warsaw Alive program and will continue to hold the event at the same time of year. This year the event will be held on July 11,12 and 13 and will have several vendors on the sidewalks and kids activities at the Masonic Temple and the Church. Would also like to close Genesee Street for a tent to have music on Saturday from approximately 11:00 am to 2:00 or 4:00 pm. Trustee Marsh asked if they thought of extending it for the evening and having a band. Mayor Robinson mentioned that possibly the Amber would have a band. Mara also stated that they would have antique cars at NAPA and Yummies. The Mayor thanked Mara and stated that the event sounds really good. Mara thanked the Board for their time. SIDEWALKS: Warsaw Valley Festival RESOLUTION #28 of 2013 Motion made by Mayor Robinson Seconded by Trustee Appleton RESOLVED That permission for use of the Sidewalks to conduct Warsaw Valley Festival on July 11,12 & 13, 2013 and the closing of Genesee Street from Main Street to the parking lot on July 13, 2013 be hereby approved. USE OF PARK Received a letter from the Warsaw Public Library requesting the use of the Park inside the track area for the final stage of the Half Marathon program secured by Partners for Prevention Micro-Grant in the sum of $ POLICE REPORT Chief Blythe informed the Board that he attended Nicholas Wright s graduation from the Police Academy at GCC. OSHA training will be held next week that includes changes in the law and other legal updates. It is held one day with two sessions. Kate Fuest has been out due to appendicitis and should be able to return in a couple weeks. BUILDING INSPECTOR REPORT Building Inspector Hurlburt updated the Board regarding changes to the 7-Eleven. He met with the architect for the Kennedy project for upstairs apartments. Will be attending the yearly seminar in Rochester March 18 through the 21 st, 2013.

3 PUBLIC WORKS PROGRESS REPORT: STREETS Plowed and sanded streets, hauled snow from parking lots, emptied sanders and cleaned trucks, serviced Truck 285, changed the oil and greased, sawcut and excavated street on 20A West for repair to a water leak, plowed sidewalks, picked up recyclables, cleaned sanitary sewer in the West Parking lot, installed new drop down ladder for attic access at the Boy Scout Cabin, installed a new alternator in the John Deere Loader, lettering on the 2013 Ford 4X4 has been completed, installed a two-way radio in the 2013 Ford 4X4, hauled plastic to Wyoming Correctional Facility, removed two desks from the Boy Scout Cabin per their request and vandals moving barricades at the Park to drive through. WATER DISTRIBUTION Daily checks and stakeouts, daily chlorine samples were taken in the NWD, water service at 285 South Main Street repaired by owner, repaired 6 main break on 20A West, final meter readings as needed, changed meters as needed, a hydrant was hit on Saltvale Road and is out of order, parts are ordered for repair. WASTEWATER FACILITY Daily tests and maintenance, monthly samples and reports, no septage discharged, drew off 8,000 gallons of sludge, attended seminar in Batavia for CEU s and snow removal as needed. INFORMATION Renovations to the Boy Scout Cabin are complete as follows: removed old roofing and replaced with architectural shingles, installed soffit vents to allow ventilation, replaced window glass and caulked, installed vinyl siding, foundation repairs and pointing, storm and entry doors were repaired and painted and installed drop down ladder to allow access to the attic. Completed GLOW Recycling Report for 2012: tons were recycled, costs were reduced at the landfill - $21,197.52, completed annual report for NYS Electronic Waste Collection site and mailed 6.5 tons. Completed Annual Design Planning & Flow Management for NYSDEC. Completed NYSDEC Collection System Survey. A 6 water main break was repaired on 20A West has reduced our water loss by plus or minus 100,000 gallons. Tom Uptegrove and I met with the following meter representatives: Sensor meters, Badger meters and Neptune meters. Due to the regulations all installed meters must be lead free. We will need to decide the meter of choice as well as technology now available for reading and billing. WATER TREATMENT PLANT Daily tests were performed and results recorded, daily maintenance was performed and adjustments made as needed, power generator tested successfully, currently drawing water from the Headwaters supply, no sign of logging taking place in the Headwaters property, made repairs and replaced reference solution pump motor to ph inline monitor and totaled flows and testing data for LEGION HALL USE: RESOLUTION #29 of 2013 Motion made by Trustee Wagner Seconded by Trustee Barber RESOLVED That the following requested use of the Legion Hall be hereby approved: Amy Roth 7/20/2013 wedding reception w/alcohol Lillian Ryan-Beresh 10/20/2013 graduation party Danielle Irwin 10/26/2013 wedding reception w/alcohol

4 PARK USE: Warsaw Public Library 8/3/13 Community Half Marathon-inside track area of Park BUILDING AND FIRE CODE ENFORCEMENT 13 Fire Inspections were submitted by Ingles. MEETINGS: Budget Committee Mon 3/11 4:30 pm Village Office Fire Committee Mon 3/25 6:30 Fire Hall. Justice Committee Thurs 3/21 Audit 4:30 pm Court Office Police Committee Thurs 3/28 6:00 pm Village Office Board/County Liberty Street Mon 4/29 7:00pm Fire Hall PARK USE: WCS Contract RESOLUTION #30 of 2013 Motion made by Trustee Appleton Seconded by Trustee Marsh RESOLVED Authorize Mayor Robinson to enter contract with Warsaw Central School for a three-year term of September 1, 2012 through August 31, 2015 at a cost of $4,500 per year with an additional auto renewable three-year term with a 2% per year increase. GARAGE/CENTRAL Fuel Contract/WCS RESOLUTION #31 of 2013 Motion made by Trustee Marsh Seconded by Trustee Wagner RESOLVED Authorize Mayor Robinson to enter Fuel Contract with Warsaw Central School for a six-month term of March 1, 2013 through September 30, 2013 with an option to renew for an additional one-year term at a cost of $.20 per gallon above the current Village cost.

5 BUDGET APPROPRIATIONS: RESOLUTION #32 of 2013 Motion made by Trustee Appleton Seconded by Trustee Wagner RESOLVED That the following requested budget appropriation be hereby approved: Snow/Ice pump keys for gas (A ) $ RESOLUTION #33 of 2013 LETTER OF SUPPORT: NYS-Contact Information for vacant Structures Motion made by Trustee Appleton Seconded by Trustee Marsh Resolved to support New York State regarding the proposed laws concerning contact information for vacant structures. WHEREAS, vacant, abandoned and foreclosed homes and structures have proliferated throughout New York State over the last five years; and WHEREAS, vacant structures that are not maintained for months at a time degrade and depreciate the value of the vacant structure as well as the value of surrounding properties; and WHEREAS, lending institutions that hold mortgages on said vacant structures do not always provide the contact information of a responsible party; and WHEREAS, Assembly Bill A.88 and Assembly Bill A.824, currently pending, would make it mandatory for lending institutions to provide contact information of responsible parties regarding vacant structures; and require good faith in obtaining a foreclosure; and WHEREAS, the Village of Warsaw Board supports the passage of said Bills. NOW THEREFORE, BE IT RESOLVED that the Village of Warsaw hereby supports the passage of said Bills and respectfully requests that the State Representatives who represents constituents in the Village of Warsaw support the passage of said Bills. Copies of this resolution to be forwarded to Senator Gallivan and Assemblyman DiPietro.

6 RESOLUTION #34 of 2013 ANNUAL ELECTION: Motion made by Trustee Barber Seconded by Trustee Wagner RESOLVED- NOTICE is hereby given that the Annual Village Election of the Village of Warsaw, New York will be held in the Village Fire Hall at 40 East Buffalo Street, Warsaw, New York on Tuesday, March 19, 2013 between the hours of 12 o'clock noon and 9 o'clock p.m. and at such election the following officers are to be elected: 1 Mayor Candidates as follow: Joseph Robinson and James Wagner 2 Trustees-Candidates as follow: Cynthia Appleton, Margaret Gardner, Jack Marsh and John Oneill In Place of : Mayor Joseph Robinson for two years, whose term of office will expire on March 31, 2013 and In Place of: Trustee Cynthia Appleton for two years, whose term of office will expire on March 31, 2013 and In Place of Trustee Jack Marsh for two years, whose term of office will expire on March 31, BUDGET TRANSFER:.RESOLUTION #35 of 2013 Motion made by Trustee Appleton Seconded by Trustee Wagner RESOLVED That the following requested budget transfer by hereby approved: FROM TO AMOUNT A A $10,000.00

7 RESOLUTION #36 of 2013 STREETS: BAN 2013 Ford F-250 4x4 Motion made by Trustee Marsh Seconded by Trustee Appleton BE IT RESOLVED, that the Village Board of the Village of Warsaw hereby authorizes the financing of a Bond Anticipation Note used to purchase a 2013 Ford F-250 4x4 Pickup Truck, and BE IT FURTHER RESOLVED that the above-mentioned note is being finance by the issuance of a Bond Anticipation Note, know as Bond Anticipation Note No 1 of 2013 for $28,000.00; and IT IS FURTHER RESOLVED that the Mayor of the Village of Warsaw authorized the issuance of the Bond Anticipation Note. This Resolution to take effect immediately. RESOLUTION #37 of 2013 AUDIT AND PAY BILLS: Motion made by Trustee Barber Seconded by Trustee Appleton RESOLVED That the bills be allowed as read; that checks in payment thereof be issued, that Mayor Robinson be and hereby is authorized to sign General Abstract #19 in the amount of $17,715.64, Water Abstract #19 in the amount of $1, and Sewer Abstract #19 in the amount of $ Moved and Seconded to adjourn at 8:12 p.m. Linda K Hoffmeister, Clerk

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