Alan D. Burchill, Mayor. Posted in City Hall lobbies and ed to Hudson Star-Observer on

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1 Agenda for a Regular Meeting of the Finance Committee of the Common Council of the City of Hudson Council Chambers of City Hall, 505 Third Street 6:00 p.m. Monday, July 6, 2015 (please note time) (Click on agenda items highlighted in blue to access documents related to that item) 1. Call to Order 2. Discussion and Possible Action on Minutes of June 15, Discussion and Possible Action on Claims 4. Discussion and Possible Action on Operator s Licenses 5. Discussion and Possible Action on Class B Liquor and Class B Beer License Application for Mallory s LLC and a request for extension for issuance of license until March of Discussion and Possible Action on Class B Wine (only) License Application for Wine Station Hudson LLC 7. Discussion and Possible Action on Bids received for 2015 Street Improvement Project and reopening of the Public Hearing on Coulee Road Special Assessments 8. Discussion and Possible Action on Amusement Device Owner s License Applications 9. Discussion and Possible Action on Change of Agent for The Noodle Shop, Co, d/b/a Noodles & Company 10. Discussion and Possible Action on Taxi Cab Driver s License 11. Discussion and Possible Action on Closed Session under Wis. Stats (1)(e) deliberating or negotiating the purchasing of public properties, the investing of public funds or conducting other specified business whenever competitive or bargaining reasons require a closed session A. Request from Patrol Officers to amend the collective bargaining agreement regarding residency requirements Note: Closed Session will take place in Mayor s office at City Hall 12. Reconvene in Open Session 13. Items for Future Agendas 14. Adjournment Alan D. Burchill, Mayor Posted in City Hall lobbies and ed to Hudson Star-Observer on Some agenda items may be taken up earlier in the meeting, or in a different order than listed. Upon reasonable notice, an interpreter or other auxiliary aids will be provided at the meeting to accommodate the needs of the public. Please contact the City Clerk at , ext Notice is hereby given that a majority of the Common Council of the City of Hudson, Wisconsin, may be present at the foregoing meeting. This may constitute a meeting of the Common Council pursuant to State ex. Rel. Badke v. Greendale Village Board, 174 Wis.2d 553, 494 N.W.2d 408 (1993), although the Council will not take any formal action at this meeting.

2 FINANCE COMMITTEE MEETING OF THE COMMON COUNCIL CITY OF HUDSON, WISCONSIN MONDAY, JUNE 15, 2015 UNAPPROVED Meeting called to order by Mayor Alan Burchill at 6:00 p.m. PRESENT: Mayor Alan Burchill, Alderpersons John Hoggatt, Tom McCormick, and Randy Morrissette OTHERS PRESENT: Catherine Munkittrick, Devin Willi, Nancy Korson, Jim Webber, Joyce Hall, Tom Zeuli, Marty Jensen, Kim Eby, Scott St. Martin, Denny Darnold, and others. DISCUSSION AND POSSIBLE ACTION ON MINUTES FROM PAST MEETINGS: MOTION by Morrissette, second by McCormick, to approve the minutes of the June 1, 2015 Finance Committee meeting. Ayes (4), MOTION CARRIED. DISCUSSION AND POSSIBLE ACTION ON CLAIMS: MOTION by Burchill, second by Hoggatt, to recommend payment of the following claims: Roll call vote, all Ayes (4), MOTION CARRIED. DISCUSSION AND POSSIBLE ACTION ON OPERATOR S LICENSES: MOTION by Hoggatt, second by McCormick, to recommend approving the issuance of Regular Operator s licenses for the period June 16, 2015 to June 30, 2017 to: Jennifer Boesel, Sean Boesel, Kaylynn Branson, Robert Butler, Penelope Christianson, Katie Cook, Scott Dardine, Celina DeMars, 1

3 FINANCE COMMITTEE MEETING OF THE COMMON COUNCIL CITY OF HUDSON, WISCONSIN MONDAY, JUNE 15, 2015 Andrew Deutsch, Ann Hawthorne, Brian Hoyt, Anna Johnson, Matthew Johnson, Jeremy Jones, Michelle Klatt, William Kotz, Ethan Kuypers, Charlene Marlow, Eliot Motu, Jose Vicente Negret, Breann Spencer, Casey VanDusartz, and Alden White, contingent of approval by the Police Department and payment of any outstanding debt owed to the City. Ayes (4), MOTION CARRIED. MOTION by Hoggatt, second by McCormick, to recommend approving the issuance of Temporary Operator's licenses for use July 2, 2015 to July 5, 2015 at the Booster Days Event to Darlene Huehn, David Huehn, Tracey Jenkinson, Deanna Lind, Jerry McKenzie, Holly Quinn-Marrs, and Ryan Schwechler and for use at the Spirit of the St. Croix Art Festival event on September 26 & 27, 2015 to Blake Fry, Brian Hinz, Andrea Jorgenson, and Peter Keskey, contingent of approval by the Police Department and payment of any outstanding debt owed to the City. Ayes (4), MOTION CARRIED. DISCUSSION AND POSSIBLE ACTION ON BIDS SUBMITTED FOR 2015 STREET IMPROVEMENT PROJECTS: Parks & Public Works Director Tom Zeuli reported bids were received on the crack filling and flex patching, slurry seal, and seal coating projects and the total of the low bids exceeded the funds available ($225,000). Zeuli recommended that $35,000 previous budgeted for storm water improvement at the City garage be reallocated to the 2015 street maintenance projects, the bids for crack filling ($186,984 Fahrner Asphalt) and slurry seal ($15, Struck & Irwin) be awarded, and the seal coating be rebid. The Committee discussed the funds available for the maintenance projects, the basis for bids to exceed the budget (prevailing wage requirement), and the condition of and work to be performed on Vine Street. MOTION by Morrissette, second by Hoggatt, to recommend awarding the bids for crack filling and slurry seal and rebidding the seal coating project. Ayes (4), MOTION CARRIED. DISCUSSION AND POSSIBLE ACTION ON BIDS SUBMITTED FOR CITY HALL HVAC REPAIRS: Zeuli reviewed the project scope and noted that $152,369 is available for the project and the low bid of $95,900 was submitted by Sylvander Heating. Zeuli also noted that the bid did not include upgrades to the control software. MOTION by McCormick, second by Hoggatt, to recommend awarding the bid for the HVAC replacement and installation project to Sylvander Heating. Ayes (4), MOTION CARRIED. DISCUSSION AND POSSIBLE ACTION ON TEMPORARY CLASS B BEER LICENSE FOR HUDSON AREA CHAMBER OF COMMERCE AND TOURISM BUREAU FOR SPIRIT OF THE ST. CROIX ART FESTIVAL: MOTION by Hoggatt, second by McCormick, to recommend issuing a Temporary Class B license for use on September 26 & 27, Ayes (4), MOTION CARRIED. 2

4 FINANCE COMMITTEE MEETING OF THE COMMON COUNCIL CITY OF HUDSON, WISCONSIN MONDAY, JUNE 15, 2015 DISCUSSION AND POSSIBLE ACTION ON AMUSEMENT DEVICE OWNER LICENSE APPLICATION: MOTION by Hoggatt, second by McCormick, to recommend issuing an Amusement Device Owner License for 11 devices to Superior Vending Inc. for the period from July 1, 2015 to June 30, 2016, contingent of approval by the Police Department and payment of any outstanding debt owed to the City. Ayes (4), MOTION CARRIED. DISCUSSION AND POSSIBLE ACTION ON TAXI CAB LICENSE: MOTION by McCormick, second by Hoggatt, to recommend issuance of a Taxi Cab license to operate 3 vehicles to Magena SMV Transport & Taxi LLC d.b.a. Magena Taxi Cab for the period from July 1, 2015 to June 30, 2016, contingent of having a valid certificate of insurance on file and payment of any outstanding debt to the City. Ayes (4), MOTION CARRIED. DISCUSSION AND POSSIBLE ACTION ON TAXI DRIVERS LICENSES: MOTION by Hoggatt, second by McCormick, to recommend issuance of a Taxi Driver s license to Elijah Omweno for the period from July 1, 2015 to June 30, 2016, contingent on approval by the Police Chief and payment of any outstanding debt to the City. Ayes (4), MOTION CARRIED. DISCUSSION AND POSSIBLE ACTION ON CRITICAL CARE VENTILATOR FOR ST. CROIX EMS: EMS Chief Kim Eby requested approval to purchase a Zoll Impact ventilator for $7,830 and 4-year maintenance contract for $2,400 from Zoll and a waiver from the purchasing policy requiring competitive quotes. Eby noted that Zoll is the only source of the desired equipment, that the equipment is needed to since the Department is now Critical Care certified, and that funds are budgeted for the purchase. The Committee discussed the additional services that are available from becoming Critical Care certified. MOTION by McCormick, second by Hoggatt, to recommend purchasing the ventilator and maintenance contract from Zoll and waiving the policy requirement of obtaining competitive quotes. Ayes (4), MOTION CARRIED. ITEMS FOR FUTURE AGENDA: No items were identified for future agendas. ADJOURN: MOTION by Burchill, second by Hoggatt, to adjourn at 6:17 p.m. Ayes (4), MOTION CARRIED. Neil J. Soltis, Finance Officer 3

5 COUNCIL CLAIMS - JULY 6, 2015 Fund A/P Amounts P/R Amounts Totals 100 General 115, , , Impact Collection 114, , Storm/Dike Rd Police Donations 8, , Debt Service Capital Projects 41, , Sewer 14, , , Parking 1, , , Storm Sewer 1, , , Ambulance 6, , , Tax Agency Totals $ 304, $ 176, $ 481,193.24

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18 CITY OF HUDSON ISSUE SHEET SUBMITTED TO: COMMON COUNCIL DATE: SUBMITTED BY: TOM SYFKO, CITY ENGINEER REGARDING: DISCUSSION AND POSSIBLE ACTION ON THE CONSTRUCTION CONTRACT AWARD FOR THE 2015 STREET IMPROVEMENTS PART 1 COULEE RD (Carmichael Rd to 2500 West) PART 2 CROIX CREST DR (Mont Croix to cul-de-sac) PART 3 INDUSTRIAL ST (Mayer Rd to Hanley Rd) PART 4 ASPEN DR (Mayer Rd to Hanley Rd) Bids were opened June 25, Monarch Paving, Inc was the only bidder. The project was set up with a base bid and alternates because it was not known if all four streets could be done with available funding. The results are as follows: Low Bid Assmt Report Part 1 Coulee Rd $455, $438, Part 2 Croix Crest Dr $61, $74, Total Base Bid $516, $512, Part 1 Coulee Rd $455, $438, Part 2 Croix Crest Dr $61, $74, Part 3 Industrial St $124, $132, Total Adjusted Base Bid $641, $645, Part 1 Coulee Rd $455, $438, Part 2 Croix Crest Dr $61, $74, Part 3 Industrial St $124, $132, Part 4 Aspen Dr $79, $102, Total Adjusted Base Bid $720, $748, FUNDING SOURCE: The Capital Projects Budget for this project has $670,201 available. The budgeted amount does not take into consideration or include any revenue offset from special assessments.

19 The remaining project cost, with a contingency, is $700,000, which is $30,000 over the available budget. To complete the work, there will need to be a budget reallocation or increase. It is proposed to fund the proposed improvements from the capital project fund and assessments to adjacent parcel owners. NOTE: Collection of assessments can possibly take up to 10 years. The preliminary assessment roll has been updated based upon the unit prices from the low bid. Amounts compared to the assessment report are as follows: Assessments PROJECT PRELIMINARY LOW BID Part 1 Coulee Rd $65, $74, Part 2 Croix Crest Dr $ 9, $ 7, Part 3 Industrial St $37, $28, Part 4 Aspen Dr $ 9, $ 7, Total $121, $118, The Contractor s unit prices result in higher assessment amounts on Part 1 Coulee Road and lower assessment amounts on Parts 2, 3, and 4. In discussions with the City Attorney, the City should re-open and reconsider the Public Hearing for Part 1 Coulee Road only as the low bid amounts are higher than shown in the Preliminary Assessment Report. STAFF RECOMMENDATION: In reviewing the bids for all four street improvements, the proposed assessments and the available capital project funds, it appears only Parts 1, 2, and 3 can be funded at this time. Attached is the Estimated Project Cost Summary for Parts 1, 2, and 3 showing the assessment amounts and balance from city funds. The staff recommendation is as follows: 1. Award Parts 1, 2, and 3 (Total Adjusted Base Bid) to Monarch Paving, Inc. in the amount of $641, Re-open and reconsider the Public Hearing for assessments on Part 1 Coulee Road. The hearing to be scheduled August 3, Appropriate an additional $30,000 for the project to be offset from special assessments that will be paid in 2015.

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