MINUTES OF REGULAR BOARD MEETING BOARD OF EDUCATION August 10, 2015

Transcription

1 MINUTES OF REGULAR BOARD MEETING BOARD OF EDUCATION The Board of Education of the Artesia Public School District met in regular session in the Lowell M. Irby Board Room, at 7:00 p.m. CALL TO ORDER Mr. Irby, Board President, called the Board meeting to order at 7:00 p.m. ROLL CALL A Roll Call was taken with the following members present: LOWELL IRBY JEFF BOWMAN CAROLYN SHEARMAN MARGARET AGUILAR President Vice-President Secretary Member Staff attending the meeting included Crit Caton-Superintendent, Thad Phipps-Assistant Superintendent of Operations, John Ross Null-Assistant Superintendent of Curriculum, Janet Grice-Business Manager, and Josie Reyes-Secretary to the Board. Also attending the meeting were Tammy Davis, Cody Hanagan, Scotty Stall, Eric Greer, Cody Skinner, Eugene Irby, Danny Parker, Lynn Worley, Mitzi McCaleb, Liz Ironmonger, Melany Cardwell, Christy Takacs, Beth Conklin, Jennifer Facio, Benjamin Gardner, Jess Holmes, Judge Daniel Reyes, and Teresa Lemon w/ Artesia Daily Press. PLEDGE OF ALLEGIANCE Mr. Bowman led the pledge to the United States flag and the official salute to the New Mexico flag. APPROVAL OF AGENDA Mr. Irby asked for corrections, deletions, or changes to the agenda. Dr. Caton requested that Item 10-D, under the Superintendent s Report, be deleted from the agenda and asked the Board to approve the agenda as amended. A motion was made by Mr. Bowman and seconded by Ms. Shearman to approve the agenda as amended with Item D, under the Superintendent s Report, to be deleted. The motion passed unanimously. SWEARING IN OF NEW BOARD MEMBER Dr. Caton welcomed Judge Daniel Reyes to the meeting. Judge Daniel Reyes administered the oath of office to the newly appointed Board member, David Conklin. The Board congratulated Mr. Conklin and welcomed him as the newest Board member. (See Exhibit A) SPECIAL PRESENTATIONS None for this meeting. CONSENT AGENDA ITEMS A.! Minutes of Regular Board Meeting, July 13, 2015 B.! Transportation Items None for this meeting. C.! Auditorium (Use of School Buildings) Requests None for this meeting. Dr. Caton asked the Board to approve the Consent Agenda Items as presented. Mr. Bowman made the motion to approve the Consent Agenda Items as presented. The motion was seconded by Ms. Shearman, and the motion passed unanimously.

2 BUSINESS MANAGER S REPORT A.! Recommend Approval of (as included in Board Packets): 1.! Bills - (See Exhibit B) 2.! Budget Report (See Exhibit C) 3.! Budget Adjustments (See Exhibit D) 4.! Fund Balance Report (See Exhibit E) Ms. Grice, concurred by Dr. Caton, asked the Board to approve the monthly Bills, the Budget Report, the Budget Adjustments, and the Fund Balance Report as presented. A motion was made by Ms. Aguilar and seconded by Mr. Conklin to approve the monthly Bills, the Budget Report, the Budget Adjustments, and the Fund Balance Report as presented and as requested by Ms. Grice and concurred by Dr. Caton. The motion passed unanimously. ARCHITECTURAL SERVICES REPORT DEKKER/PERICH/SABATINI Dr. Caton welcomed Benjamin Gardner, Jennifer Facio, and Jess Holmes, architects from the Dekker/Perich/Sabatini Architectural Firm. Mr. Gardner gave an updated report on the numerous projects currently in progress district-wide; the replacement of the HVAC systems at the Bulldog Pit and the Estelle Yates Auditorium including a new fire alarm system at the auditorium. Mr. Gardner reported that the mosaic located at the top of the Estelle Yates Auditorium is in dire need of renovation and has started the process to get that project going. Ms. Facio gave a detailed report and answered questions on the progress of the new administration building project. ASSISTANT SUPERINTENDENT/CURRICULUM A.! Report on District Report Card for Artesia Public Schools Mr. Null presented and explained the results of the District report card received recently. Mr. Null reported that as a requirement, he will be posting the report card results on the District s website tomorrow. Mr. Null reported the overall District grade for this school year was a B based on the average rate of the entire District s school buildings; the report also gives data for each individual school. (See Exhibit F) B.! Report on the Artesia High School Summer Session II Graduates Mr. Null reported that after the second summer session, two more students received their diploma bringing the total number of 2015 graduates to 219 students. Mr. Null commended the students for achieving their high school diploma and thanked the staff for their assistance. C.! Seek Approval of the District/Board Focus Areas - Mr. Null, concurred by Dr. Caton, asked the Board for approval of the District/Board Focus Areas as presented. Mr. Null stated that the focus areas to be addressed this school year are 1) School Safety 2) Student Achievement 3) Support of Staff 4) Community Relations and 5) Capital Improvements. A motion was made by Mr. Bowman and seconded by Ms. Shearman to approve the District/Board Focus Areas as presented and requested by Mr. Null with concurrence by Dr. Caton. The motion passed unanimously. (See Exhibit G ) D.! Report on the Back-to-School Activities Mr. Null commended the Principals for an outstanding job conducting interviews this summer to ensure the District hired the best qualified staff. Mr. Null reported that the back-to-school activities will commence on Thursday, August 13, 2015 with the New Staff Orientation and then continue on Friday, August 14, 2015 with the General Faculty Welcome Meeting and Professional Development Day for all new and returning staff to be held at the AHS Red Brick Gym this year. Mr. Null added that the staff will be training on updates to the science kits and on the new Smart board software; staff will also be attending departmental meetings, and then working at the school sites in the afternoon. Mr. Null advised the Board that 3,998 students are currently enrolled.

3 ASSISTANT SUPERINTENDENT OF OPERATIONS - A.! Seek Approval to Repair & Resurface 10 Tennis Courts at the Mack Chase Complex Mr. Phipps, concurred by Dr. Caton, asked the Board for approval to repair and resurface all ten tennis courts at the Mack Chase Complex at the total price of $72, Mr. Phipps added that this project will be managed through a CES contract. A motion was made by Ms. Aguilar and seconded by Mr. Conklin for approval to repair and resurface the ten tennis courts at the Mack Chase Complex at the total price of $72, as requested by Mr. Phipps and concurred by Dr. Caton. The motion passed unanimously. B.! Seek Approval to Accept Low Quote for Testing & Balancing of New HVAC System at Bulldog Pit Mr. Phipps, concurred by Dr. Caton, asked the Board for approval to accept the low quote for testing and balancing of the newly installed HVAC system at the Bulldog Pit from Carrier Company. Mr. Phipps reported that the price of the testing and balancing service is $24, A motion was made by Ms. Shearman and seconded by Mr. Bowman to accept the low quote from Carrier Company for testing and balancing of the new HVAC system at Bulldog Pit at the total price of $24,313, 50 as requested by Mr. Phipps and concurred by Dr. Caton. The motion passed unanimously. SUPERINTENDENT S REPORT A.! Staff and Operation Items: Dr. Caton announced the following: 1.! Retirement Announcements:!! Felix Flores, Custodian, Hermosa School 2.! Leave of Absence Announcements:!! Deanna Lovelace, 4 th Grade Teacher, Yucca School!! Terri Menefee, Special Ed. Teacher, Yeso School!! Jeanie Smith, 2 nd Grade Teacher, Yeso School 3.! Resignation Announcements:!! Naomi Ivans, Sp. Ed. Educational Asst., Roselawn School!! Kara Johnson, English Teacher, Artesia Junior High School!! Kathy Lunsford, Custodian, Yucca School!! Jessica Sanders, 6 th Grade Science Teacher, Artesia Intermediate School 4.! Family Medical Leave Announcements: None for this meeting. 5.! Employment Announcements:!! Rebecca Austin-Gomez, 4 th Grade Teacher, Hermosa School!! Emily Baldwin, English Teacher, Artesia Junior High School!! Jill Ballew, 1 st Grade Teacher, Yeso School!! Adrienne Blackburn, School Counselor, Artesia High School!! Wendy Butcher, Library Asst., Artesia Junior High School!! Aurora Chavarria, Custodian, Yucca School!! Shablee DeMerritt, D Level Sp. Ed. Asst., Central School!! Jessica Doporto, Educ. Asst., Hermosa School!! Nancy Evans, Warehouse Manager/Receiving Clerk, Maintenance Dept.!! Jennifer Galindo, D Level Sp. Ed. Asst., Roselawn School!! Haley Harper, 4 th Grade Teacher, Yeso School!! Joshua Heidenreich, Instructional Asst., Central School!! Phillip Jowers, P.E. Teacher & AHS Coach, Central School!! Michele McEachern, Science Teacher, Artesia Intermediate School!! Maria Marin, Custodian, Grand Heights ECC!! Victor Marin, Custodian, Hermosa School!! Dawnell Massey, Family & Consumer Science Teacher, Artesia Junior High School

4 !! Cecilia Nayares, Bilingual Teacher, Central School!! Grace Nwanne, Math Teacher, Artesia High School!! Anita Ordoñez, Custodian, Artesia High School!! Sandra Pulido, Social Studies Teacher, Artesia Junior High School!! Angelica Rodriguez, 2 nd Grade Teacher, Roselawn School!! Caleb Smith, Social Studies Teacher & Coach, Artesia Intermediate School!! Brittany Titsworth, 4 th Grade Teacher, Yeso School!! Jennifer Walker, D Level Sp. Ed. Asst., Yeso School B.! Seek Approval to Move October 2015 Board Meeting Date Dr. Caton asked the Board for approval to move the October 12, 2015 Board meeting date to October 5, 2015 due to the observance of the Columbus Day holiday. A motion was made by Ms. Aguilar and seconded by Mr. Conklin to authorize the approval to move the October 12, 2015 Board meeting date to October 5, 2015 in observance of the Columbus Day holiday. The motion passed unanimously. C.! Seek Approval to Adopt Board Policy Advisory #115 Dr. Caton asked the Board to postpone the adoption of Board Policy Advisory #115 and allow the District to draft a sick leave policy. Dr. Caton reported that the District, with the assistance of Donn Williams, will write up a sick leave policy and present it to the Board for approval at the September Board meeting. Dr. Caton reported that House Bill 403 requires all school districts in the state of New Mexico to develop a sick leave bank policy. A motion was made by Mr. Bowman and seconded by Ms. Shearman to table the adoption of a sick leave policy and give the District time to draft a sick leave bank policy and present it to the Board at next month s meeting. The motion passed unanimously. (See Exhibit H) D.! Seek Approval to Offer Health Insurance (Medical Only) to All Employees This item was deleted. See Approval of Agenda above. E.! Legislative Update Dr. Caton reported: Frances Maestas, Director of the LESC, will be retiring in December 2015 The LESC will be meeting in Roswell on August 27-28, 2015; Dr. Caton, among others, will be giving a report on the Reads-to-Lead funding F.! NMPED Update Dr. Caton reported the District has received several memos from the PED in the last few weeks; one memo was in regards to the teacher evaluations inquiries that were sent to the NMPED. Mr. Null reported that of the 714 inquiries submitted throughout the state, our District sent fifty-four; the District has received feedback on three of them with only one inquiry going to the next level of review. Dr. Caton reported that another memo was received from Leigh Ann Lenti regarding the law that was passed by the Legislature on April 9, 2015 requiring all school districts to conduct a review of their student assessment practices using a NMPED approved audit tool. Dr. Caton reported that noncompliance of the New Mexico assessment inventory, including the requirement to report the results to the PED and the local school board would result in the withholding of the SEG funding to the school districts until the NMAI has been submitted as per the requirements of House Bill 2. G.! Construction Update Dr. Caton reported: Artesia Junior High Project has been completed Installed a new awning at Artesia Junior High School Installed new cabinets at Roselawn School New cabinets at Central School are nearing completion

5 Installed new lockers at Artesia Intermediate School girls P.E. locker room Vestibule projects have been completed with the exception of Yeso Security vestibule project at AHS is on hold until Spring Break Roselawn gymnasium has been re-roof complete Bulldog Bowl extended parking lot has been completed New pole vault pit at Bulldog Bowl and two long-jump pits Replaced water heater at Field House DPS is in the process of collecting data for the detailed utilization study for the District PUBLIC FORUM None for this meeting. DATES TO REMEMBER!! August 13, 2015, New Certified Staff Breakfast, First Baptist Church TLC, 7:00 A.M.!! August 13, 2015, New Certified Staff Orientation, APS Lowell Irby Board Room, 9:00 A.M.!! August 14, 2015, General Faculty Meeting, Yeso School Multipurpose Room/Prof. Dev. Day, 8:00 A.M.!! August 17, 2015, First Day of School!! Sept. 8, 2015, Region VI Meeting, Loving, NM!! Dec. 4-6, 2015, NMSBA Annual Convention, Albuquerque, NM NEXT REGULARLY SCHEDULED MEETING!! Sept. 14, 2015, 7:00 p.m. in the Lowell M. Irby Board Room EXECUTIVE SESSION None for this meeting. ADJOURNMENT Meeting was adjourned at 9:04 p.m. CAROLYN SHEARMAN, Secretary