HORRY COUNTY BOARD OF EDUCATION. M I N U T E S BOARD MEETING District Office October 26, 2015

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1 The following persons were present: HORRY COUNTY BOARD OF EDUCATION M I N U T E S BOARD MEETING District Office October 26, 2015 Board of Education Joe DeFeo, Chairman Holly Heniford Pam Timms David Cox, Vice-Chair Neil James Sherrie Todd Jeffrey Garland Janice Morreale Ray Winters Janet Graham John Poston Horry County Schools Staff Mary Anderson Buddy George Lucas Richardson Edward Boyd Roger Gray Buffy Roberts Daryl Brown Ben Hardee Angela Rush Jackie Bryant Teal Harding April Scott Joe Burch Charles Hucks, Jr. Rhonda Snowden Dena Chatfield Felicia James Judy Stall Carolyn Chestnut James LaPier David Stoudenmire Deb Colliver H. T. Lee Diane Thompson Edi Cox Rick Maxey Tammy Trulove David Cupolo Dennis McCrary Kristin Wilson Krissy Dowling Valerie McNeill Mark Wolfe John Gardner Boone Myrick Kenneth Generette Beverly Pilkey As required by SC Law , local news media were informed of the date, time, place, and agenda of this meeting. Copies of the agenda were posted at the District Office and distributed to schools for posting. 1. OPENING OCTOBER 26, 2015, AT 6:00 P.M. CALL TO ORDER A. Invocation Chairman DeFeo called the meeting to order. Mr. Winters gave the invocation. B. Presentation of Colors and Pledge of Allegiance St. James High School Army JROTC presented the colors and led the Pledge of Allegiance. C. Approval of Agenda Mr. DeFeo stated that Business Item 6-A, Monitoring Report: OE-6 Financial Administration will be moved to Discussion Item 4-A. A motion was made by Mr. Cox and seconded by Mr. James to approve the agenda as noted. The motion carried unanimously. The Board Chair did not cast a vote on this item. D. Approval of Minutes October 12, 2015

2 A motion was made by Mr. James and seconded by Mrs. Graham to approve the minutes of the October 12, 2015, Board Work Session/Special Called Meeting as presented. The motion carried unanimously. The Board Chair did not cast a vote on this item. 2. RECOGNITIONS A. Colonel Stephen Cellucci, St. James High School, National JROTC Instructor of the Year Colonel Buddy George joined in honoring Colonel Stephen Cellucci for his recent recognition as the 2015 National JROTC Senior Instructor of the Year. This is the third highest civilian award that the Department of the Army gives. There are 1,767 army programs and more than 4,000 instructors that Colonel Cellucci was up against. B. National Blue Ribbon Award Winning Schools Lakewood Elementary, Myrtle Beach Intermediate, and Forestbrook Middle The US Department of Education designates the number of schools each state can have designated each year as National Blue Ribbon Schools. South Carolina is allowed five schools for this recognition. Three Horry County Schools have been selected, which is the first for the State, and may be the first time ever that one district has received this level of recognition at the National level. This is an incredible achievement for which we should all be proud. Mr. LaPier, Principal of Lakewood Elementary, April Scott, Principal of Forestbrook Middle, and Deb Colliver, Principal of Myrtle Beach Intermediate Schools were recognized for this achievement. 3. PUBLIC COMMENTS Mr. Greg Johnson and Mr. Steve Howell had registered by phone with the Board secretary to address the Board during Public Comments. Both were called, however, neither came forward to address the Board. 4. DISCUSSION A. Monitoring Report: OE-6 Financial Administration John Gardner gave a report on the Quarterly Financial Statement ending September 30, Mr. Gardner will provide the fund balance information at the next Board meeting. Mrs. Graham asked that Conway Projects be added to the discussion at the next Facilities Committee meeting. B. Superintendent s Report 1) Principal-for-a-Day Event This day was very successful, and was our 4 th year holding this event. We ask that business and community members serve as the principal for a day in our schools along with our principals. Should you know of persons who might be willing to serve in this capacity next year, please share the contact information with Teal Harding. 2) A Day of Boeing Representatives of Boeing visited several of our schools (AAST, ATA, NMBMS, and CHS). The purpose of the school visits was an opportunity for us to showcase some of the excellent things we have going on in Horry County Schools. A community forum was held in the evening at Horry 2

3 Georgetown Technical College, wherein Boeing South Carolina shared some of the opportunities for this area. 5. EXECUTIVE SESSION A. Discussion of Proposed Purchase of Property; and B. Receipt of Legal Advice for Contract Negotiations Concerning District Facilities RFP A motion was made by Ms. Heniford and seconded by Ms. Timms to move into executive session for discussion of proposed purchase of property, and receipt of legal advice for contract negotiations concerning District Facilities RFP The motion carried unanimously and the Board entered into executive session at 6:26 p.m. The Board Chair did not cast a vote on this item. A motion was made by Mr. Cox and seconded by Ms. Morreale to return to open session. The motion carried unanimously and the Board returned to open session at 8:45 p.m. The Board Chair did not cast a vote on this item. 6. BUSINESS A. Monitoring Report: OE-6 Financial Administration This item was moved to Discussion Item 4-A by a vote of the Board during approval of the agenda. B. Advisory Board Appointment Ms. Timms made a motion to reappoint Jeanne Guest as the Community Member to serve on the Socastee Advisory Board. The motion was seconded by Mr. Poston and carried unanimously. C. Reschedule November 9, 2015, Board Work Session to November 16, 2015 Ms. Timms made a motion to reschedule the November 9, 2015, Board Work Session for Monday, November 16, 2015, to allow the Superintendent to attend the National Blue Ribbon School Awards Ceremony in Washington, D.C., as we have three schools being recognized. The motion was seconded by Mr. James and carried unanimously. The Board Chair did not cast a vote on this item. D. Any Board Action Following Executive Session Mr. DeFeo announced that no action will be taken on the executive session items. He added there will be a Special-Called meeting next Monday night, November 2, 2015, at 6:00 p.m. at the District Office. 7. CONSENT AGENDA A. Monitoring Report: R-7 College and Career Readiness B. Monitoring Report: R-8 Perception of Stakeholders C. Monitoring Report: OE-10 Instructional Program D. Personnel Recommendations as Required by Law E. Act 155 Diploma Requests F. Education Fund Distribution District 6 Timms G. Education Fund Distribution District 7 Graham H. Education Fund Distribution District 8 Poston 3

4 A motion was made by Ms. Timms and seconded by Ms. Morreale to approve the Consent Agenda items as listed. The motion carried unanimously. The Board Chair did not cast a vote on this item. 8. ADJOURNMENT A motion was made by Mr. James and seconded by Ms. Morreale to adjourn the meeting. The motion carried unanimously and the meeting was adjourned. The Board Chair did not cast a vote on this item. BOARD SELF-ASSESSMENT RESULTS A summary of the responses follows. Respectfully submitted, Rhonda Snowden Executive Assistant to the Superintendent and Horry County Schools Board of Education Approved: November 23,

5 Board Performance Indicators - 11 Responses 10/26/2015 5= strongly agree, 4 = agree, 3 = neither agree nor disagree, 2 = disagree, 1 = strongly disagree Date Agenda Reports are clear, well prepared and provide adequate information for decision making. 49 / 4.45 Meetings The majority of agenda items focus on our core purpose. 51 / 4.64 Our meetings are businesslike, results-oriented and we function like a team. 44 / 4.0 Community Our discussion are cordial and well balanced (not dominated by just a few members.) 45 / 4.10 Board members make reasonable efforts to inform themselves about education through school visits, professional meetings and outside reading. 48 / 4.36 Board members meet reasonable expectations of involvement by participating in school and other public meetings as representatives of the Board. 47 / 4.27 Board members efficiently address issues and concerns brought to them by the public. 52 / 4.73 Superintendent Relationship Work / Policies The Board seeks and values the input of the Superintendent as issues are discussed and decisions are made. 46 / 4.18 Board decisions are based on thoughtful analysis of available information. 47 / 4.27 Board members balance the issues of their district with the needs of the entire school district. 47 / 4.27 The Board places emphasis on building consensus among members through open and honest communication. 45 / 4.10 Comments: Board members have many unused or not fully utilized resources within the HCS' staff. More emphasis on staff input should be considered. 5