740 HILLGROVE AVENUE I WESTERN SPRINGS, IL l

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1 VILLAGE WESTERN SPRINGS 740 HILLGROVE AVENUE I WESTERN SPRINGS, IL l PRESIDENT William Rodeghier REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES AGENDA Monday, February 27, :00 p.m. Village Board Room The meeting will be televised live on Comcast cab?e channel 6 and A T & T U-verse channel 99 TRUSTEES Suzanne Glowiak James Horvath Sheila Hansen Edward Tymick Alice Gallagher Berry Allen CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL READING OF AGENDA - ADDITIONS - DELETIONS CITIZEN COMMENTS CLERK Jeanine Jasica REPORTS MANAGER Patrick Higgins DIRECTORS Yacy Alden Grace Turi Pat Schramm OTHER 1) 2017 ARBOR DAY PROCLAMATION EXPLANATION OF OMNIBUS VOTING PROCEDURE CONSIDERATION OF AN OMNIBUS VOTE (*) lngrid Velkme Martin Scott Pamela Church 2) *APPROVAL OF MINUTES OF THE MEETINGS OF JANUARY 23 AND FEBRUARY 13, 2017 AS READ Matthewsupert 3) *ORDINANCEN0.17-???? Patrick Kenny AUTHORIZINGTHEDISPOSAL OF SURPLUS PERSONAL PROPERTY OWNED BY THE VILLAGE OF WESTERN SPRINGS MUNICIPAL SERVICES DEPARTMENT (2005 FORD EXPEDITION VEHICLE) 4) *ORDINANCEN0. 17-???? AMENDING TITLE 4: LIQUOR CONTROL; CHAPTER 1 : ALCOHOLIC LIQUOR; SECTION 4-l-?OA(9) OF THE WESTERN SPRINGS VILLAGE CODE OF 1997, AS AMENDED, ] POLICE Tel Fax i FIRE Tel Fax VILLAGE SERVICES Tel Fax i lrecreation Tel Fax l

2 RELATIVE TO THE NUMBER OF CLASS 'T' (SPECIAL EVENTS ON PROPERTY OWNED OR LEASED BY A NOT-FOR-PROFIT ORGANIZATION) LIQUOR LICENSES WHICH CAN BE ISSUED IN THE VILLAGE OF WESTERN SPRINGS, COOK COUNTY, ILLINOIS (ST. JOHN OF THE CROSS PARISH: 2017 SCHOOL/TEACHER RETIREMENT TRUST FUNDRAISING SPECIAL EVENT SCHEDULED FOR MARCH 4, 2017 AT THE 5005 WOLF ROAD PROPERTY) 5) *ORDINANCEN0. 17-???? AMENDING TITLE 4: LIOUOR CONTROL: CHAPTER 1 : ALCOHOLIC LIQUOR: SECTION 4-l-?OA(10) OF THE WESTERN SPRINGS VILLAGE CODE OF 1997, AS AMENDED, RELATIVE TO THE NUMBER OF CLASS "J" (SPECIAL EVENTS ONLY ON VILLAGE- OWNED PROPERTY; BEER AND WINE ONLY) LIQUOR LICENSES WHICH CAN BE ISSUED IN THE VILLAGE OF WESTERN SPRINGS, COOK COUNTY, ILLINOIS FOR THE WESTERN SPRINGS BUSINESS ASSOCIATION FOR THE 2017 GATHERING ON THE GREEN EVENT TO BE LOCATED ON THE VILLAGE GREEN AND PORTIONS OF THE ADJACENT RIGHTS-OF-WAY OF HILLGROVE AVENUE, LAWN AVENUE, GRAND AVENUE AND WALNUT STREET (SPECIAL EVENT DATE: JUNE 9, 2017) 6) *ORDINANCEN0.17-???? AMENDING THE WESTERN SPRINGS MUNICIPAL CODE OF 1997, AS AMENDED, TITLE 1 (ADMrNJSTRAT?ONI CHAPTER 13 (CONTRACTS, PURCHASES AND FINANCIAL REGULATIONS) TO ADD A NEW SECTION ENTITLED?TRAVEL EXPENSE POLICY" 7) *ORD?NANCENO.l7-???? AUTHORIZING THE DISPOSAL OF SURPLUS PERSONAL PROPERTY OWNED BY THE VILLAGE OF WESTERN SPRINGS DEPARTMENT OF LAW ENFORCEMENT SERVICES (2012 CHEVROLET TAHOE VEHICLE) 8) *ORDINANCEN0.17-???? AMENDING TITLE 3 (BUSINESS

3 REGULATIONS), CHAPTER 3 (LICENSED BUSINESSES AND OCCUPATIONS; SCHEDULE OF FEES) AND TITLE 9 (BUILDING REGULATIONS) OF THE WESTERN SPRINGS MUNICIPAL CODE OF 1997, AS AMENDED, IN REGARD TO AMENDMENTS TO THE BUILDING CODE (EMERGENCY ESCAPE REGULATIONS AND EXCAVATION REGULATIONS), THE ELECTRIC CODE (ELECTRIC OUTLET REGULATIONS) AND SIGN REGULATIONS AND UPDATES TO THE BUSINESS LICENSE REGULATION FEES AND BUILDING AND DEVELOPMENT REGULATION FEES 9) *ORDJNANCENO.l7-???? APPROVING A CONDITIONAL USE PERMIT FOR THE INSTALLATION AND OPERATION OF A RETAIL ESTABLISHMENT DRIVE-THROUGH FACILITY AT THE 5500 WOLF ROAD PROPERTY AS PART OF THE OPERATION OF A DU1%JKIN' DONUTS FRANCHISE AT THE PROPERTY 10)*RESOLUTIONN0.17-???? AUTHORIZINGANDAPPROVINGTHE AWARD OF A CONSTRUCTION CONTRACT BY THE ILLINOIS DEPARTMENT OF TRANSPORTATION TO F.H. PASCHEN / S.N. NIELSON, LLC, AS THE LOWEST, RESPONSIBLE AND QUALIFIED BIDDER, AND THE APPROPRIATION AND AUTHORIZATION OF THE EXPENDITURE OF THE TWENTY PERCENT (20%) MATCHING FUNDS BY THE VILLAGE OF WESTERN SPRINGS REGARDING THE EAST COMMUTER PLATFOR?M IMPROVEMENT PROJECT 11)"RESOLUTIONN0.17-???? AUTHORIZINGANDAPPROVINGTHE EXECUTION OF A CONSTRUCTION ENGINEERING SERVICES AGREEMENT FOR FEDERAL PARTICIPATION BETWEEN THE VILLAGE OF WESTERN SPRINGS AND JAMES J. BENES AND ASSOCIATES, INC. REGARDING THE EAST COMMUTER PLATFORM IMPROVEMENT PROJECT

4 12) "RESOLUTION No. 17-???? APPROVING THE ISSUANCE OF A RAFFLE LICENSE UNDER TITLE 3 (BUSINESS REGULATIONS), CHAPTER 12 (CHARITABLE GAMES, RAFFLES, BINGO AND OTHER GAMES OF CHANCE REGULATIONS) SECTION (RAFFLES) OF THE WESTERN SPRINGS MUNICIPAL CODE OF 1997, AS AMENDED, FOR APPLICANT ST. JOHN OF THE CROSS PARISH, FOR THEIR 2017 SCHOOL/TEACHER RETIREMENT TRUST F{JNDRAISING SPECIAL EVENT (MARCH 4, 2017) WITH A LICENSE FEE WAIVER AND BOND WAIVER 13:)"RESOLUTJONNO.l7-???? AUTHORIZINGTHEVILLAGEOFWESTERN SPRINGS TO SPONSOR THE LYONS TOWNSHIP AREA COMMUNICATIONS CENTER (LTACC) FOR MEMBERSHIP IN THE INTERGOVERNMENTAL RISK MANAGEMENT AGENCY (IRMA) 14) *MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS AND AWARD A CONTRACT IN AN AMOUNT NOT TO EXCEED $20,210 FOR THE FABRICATION OF A NEW STEEL TANK FOR WELL #4 TO LOW COST BIDDER, ACCURATE VALVE AUTOMATION. INC. OF HODGKINS, IL 15) *MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS AND RENEW A CONTRACT WITH TRUGREEN LP OF HICKORY HILLS, IL FOR THE 2017 EMERALD ASH BORER TREATMENT PROGRAM AT 2014 {JNIT PRICES IN AN AMOUNT NOT TO EXCEED $20,000 16) *MOTION TO REJECT ALL BIDS FOR THE 2017 LANDSCAPING BID AS ALL BIDDERS FAILED TO OBTAIN QUALIFIED BIDDER STATUS DUE TO LACK OF SUBMITTAL OF QUALIFIED REFERENCES 17) *MOTION TO APPROVE A PROCLAMATION NAMING APRIL 28, 2017 AS ARBOR DAY IN THE VILLAGE OF WESTERN SPRINGS 18) *MOTION TO RATIFY AMENDMENT TO SEASPAR'S JOINT AGREEMENT TO CHANGE THE THRESHOLD FOR BIDDING AND PURCHASES TO THE STATUTORY LIMIT 19) *MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS AND AWARD A CONTRACT TO BRANIFF COMM{?JN][CATIONS, INC. OF CRESTWOOD, IL AT A COST OF $39,702 FOR REPLACEMENT AND INSTALLATION OF TWO TORNADO SIREN HEADS LOCATED AT FOREST HILLS SCHOOL AND THE

5 HEADQUARTERS FIRE STATION TO EXPEDITE INSTALLATION PRIOR TO THE SPRING TORNADO SEASON 20) *MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS AND AWARD A CONTRACT TO AIR ONE EQUIPMENT, INC. OF SOUTH ELGIN, IL AT A COST NOT TO EXCEED $25,000 FOR HURST EXTRICATION EQUIPMENT (VILLAGE NOT TO EXCEED CONTRIBUTION IS $12,500 WITH THE BALANCE OF MONIES TOWARD THE PURCHASE OF EXTRICATION EQUIPMENT DONATED BY WESTERN SPRINGS FIRE AND RESCUE ASSOCIATION) 21)?"MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS AND AWARD A CONTRACT TO CURRIE MOTORS OF FRANKFORT, IL FOR THE PURCHASE OF TWO (2) FORD UTILITY ALL-WHEEL DRIVE POLICE INTERCEPTOR VEHICLES AT A PURCHASE PRICE OF $55, FOR USE BY THE DEPARTMENT OF LAW ENFORCEMENT SERVICES AT THE PRICING SCHEDULE AVAILABLE UNDER THE SUBURBAN PURCHASING COOPERATIVE LESS THE TRADE-IN VALUE OF ONE (1 ) 2012 CHEVY TAHOE VEHICLE WITH AN ESTIMATED TRADE-IN VALUE OF $12,000 FOR A NET TOTAL COST OF $43,736 22) *MOTION TO AWARD A CONTRACT TO LOWEST QUALIFIED RESPONSIBLE BIDDER, UNI-MAX MANAGEMENT CORPORATION OF CHICAGO, IL FOR THE 2017 JANITORIAL SERVICES PROGRAM AT A COST OF $31, ) *MOTION TO REJECT THE BIDS OF TWO LOWEST QUALIFIED BIDDERS, BEST QUALITY CLEANING AND ALPHA BUILDING MAINTENANCE SERVICES, INC., FOR THE 2017 PUBLIC WORKS GARAGE JANITORIAL SERVICES PROGRAM AS BIDDERS REQUESTED TO WITHDRAW THEIR BIDS DUE TO FAILURE TO WIN THE JANITORIAL SERVICES PROGRAM FOR OTHER VILLAGE FACILITIES FOR ) *MOTION TO AWARD THE CONTRACT TO THIRD LOWEST QUALIFIED BIDDIER, UNI-MAX MANAGEMENT CORPORATION, OF CHICAGO, IL FOR THE 2017 PUBLIC WORKS GARAGE JANITORIAL SERVICES PROGRAM AT A COST OF $7,200 25) *MOTION TO APPROVE A TEMPORARY USE PERMIT TO ST. JOHN OF THE CROSS PARISH FOR THEIR 2017 SCHOOL/TEACHER RETIREMENT FUNDRAISING SPECIAL EVENT TO BE HELD ON MARCH 4, ) *MOTION TO APPROVE A LICENSE AND INDEMNIFICATION AGREEMENT FOR TEMPORARY USE OF A PUBLIC RIGHT-OF-WAY TO OPERATE A BEER AND WINE R?ETAIL SALES TENT AND ALCOHOLIC BEVERAGE SALES/CONSUMPTION AREA AT A SPECIAL EVENT JWestern Springs Business Association for 2017 Gathering on the Green Event]

6 27) *MOTION TO WAIVE THE COMPETITIVE BIDDING PROCESS AND AWARD A CONTRACT TO WRIGHT AUTOMOTIVE OF HILLSBORO, ILLINOIS FOR THE PURCHASE OF (1) 2017 FORD EXPLORER VEHICLE AT A PURCHASE PRICE OF $27,925 AT THE PRICING SCHEDULE AVAILABLE UNDER THE STATE PURCHASING PROGRAM FOR USE BY THE DEPARTMENT OF MUNICIPAL SERVICES LESS THE TRADE-IN VALUE OF ONE ( l ) 2005 FORD EXPEDITION VEHICLE WITH AN ESTIMATED TRADE-rN VALUE OF $4,000 FOR A NET TOTAL COST OF $23,925 28) *MOTION TO APPROVE VARIOUS REAPPOINTMENTS AND APPOINTMENTS AS FOLLOWS: a. Reappointment of Brian Cronin to the Liquor Commission for a three year term to expire in June 201 9; b. Reappointment of Amy Avakian, Erica Lord and William Swanson as Members of the Transportation and Safety Cornmission for a three year term to expire in December 201 9; c. Reappointment of David Clemen as Chair of the Infrastmcture for a one year term to expire in December 201 7; d. Appointment of Brian Piper as Chair of the Recreation Commission for the remainder of his term to expire in June 201 9; e. Second to Motion Appointment of Peter Kosanovich as Chair of Transportation and Safety Commissionfortheremainderofhistermtoexpire injune20l8;and f. Appointment of Village Manager Patrick Higgins as West Suburban Mass Transit District Delegate effective February 27, Discussion of Motion ROLL CALL VOTE OTHER BUSINESS REPORTS 29) MONTHLY FINANCIAL REPORT - (Horvath) January Monthly Report 30) VILLAGE PRESIDENT RODEGHIER 31) VILLAGEMANAGERHIGGINS 32) VILLAGE ATTORNEY JURUSIK

7 ADJOURN Distribution: President, Board of Tmstees, Staff, Bulletin Board, Web Site, ed to Local Media Individuals with disabilities who plan to attend this meeting and who require accommodations in order to allow them to observe and participate, or who have questions regarding accessibility of the meeting or facilities, are requested to contact Elaine Haeske at