VICTORIAN LIONS FOUNDATION Minutes of Annual General Meeting Sunday 24 th February 2013 at Bionics Institute, Albert Street, East Melbourne.

Transcription

1 VICTORIAN LIONS FOUNDATION Minutes of Annual General Meeting Sunday 24 th February 2013 at Bionics Institute, Albert Street, East Melbourne. PRESENT: V1-4.. PDG s Eric Gittins, Helen Campbell, Alf Hawken, Lion Rodney Hales V2- DG Lou Scholten, PDG s John Greenwood, Doug Lyons, Lions Bill Hughes, Ken Johnston, John Mitchell V3 PDG s George Barnard, Norma Barnard, Bob Cooper, Lions Peter Blamey, Rod Jackson V5 - Lions Graham Angus, Ron Smith, Georgina Kambouris V6 PDG s John Beale, Les Harrison, Mary Beale APOLOGIES v1-4 - Lion Ken Gilbertson V2 - PDG David Lowing, Lion Brian Edward APM V3 Colin Dyason V5 DG Glenda McLeod, PDG s Bruce McLeod, David Oakley, Veeda Oakley V6 Chairman George called the meeting to order at 9.40 a.m. welcoming all present. A Quorum was established. Confirmation of Minutes The minutes of the meeting of 30 th September, 2012 were confirmed as a true record on the Motion of Bill Hughes/Les Harrison Adoption of Chairman s Report: The Chairman s Report as circulated at the meeting was received on the motion of Chairman George Barnard/John Beale Presentation and adoption of the Audited Annual Statement for The Audited Financial Reports were not available to the meeting, and the Treasurer was unfortunately forced to be a late apology. Moved Secretary John Mitchell/Eric Gittins that a Special General Meeting be called prior to the Council Meeting of Sunday May 26 th, 2013 to receive the Audited Financial Reports for the VLF year ending 31 st December Executive were questioned as to investment with ING. Answer was that returns were quite unsatisfactory, and money is now with Bank of Queensland at 4.8%. Question from Ron Smith re suitability of dates of financial year. Answer from Eric Gittins that it was changed about ten years ago to allow presentation of reports at February Annual Meeting. Ron Smith/Lou Scholten moved that a motion to change the Financial Year of the VLF be allowed onto the meeting floor. unanimously 1

2 Ron Smith/Bob Cooper moved that the VLF Financial Year be from 1 st July to 30 th June commencing from 1 st July 2014, and that the Annual Meeting be held prior to 30 th November in each year. To now proceed to Conventions. Election of Auditor: Moved Doug Lyons/Graham Angus that Briglia & Co be re-appointed. Previously Notified Business; Eric Gittins/John Beale moved the Motions listed below as 1., 2., and 3 as one item 1. MOTION: That Section 17.2 of the Rules of the VLF shall be amended by adding after the word proposed, the words and give twenty one days notice of said meeting to members., and that Section 17.3 of the Rules be altered by deleting the words two thirds, and inserting the words three quarters. The amended Sections are as reproduced below with the amendments highlighted in Bold Italics 17.2 Any proposed alteration to these Rules or the Statement of Purposes shall be notified in writing to the Secretary at least thirty days before the General Meeting of Members at which the resolution is to be brought forward in the notice of such meeting, the Secretary shall include notice of the alteration/s proposed, and give twenty one days notice of said meeting to members The proposed alteration/s shall be considered by the General Meeting of Members and if approved by not less than three quarters of the Members present and voting at such meeting shall be forwarded by the Secretary in the form of a resolution to each participating District for ratification by Convention. 2. MOTION: That in all instances the words Associations Incorporation Act 1981 be deleted, and the words Associations Incorporation Reform Act 2012 be inserted. 3. MOTION: That in all instances the words Section 78 of the Income Assessment Act 1936 be deleted, and the words Section 30 of the Income Assessment Act 1997 be inserted. The motion was carried unanimously, and will proceed to Conventions. Moved John Beale/Alf Hawken that motions 4, 5, 6 and 7 be admitted to the floor for debate. The motion was carried unanimously. Moved John Beale/Bill Hughes that Motions numbered 4, and 5 be moved as one item. 4. THAT the definitions included in the Purposes and Rules of the VLF have the following definition added. Special Resolution means a resolution that requires not less than threequarters of the members voting at a general meeting to vote in favour of the resolution; A Special Resolution applies to: Making alterations to the rules or purposes, Amalgamating or Winding up, Removing a member of the committee. 5. THAT Subsection 8.6(e) in the Purpose and Rules be deleted, and the Following clause be added. 2

3 (e) Any member may be expelled from the Council for cause, by not less than three-quarters of the members voting on a Special Resolution, at a General Meeting for which notice of no more than 28 days and no less than 14 days notice has been given, and such notice shall detail the reason for the meeting. Following a decision to expel, the member may request that the Procedures as set out within Section 13 of these Rules be applied. The motion was carried unanimously, and is to proceed to Conventions. Moved Rod Jackson/Graham Angus THAT Subsection 13.2 (c ) (i) which reads: If the Member should be fined an amount not exceeding $500.00; or shall be deleted and the words If the member should be reprimanded; or shall be added. The Motion was carried unanimously, and is to proceed to Convention Moved Bob Cooper/Rodney Hales. THAT the words Public Officer be removed as detailed herewith: In Section 3.9 the following words be deleted at the address of the Public Officer. In Section 9.8 (b) the following words be deleted to be performed by the Public Officer. In Section 16.2 the words Public Officer be replaced by the word Secretary Section 2.2 (a) and (b) be replaced with the following clause: 2.2 In these Rules, a reference to the Secretary of the Foundation is a reference to a person who holds office under these Rules as Secretary of the Foundation. The motion was carried unanimously and is to proceed to Convention. Moved Rodney Hales/Helen Campbell that a motion to change the timing of the election of Office Bearers be permitted onto the floor of the meeting. unanimously. Moved Ron Smith/Rodney Hales that nominations for Council be conducted in August, to take up appointment I November, commencing from July 1 st unanimously. General Business: nil registered Meeting closed 10.40am. V.L.F. Council Meeting on 26 May 2013 to be held at Bionics Institute, Albert Street, East Melbourne. 9.30am for 10.00am start. 3

4 MINUTES OF THE SPECIAL GENERAL MEETING OF THE VICTORIAN LIONS FOUNDATION INC Bionics Institute, Albert Street, East Melbourne. Sunday, 26 May, Meeting opened 10am by Chairman John Beale and asked that our appreciation be extended to Norma Barnard for her catering which is very much appreciated. Present: V1-4 Phil Sherrif, Alf Hawken, Helen Campbell. V2 John Greenwood, John Mitchell, Bill Hughes, Doug Lyons, Phil Johnson, DG Lou Scholten, Stewart Pyers. V3 Norma Barnard, Peter Blamey, Colin Dyason, Rod Jackson, Judy Jackson. V5 Ron Smith, David Oakley, Veeda Oakley. Georgina Kambouris V6 John Beale Apologies: George Barnard, Neil & Pam Ware, Margaret Sherrif, Eric Gittins, David Lowing, Glenda and Bruce McLeod, Les Harrison, Lyn Fredericks. Moved Norma Barnard, Rod Jackson that the apologies be accepted. Financial Statement to December 31, Motion: The Audited Annual Financial Statements to December 31 st, 2012 were presented and it was Moved Bill Hughes, Seconded Alf Hawken that they be adopted.. Motion: That the particulars contained in the financial statement are true and correct and as required by the Associations Incorporation Reform Act 2012 and were presented to the members at the Special General Meeting. Moved Colin Dyason, seconded David Oakley.. Motion: That Briglia & Co. Be appointed as auditor. Projected Notice of Motion regarding dues increase. Moved Alf Hawken, Seconded Norma Barnard that the Notice of Motion be put to the meeting. unanimously. [ FROM THE MEETING HELD 26/08/12... Moved Glenda McLeod, seconded Helen Campbell...A recommendation that the voluntary contribution to the VLF be increased from 20c per member to 50c per member per annum as from May, ] This was again discussed at the meeting 24/02/13. Moved Bill Hughes, seconded Doug Lyons that the fees be increased to $1 per member and this to go to Convention. After discussion, an amended motion was put to the meeting That the voluntary contribution to the Victorian Lions Foundation Inc., be increased from 20c per member to 50c per member, per annum, as from May, 2014 and this to be taken to Convention Moved Alf Hawken, Seconded Norma Barnard.. Foreshadowed that an Administration cost of approx 1% should be taken from each project to cover our costs. This to be discussed at an ordinary meeting of the Foundation. Meeting closed 10.30am

5 MINUTES OF SPECIAL GENERAL MEETING VICTORIAN LIONS FOUNDATION 25 August, 2013 at Baker IDI, Commercial Rd., Melbourne. Meeting opened 9.40am Present: V1-4 Eric Gittins, Alf Hawken V2 Phillip Johnson, John Mitchell, John Greenwood, Bill Hughes, David Lowing, Stewart Pyers. V3 Norma Barnard, Ian Gration, Rod Jackson, Colin Dyason, Peter Blamey, V5 Veeda Oakley, David Oakley, DG Chandra Mangalore, Denise Krull, Ron Smith, Ivan Kayne, Lou Onley, Graham Angus. V6 Les Harrison, John Beale. Apologies: V1-4 Helen Campbell, Phil Sheriff, Margaret Sheriff V2 Brian Edward, Doug Lyons. V3 DG David Barnes V5 Glenda McLeod, Bruce McLeod V6 DG Lynn Fredericks Moved Les Harrison/John Greenwood. Guest speaker: Rod Jackson introduced guests CEO of NVRI Maureen O Keefe, Dr. Shaun Cloherty and Prof. Michael Ibbotson, following which Prof. Michael Ibbotson gave a very interesting presentation on the work the NVRI is currently doing Chairman John Beale declared the Special General Meeting open. Motion : Motion 2: Motion 3. To rescind the following motion:- moved that the VLF Financial Year be from 1 st July to 30 th June commencing from 1 st July 2014 and that the Annual Meeting be held prior to 30 th November in each year. Moved Lou Onley/David Lowing. Motion lost 12 votes to 9. [3/4 majority reqd.] now irrelevant. This motion was written incorrectly at the February AGM. Amended wording is as follows... that elections of office bearers of the Council be conducted at the General Council meeting after the AGM and to take up position commencing from the 1 st July, 2015 and onwards. Moved Eric Gittins/Norma Barnard.. Meeting closed 11.05am.