MINUTES OF ANNUAL GENERAL MEETING

Transcription

1 MINUTES OF ANNUAL GENERAL MEETING Held on Tuesday 29 November, 2011 at Vibe Hotel Sydney 111 Goulburn Street, Sydney NSW 2000 Meeting Opened at 6pm Present Mat Selby Gary Mavrinac Dy Currie Gary White Anthony Newland Peter Jensen Jonathan Falk Jason Black Ray Archer Chris O'Connor Michael Dixon Gary Cheung Hamish Sinclair Neil Savery Irene Duckett Sarah Hill Helen Spira Harry Quartermain Sebastian Tacini Javier Valderrama Apologies Brendan Baker Catherine Towers Stein Grodum David Kanaley Peter O Dwyer John Creagan Chris Du Plessis Hao-Wen James Li Raphael Krelle Gregor Mews Lynette Prince Large Noel David Grummitt Iain Hay Colin Higginson Michael Williamson Donald Caldwell Paul Mickan Stuart Hart Ian Morison Rolf Fenner Justin McEvoy John Brannock Gavin Giles Glenn Debnam Christine Johnston Brian Risby Chris Lalor Barry Melotte Leisa Sinclair Zula Nittim Richard Johnston Peter O Dwyer Damien Kennedy Maxwell Chialor Leo Jensen 1

2 1. Welcome The Chair welcomed members to the 60th Annual General Meeting of the Planning Institute of Australia Incorporated. 2. Quorum The Chair advised there was a quorum of corporate members present and declared the AGM open. 3. Present and apologies The Chair called upon the CEO to provide details of any apologies. Apologies are listed above. 4. Proxies/Authorisations The CEO provided details of 29 authorised proxies from Full Members of the Planning Institute of Australia nominating the Chair as proxy. 5. Notice of Meeting The Chair asked that the Notice of Meeting for the AGM of the Planning Institute of Australia Incorporated for 2011 be tabled and that the notice be taken as read. The CEO tabled the Notice. 6. Minutes of Previous Meeting The Chair asked that the Minutes of the last Annual General Meeting held on Thursday 18 November 2010 be tabled and that the minutes be taken as read. The Chair proposed that the minutes as read be adopted as a correct record of the last Annual General Meeting of Planning Institute Australia. 7. President s Report The Chair asked that the President s report Year in Review be tabled and taken as read. The Chair opened the meeting for any questions on the President s Report Year in Review. The Chair proposed that the President s Report Year in Review be accepted. 2

3 Moved : Mat Selby. Seconded: Jonathan Falk. 8. Treasurer s Report The Chair asked that the Financial Statements and the Auditors Report for the period ending 30 June 2011, as distributed to the members present, be tabled and be taken as read. The Chair opened the meeting for any questions on the Financial Statements and Auditors Report. The Chair proposed that the Financial Statements and Auditors Report for the year ended 30 June 2011 be accepted. Moved : Gary Mavrinac Seconded: Mat Selby 9. Approval of Changes to the Constitution Resolution 1 The Chair called upon the CEO to outline Special Resolution No. 1. The CEO briefly The Chair proposed that Special Resolution No. 1 be adopted. Seconded: Anthony Newland. 10. Approval of Changes to the Constitution Resolution 2. The Chair called upon the CEO to outline Special Resolution No. 2. The CEO briefly The Chair proposed that Special Resolution No. 2 be adopted. 11. Approval of Changes to the Constitution Resolution 3. 3

4 The Chair called upon the CEO to outline Special Resolution No. 3. The CEO briefly The Chair proposed that Special Resolution No. 3 be adopted. Seconded: Hamish Sinclair. 12. Approval of Changes to the Constitution Resolution 4. The Chair called upon the CEO to outline Special Resolution No. 4. The CEO briefly The Chair proposed that Special Resolution No. 4 be adopted. 13. Announcement of the new Board of Directors The Chair called on the CEO as Company Secretary to announce the new Board of Directors The CEO announced the following; Mat Selby WA Gary Mavrinac SA Irene Duckett TAS Hamish Sinclair ACT Jason Black VIC Anthony Newland NSW Gary White QLD Sonia Kirby INT Chris O Connor NYPG Neil Savery Immediate Past President Kirsty Kelly Company Secretary Vacant - NT 14. Appointment of the Auditors The Chair announced this year s audit was undertaken by Duesburys Nexia. 4

5 Planning Institute Australia has an agreement, subject to formal appointment at each year s Annual General Meeting, with Duesburys Nexia to undertake the Association s audit for the 2010/11 and 2011/12 financial years. The Chair proposed that Duesburys Nexia be appointed as PIA s auditors for the 2011/2012 financial year. Moved: Gary Mavrinac Seconded: Mat Selby 15. General Business The Chair called upon the CEO to report on any further business for the meeting. The CEO stated there was no other formal business notified for this meeting. The Chair opened the meeting to general questions or statements, noting that these could not result in the meeting making any formal decision. The meeting discussed issues including: Suggestion for Communique to members about what PIA has done. PIA s policy position regarding High Speed Rail PIA policy push. PIA s policy position regarding second airport for Sydney PIA archives 16. Closure The Chair concluded there were no other matters to be considered by the meeting, and declared the meeting closed. Meeting closed: 6.25pm 5