The City of Auburn Hills

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1 CALL TO ORDER: by Mayor McDonald at 7:08 p.m. LOCATION: City Council Chamber, 1827 N. Squirrel Road, Auburn Hills, MI Present: Absent: Also Present: October 17, 2011 Mayor McDonald, Mayor Pro Tem Hammond, Council Members Doyle, Kittle, Knight, McDaniel, Newkirk None City Manager Auger, Assistant City Manager Tanghe, Management Assistant Thomas, DPS Director Melchert, Deputy DPS Director Grice, Police Chief Olko, Detective Martin, Lieutenant Manning, Community Development Director Cohen, Water Resources Coordinator Keenan, Senior Director Adcock, Finance Director Barnes, City Assessor Bennett, Fire Chief Burmeister, Assistant Fire Chief Wyatt, Firefighter Milks, Community Relations Coordinator Carroll, Library Director McCoy, City Engineers Stevens & Juidici, City Attorney Beckerleg, TIFA Chair Bennett, TIFA Member Ardelean, Planning Commissioner Mitchell, TARC Member Sendegas 12 Guests 4. APPROVAL OF MINUTES 4a. Regular City Council Minutes October 3, 2011 Mr. Knight commented that he would like a note put in between items if Council Members arrive late to a meeting. Mr. Knight also commented that there was a typo in the minutes. now should be know under Council Comments. Moved by Ms. Hammond; Seconded by Mr. Newkirk. RESOLVED: To approve the October 3, 2011 Regular City Council Meeting Minutes. RESOLUTION NO APPOINTMENTS & PRESENTATIONS 5a. Motion-Approve Reappointment of Wade Spurlin-Planning Commission Moved by Mr. Kittle; Seconded by Mr. Knight. RESOLVED: To confirm the reappointment of Wade Spurlin to the Planning Commission. RESOLUTION NO b. Motion-Approve Reappointment of Sam Beidoun-Planning Commission Moved by Mr. Knight; Seconded by Mr. McDaniel. RESOLVED: To confirm the reappointment of Mr. Beidoun to the Planning Commission. RESOLUTION NO c. Motion-Approve Reappointment of Paul Landsberg-Tax Abatement Review Committee Moved by Ms. Doyle; Seconded by Mr. Newkirk. RESOLVED: To confirm the reappointment of Mr. Landsberg to the Tax Abatement Review Committee. RESOLUTION NO d. Motion-Approve Reappointment of Judith Thompson-Board of Canvassers Moved by Mr. Knight; Seconded by Mr. Newkirk. RESOLVED: To confirm the reappointment of Ms. Thompson to the Board of Canvassers. RESOLUTION NO PUBLIC COMMENT None The City of Auburn Hills City Council Meeting Minutes

2 Page 2 of 5 7. CONSENT AGENDA Items 7c.,7e. and 7f.were removed from the Consent Agenda. 7a. Board & Commission Minutes 7a.1. Tax Increment Finance Authority-October 11, a.2. Public Safety Advisory Committee-September 26, b. Motion Approve Resolution Recognizing LEBOAH as a Non-Profit Organization RESOLVED: To approve the Resolution Recognizing LEBOAH as a Non-Profit Organization. 7d. Motion Approve Purchase of Lifepack 15 RESOLVED: To approve the purchase of one (1) LIFEPAK 15 Monitor/Defibrillator for the Fire Department to Physio Control, Willows Road NE, P.O. Box 97023, Redmond, WA U.S.A in the amount of $41, from Moved by Ms. Mr. Newkirk; Seconded by Mr. McDaniel. RESOLVED: To approve Consent Agenda items 7a., 7b., and 7d. RESOLUTION NO c. Motion-Approve Purchase of BS&A System Moved by Mr. Kittle; Seconded by Mr. Knight RESOLVED: To approve the agreement with BS&A to license their financial system with a fixed onetime purchase price of $75,825 and an estimated amount of $18,000 for training using a 2 year payment option. Vote: YES: Doyle, Hammond, Kittle, Knight, McDaniel, Newkirk, McDonald NO: None Motion Carried (7-0) RESOLUTION NO e. Motion-Approve Recommendation for 2011 Tree Planting Bid Moved by: Ms. Doyle; Seconded by Mr. McDaniel RESOLVED: To approve the 2011 Tree Planting Bid as recommended by the TIFA Board of Directors to Greg Davis Landscape of 471 Renaud Road, Grosse Point Woods, MI in the amount of $30, to be funded by TIFA B, Account No /70970 and TIFA-D, Account No / Vote: Yes: Doyle, Hammond, Kittle, Knight, McDaniel, McDonald, Newkirk RESOLUTION NO f. Motion-Approval of OHM Scope of Engineering Services for the Galloway Drain Stormwater Management Plan- Phase II Moved by Mr. Newkirk; Seconded by Ms. Doyle RESOLVED: To approve the costs associated with the Scope of Engineering Concept Design Services provide by OHM Engineering Services for the Galloway Drain Stormwater Management Plan Phase II in the not-to-exceed amount of $49, Vote: Yes: Doyle, Hammond, Kittle, Knight, McDaniel, Newkirk, McDonald RESOLUTION NO OLD BUSINESS 8a. Motion-Acceptance of North Squirrel Roadway Study Plan Moved by Ms. Hammond; Seconded by Mr. Knight. RESOLVED: To Accept the North Squirrel Roadway Study as presented RESOLUTION NO b. Motion-Approve Extension of Netarx IT Support Agreement Moved by Mr. McDaniel; Seconded by Mr. Kittle. RESOLVED: To authorize the Mayor and Acting City Clerk to execute an extension agreement with Netarx for I.T. support services in accordance with Article I, Section 1.2 of the Agreement for

3 Page 3 of 5 Professional Services originally executed on October 23, The monthly rate shall be $25,000 per month for the period January 1, 2012 through December 31, RESOLUTION NO NEW BUSINESS 9a. Public Hearing/Motion Approve IFEC for Inalfa Roof Systems Mayor McDonald Opened the Public Hearing at 7:50 pm Mr. Jim Ombright representing Inalfa Roof Systems outlined the reason for the abatement request and how it s tied to their customer BMW in particular. He stated they have exceeded their commitment for jobs and investment. Mayor McDonald asked if additional jobs would result from this abatement request. Mr. Ombright stated that is primarily the preservation of jobs, and they are projecting some additional jobs. On the initial request, they committed to 30 jobs and actually created 32 jobs and they are projecting to go possibly to 50 jobs. Mr. Ombright stated he is the Vice President of Operations for Inalfa. Regarding Ms. Doyle s question regarding tax requests pertaining to any outstanding issues such as tax appeals. Mr. Bennett stated, yes, currently there is a tax appeal. Mr. Knight finds it appalling to ask for an extension of an abatement with a pending tax appeal. Under normal circumstances, he would support this type of request. While the petitioner has every right to appeal, there is a bit of a paradox here. Mr. McDaniel requested in the future, any tax appeals or other issues that may influence a Council decision be included in the staff memo. Mayor McDonald clarified the request has nothing to do with the appeal on the value of the property. Mr. Knight stated he understands they have every right to appeal their valuation; but he would prefer to review this request after the tax appeal matter is settled. Ms. Doyle asked how the City calculates the cost of fighting tax appeals and secondly if they were to win, what would the cost be to the City if Inalfa prevails. Mr. Bennett indicated it s difficult to calculate an exact number because it depends on several factors, but there is a cost to the City for each appeal. This property would cost the City approximately $30,000 each year if they were granted the reduction. Ms. Doyle asked how much abatement the City has given Inalfa. Mr. Bennett indicated they applied for the original abatement on the building in 1997, and another in Mr. Knight stated if Council votes against this issue, it would send a message to the business community to not come in with your hand out when you have your other hand in our pocket. Mayor McDonald closed the Public Hearing at 8:00 pm Moved by Ms. Doyle; Seconded by Mr. Knight. RESOLVED: To deny the request for additional six (6) years of abatement for Inalfa Roof Systems and IFEC with the adoption of the attached resolution with the condition that Inalfa Roof Systems agrees to operate the facility for an additional four (4) years after expiration of the certificate on 12/30/2017. VOTE: Yes: Doyle, Hammond, Kittle, Knight, McDaniel, Newkirk No: McDonald Motion carried (6-1) RESOLUTION NO b. Public Hearing/Motion Adopt Millage Rates for the 2011 Tax Year Mayor McDonald opened the Public Hearing at 8:06 p.m. Hearing no comments, Mayor McDonald closed the Public Hearing at 8:07 p.m. Moved by Mr. Knight; Seconded by Ms. Hammond.

4 Page 4 of 5 RESOLVED: To accept and adopt the 2011 tax rates and respective millages as submitted for the City s 2012 fiscal year budget. RESOLUTION NO c. Public Hearing/Motion Adopt the 2012 Budget Mayor McDonald opened the Public Hearing at 8:07 p.m. Hearing no comments, Mayor McDonald closed the Public Hearing at 8:07 p.m. Moved by Mr. Knight; Seconded by Ms. Doyle. RESOLVED: To accept and adopt the proposed budget for the City s 2012 fiscal year. VOTE: Yes: Doyle, Hammond, Knight, McDonald, Newkirk No: Kittle, McDaniel Motion carried (5-2) RESOLUTION NO d. Motion Approval of Supplemental Agreement to the Development Agreement/Auburn Grove Moved by Mr. Kittle; Seconded by Ms. Hammond. RESOLVED: To direct the City Manager to enter into the Supplemental Agreement to the Development Agreement for Auburn Grove Condominiums (f.k.a. Corlina in the Park). RESOLUTION NO COMMENTS AND MOTIONS FROM COUNCIL Ms. Doyle: Mr. McDaniel: Mentioned the trash hauler letter was sent to residents with information about the program. The Hunt Club Homeowners Association will be meeting November 3 rd and asked to have Trash Committee representatives to attend to answer any questions. Noted the Older Persons Report is outstanding and appreciated the information, which she recently used. And congratulated Karen Adcock and her team on a job well done. Would appreciate when appointing citizens to commissions, that a bio be submitted with the application. Thanked everyone for their well-wishes and thoughts on the birth of his son. Mr. Knight: Mr. Knight suggested that perhaps while Mr. Auger is in Lansing he might suggest a deduction from the business tax be added instead of eliminating the personal property tax. It would allow the cities to continue to collect the taxes and businesses can then deduct from what they pay the State for a business tax. Commented on the construction barrels on Squirrel Road, just north of Featherstone. Asked who designed the layout of the barrels, feeling it was a poor set-up. Ms. Hammond: Mr. Kittle: Mr. Melchert commented the City typically follows the State s rules and regulations on traffic control. Mentioned she is available to meet and discuss the theme and ideas from the MML Convention, with anybody who is interested. Congratulated Mr. McDaniel on the birth of his son. Commented she was unable to attend Fall Festival in the Woods and asked about the turn-out. Ms. Adcock commented she attended, and despite the weather it was a fair turnout; also noting how well it was organized and was a great effort by everyone. Mentioned an article in last week s Crain s related to golf courses; and has a copy available if anyone is interested.

5 Page 5 of 5 Mayor McDonald: Wished all those Council Members running for re-election good luck. Reminded everyone that due to the election, the November Council Meetings will be held back-to-back on November 14 and November CITY ATTORNEY S REPORT - None. 12. CITY MANAGER S REPORT Mentioned Waste Management offered to pick up the cost of the postage for the trash hauler mailing. Congratulated Mr. McDaniel on the City s newest resident. 13. ADJOURNMENT Hearing no objections, the meeting adjourned at 8:47 p.m. Mayor James D. McDonald Thomas A. Tanghe, Acting City Clerk