TUESDAY, NOVEMBER 13, 2012 REGULAR BOARD MEETING 7:00 PM

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1 DAVENPORT COMMUNITY SCHOOL DISTRICT DAVENPORT SCHOOLS ACHIEVEMENT SERVICE CENTER JIM HESTER BOARD ROOM Achievement Service Center 1606 BRADY STREET DAVENPORT, IOWA TUESDAY, NOVEMBER 13, 2012 REGULAR BOARD MEETING 7:00 PM The Board of the Davenport Community School District in the Counties of Scott and Muscatine, State of Iowa, met on Tuesday, November 13, 2012 for their Regular Meeting. The meetings were held at the Achievement Service Center, 1606 Brady St., Davenport, Iowa, in said District. Vice-President Krumwiede called the Regular Meeting to order at 7:07 PM. On roll call the following board members were present: Directors: Ken Krumwiede, Nikki De Fauw, Larry Roberson, and Rich Clewell. Absent: Bill Sherwood, Ralph Johanson, and Patt Zamora. Dr. Tate and other administrators were present. Director De Fauw read the vision statement and asked the public to also note that Vision, Mission, and Belief Statements are posted throughout the district. Director Krumwiede explained he is filling in for President Johanson and made note that since three board members had previous commitments and could not attend the meeting they will be postponing the agenda item for discussion Superintendent Submits Boundary Recommendations. I. SHOWCASE A. McKinley Elementary This showcase will be rescheduled. II. COMMUNICATIONS (Including Open Forum) A. November 22 & 23 Closed Thanksgiving Holiday B. November 26, :00 PM, Regular Meeting, ASC, Jim Hester Board Room C. December 3, :30PM, Committee of the Whole, ASC, Jim Hester Board Room D. December 5, :00PM Policy Committee, ASC, Executive Board Room E. December 6, :00PM, Legislative Advocacy Committee, ASC, Executive Board Room. F. December 10, 2012, 7:00PM Regular Meeting, ASC, Jim Hester Board Room G. Open Forum for Community Input No one spoke. 1

2 III. CONSENT AGENDA To conserve time and focus attention on non-routine matters on the agenda, the Board will consider a number of items grouped together as a Consent Agenda, all items to be approved in one motion. A. Reading of the Minutes of the Last Regular and Intervening Meetings The minutes from the following meetings will be presented for approval as follows: October 22, 2012 (Regular Meeting & Secretary Evaluation); October 29, 2012 (Board Workshop). B. Personnel: Appointments, Resignations, Retirements, Leaves, Etc. APPOINTMENTS: CERTIFICATED Burns, Karly Degree: B.A. Step 3 Pre-K SPED (164 Days) Salary: $32, Children s Village West Effective: November 13, 2012 Jutting, Joan Degree: B.S. Step 3 District Nurse (126 Days) Salary: $25, Achievement Service Center Effective: October 31, 2012 APPOINTMENTS: NON-BARGAINING CERTIFICATED Saelens, Dianna Effective: November 15, 2012 Early Childhood Instructional Specialist Salary: $62, prorated to $42, Children s Villages (147/215 days) APPOINTMENTS: SUPPLEMENTAL CONTRACTS Baker, Clay 12% Wrestling Assistant $3, West High Boyer, Sarah 12% Swimming Boys Assistant $3, North High Carr, Matthew Chris 12% Basketball Girls Assistant $3, West High Delf, Ryan 12% Wrestling Assistant $3, West High Hallquist, Coleen 7% 7 th Grade Girls Basketball $1, Smart Intermediate 2

3 Hawbaker, Gustaf 7% 8 th Grade Wrestling Coach $1, Jutting, Joan 14% Head Nurse (126 Days) $2, Achievement Service Center Mayfield, Gary 7% 8 th Grade Girls Basketball $1, Medema, Steve 5% Intramurals Assistant Intermediate $1, Boys/Girls Williams Intermediate Miller, Harlee 12% Assistant Boys Basketball $3, Central High Parks, Willie 7% 7 th Grade Girls Basketball $1, Porter, James 12% Assistant Girls Basketball $3, Central High Wise, Ashley 19% Cheerleaders Sr. High Cheerleading $5, prorated to $4, for remainder of the season North High APPOINTMENTS: CLASSIFIED Bierl, Kathleen Effective: October 15, 2012 Nutrition Education Coordinator Salary: $19.00/hr Operations Center Hours: 5.0 hrs/day Blocker, Nick Effective: October 24, 2012 Salary: $9.69/hr West High Hours: 6.5hrs/day Daxon, James Effective: November 9, 2012 Food Service Van Driver Salary: $11.29/hr Operations Center Hours: 8 hrs/wk Dominguez, Christina Effective: October 22, 2012 Salary: $9.69/hr Buchanan Elementary Hours: 6.5hrs/day Hughes, Angela Effective: October 22, 2012 Salary: $9.69/hr Truman Elementary Hours: 6.5hrs/day Johnson, Joy Effective: November 19, 2012 Professional Secretary II, 10.5 mos Salary: $13.91/hr Buchanan Elementary Hours: 8 hrs/day 3

4 Martin, Lee Effective: November 7, 2012 Salary: $9.69/hr North High Hours: 5.0hrs/day Parkhurst, Jaime Effective: October 25, 2012 Salary: $10.04/hr Eisenhower Elementary Hours: 6.0hrs/day Peterson, Shelaine Effective: October 22, 2012 Salary: $9.69/hr Hours: 6.5 hrs/day Rudolph, Lindsay Effective: November 7, 2012 Salary: $10.04/hr Fillmore Elementary Hours: 6.5hrs/day Tahir, Mohammad Effective: October 29, 2012 Tech Support Salary: $13.40/hr ASC Hours: 8.0hrs/day RESIGNATIONS/TERMINATIONS: CERTIFICATED Franks, Christa Effective: October 17, 2012 LOA Years of Service: 7 yrs 2 mos RESIGNATIONS/TERMINATIONS: SUPPLEMENTAL CONTRACTS Echols, Gary 7% Track Intermediate Co-Ed $1, Kern, Gregory 25% Varsity Football $7, North High Mirocha, Jacob 7% 8 th Grade Wrestling $1, Porter, James 7% 8 th Grade Girls Basketball $1, Swope, Jeffrey 7% 8 th Grade Wrestling $1, J. B. Young Webster, Marquisa 19% Cheerleaders Sr. High Cheerleading $5, North High Wise, Ashley 12% Cheerleaders Assistant Sr. High $3, North High 4

5 RETIREMENTS: CLASSIFIED Haas, Donna Effective: November 9, 2012 Years of Service: 3 yrs 2 mos McKinley Elementary RESIGNATIONS/TERMINATIONS: CLASSIFIED Burns, Karly Effective: November 11, 2012 Years of Service: 2 mos Children s Village West Reason: Other District Employment Henson, Carol Effective: October 15, 2012 Years of Service: 18yrs Children s Village West Johnson, Joy Effective: November 16, 2012 Executive Administrative Assistant Years of Service: 5 yrs 7 mos Achievement Service Center Reason: Other District Employment Owen, Winona Effective: November 9, 2012 Food Service Worker Years of Service: 3 mos Central High Robinson, Charles Effective: October 30, 2012 Attendance Coach Years of Service: 4 yrs 2 mos J. B. Young K-8 SALARY ADJUSTMENTS: CERTIFICATED LAST NAME FIRST NAME SCHOOL STEP FROM TO SALARY Riddle Bonnie Harrison 14 M.A. +15 M.A. +30 $58, $59, Motion: Director Clewell moved the Board approve the Consent Agenda as presented. Director Roberson seconded the motion. Discussion: None. Clewell, Roberson, De Fauw and Krumwiede. The motion carried. IV. APPROVAL OF BILLS Motion: Director Clewell moved the approval of the resolution Resolved all claims presented to the Board having been duly certified as correct by the Secretary, reviewed by the administration and board members, and they are 5

6 hereby audited and allowed as just claims and warrants drawn on the Treasury for the several amounts. Further Resolved, the payment of claims and salaries be approved from the bill listing period of October 18, 2012 through November 7, 2012 with the following voided checks: # Payable to Prairie Meadows Hotel in the amount of $ (Amount incorrect) # Payable to Alissa Kristine Hansel in the amount of $1, (Order cancelled) # Payable to River City Turf in the amount of $ (Wrong vendor) Director Roberson seconded the motion. Discussion: None. Clewell, Roberson, De Fauw and Krumwiede. The motion carried. V. SUPERINTENDENT REPORT Dr. Tate reported that he, Director Krumwiede and Director of Human Resources, Deb Miller attended the 25 th Annual Senior Employment Program Awards Ceremony at the Generations Area Agency on Aging where Davenport Community School District was given special recognition. Lois Van Maanen, Para-Educator at Fillmore Elementary School also received an Older Workers of the Year Award. This past Sunday was the Veteran s Day Parade and Dr. Tate complimented the ROTC and the West High Band who were very prominent in the parade. He attended the LETRS training today and noted that the instructor for the workshop hasn t seen a model where administrators participate in this training. He asked for the student board members to report on school activities. VI. OTHER ITEMS REQUIRING ACTION A. Level I & Level II Investigators Motion: Director Roberson moved the board approve the District Level I and Level II investigators as presented to serve for a one year period from Director De Fauw seconded the motion. Discussion: Director Krumwiede asked Dr. Tate to explain what the two levels mean. Dr. Tate explained that it is sometimes necessary to investigate allegations. He explained the difference between Level I and II and noted the more serious allegations go to a Level II investigator and the district hires outside entities to investigate. It is the Board s responsibility to see that that the people placed on the list are qualified. Roberson, De Fauw, Clewell and Krumwiede. The motion carried. 6

7 B. School Budget Review Committee Request Motion: Director DeFauw moved the board accept the administration s recommendation that the district apply to the School Budget Review Committee (SBRC) for modified allowable growth for open enrollment out students not on the previous year s PEACE data collection for whom the district will pay tuition in the current budget year in the amount of $741,258 and for limited English proficient program instruction beyond four years in the amount of $245,561. Director Roberson seconded the motion. Discussion: None. De Fauw, Roberson, Clewell and Krumwiede. The motion carried. C. Cambium Education Contract Motion: Director Clewell moved the board approve the contract with Cambium Education, Inc. in the amount of $27,000 to provide a LETRS (Language Essentials for Teachers of Reading and Spelling) trainer to prepare for and train staff members in LETRS Modules 1-4,6 and 7. Director Roberson seconded the motion. Discussion: None. Clewell, Roberson, De Fauw and Krumwiede. The motion carried. D. Driver s Education Contract Motion: Director Roberson moved the board approve the contract with the Mississippi Bend AEA to provide driver education services to the District at a rate of $370 per student for the school year. Director De Fauw seconded the motion. Discussion: Director Clewell asked how competitive this contract is for $370 per student.ms. Tangen said we haven t looked at this in several years to see if it would be cost effective to bring this service back in hours. Director Roberson asked what would be involved to bring this service back in house. Tangen said it would involve the purchase of vehicles, finding classroom space and hiring instructors. She stated $99,000 was spent with the AEA last year, so it would probably be more expensive to bring back in house. Roberson asked if driver s education is outside of normal class time and Tangen stated is done after class. Tangen provided further explanation about the fee that the district can charge for driver s education but this also comes 7

8 under the free and reduced provisions of the state, so if a student qualifies for a free and reduced lunch they do not have to pay the fee for driver education. The $99,000 that is paid to the AEA represents the students who had a free or reduced status. Roberson, De Fauw, Clewell and Krumwiede. The motion carried. E. Leadership & Learning Contract Motion: Director De Fauw moved the board accept the administration s recommendation and approve a contract with the Leadership and Learning Center in the amount of $31, for 2 seminars scheduled for March, 2013 for 75 participants each. Director Roberson seconded. Discussion: Director Roberson asked if this contract is in addition to what has already been done. Julie Staszewski explained this contract is completely separate. What the district pays at the beginning of the year is for coaching and this contract is for professional development for math and science teachers which will be held over spring break. They sent several people to the seminar in Des Moines and they came back very excited about what they learned, so this year they want to bring the training here in order to provide more training for more people at a reduced cost. De Fauw, Roberson, Clewell and Krumwiede. The motion carried. F. Durham School Services Motion: Director Roberson moved the board accept the administration s recommendation to approve the current contract with Durham School Services be extended for an additional three year period beginning on July 1, 2013 through June 30, Director Clewell seconded the motion. Discussion: Director Roberson asked if things other than cost are specified in the contracts where we outsource the service. Ms. Tangen said they specify as much as they can. With this contract they specified how many buses are provided, putting digital cameras in the buses, safety and security, insurance, routes, mileage, field trips to name a few. Director Clewell mentioned efficiencies and asked if there could be money saved if there was one contractor for both Davenport and North Scott. Ms. Tangen responded they had reviewed the contract several years ago and they informally looked at surrounding districts and she explained some of the reasons why there would not be a savings to the district. Director Roberson asked Tangen about the leasing of buses. She explained that by leasing the buses from Durham it is an allowable expense from PPEL which helps out the general fund. Roberson, Clewell, De Fauw and Krumwiede. The motion carried 8

9 G. Approval of Engineer for Roofing Projects Motion: Director De Fauw moved the board accept the administration s recommendation and approve Missman, Inc. Engineering as the engineer for roofing projects at Sudlow, Jackson, North, JB Young, Wood and Lincoln schools. Director Roberson seconded the motion. Discussion: Director DeFauw said the public might want to know why Lincoln is included on this list. Mr. Martin explained that Lincoln is still an asset of the district and it needs to be repaired and explained the roof is 27 years old. De Fauw, Roberson, Clewell and Krumwiede. The motion carried. H. Approval of Architect for Restroom Renovation Motion: Director Clewell moved the board approve the firm Larrison and Associates of Davenport, Iowa for district restroom renovations. Director DeFauw seconded the motion. Discussion: None. Clewell, De Fauw, Roberson and Krumwiede. The motion carried. I. Approval of Architect for North Tennis Courts Motion: Director De Fauw moved the board accept the administration s recommendation and approve Greg Gowey of SGGM Architects of Davenport, Iowa to design and engineer the renovation of North High School tennis courts. Director Roberson seconded the motion. Discusssion: Director DeFauw asked about improvements to practice fields in proximity to the tennis courts. Mr. Martin explained there are fields on both sides of the courts. The field on the west will be resurfaced and regarded for better drainage and the field on east side also needs improvement in drainage. De Fauw, Roberson, Clewell and Krumwiede. The motion carried. 9

10 VII. DISCUSSION A. Budget Process Update Ms. Tangen reported that the 2012 audit has been completed and will be presented at the Committee of the Whole meeting in December. She reported on the results of the audit and how this affected the fund balance. Tangen provided the board with a list of the revenue and expenditures and noted where the major differences are indicated. She reported positive gain in the fund balance but the certified enrollment count is down 191 students and explained how this affects the budget. She presented different scenarios based on different levels of allowable growth and also reported on the selfinsurance fund. Director DeFauw asked about the 191 student decline in enrollment. Dr. Tate explained there is a group looking at this very carefully, but also stated that one of the major reasons was not contracting with Eastern Iowa Community College this year to do the GED Program which included approximately 130 students. He indicated not renewing the contract saved the district money and he anticipates the enrollment will stabilize after this year. Director Roberson asked if they expect the enrollment numbers to continue declining. Tangen explained that all projections she has reviewed indicate an increase in enrollment. Director Clewell mentioned how board members should bring up the topic of allowable growth while they are in Des Moines at the Urban Education Network meeting since the issue of allowable growth is a very significant one for our district. B. Superintendent Submits Boundary Recommendations This agenda item was postponed. C. Policy Director DeFauw reviewed the following policies: A) Procedure for Recruitment two recommended changes. B) Teacher Assignment & Transfer - no changes C) Appointment nominal changes D) Transcript no changes E) Registration of Certificates nominal change F) Promotion Policy policy committee recommends deleting this policy. G) Release from Contract Reviewed information provided by Deb Miller on fees charged by other districts. H) Professional Growth no changes I) Student Teachers no changes 10

11 J) Tutoring no changes K) Academic Freedom - nominal change. Director Clewell asked if there has been a situation where teachers wanted to use materials that were not allowed. Dr. O Melia said she has not experienced this in her tenure. Director Roberson made a recommendation to change the word should to will in the second sentence that states teachers should inform their immediate supervisor or building principal of potentially controversial issues that may arise in the class. Director De Fauw noted this recommendation will be taken to policy committee. L) Appointments no change. M) Para-Educator/Education Aide changes recommended. N) Powers and Responsibilities De Fauw reported the committee decided the policy did not need revising since the language in the policy is congruent with the language in Iowa Code. Clewell explained Dillon s rule to the audience and explained he will also review the policy to ensure it is congruent with Iowa Code. O) Development of Policy nominal change to more accurately reflect current practice. P) Signing Contracts - De Fauw explained Options A and B possible modifications to this policy. Clewell stated that whatever the President is comfortable with is fine with him. Roberson said the board needs to make sure they understand what is being paid and what is going out and having it in consent agenda is fine with him and said Option A would be his recommendation. Krumwiede stated he is comfortable with Option A. Q) Student Abuse by Employees - changes recommended. Director De Fauw stated these policies will most likely be on agenda for action at the next regular board meeting. Director Krumwiede asked if the district has issues with releases from teacher contracts. Deb Miller stated this has only happened twice since July1 when she started her position. VIII. ADMINISTRATIVE REPORTS None. IX. BOARD REPORTS/REQUESTS Director De Fauw announced the Annual Holiday Concert on December 4 th and also congratulated all the vocalist and instrumentalists who will be traveling to Ames this weekend to perform at the All State Program. Director Roberson reinforced the need to speak with the people in Des Moines at the UEN concerning allowable growth since he does not see much movement in that regard. 11

12 Director Clewell reported on the Grassroots Advocacy Summit meeting which included parents, teachers, and administrators. This group met to discuss important issues to students and the Davenport School District such as allowable growth. They are putting together a coalition of people at the grassroots level. Each school has received an announcement that we are looking for parents to get involved with us and network is being created to keep people informed of what is going on so they can talk to legislators about pressing issues such as allowable growth. Director Krumwiede noted it is American Education Week and paid tribute to all educators across the district as well as students and explained the history behind this effort. Krumwiede also mentioned the award ceremony at Generations. The paraeducator who received the Older Worker s Award has been in that position for 38 years and is in her mid-70 s. The Davenport School District received Employer of the Year Award recognizing the over 180 employees aged 64 years or older. He attended the press conference at Madison School where they received the Breaking the Barriers Award and they will also be recognized from the State Board of Education in Des Moines. Director Clewell asked Aubrey, student board member, how she will keep up with school work once she becomes a legislative page. Aubrey explained she will have to work with the teachers but it is ultimately her responsibility to keep up with school work. ADJOURNMENT Director Clewell moved the board adjourn. Director Roberson seconded the motion. By consensus Vice-President Krumwiede declared the meeting adjourned at 8:17 PM. Mary Correthers, Board Secretary/Treasurer 12