Please make the following changes to your District Diary when it arrives:

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1 District 201W1 All Mail to PO Box 2524 Malaga WA 6944 Humanitarian Service, Major Disaster Relief, Sight and the Encouragement of Youth District Governor Colin HEAP Cabinet Secretary Philip CAUNT Cabinet Treasurer Tony PALLOTTA 15 Clyde Court WANNEROO WA Robin Cove BALLAJURA WA 6066 PO Box 6886 EAST PERTH WA 6892 (H) (08) (H) (08) (H) (08) (M) (M) (M) clarence57@iprimus.com.au philipcaunt@wn.com.au tony.pal@bigpond.net.au End of June 2014 The Club Secretary All Lions Clubs International in District 201W1 Dear Fellow Lion, Items for Action: Please make the following changes to your District Diary when it arrives: District Hospitality Chairman - dgvisits@gmail.com Perth Eye Institute MarioPezzutto@lei.org.au In addition to the District Diary which provides details of District Events and guidance with Lions duties you can also find a lot of information about Lions and a live calendar of events at the District website in the members area. All members can log in using their full name and membership number From time to time we are approached by other groups to authorise them to raise funds using our Charitable Collections Licence. A brochure and guidance pack has been provided by the Department of Commerce to assist us in processing these requests. Details can be found on the District website at Welfare Chairperson Regina Dixon has requested the following: o Could I please make the following request from each and every one of you: For my job to be successful and to run smoothly, I would appreciate if you could me or call me on , if and when you have any information of your club members taking ill or admitted to hospital, or any other untoward occurrence. It would make life less complicated for all of us. Thanking you all. Regina The District Leadership Chairman Christine Walker is available to assist Clubs with any training requirements they have. If you want Christine and her team to visit your Club or Zone please contact her on either leadershipw1@westnet.com.au or There are also a number of other online and in person training courses that are available for Lions. Information is available at the Lions Australia website Nominations for District Governor, 1 st Vice District Governor and 2 nd Vice District Governor for 2015/16 are now called for along with Directors of Western Australian Lions Drug Awareness Foundation, Dryandra Woodland Village, Lions Hearing Foundation, Lions Cancer Institute and Save Sight Foundation. Nominations are to be sent to the Cabinet Secretary on Club letterhead signed by the Club President or Secretary.

2 Motions for District and Multiple District projects etc. are now called and must be in the hands of the Cabinet Secretary by 26 th July for Project Motions and 25 th August for other Motions. Nominations are also called for a Host Club for the 2016 District Convention which must be in the hands of the Cabinet Secretary by 25 th August. LIONS IN WESTERN AUSTRALIAN FACEBOOK PAGE The Facebook page now has over 200 Likes. Please spread the word to your friends to like the page. If your Club does not have a Facebook page now is the time to set one up. MyLCI Reporting 84% of WMMR reports have been completed this month. Thank you to those Clubs who consistently update their membership information. Please do not forget to also include your Club membership activities on the website each month as this assist us and Lions Clubs International report on the activity within the District. The District has seen a decrease of 28 members this month giving us 925 members. Yours in Lionism, Philip Caunt Cabinet Secretary

3 Complying with the Associations Incorporation Act 1987 Self-check Discuss as a Committee how your association rates in complying with each section of the Act ANNUAL GENERAL MEETING (AGM) An AGM must be held every year within four months of the end of the association s financial year. A request for additional time to hold the AGM can be made to Consumer Protection and must be received before the end of the expiry of the four month period. Applications can be submitted through AssociationsOnline. For more information about AGMs check out the Meetings chapter of the INC Guide. Requirement of the Act The associations financial year ends: Section of the Act Do we comply? Hold AGM by: / / 23 Yes / No A notice regarding the AGM has been sent to all members Yes / No Quorum present at the AGM Yes / No Comments/Actions needed RECORD KEEPING (All documents of the Association should be kept in a safe and secure location) Certificate of Incorporation and Rules (constitution) If you need a replacement certificate or copy of the rules contact or make an application through AssociationsOnline. Members Register register must include the name and postal or residential address of each member. Record of Office Bearers register must include the name, address and position held by each members of the committee of management. Inspection of records members of the association are permitted to inspect and copy the register of members, record of office holders and the rules. For more information check out the Record Keeping chapter of the INC Guide. Keep a copy of the Certificate of Incorporation Yes / No Keep up to date copy of the Rules 28 Yes / No Keep up to date Members Register 27 Yes / No Keep up to date Record of Office Bearers 29 Yes / No Allow members to inspect the above 3 records 27,28,29 Yes / No This checklist is for the Associations use only. The Association is not required to return this checklist to Consumer Protection. Phone: (08) or (country callers) Address: Unit Selby Street North Osborne Park WA 6017 Postal Enquiries: Locked Bag 14 Cloisters Square WA 6580 INC: A Guide for Incorporated Associations in Western Australia: Available from AssociationsOnline: Disclaimer: The information contained in this publication is not intended to be legal advice and should not be relied upon as giving legal advice.

4 ACCOUNTING RECORDS Complying with the Associations Incorporation Act 1987 Self-check Discuss as a Committee how your association rates in complying with each section of the Act Accurate records of financial transactions to be maintained. Associations may wish to consider adopting the Standard Chart of Accounts available from the Department of Treasury Annual accounts showing the association s financial position at the end of the financial year must be presented to members at the AGM. For more information about keeping your accounting records check out the Accounts and Auditing chapter of the INC Guide. Requirement of the Act Section of the Act Do we comply? Keep accurate Accounting Records 25 Yes / No Present Annual Accounts to your members at the AGM 26 Yes / No CONFLICTS OF INTEREST For more information about the responsibilities of the committee check out the Management Committee chapter of the INC Guide. Committee to declare any conflicts of interest (financial) 21 Yes / No Record the conflict of interest in the minutes 21 Yes / No Do not take part in the discussion or the vote for that contract where there is a conflict of interest 22 Yes / No Comments/Actions needed AMENDING THE RULES (Constitution) Special Resolution resolution passed by 75% of the members who attend and vote at a general meeting that has been properly convened under the rules. Lodging changes the amended rules must be lodged with Consumer Protection for the changes to have legal effect. Notice of Special Resolution can be submitted though AssociationsOnline. For more information check out the Altering the Rules chapter of the INC Guide. Changes to the rules passed by special resolution Yes / No 17 & 24 Amendments lodged with the Department of Commerce Yes / No This checklist is for the Associations use only. The Association is not required to return this checklist to Consumer Protection. Phone: (08) or (country callers) Address: Unit Selby Street North Osborne Park WA 6017 Postal Enquiries: Locked Bag 14 Cloisters Square WA 6580 INC: A Guide for Incorporated Associations in Western Australia: Available from AssociationsOnline: Disclaimer: The information contained in this publication is not intended to be legal advice and should not be relied upon as giving legal advice.

5 WA LIONS HALL OF FAME A Joint Project of Lions Districts 201W1 & W2 Chairman Lion Noel Smith OAM Correspondence to PO Box 455 Forrestfield WA th June 2014 Dear Lions Club President Nominations are now open for this year s WA Lions Hall of Fame. Please consider nominating someone worthy from your club or another Lions club. To be eligible, the person must be a current Lion in your Club or a member of another Lions Club anywhere in Western Australia. Deceased Lions are also eligible providing they were members at the time of their death. We are looking for Lions who have made a significant contribution to the community through Lions Clubs International over a number of years. In keeping with the significance and prestige of this award, only up to 3 people will be inducted this year. Further Inductees will be admitted in coming years. If your Club nominated a Lion in the previous 2 years then you do not need to renominate them this year. They are automatically eligible again this year. A nomination form is attached, along with Guidelines and selection criteria. Nominations must be received by 5pm on the 31 st August 2013 to be considered. A Black Tie Dinner will be held on Friday 7 th November to announce the inductees into the WA Lions Hall of Fame. The venue will be the Hilton Hotel, Hill St, Perth 7.00pm for 7.30pm. Cost of Dinner will be $ Further details relating to the Dinner will be advised to clubs in September this year. Nominations are open to all Lions in Western Australia and are being sought from Clubs in both W1 and W2. We look forward to receiving one or more Nominations from your Club. Yours in Lionism Noel Smith Lion Noel Smith OAM Chairman WA Lions Hall of Fame Committee 2013 AH: Mob: noel.smith@westnet.com.au NOTE: Please forward all Nominations to PO Box 455 FORRESTFIELD WA 6058

6 WA LIONS HALL OF FAME THE PERSON YOU ARE NOMINATING Note: Please provide as much information as possible. If insufficient space, please provide additional information on a separate page and attach to this nomination form. Title: Given Names: Known as: Surname: Current Address: Date of Birth: D: M: Y: If deceased please tick here: Year first joined Lions: No of years a Lion: If formally a Lioness or Leo year joined Lions Family: Currently a member of which Lions Club (or last Club if deceased): Previously a member of the following Lions Clubs: Positions held at Club Level: Positions held at District Level: Positions held at State Level:

7 Positions held at National or International Level: Lions Awards received: Other (non Lion) Awards: Outstanding Achievements as a Lion:

8 Name of Club submitting the Nomination: Name of President of Club submitting the Nomination: Contact details of Club (mailing address): Phone contact of President: Name & Club position of person completing Nomination form: Phone contact of person completing Nomination form: Please include your Club s cheque made payable to Lions District 201W1 for $50.00 Nomination Fee & Mail to: WA Lions Hall of Fame Committee PO Box 455 FORRESTFIELD WA 6058

9 WA LIONS HALL OF FAME NOMINATION FORM The WA Lions Hall of Fame is an initiative to celebrate the outstanding contribution made by individual Lions and to recognize an elite group of people who have given exceptional service to the advancement of Lions in Western Australia during the past 52 years. Who can be nominated? Any current member of a Lions Club or a deceased Lion who has made a significant contribution to Lions in Western Australia. Lions members currently resident in another state or who have been members interstate are eligible to be nominated, however it is only their contribution to Lions in Western Australia that will be taken into account. Who can nominate? Nominations must be on the official Nomination Form and must be signed by a Lions Club President. The Nominee does not have to be, or have been, a member of that particular Club. How are nominations assessed? Nominations will be assessed by a panel of judges consisting of WA Lions Hall of Fame Committee members (W1 & W2) and eminent non Lion Western Australians. In considering nominations, the judging panel will take into account the degree and value of their contribution to their community as well as the District and or State. Length of Service whilst considered will not be the primary focus. Up to 3 Lions will be inducted this year. Does it cost anything to nominate someone? Yes. We are asking Clubs to pay a fee of $50.00 per nomination. The fee will be used to offset costs involved including the cost of the plaques and certificates. What if the person we nominate misses out? No one will miss out. Firstly being nominated is a huge reward in itself. Every person nominated will also receive a framed certificate acknowledging their nomination. Secondly, all nominations will be automatically considered for the following two years, so there will be no need to nominate them again for that period of time. How will the Awards be presented? A special WA Lions Hall of Fame Dinner & Presentation Night will be held on Friday 7 th November in Perth to honour and recognize the contribution that the nominated Lions have made in Western Australia. The general public will be invited to the Awards Night. Further details of the Awards night will be made available to Clubs during September. Will there be equal representation between W1 Lions and W2 Lions? No, not necessarily. We are acknowledging the outstanding Lions from throughout Western Australia and recipients will be those deemed the most worthy at the time by the judging committee. (Don t forget that for many years WA was just one District) What will happen in future years? In future years a select number of Lions will be inducted each year into the WA Lions Hall of Fame. The number of Lions inducted will vary from year to year depending on nominations received, however will be capped at 3 in line with making this a very special award. PLEASE COMPLETE THE NOMINATION FORM AND RETURN IT TO: WA Lions Hall of Fame Committee PO Box 455 FORRESTFIELD WA 6058 Nominations close 31 st August 2014