Workshop Mee ng Minutes September 17, 2018

Transcription

1 1.0 Call to Order The Board mee ng was called to order at 6:00 pm at the Administra on Building located at, Blackwood, NJ No ces of this mee ng were forwarded to the Inquirer, Courier-Post, Clerk of the Township, the district website ( ), and members of the Board of Educa on, and posted in the Board of Educa on Offices at, Blackwood, New Jersey. Please note that this Board mee ng may be audio/video taped Flag Salute 1.2 Roll Call Member Present Absent Mary Ann Johnson 2.0 Executive Session - Attachment 2.0 Mo on made by Mary Ann Johnson, seconded by to move into Execu ve Session at 6:02 p.m. The Superintendent stated that there are five (5) nego a on items and one (1) personnel items on the Execu ve Session agenda. Member Yes No Abstain Mary Ann Johnson

2 3.0 Roll Call The board exited execu ve session at 6:54 p.m. The board entered into regular session at 7:00 p.m. Roll call vote to open the Regular Mee ng was taken: Member Present Absent Mary Ann Johnson 4.0 Approval of the Minutes 4.1 Execu ve Session Minutes August 20, 2018 Member Yes No Abstain Mary Ann Johnson

3 4.2 Board Minutes Regular - August 20, 2018 Member Yes No Abstain Mary Ann Johnson 5.0 Report of the Solicitor Mr. Long indicated that there were six (6) items in Execu ve Session. 6.0 Report of the Superintendent 6.1 Discussion Items Mr. Bilodeau explained the background on reques ng an addi on to the district s copier contract. The op onal so ware will replace the need for office fax machines and reduce excess prin ng and /or prin ng in error since the faxes will now all be sent into staff computers instead of fax machines. 6.2 Informational Items A. Fire and Safety Drills None 6.3 Policy/Planning A. Affirm determina on for all HIB inves ga ons - None B. Second Reading of District Policies and Regula ons - Attachment 6.3B P & R 1613 Disclosure and Review of Applicant s Employment History

4 P 5512 R 5512 P & R 5561 P 8561 Harassment, In mida on, and Bullying (HIB) Harassment, In mida on, or Bullying Inves ga on Procedure (Abolished) Use of Physical Restraint and Seclusion Techniques for Students with Disabili es Procurement Procedures for School Nutri on Programs C. First Reading of the Revised Organiza onal Chart - Attachment 6.3C P1110 Organiza onal Chart D. Affirm by the Board of Educa on that October 15, 2018 through October 19, 2018 as School Violence Awareness Week as required by Public Law 2001, C.298 and Instruction & Curriculum A. Field Trips - Attachment 6.4 A B. Approval of Homeless Students - None C. Approval of Homeschooling Student SID# SID# SID# Special Services A. Approval of the following Tui on Students for the school as per the list below: SID # EFFECTIVE DATE SCHOOL AMOUNT /6/18 GCSSSD Out of County Surcharge $ 38, $ 3, /6/18 Archway $ 40, ID# /6/18 Larc School $ 45, ID# /6/18 Larc School $ 45,925.20

5 /6/18 GCSSSD Out of County Surcharge /6/18 GCSSSD Out of County Surcharge $ 38, $ 3, $ 38, $ 2, B. Approval to enter into a contract with Bayada Nurses for In School One-on-One Nursing Services star ng July 1, 2018 thorough June June 30, 2019 at the rate of $55 per hour for RN and $45.00 for LPN for the following students: SID# SID# SID# ID# Personnel A. Approval of Instruc onal Appointments - Brianna Corrigan (replaces 4057) - 5th Grade Teacher/LF - Step 1 BA/$51,135-9/1/18 and comple on of paperwork Tiffany Daly (replaces 4907) - ESL Teacher/LF - Step 3 BA+15/$53,635-9/1/18 and comple on of paperwork Sarah Pickell (new posi on) - ELA Teacher/CWL - Step 1 BA/$51,135 (pro-rated) - 11/1/18 Keemia Pizzu llo (replaces 1675) - Mul ply Disabled Teacher/Erial - Step 1 MA+15/$55,960-9/1/18 and comple on of paperwork B. Approval of Non-Instruc onal Appointments Scoey Maddred (replaces 4319) - Assistant Principal/Mullen - $91,000 (pro-rated)- 11/1/18 C. Approval of Resigna ons - Attachment 6.6 C D. Approval of Re rements rd Grade Teacher/Chews - 12/31/18 E. Approval of Professional Development Workshops and Travel - None F. Approval of Subs tutes, Home Instruc on Teachers, and Non-Contracted Employees - Attachment 6.6 F

6 G. Approval of Extra Curricular, Commi ee Appointments - Attachment 6.6 G H. Approval of School Based Volunteers for school year - None I. Approval of Leaves of Absence - Attachment 6.6 I J. Approval of Transfers - Attachment 6.6 J K. Approval of Termina on- Javon Randall - Subs tute Custodian/Summer Help - 8/1/18 (never started Kasim Randall-Dale - Subs tute Custodian/Summer Help - 8/1/18 (never started) Kimberly Chiolan - Latchkey Aide - 8/1/18 (never started) L. Approval of Student Teachers, Prac cum Students, Clinical Students, Field Visit Students, Field Experience Students, Internships - Attachment 6.6 L Approval of Items Superintendent Report Member Yes No Abstain Absent Mary Ann Johnson 7.0 Report of the Business Administrator 7.1 Board Secretary s and Cash Summary Report Board Secretary s Report in accordance with 18A:17-36 and 18A:17-9 for the month of August The Board Secretary cer fies that no major account or fund has been over-expended in viola on of N.J.A.C. 6A:23A (c) and that sufficient funds are available to meet the district s financial obliga ons for the remainder of the fiscal year. The Cash Report is in accordance with 18A:17-36 and 18A:17-9 for the month of August The Cash Report and Secretary s Report are in agreement for the month of August 2018.

7 The Board of Educa on does cer fy that pursuant to N.J.A.C. 6A (c) 4 that a er review of the monthly financial report and upon consulta on with the appropriate district officials that to the best of our knowledge no major accounts or fund has been over-expended in viola on of N.J.A.C. 6A:23A (b) and that sufficient funds are available to meet the district s financial obliga ons for the remainder of the fiscal year. In accordance with N.J.A.C. 6A:23AS the Board Secretary cer fies that an cipated revenue has changed for the month ending August 2018 as follows: Increase - $ 0 Decrease - $ 0 Cer fied by: Jean Grubb, Board Secretary 7.2 Line Item Transfers - Attachment Bill Payment Ratification of Bill Payments: August 2018 Payroll: $1,406, Cafeteria: $ 57, General: $3,713, September 2018 Payroll: $3,660, Cafeteria: $ 97, General: $6,084, Supply & Purchasing - None 7.5 Transportation A. Approval for district transporta on to provide shu le services for the 27th Annual Blackwood Pumpkin Fes val Hosted by the Mainstage Center for the Arts on October 7th, 2018 with the rain date to be October 14, B. Approve awarding of Transporta on Quote # Providing transporta on to and from Loring Flemming Elementary School. The daily rate will be $80.00 with a $2.00 adjustment. The contractor has the poten al to

8 operate up to $14, per annum - one hundred and eighty (180) student days beginning September 6, 2018 for the school year. The awarded vendor is All Occasions Transport Service, 2 C. Approve awarding of Transporta on Quote # Providing transporta on to and from Chews Elementary School. The daily rate will be $99.00 with a $2.00 adjustment. The contractor has the poten al to operate up to $17, per annum - one hundred and eighty (180) student days beginning September 6, 2018 for the school year. The awarded vendor is All Occasions Transport Service, 2 D. Approve awarding of Transporta on Quote # Providing transporta on to and from Chews Elementary School. The daily rate will be $98.00 with a $2.00 adjustment. The contractor has the poten al to operate up to $17, per annum - one hundred and eighty (180) student days beginning September 6, 2018 for the school year. The awarded vendor is All Occasions Transport Service, 2 E. Approve awarding of Transporta on Quote # Providing transporta on to and from Bankbridge Elementary School. The daily rate will be $ with a $1.50 adjustment. The contractor has the poten al to operate up to $50, per annum - one hundred and eighty (180) student days beginning September 6, 2018 for the school year. The awarded vendor is All Occasions Transport Service, 2 *NOTE: The contract amount of $50, per annum is over the transporta on bid threshold of $19,000.00, therefore, the contract will go out to bid as soon as possible pursuant to N.J.A.C. 6A: (b). F. Approve awarding of Transporta on Quote # Providing transporta on to and from Charles W. Lewis Middle School. The daily rate will be $85.00 with a $1.50 adjustment. The contractor has the poten al to operate up to $15, per annum - one hundred and eighty (180) student days beginning September 6, 2018 for the school year. The awarded vendor is All Occasions Transport Service, 2 G. Approve awarding of Transporta on Quote # Providing transporta on to and from Charles W. Lewis Middle School. The daily rate will be $ with a $2.00 adjustment. The contractor has the poten al to operate up to $21, per annum - one hundred and seventy-eight (178) student days beginning September 11, 2018 for the school year. The awarded vendor is All Occasions Transport Service, 2 *NOTE: The contract amount of $21, per annum is over the transporta on bid threshold of $19,000.00, therefore, the contract will go out to bid as soon as possible pursuant to N.J.A.C. 6A: (b). H. Approve awarding of Transporta on Quote # Providing transporta on to and from Blackwood Elementary School. The daily rate will be $ with a $2.00 adjustment. The contractor has the poten al to operate up to $21, per annum - one hundred and seventy-six (176) student days beginning September 13, 2018 for the school year. The awarded vendor is All Occasions Transport Service, 2

9 *NOTE: The contract amount of $21, per annum is over the transporta on bid threshold of $19,000.00, therefore, the contract will go out to bid as soon as possible pursuant to N.J.A.C. 6A: (b). I. Approve awarding of Transporta on Quote # Providing transporta on to and from Charles W. Lewis Middle School. The daily rate will be $ with a $2.00 adjustment. The contractor has the poten al to operate up to $18, per annum - one hundred and seventy-five (175) student days beginning September 14, 2018 for the school year. The awarded vendor is All Occasions Transport Service, Buildings & Grounds A. Approve the usage of small appliances (refrigerators, microwaves) in certain loca ons throughout all Eleven (11) district schools. (Note: The approved list is on file in the Superintendent s office.) B. Approve the Second Reading of the Refunding Bond Ordinance incident to the district s Energy Savings Improvement Plan - Attachment 7.6 B C. Approve ESIP performance contract between the and Johnson Controls (Blackwood, NJ) - (Note: Copy of ESIP contract is on file in the Board Secretary s office). D. Be it resolved that the Board of Educa on approve authoriza on the issuance, sale, and award of School Refunding bonds in an amount not to exceed $10,200,000 - Attachment 7.6D E. Approve Roosevelt and Cross, Eatontown, NJ, as the Underwri ng Services for the issuance of bonds for the Energy Savings Improvement Program in the amount of $ 38, Finance/Business/Budget A. Approve Title I and Title II Eligible Staff Title l Teachers #4328 Erial Elementary $65,212 #5001 CW Lewis $52,135 #1001 Blackwood Elementary $96,415 #2088 J.W. Lilleys, Jr. Elementary $71,112 #4325 Loring-Flemming $63,712 #SP(new) CW Lewis $22,900 Title I Aides #3635 Erial Elementary $13,040 #4636 J.W. Lilleys, Jr. Elementary $12,840

10 #4124 Gloucester Township Elementary $12,640 #4468 Blackwood Elementary $13,040 #3729 Gloucester Township Elementary $13,054 B. Approve a three-year lease purchase agreement, in the amount of $210,000.94, with Dell Financial Services. The lease purchase will be used to procure Dell servers, so ware, maintenance and support, to replace/upgrade the district s core computer storage needs as facilitated by the Technology Department. The payments under this lease agreement will be $72, per year for three years. C. Approve issuing a purchase order, in the amount of $211,201.95, to Dell EMC (Hopkinton, MA) for computer servers, so ware, maintenance and support, and peripheral equipment (per the quote dated September 4, 2018 # VO1) for the district s Technology Department. D. Approve a copier management/centralized fax server op on with Stewart Business Systems (addi onal informa on for September 24, 2018 agenda). Approval of Items Business Member Yes No Abstain Absent Mary Ann Johnson 8.0 Old Business- None 9.0 New Business- Mr. Bilodeau had a discussion to change the Regular Board Mee ng from October 22, 2018 to October 15, 2018 and cancel the Workshop Mee ng due to the NJSBA Workshop in Atlan c City which is being held October 22, 2018 through October 25, The Board agreed.

11 10.0 Public Comments- None 11.0 Board Member Comment- None 12.0 Motion to Adjourn Mo on made by Mary Ann Johnson, seconded by to adjourn the mee ng. Member Yes No Mary Ann Johnson Mee ng adjourned at 7:12 p.m. Jean Grubb, Board Secretary/Business Administrator