BOARD OF EDUCATION CINCINNATI, OHIO PROCEEDINGS

Transcription

1 March BOARD OF EDUCATION CINCINNATI, OHIO PROCEEDINGS SPECIAL MEETING March 19, 2012 Table of Contents Roll Call Recess into Executive Session Adjourn from Recess

2 March SPECIAL MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met in special session pursuant to notice by the Treasurer in the Board Office at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, March 19, 2012 at 5:33 p.m., President Bolton in the chair. ROLL CALL Present: Members Bates, Ingram, Kuhns, Nelms, White, President Bolton (6) Absent: Member Reed (1) Superintendent Ronan was present. RECESS INTO EXECUTIVE SESSION Mrs. Bates moved and Mrs. White seconded the motion that the Board recess into executive session at 5:36 p.m. to consider employment of a public employee or official, and pending or imminent court action in conference with Board Legal Counsel. Ayes: Members Bates, Ingram, Kuhns, Nelms, White, President Bolton (6) Noes: None President Bolton declared the motion carried. ADJOURN FROM RECESS The Board adjourned from Executive Session at 6:12 p.m. Diana C. Whitt Treasurer/CFO

3 March BOARD OF EDUCATION CINCINNATI, OHIO PROCEEDINGS REGULAR MEETING March 19, 2012 Table of Contents Roll Call Minutes Approved Presentations Board Announcements/Hearing the Public Resolution Amending Board Policy: Reporting Accidents Resolution Placing a Historical Marker at Pleasant Hill Academy Honoring John T. Crawford Resolution Approving Construction Documents and Authorizing the Commencement of Bidding Including the Advertisement for and the Review of Bids for Bid Package #8; Peggy Lane Sitework Related to Oyler Elementary School Renovations Revised: A Plan to Renew Contract of Mary A. Ronan, Superintendent of the Cincinnati City School District Student Achievement Committee Written March 12, Partnership/Public Engagement Committee Written March 14, Report of the Superintendent Recommendations of the Superintendent of Schools 1. Certificated Personnel Civil Service Personnel

4 March PROCEEDINGS REGULAR MEETING March 19, 2012 Table of Contents (cont.) Revised Report of the Treasurer 1. Receipt Of Grant From United Way Of Greater Cincinnati On Behalf Of The Cincinnati/Northern Kentucky Social Innovation Fund Agreement with International Field Studies For Trip to Andros Island, Bahamas Agreement with Gaggle Net, Inc Agreement with Innovative Global Technology Group Agreement with Cincinnati Bell Technology Services Agreement with T-Mobile Agreement with Sprint Membership in NSBA s National Affiliate Membership Council of Urban 217 Boards of Education Assignment Payment for Legal Services from General Fund General Counsel s Office Award Of Purchase Orders Payment of Confirming Requisitions For Board Information 13. Agreements with Consultants Agreement with Croswell Tours Agreements with Consultants late request Agreement with Invo Health Care Associates Amendment to Consultant Agreement with Jordan Davis Amendment to Consultant Agreement with Tara Hoffman Other Business Assignment Adjournment

5 March REGULAR MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio met pursuant to its calendar of meetings in the Rosa E. Blackwell Interactive Learning Center at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, March 19, 2012 at 7:06 p.m., President Bolton in the chair. The pledge to the flag was led by students from Roselawn Condon School, Randal Yunker, Principal. ROLL CALL Present: Members Bates, Ingram, Kuhns, Nelms, White, President Bolton, (6) Absent: Member Reed (1) Superintendent Ronan was present. MINUTES APPROVED Mr. Nelms moved that the minutes of the following meeting be approved without reading, copies of said minutes having been distributed to members and made available to the public and news media on March 19, Special Public Meeting March 7, 2012 Passed viva voce. President Bolton declared the motion carried. PRESENTATIONS 1. Cincinnatus Education Awards Jane Keller, Chair of Cincinnatus Education Panel, and President and CEO, Cincinnati Youth Collaborative 2. Walmart Foundation Jessica Shelly, Manager Food Services. Will be rescheduled for April, Teacher Evaluation System Eric Thomas, Director, Office of Innovation; Julia Indalcio, Teacher Programs Manager; Katie Hofmann, Lead Teacher, Office of Innovation

6 March BOARD ANNOUNCEMENTS/HEARING THE PUBLIC Kudos to: 1. Mariah Reynolds, a sixth-grade student at SCPA, for being honored with the President s Volunteer Service Award. 2. The Health Department has received a federal grant that will provide approximately $150,000 to redesign the media center at Oyler into an eye clinic to serve all CPS students. In addition, the grant provides $350,000 to construct a school-based health center at Withrow. 3. Dylan Plummer, an eighth-grade student at Walnut Hills High School, who has qualified for the US World Jump Rope Team and will compete in Tampa this summer. 4. Taft High School Basketball Team, District Runner Ups. 5. Withrow University Basketball Team for a great season. The following persons addressed the Board regarding the topics indicated: Rolanda Smith Budget I. Nadir Tru You Company A RESOLUTION AMENDING BOARD POLICY: 8442 REPORTING ACCIDENTS WHEREAS, the Cincinnati Board of Education is reviewing the existing district policies; and WHEREAS, the Cincinnati Board of Education has determined revision of the current Board Policy is in order to make them consistent with the current state laws and district procedures; and WHEREAS, Board Policy 8442 Reporting Accidents has been reviewed and updated by Administration and the Cincinnati Board of Education Policy Committee; and WHEREAS, Board Policy 5340-Students Accidents has been rescinded and language incorporated herein; and NOW, THEREFORE BE IT RESOLVED, that the Cincinnati Board of Education approves Board Policy 8442 Reporting Accidents as written; and BE IT FURTHER RESOLVED, that a copy of the Cincinnati Public Schools Board Policy 8442 Reporting Accidents will be posted online and be retained on file in the Office of the Board Members, Cincinnati Public Schools Education Center. Melanie Bates Mrs. Bates moved and Mr. Nelms seconded the motion that the Resolution Amending Board Policy Reporting Accidents be approved. Ayes: Members Bates, Ingram, Kuhns, Nelms, White, President Bolton (6) Noes: None President Bolton declared the motion carried.

7 March A RESOLUTION PLACING A HISTORICAL MARKER AT PLEASANT HILL ACADEMY HONORING JOHN T. CRAWFORD WHEREAS, John T. Crawford ( ) was a white Union soldier in the Civil War who was imprisoned at the Libby Confederate Prison in Richmond, Virginia; and WHEREAS, He was aided in his escape by enslaved people and African-American laborers who guided, hid and fed him on his long walk home to College Hill; and WHEREAS, Remembering their kindness, John T. Crawford willed his 18-acre farm be used as a home for aged and worthy colored men, with preference given to those who had suffered from the injustice of American Slavery;. and WHEREAS, Crawford Home operated from 1888 until the 1960s when it combined with The Progressive Benefit Societies Home for Colored Women in Walnut Hills to become the Lincoln Crawford Nursing and Rehabilitation Center; and WHEREAS, Pleasant Hill School, College Hill Library, and Crawford Field were then built on the site of the Crawford farm; WHEREAS, The College Hill Historical Society and College Hill Forum have been working with Pleasant Hill Academy to create an historical marker honoring John T. Crawford; WHEREAS, funding for the marker has been secured through the College Hill Historical Society, the College Hill Forum, the College Hill Community Urban Redevelopment and from other local organizations; NOW, THERFORE BE IT RESOLVED, that a historical marker honoring John T. Crawford be placed on the grounds of Pleasant Hill Academy, on the west side of the Library, on an overlook of the adjoining greenspace. Eve Bolton, President Alexander P. Kuhns A. Chris Nelms, Vice President Eileen Cooper Reed Melanie Bates Vanessa Y. White Catherine D. Ingram Mr. Kuhns moved and Ms. Ingram seconded the motion that the Resolution Placing A Historical Marker At Pleasant Hill Academy Honoring John T. Crawford be approved. Ayes: Members Bates, Ingram, Kuhns, Nelms, White, President Bolton (6) Noes: None President Bolton declared the motion carried. A RESOLUTION APPROVING CONSTRUCTION DOCUMENTS AND AUTHORIZING THE COMMENCEMENT OF BIDDING INCLUDING THE ADVERTISEMENT FOR AND THE REVIEW OF BIDS FOR BID PACKAGE #8; PEGGY LANE SITEWORK RELATED TO OYLER ELEMENTARY SCHOOL RENOVATIONS WHEREAS, the Cincinnati Public Schools (hereinafter called the "School District"), County of Hamilton, Ohio is bidding and awarding construction contract related to its Ohio School Facilities Commission Accelerated Urban School Building Assistance Program (hereinafter called the "Project");

8 March A RESOLUTION APPROVING CONSTRUCTION DOCUMENTS AND AUTHORIZING THE COMMENCEMENT OF BIDDING INCLUDING THE ADVERTISEMENT FOR AND THE REVIEW OF BIDS FOR BID PACKAGE #8; PEGGY LANE SITEWORK RELATED TO OYLER ELEMENTARY SCHOOL RENOVATIONS (cont.) WHEREAS, the School District's Board of Education (hereinafter called the "Board of Education") has entered into an Accelerated Urban School Building Assistance Program Project Agreement (hereinafter called the "Project Agreement") with the Ohio School Facilities Commission (hereinafter called the "Commission") as authorized under Section , ORC, pursuant to the receipt of State of Ohio's monies for basic project costs set aside and approved by the Ohio Controlling Board under Section , ORC; WHEREAS, the Board of Education, with the approval of the Commission, has contracted with a qualified professional design firm, Roth Partnership/Lesko Architects, Inc. (hereinafter called the "Architect") under Sections to , ORC to prepare plans, specifications and estimates of cost, and such data as the Board of Education and #8; Peggy Lane Sitework Bid Package (hereinafter called the "Bid Package") for the Oyler Elementary School Renovations (hereinafter called the "portion of the Project") in compliance with the Project Agreement and Section , ORC; WHEREAS, the Commission, with the assistance of the Architect and Board of Education, has retained a qualified construction management firm, Turner/DAG/TYS (hereinafter called the "Construction Manager"), under Sections 9.33, and 9.332, ORC, related to Project planning document estimates of cost, bid packaging, bidding, contract award, administration and closeout, including, but not limited to, the scheduling and coordination of multiple prime contractors; WHEREAS, the Board of Education has appointed certain authorized representatives (hereinafter called the "Authorized Representatives") to act on its behalf during the planning, bidding, award and construction phases of the Project; WHEREAS, the Construction Manager, with the assistance of the Architect and Board of Education's Authorized Representatives, has completed a Scope of Work to facilitate the bidding and awarding of Contract for said Bid Package for the portion of the Project, taking into consideration factors including, but not limited to, time of performance, availability of labor, overlapping trade jurisdictions, provision of training for start-up and maintenance, provision of operation and maintenance manuals and provisions for temporary facilities, and to eliminate areas of conflict and overlap in the Work to be performed by the various Contractors and has divided said Work into an appropriate number of Bid Packages so as to effect the greatest possible savings for the Board of Education taking into account the Construction Manager's responsibilities to schedule, coordinate and monitor the multiple Contractors; WHEREAS, the Architect, with the assistance of the Construction Manager, has prepared and submitted to the Board of Education's Authorized Representatives, draft Construction Documents for the Bid Package for the portion of the Project consisting of Drawings and Specifications setting forth in detail the requirements for construction of the portion of the Project. Said Drawings and Specifications are based on the Scope of Work provided by the Construction Manager, the approved Design Development Documents and approved Detailed Estimate of Project Cost and updated Schedule and any further revisions to the Approved Program of Requirements. Additionally, the Architect and Construction Manager have prepared necessary revisions to the Detailed Estimate of Project Cost and updated the Project Schedule; and WHEREAS, the Board of Education, on behalf of the State of Ohio, now desires to commence the competitive bidding process for the Bid Package for said portion of the Project as authorized under the Project Agreement, and Sections and , ORC. NOW, THEREFORE BE IT RESOLVED, by the Board of Education that after careful consideration and evaluation of the information before it: Section 1. The Board of Education authorizes its Authorized Representatives to procure, prior to this Board of Education's award of a Contract for said portion of the Project, if not done so previously, and maintain during the progress of the Work, and until the execution of a certificate of Contract Completion by the Commission, a Builder's Risk insurance policy as and to the extent required by Paragraphs GC12.2 and Said policy shall cover all Work in the course of construction for said portion of the Project, including but not limited to falsework, temporary buildings and structures and materials used in the construction process, stored on or off site, or while in transit.

9 March A RESOLUTION APPROVING CONSTRUCTION DOCUMENTS AND AUTHORIZING THE COMMENCEMENT OF BIDDING INCLUDING THE ADVERTISEMENT FOR AND THE REVIEW OF BIDS FOR BID PACKAGE #8; PEGGY LANE SITEWORK RELATED TO OYLER ELEMENTARY SCHOOL RENOVATIONS (cont.) Section 2. The Board of Education, as authorized under Sections (A)(1) and , ORC, and the Project Agreement, approves the draft Construction Document Detailed Estimate of Cost of $200, for the Bid Package referenced in Section 3 for said portion of the Project in substantially the form presently on file with this Board of Education subject to final approval of the Commission. Section 3. The Board of Education, as authorized under Sections (A)(1) and , ORC, and the Project Agreement, approves the draft Construction Documents for the following portion of the Project Bid Package in substantially the form presently on file with this Board of Education, subject to finalization to the satisfaction of the Board of Education or the Board of Education's Authorized Representatives, and approval as to legal form by construction counsel and the procurement of all necessary government approvals, including the Commission: Bid Package #8; Peggy Lane Sitework Phase 1 Section 4. The Board of Education authorizes the Construction Manager, Architect and the Board of Education's Authorized Representatives, upon finalization of the Construction Documents and procurement of all necessary government approvals, including the Commission, to commence the bidding process for said Bid Package in compliance with all applicable laws, including but not limited to, Sections 9.31, 9.311, , , , , to , , and , ORC, and to use the Construction Document Detailed Estimate of Cost stated in Section 2 as the estimate of cost to be included in the Construction Documents as required by Section , ORC. Section 5. Subject to the approval of the Commission, the Board of Education approves for publication a Notice To Bidders for the Bid Package for said portion of the Project and authorizes the Treasurer, through the Construction Manager, to publish said Notice once each week for a period of at least two (2) consecutive weeks in a newspaper published in and of general circulation in the School District with the last said Notice published at least eight (8) days prior to the date specified for receiving bids in conformance with Sections 7.12, and , ORC, unless said Notice is also posted on the School District s website, in which case said Notice can be published only one (1) time in said newspaper, but only if said Notice published in said newspaper and posted on said School District website fully complies with Section (A)(2), ORC. Section 6. Subject to the approval of the Commission, the Board of Education authorizes its Authorized Representatives, with the assistance of the Construction Manager and Architect, to coordinate the opening and tabulation of bids for said Bid Package with the Board of Education in compliance with Sections (A)(3) and , ORC, and, immediately following the opening of all bids, authorizes the Construction Manager and Architect to substantiate the bids for responsiveness, consult with the Board of Education and Commission on the acceptance or rejection of alternates and any budget considerations, then conduct a responsibility investigation of the apparent low bidder for said Bid Package, and any other bidder as appropriate, in conformance with the Instructions to Bidders and any bid evaluation process agreed to with the Board of Education's Authorized Representatives and its construction counsel, and prepare and submit to the Board of Education's Authorized Representatives, a recommendation about the award of, or rejection of, any bid or bids for said Bid Package, and the acceptance or rejection of any alternate for said Bid Package, in accordance with applicable law. Section 7. This Board of Education hereby finds and determines that all formal actions relative to the adoption of this resolution were taken in an open meeting of this Board of Education, and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section , ORC.

10 March A RESOLUTION APPROVING CONSTRUCTION DOCUMENTS AND AUTHORIZING THE COMMENCEMENT OF BIDDING INCLUDING THE ADVERTISEMENT FOR AND THE REVIEW OF BIDS FOR BID PACKAGE #8; PEGGY LANE SITEWORK RELATED TO OYLER ELEMENTARY SCHOOL RENOVATIONS (cont.) Section 8. This resolution shall be in full force and effect from and immediately after its adoption and shall supersede any prior resolution or act of this Board of Education, which may be inconsistent or duplicative with the provisions of this resolution. A.Chris Nelms Mr. Nelms moved Ms. Ingram seconded the motion that The Resolution Approving Construction Documents And Authorizing The Commencement Of Bidding Including The Advertisement For And The Review Of Bids For Bid Package #8; Peggy Lane Sitework Related To Oyler Elementary School Renovations be approved. Ayes: Members Bates, Ingram, Kuhns, Nelms, White, President Bolton (6) Noes: None President Bolton declared the motion carried. REVISED A PLAN TO RENEW CONTRACT OF MARY A. RONAN SUPERINTENDENT OF THE CINCINNATI CITY SCHOOL DISTRICT WHEREAS, the Cincinnati Board of Education resolved on February 27, 2012 to re-employ Mary A. Ronan, the Superintendent of the Cincinnati City School District, for a three-year term; and WHEREAS, the Board authorized continued negotiations with Mrs. Ronan for a contract as superintendent; and WHEREAS, it is in the best academic and financial interests of the Board of Education and Mrs. Ronan for the Board of Education to employ Mrs. Ronan after she has retired from her position with the School District. NOW THEREFORE BE IT RESOLVED, that the Cincinnati Board of Education hereby directs that a contract be drafted that incorporates the terms of employment. Among other terms, such contract shall provide a three-year term for Mrs. Ronan to serve as the Superintendent of Cincinnati City School District commencing on August 1, 2012 at a salary of $99,000. BE IT FURTHER RESOLVED, that pursuant to Ohio Rev. Code , the public shall be notified that Mrs. Ronan will be retired and is seeking employment as the Superintendent of the Cincinnati City School District. A public hearing shall be held regarding Mrs. Ronan's employment at the Board of Education's regular meeting on April 30, 2012 at 7:00 p.m. at the Education Center, 2651 Burnet Avenue, Cincinnati, Ohio. Eve Bolton, President Alexander P. Kuhns A. Chris Nelms, Vice President Eileen Cooper Reed Melanie Bates Vanessa Y. White Catherine D. Ingram

11 March REVISED A PLAN TO RENEW CONTRACT OF MARY A. RONAN SUPERINTENDENT OF THE CINCINNATI CITY SCHOOL DISTRICT (cont.) Mr. Nelms moved and Mrs. Bates seconded the motion that the Plan To Renew Contract Of Mary A. Ronan Superintendent Of The Cincinnati City School District be approved as amended. Ayes: Members Bates, Kuhns, Nelms, White, President Bolton (5) Noes: Ingram (1) President Bolton declared the motion carried. REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE The Student Achievement Committee (SAC) met on Monday, March 12 at 4:30 PM at the Cincinnati Public Schools Education Center in the Board Office Conference Room. FOR BOARD APPROVAL Committee Workplan The Committee agreed with the workplan and will recommend approval at the March 19, 2012 Board meeting. FOR BOARD INFORMATION STEM Dr. Nelson Vincent, Associate Dean, University of Cincinnati (UC), updated the Committee on the: STEM Innovation Laboratory and Demonstration Classroom: The Regional STEM Education Collaborative (Strive, Procter & Gamble, General Electric, Nielson, Informal Science, PK20 representatives and CPS) will meet on March 14, 2012, 8:30am at the Cincinnati Observatory in Hyde Park, Ohio. The Leadership Cincinnati USA Class 35, were led by Hughes students in a hands-on problem-based physics experiment on March 8, 2012, during Education Day on the theme of serving the underserved. Superintendent Ronan reported on the District s report card and key initiatives in the District. Dr. Stan Heffner and State School Board President, Debe Terhar, and Bob Wehling of Procter & Gamble spoke to the group about statewide priorities for STEM education, Race to the Top (RttT) initiatives, funding and opportunities for public-private educational partnerships to support 21 st Century Learning. Grants/Contracts: The Ohio College-Ready Skills Project Funded by RttT, the Battelle Memorial Institute and Ohio STEM Learning Network (OSLN) in the amount of $50,000 is part of the a statewide launch of the College-Ready program. Hughes STEM is preparing a new 21 st Century Learning Center proposal that will be aligned with the mission and goals of the District.

12 March REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE (cont.) Hughes STEM, Office of Innovation, and the University of Cincinnati are preparing a National Science Foundation (NSF) I-3 Innovation pre-proposal (2 nd round). Taft STEM Elementary School is the recipient of a 3-year RttT Turnaround Schools Supplemental Grant for teacher professional development and coaching. A site visit with Jean Kugler, ONET Innovation Specialist from the STEM Programs Education Service Center of Central Ohio, is scheduled for March 12, Hughes STEM High School LSDMC: The LSDMC has conducted four meetings and met with Assistant Superintendent Anthony Smith in preparation for the Principal search process. Hughes STEM High School, Innovation Lab, and Hub Advisory Committee meeting: The next quarterly meeting is scheduled for April 12, 2012, 8:30am, at the Hughes STEM High School Innovation Laboratory. Student International Participation Assistant Superintendent Smith reported that he met with student ambassadors from Germany. He will also be meeting with the Munich Sister City Association of Greater Cincinnati the first week of April Mr. Smith also provided the Committee a report on schools that have participated in international travel from years 2008 to the present. Fifteen Cincinnati area high school students will visit Munich, Germany, as part of an exchange program in June CPS and City of Cincinnati Mutual Topics of Interest Discussion The Committee recommended discussion on Graduation Rates and Workforce Development. Common Core Standards Deputy Superintendent Mitchell presented the Committee with a training binder being used to implement the Common Core Standards and advised that the program is moving forward. ACTION: Common Core team will do a presentation to the SAC at the April meeting. Advanced Placement (AP) Initiative Assistant Superintendent Smith reported that the Committee met on February 16, 2012 at Walnut Hills High School and discussed their purpose, the AP survey, opportunities, funding and rigor. The AP Committee agreed that all schools needed to have rigorous programs and all programs did not have to look alike. The AP Committee discussed revising the name of the Committee to encompass a broader and more comprehensive aspect with the intent of representing all the AP programs. Ohio Graduation Test Assistant Superintendent Myles updated the Committee on the percentages of students who were proficient on the Ohio Graduation Test (OGT) for year 2010/2011 as compared to year 2011/2012, in reading, math, writing, science and social studies.

13 March REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE (cont.) Educational Initiative Panel (EIP) / Ohio Improvement Process (OIP) Eric Thomas, Director for the Office of Innovation, provided the Committee with a summary of the EIP/Transformation Team meeting that took place on February The summary included updates on Teacher Evaluation System Adaptations, May 31, 2012 Professional Development Day, RttT, Teacher Incentive Fund, School Performance Team, and the U.S. Department of Education s February 23, 2012 visit. Mr. Thomas also provided the Committee with an agenda for the EIP/Transformation Team meeting scheduled for March 13, General Electric (GE) Superintendent Ronan reported that Robert L. Corcoran, President and Chairman of the GE Foundation, was in town and toured health clinics and visited Winton Hills Academy. She also reported that he will be conducting a business round table that will include four teachers from the District who are on the National Common Core Team. Sheryl Mobley Brown, Woodward Career Technical High School Lynda Johnson, Woodward Career Technical High School Denise Pfeiffer, Shroder Paideia Sheila Radtke, Winton Hills Academy Mrs. Ronan advised the Committee that GE will be conducting a systemic review of the CPS Developing Futures Grant the week of April 9, Board members will be asked to be interviewed by GE s audit team as part of the analysis 2012 Ohio School Boards Association Legislative Platform ACTION: The Committee reviewed the platform and will submit amendments to add language about international students taking the Ohio Graduation Test, childhood development, discipline, one percent cap on special education, waivers and multiple measures for assessments. Other Business Assistant Superintendent Myles reported that the Discipline Committee member Don Luckie is working on professional development for principals. The Committee is also determining why some principals are using different and certain types of forms. Mr. Myles reported that all schools will have been audited by the end of March ACTIONS: The Student Achievement Committee advised the Discipline Committee to address Alternative to Expulsion and Alternative to Suspension in reports. A report on Student Engagement in Service Learning will be presented at the April SAC meeting.

14 March REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE (cont.) The meeting adjourned at 5:20 PM Student Achievement Committee Alexander Kuhns, Chair Eve Bolton Eileen Cooper Reed Staff Liaisons Mary Ronan, Superintendent Laura Mitchell, Deputy Superintendent, absent Anthony Smith, Assistant Superintendent Janet Walsh, Chief Information Officer Mrs. Bates moved and Mr. Nelms seconded the motion that the Student Achievement Committee workplan be approved. Ayes: Members Bates, Ingram, Kuhns, Nelms, White, President Bolton (6) Noes: None President Bolton declared the motion carried. Mr. Kuhns moved that the Report of the Student Achievement Committee be accepted. Passed viva voce. President Bolton declared the motion carried. REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT COMMITTEE The Partnership/Public Engagement Committee (PPE) meeting was called to order on Wednesday, March 14, 2012 at 1:00 PM at the Cincinnati Public Schools Education Center in the Board Conference Room. FOR BOARD APPROVAL Committee Workplan The Committee revised the plan to include: Any Given Child Updates, Semi-annual Stakeholder Engagements, and Lobbying. The first engagement meeting will take place in August ACTION: The Committee agreed with the plan and will recommend approval at the March 19, 2012 Board meeting. FOR BOARD INFORMATION Committee work ACTIONS: Committee Chair Cooper Reed will move forward in setting up small group meetings with the City and the County. Committee Member Kuhns will meet with the Family and Civic Engagement Team to assist in the development of the engagement plan.

15 March REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT COMMITTEE (cont.) Eric Thomas will provide the Committee with a copy of the audit that was completed on the Local School Decision Making Committees. Janet Walsh will compile a list of possible agenda items for engagement with the County. The Committee advised that report-outs to the Community will be included in the engagement process. Any Given Child Committee Chair Cooper Reed updated the Committee on the Any Given Child program. The program is offered at the Kennedy Arts Center in Washington, DC. A Community Team is formed through application and the Kennedy Arts Center comes in and does an assessment to help Districts determine how to provide an arts curriculum for every year that the child is in school. ACTIONS: The Committee reviewed a past list of members who were on the Any Given Child committee. Greg Landsman, Executive Director for Strive, will contact those committee members to determine their continued interest on the committee. Committee Member Kuhns will become a member of the Any Given Child committee. Mr. Landsman will request the past application from Board Member Vanessa Y. White. Committee Chair Cooper Reed will contact the appropriate person at the Kennedy Center to find out about assessments and other resources appropriate to the program. A meeting with the Any Given Child committee will take place in May or June 2012, once all of the necessary information about the program has been gathered. Public Affairs Director Walsh will create a timeline after discussions takes place on how to proceed with the program. Pleasant Hill Historical Marker Representatives from the College Hill Forum and the College Hill Historical Society, the After-School Coordinator for Pleasant Hill Academy, the Hamilton County Outreach Coordinator, and a Health Consultant for We THRIVE were present and discussed with the Committee a recommendation to place a Historical Marker on the school grounds of Pleasant Hill Academy, in honor of John T. Crawford. John T. Crawford ( ) was a white Union soldier in the Civil War who was imprisoned at the Libby Confederate Prison in Richmond, Virginia. He was aided in his escape by enslaved people and African-American laborers who guided, hid and fed him on his long walk home to College Hill. Remembering their kindness, Crawford willed his 18-acre farm to be used as a home for aged and worthy colored men, with preference given to those who had suffered from the injustice of American Slavery. Full funding for the initiative will be secured through a WeTHRIVE Grant for $24,000, being awarded to the Forum by the Hamilton County Public Health Commission. ACTION: The Committee agreed with the Historical Marker request and will recommend approval at the March 19, 2012 Board meeting.

16 March REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT COMMITTEE (cont.) OSBA Legislative Platform ACTION: The Committee advised General Counsel to strengthen the language on the Sale/Lease of Real Property contained in the platform that was recommended at the February 8, 2012 meeting. Finance Communications Update Public Affairs Director Walsh updated the Committee on the community budget engagement thus far. She reported: more than 4,000 people recently participated in a survey aimed at helping CPS develop its General Fund budget; about 30 people attended the February 28 session at Shroder High School in Madisonville, hosted by Parents for Public Schools of Greater Cincinnati; and small group conversations that took place at the February 28 session yielded preschool as the number one priority. More information about the Budget Engagements is located at: Kindergarten Round-Up Dawn Grady, Marketing Manager, gave a report of promotion strategies for the district-wide Kindergarten Roundup on March 15, 2012 from 10:00 a.m. to 6:00 p.m. at all neighborhood elementary schools. Promotions were executed through radio ads, print ads, social media channels, media interviews and direct mail. Other Business Committee Member Kuhns inquired about the District s partnership with the Public Library to ensure every child having access to a library card. ACTIONS: Mrs. Walsh will investigate what is already in place. The Committee referred the library card topic to the Student Achievement Committee and will make the assignment at the March 19, 2012 Board meeting. The meeting was adjourned at 2:46 PM. Partnership/Public Engagement Committee Eileen Cooper Reed, Chair Catherine D. Ingram Alexander P. Kuhns Staff Liaisons Present Janet Walsh, CO Public Affairs Eric Thomas, Director, Office of Innovation Dawn Grady, Marketing Manager, Public Affairs Attendees Tonya Key, Hamilton County Outreach Coordinator Greg Landsman, Executive Director, Strive Ed Loyd, President, College Hill Historical Society Charlie Pittinger, College Hill Forum Dr. Catherine Ramstetter, Consultant, WeTHRIVE Paula Sherman, After-School Coordinator, Pleasant Hill Academy

17 March REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT COMMITTEE (cont.) Ms. Ingram moved and Mr. Nelms seconded the motion that the Partnership/Public Engagement Committee workplan be approved. Ayes: Members Bates, Ingram, Kuhns, Nelms, White, President Bolton (6) Noes: None President Bolton declared the motion carried. Mr. Nelms moved that the Report of the Partnership/Public Engagement Committee be accepted. Passed viva voce. President Bolton declared the motion carried. REPORT OF THE SUPERINTENDENT OF SCHOOLS 1. Superintendent Ronan reported the tragic death of Westwood School student, Tayala Marie Frazier, and the passing of C. Maude Thompson, former principal of Roll Hill. 2. Superintendent Ronan discussed the non-renewal of forty CPS administrators included in the Superintendent s Recommendations. This difficult decision is one of many that will need to occur to balance the budget. 3. State Report Card The State is changing the report. RECOMMENDATIONS OF SUPERINTENDENT OF SCHOOLS RECOMMENDATION 1 - CERTIFICATED PERSONNEL A. RETIREMENT (Indicates that the employee s application for retirement has been approved by STRS, effective the first day of the month. This recommendation is being made because the employee has completed the term of their employment, or due to disability status, or by mutual agreement. There is no mandatory retirement age for employees.) The following certificated employees have made application to the Ohio State Teachers Retirement System in accordance with the statutes of the State of Ohio. Victoria Gentry Crook Assistant Director Student Services Service January 1 Lisa Ann Garofalo Manager Early Childhood Service July 1

18 March RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) A. RETIREMENT (cont.) Ronald J. Monnier Teacher Western Hills Engineering Disability January 1 Virginia L. Rhodes Principal Hughes Center/Hughes STEM Service September 1 Patricia A. Stewart Principal Mayerson Academy Service August 1 B. RESIGNATION (The effective date is the first working day the employee is no longer providing services to the district. This recommendation is being made because either the employee has completed the term of their employment, or by mutual agreement.) The following resignations have been received, for reasons as noted. Antonio Dante Bias Interim Hearing Officer Relocating August 15 Margaret L. Parks Substitute Teacher Relocating March 26 Morris J. Worcel Substitute Teacher Relocating March 13 C. ADJUSTMENT OF SALARY (Occurs when an employee presents documentation of additional training or experience credit.) The Superintendent recommends an adjustment of salary for the following persons based on degree or additional credit as indicated. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date as indicated. Teacher Class V (Master s Degree plus 30 semester hours) Patricia J. Cunningham To: $47, From: $44, March 11 Herman Daniels 68, , March 11 Penelope P. Harris 72, , March 11 Teacher Class IV (Master s Degree) Suzanne E. Nall To: $66, From: $61, March 11 D. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned work period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.) The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of a teaching certificate as required by Section of the Ohio Revised Code and/or Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes other than General Fund. Teacher - $34.11 per hour (extended employment rate) Alternate Assessment Review Test Administration 10 hours Paula Jackson

19 March RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) D. ADDITIONAL ASSIGNMENT (cont.) Record 2 nd Semester Exams Test Administration 30 hours Teresa Kahmann Eco Mentoring Program Leads Hughes STEM (Fund 599) 34 hours Joyce A. Brubaker-Trytten* Ronnda D. Cargile* Teacher - $29.88 per hour (in-service rate) Extended School Year Services Student Services 6 hours Erin M. Hedges Hughes STEM Professional Development Hughes STEM - (Title IIA) 40 hours Debra J. Ray* Positive School Culture Tier II & III Training (Title IIA) 6 hours Leah J. H. Bathe* Thomas E. Delisio* Amy M. Martini* Sandra Bennett-Poettker* Marie T. Dornbusch* Patricia D. Moore* Nancy J. Berger-Locke* Marija Dunatov* Timothy Michael Mullen* Ronnie X. Black* Djuana A. Duncan* Marielaine Osborne* Kathleen S. Bower* Consuelo A. Esteves* B. Ann Patrick* Mari Kathleen Brogan* Karen S. Fischer* Margaret A. Richmond* Hope S. Budetti* Martha B. Fujimoto* Suzanne Schottner* Rosalind K. Bullard* Barbara A. Hall* Karen M. Simpson* Portia A. Clay* Deborah D. Heath* Susan Squires* Bonnie S. Collier* Laurie M. Johnson* Elaine Thomas* Wellyn F. Collins* Linda R. Johnson* Vanessa D. Williams* Shane Culyer* Charlandra Y. Lundy* Teacher Tutor - $27.81 per hour (extended employment rate) Extended Learning Program (Title I) 45 hours Teri Lynn Irvin* Marcus T. McGhee* Yvett Spivey-Mosley* Charlandra Y. Lundy* Home Instructor - $27.81 per hour (extended employment rate) Carrie M. Baker* (IDEA-B) 25 hours Tracey L. Jones* (SWP) 45 hours Shannon V. Benion* (IDEA-B) 15 hours Roxanna M. Melton* (IDEA-B) 30 hours James R. Compton 25 hours Brandi M. Miller* (IDEA-B) 50 hours Lashaunda N. Ewing 30 hours Denisa L. Mitchell* (SWP) 45 hours Margaret Groeber 15 hours Karyn Russell 7 hours Marjorie C. Hunter* (SWP) 45 hours Chad A. Vahue 23 hours

20 March RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) E. APPOINTMENT (Marks the beginning of service for newly appointed employees. Personnel actions such as transfers, promotions, changes in status may occur once an individual is appointed.) The Superintendent recommends approval of the appointment of the following for the school year, subject to the possession of a teaching certificate as required by Section of the Ohio School Code and/or the Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date is March 20, Substitute Teacher Class III $ per day Jamie N. Grice Substitute Teacher Retiree $ per day Sharon A. Kerns Edward D. Stober F. NOTICE OF NON REEMPLOYMENT Pursuant to the provisions of Section , Revised Code, the Board of Education is required to give notice by the thirtyfirst day of March of its action on the Superintendent s recommendation not to reemploy any administrative/supervisory personnel currently employed under contract. It is recommended that the following persons not be reemployed. Effective date is August 1, Name Michael J. Allison Steven J. Brokamp Kimberly S. Brown Patsy H. Cleveland John F. Copenhaver Beth A. D Amico Paul J. Daniels Tanya S. Davis Anthony W. Gaines Christopher L. Grant Tammy Solomon Gray Eric E. Higgins Julia R. Indalecio Dorothy A. James Sherry A. Johnson Adonica A. Jones-Parks Donald K. Jump Jennifer Mauch Maria Christina McDonough Angela M. Roddy Kelly J. Rozelle Rashida Savage-Gentry Eugene Smith Harry G. Voll Jr. Belinda Tubbs Wallace Larry J. Williams Sammy L. Yates Jr. Position Interim Principal Manager Student Services Manager - Physical Challenges Manager Student Services Teacher Programs Manager Interim Principal Interim Principal Interim

21 March RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL A. RETIREMENT (Indicates that the employee s application for retirement has been approved by SERS, effective the first day of the month.) The following employees have made application to the School Employees Retirement System in accordance with the statutes of the State of Ohio. Diane E. Elmore Sr. Communications Specialist Service April 1 Robert Livingston Data Interface Manager Service February 1 Pamula R. Thomas Ombudsperson Service August 1 B. RESIGNATION (The effective date is the first working day the employee is no longer providing services to the district. This recommendation is being made because either the employee has completed the term of their employment, or by mutual agreement.) The following resignations have been received, for reasons as noted. Melissa Agbenu Licensed Practical Nurse Other Employment March 23 Milton L. Allen Jr. Manager Infrastructure Personal Reasons August 26 Mary P. Holter Software Sup/Process Impl Mgr Personal Reasons August 1 Carol A Landwehr Manager Employment/Recruitment Personal Reasons August 1 Benny Miles Hearing Officer Personal Reasons January 1 C. RETURN FROM LEAVE OF ABSENCE The Superintendent recommends approval of a return from leave of absence for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Sandra Sadri Paraprofessional February 21 D. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Substitute Food Service Helper From Kenya Campbell $10.22 hr. Various Food Serv Helper $13.24 hr. March 12 Enscoma Napier $10.22 hr. Various Food Serv Helper $12.92 hr. March 19

22 March RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) E. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period. Examples: club sponsorship, coaching.) The Superintendent recommends approval of the following additional assignments. Positions involving co-curricular activities were filled in compliance with Section of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) at 50%. Name School Position Amount Lark Dudley Western Hills Sr. Hi Asst Var Track Coach $ Aaron Zupka Walnut Hills Sr. Hi Club Advisor JH Basketball F. APPOINTMENT The Superintendent recommends the appointment of the following on the dates indicated and at the appropriate rate of pay calculated pursuant to the current salary schedule. These appointments are in compliance with Civil Service Rules and Regulations. Positions involving co-curricular activities were filled in compliance with Section of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Paraprofessional (Unclassified) Ann Rosell $14.12 hr. Clark Montessori March 20 Kimberly Walker $14.12 hr. CCHMC March 20 Substitute Paraprofessional Emily Hogopian $14.12 hr. Various March 20 Teresa Schutte $14.12 hr. Various March 20 Substitute Student Services Assistant Stephanie Walker $12.08 hr. Various March 20 Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) at 50%. Name School Position Amount Rondale Dixon Hughes MS Track Coach $

23 March RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) G. NOTICE OF NON REEMPLOYMENT Pursuant to the provisions of Section , Revised Code, the Board of Education is required to give notice by the thirtyfirst day of March of its action on the Superintendent s recommendation not to reemploy any administrative/supervisory personnel currently employed under contract. It is recommended that the following persons not be reemployed. Effective date is August 1, Name Lawrence A. Brown Denae M. Coco Glenn Alan Creech Cynthia M. Eghbalnia Michael L. Gilkerson David M. Goldschmidt Kathy J. Kowell Pamela E. Mullins Robert A. Osborne Carol L. Routt Alan C. Simmons Beth L. Willis Christine A. Wolff Position Purchasing/Contract Administrator Business Systems Analyst Facilities Maintenance Supervisor Safety/Environmental Svcs Coor Facilities Project Coord -HVAC Network Administrator Business Systems Analyst Manager-Purchasing Operations Coordinator EMIS Assistant Asst Supervisor of Cleaning Human Resources Specialist Asst Communications Manager Mary A. Ronan Superintendent of Schools Mrs. Bates moved and Mr. Nelms seconded the motion that the Recommendations of the Superintendent of Schools be approved. Ayes: Members Bates, Ingram, Kuhns, Nelms, White, President Bolton (6) Noes: None President Bolton declared the motion carried. REVISED REPORT OF THE TREASURER 1. Receipt Of Grant From United Way Of Greater Cincinnati On Behalf Of The Cincinnati/Northern Kentucky Social Innovation Fund - That record be made of the receipt of a grant in the amount of $180,000 from United Way of Greater Cincinnati on behalf of the Cincinnati/Northern Kentucky Social Innovation Fund for the period of February 1, 2012 thru January 31, The purpose of the grant is to expand the Summer Bridge and Books In Action projects. This was deposited into Fund 0019 Misc. Local.

24 March REPORT OF THE TREASURER (cont.) 2. Agreement with International Field Studies For Trip to Andros Island, Bahamas - That the Treasurer be authorized to enter into an agreement with International Field Studies to provide an educational field studies program to Andros Island, Bahamas that will take students at Clark Montessori back to nature with several important goals that come from Montessori's Erdkinder essay. The field work will give the students the opportunity to develop independence, interdependence, and self-reliance and allow them to foster the relationships between students, their teachers and the environment. Students will also learn the power of self-adjustment to new environments, to experience the wonders of nature and to understand their place in the world. Our curriculum covers regular academic objectives as well as the development of social and emotional aspects of the adolescent's personality. This agreement is from May 5 to May 26, 2012 at a cost not to exceed $104,500. Funding is from Fund 0300-Student Activity Trip Account. 3. Agreement with Gaggle Net, Inc. - That the Treasurer be authorized to approve an agreement with Gaggle Net, Inc. for student and web hosting services. The annual cost will be $36, It is anticipated that the District will receive a reimbursement of 84% of the E-Rate eligible cost (all but $87.94 of the total cost is E-Rate eligible) through the federally sponsored E-Rate program. The annual cost to the District will therefore be $5, This agreement will commence on July 1, 2012 and remain in effect until June 30, Funding is from the General Fund Budget, ITM. 4. Agreement with Innovative Global Technology Group - That the Treasurer be authorized to approve an agreement with Innovative Global Technology Group for Novell Open Workgroup Suite FTE School License, Novell Premium Services Pack and On-Demand Library 1-Year Subscription. This software is required/purchased each year, but for the year, we are attempting to have the eligible portion of it E-Rated. This is a Priority II request as defined by the E-Rate Program, and we may not be approved, as we generally don t have a high enough shared discount rate to qualify. Therefore, the full cost of the software is being listed here as $98, However, should E-Rate approval be granted, the District will be reimbursed up to approximately $49, of the total cost. The term of this agreement is November 1, 2012 through October 31, Funding is from the General Fund Budget, ITM. 5. Agreement with Cincinnati Bell Technology Services - That the Treasurer be authorized to enter into an agreement with Cincinnati Bell Technology Services to purchase Avaya Ethernet Switches for the telephone system. This agreement/purchase is conditional upon E-Rate Program funding. The total cost is $413,640. If E-Rate funding is approved for this Priority II request, the cost to the District will be $66, Funding is from the General Fund Budget, ITM. 6. Agreement with T-Mobile - That the Treasurer be authorized to approve an agreement with T-Mobile for wireless data services for 625 students at Withrow High School. This agreement is contingent upon E-Rate funding. The annual cost is $359,925. It is anticipated that the District will receive a reimbursement of 90% of the E-Rate eligible costs through the federally sponsored E-Rate Program. The District s annual cost of service will therefore be $35, It is also anticipated that the District s share of this cost will be reimbursed by Withrow High School s education partners. This agreement will commence on July 1, 2012 and remain in effect until June 30, Funding is from the General Fund Budget, ITM. 7. Agreement with Sprint - That the Treasurer be authorized to enter into two agreements with Sprint to provide wireless data services and Child Internet Protection Act (CIPA) filtering software to up to 460 students at up to 13 CPS schools. This agreement is contingent upon funding by the federal E-Rate Program. The annual cost will be $259, It is anticipated that the District will be reimbursed for a portion of the E-Rate eligible cost through the federal E-Rate Program. The participating schools will fund their share of the remaining costs. The annual cost to the District will be $38, Term is month to month. Funding is from the Schools budget. 8. Membership in NSBA s National Affiliate Membership Council of Urban Boards of Education - That the Board of Education continue its membership in NSBA s National Affiliate Membership Council of Urban Boards of Education and pay the membership dues in the amount of $14,000 for the period April 1, 2012 to March 31, Funding is from the General Fund, Board Office Branch Budget.