COUNCIL AGENDA 9AM, MONDAY 22 FEBRUARY 2016 PALMERSTON NORTH CITY COUNCIL

Transcription

1 PALMERSTON NORTH CITY COUNCIL AGENDA COUNCIL 9AM, MONDAY 22 FEBRUARY 2016 COUNCIL CHAMBER FIRST FLOOR CIVIC ADMINISTRATION BUILDING 32 THE SQUARE PALMERSTON NORTH

2 MEMBERSHIP Grant Smith (Chairperson) Duncan McCann (Deputy Chair) Susan Baty Rachel Bowen Adrian Broad Vaughan Dennison Lew Findlay Leonie Hapeta Ross Linklater Billy Meehan Annette Nixon Bruno Petrenas Aleisha Rutherford Grant Smith Chris Teo-Sherrell Tangi Utikere Agenda items, if not attached, can be viewed at: pncc.govt.nz The Civic Civic Administration Building, Building, The The Square Square City Library Ashhurst Community Library Linton Library Paddy Clifford Chief Executive, Palmerston North City Council Palmerston North City Council W pncc.govt.nz E info@pncc.govt.nz P Private Bag 11034, The 32 The Square, Square, Palmerston North, North 4442

3 Ref PALMERSTON NORTH CITY COUNCIL COUNCIL MEETING 22 February 2016 ORDER OF BUSINESS (NOTE: The commencement time for this meeting coincides with the commencement time for the Committee of Council meeting. The format for the meeting will be that the Committee of Council meeting will open, take apologies and adjourn immediately to allow Council to consider its business. At the conclusion of the Council meeting the Committee of Council meeting will resume to consider its business.) 1. APOLOGIES 2. CONFIRMATION OF AGENDA AND URGENT ITEMS Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed. Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting. Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion. No resolution, decision or recommendation can be made in respect of a minor item. 3

4 3. CONFIRMATION OF MINUTES To be moved: (Pages 7-27) That the minutes of the ordinary meeting of 18 December 2015 [Part I Public] and the extraordinary meeting of 21 December 2015 [Part I Public] be confirmed as correct records. 4. NEW YEARS HONOURS The Mayor will refer to the local recipients of the New Year s Honours. RECOMMENDATIONS FROM COMMITTEE MEETINGS 5. COMMUNITY DEVELOPMENT COMMITTEE 9 FEBRUARY 2016 (Pages 28-29) Recommendations attached. To be moved: That the Committee s recommendations be adopted or otherwise dealt with. 6. FINANCE AND PERFORMANCE COMMITTEE 15 FEBRUARY 2016 (Page 30) Recommendations attached. To be moved: That the Committee s recommendations be adopted or otherwise dealt with. 7. RESOLUTION TO EXCLUDE THE PUBLIC To be moved: That the public be excluded from the following parts of the proceedings of this meeting, namely Agenda items 8, 9 and 10. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: 4

5 General subject of each matter to be considered 8. Minutes of the Council meeting of 18 December 2015 Reason for passing this resolution in relation to each matter Ground(s) under Section 48(1) for passing this resolution For the reasons set out in the Council minutes of 18 December 2015 held in public present 9. Appointment to Digital Leaders Forum Personal Privacy (a)(i) 10. Exhibition Opportunity Commercial Activities and Negotiations (a)(i) This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public is as follows: 8. Minutes of the Council ordinary meeting of 18 December 2015 for the reasons set out in the Council minutes of 18 December 2015, held in public present. 9. Appointment to Digital Leaders Forum LGOIMA 7(2)(a) Personal Privacy 10. Exhibition Opportunity LGOIMA 7(2)(h) commercial activities and 7(2)(i) - negotiations Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated. Chief Executive (Paddy Clifford), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Strategic Communications Manager (Mark Torley) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council s Management Team) and also from their specific role within the Council. Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice. 5

6 Committee Administrators (Penny Odell, Rachel Corser and Carly Chang), Governance and Support Team Leader (Kyle Whitfield) because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting. [add officers who are authors of reports or their substitutes] because of their knowledge and ability to assist the meeting in speaking to her report and answering questions, noting that such officer will be present at the meeting only for the item that relate to his respective report. [add third parties, e.g. consultants who are authors of third party reports being considered], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified]. * * * * * 6

7 Palmerston North City Council Minutes of the Council Meeting [Part I Public], held in the Council Chamber, Civic Administration Building, Palmerston North on Friday 18 December 2015, commencing at 9.00am Members Present: The Mayor (Grant Smith) (in the Chair) and Councillors Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Bruno Petrenas, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere. Councillor Jim Jefferies left the meeting at 5.31pm on Friday 18 December 2015 at the adjournment of the meeting. He was not present for clauses and 177. Councillor Ross Linklater left the meeting at 5.31pm on Friday 18 December 2015 at the adjournment of the meeting. He entered the meeting again at 10.55am on Monday 21 December He was not present for clauses 176 and Councillor Bruno Petrenas left the meeting at 5.31pm on Friday 18 December 2015 at the adjournment of the meeting. He was not present for clauses and Urgent Items RESOLVED that subject to Section 46A(7) of the Local Government Official Information and Meetings Act 1987 and in accordance with the advice by the Chairperson the following items be considered as an urgent item: (i) (ii) (ii) Deputation from Broadway Precinct Group. Memorandum, dated 16 December 2015 and entitled Letter of Expectations for Central Economic Development Agency Limited from the General Manager, City Future, Sheryl Bryant. Memorandum, dated 17 December 2015 and entitled Notice of Motion City Parking from the Senior Transportation Engineer, Glenn Connelly. As: - The items were not available at the time of the Agenda was circulated; and - Consideration of the items were a matter of urgency, requiring a decision without delay to enable the Council to meet deadlines, finalise decisions and receive information within agreed timeframes. 7

8 Council 18 December 2015 Part I Clause above was carried 15 votes to 0, the voting being as follows: Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Bruno Petrenas, Aleisha Rutherford and Chris Teo-Sherrell. Did not vote: Councillor Tangi Utikere Deputation Grey Power Representing Grey Power, Mr Jim Wilkinson made a deputation to Council regarding Super Gold Card holder parking permits. Would like the application of the permits to be more flexible within the period between 9am and 12pm. It was believed that most card holders would still only park for two hours within that time period. Whilst Mr Wilkinson believed Council were only considering the 9.00am to 12.00noon period he noted that older people did find it harder to get out of bed early in the morning. The COMMITTEE RECEIVED the deputation for information. Clause above was carried 16 votes to 0, the voting being as follows: Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Bruno Petrenas, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere Deputation Age Friendly Palmerston North Representing Age Friendly Palmerston North, Donna Hedley made a deputation to Council regarding Super Gold Card holder parking permits. It was noted that elderly people often had disabilities and often had carers assisting them in the morning and therefore would prefer parking for the Gold Card Holders parking to be more flexible during the day and not just in the morning. The COMMITTEE RECEIVED the deputation for information. Clause above was carried 16 votes to 0, the voting being as follows: Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Bruno Petrenas, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere. 8

9 - 3 - Council, 18 December 2015 Part I Deputation Manawatu Chamber of Commerce Representing Manawatu Chamber of Commerce, Ms Stephanie Gunderson- Reid and Mr Owen Greig made a deputation to Council regarding free parking and Super Gold Card holder parking permits. The Chamber would like to see one hour free parking in the CBD trailed for a nine month period from December 2015 to October 2016 with an ultimate outcome that this would be made permanent. It was believed that this would assist in revitalising the CBD and it was noted that many like sized cities had implemented this and found it to be beneficial for their CBD areas. The Gold Card Users extension of parking time had been recommended in April 2015 and the Chamber would like to see this implemented as soon as possible. The time limit for parking should be extended to three hours or preferably removed totally. There were many times when businesses held meetings, or events in the city and participants had to excuse themselves to move cars or even leave prematurely. By removing the time limits this would enable those retail shops aside from the Plaza to be on an equal playing field. The proposed move of the Market from Albert Street to the CBD was seen as a positive one and felt that Saturday free parking would bring more people into the CBD and enhance the vibrancy of the area. The Chamber of Commerce asked that Council be bold and make decisions on these matters positively and for the betterment of the City. The COMMITTEE RECEIVED the deputation for information. Clause above was carried 16 votes to 0, the voting being as follows: Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Bruno Petrenas, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere Deputation Broadway Precinct Group Representing Broadway Precinct Group, Mr Steve Williams made a deputation to Council regarding proposed city parking changes. He gave apologies from Mr Grey Key, Manager Downtown and noted that the Downtown Board were supportive of the Group s position. The Broadway Precinct group were supportive of the first hour being free parking for all days of the week. This model worked well at The Plaza and CBD Retailers need parity with this. Were supportive of the increase from the increase to three hour parking time limit. The current two hour time limit was too restrictive to a number of businesses, such as; hairdressers, movies, theratres and also those shoppers who wanted a longer period to shop. 9

10 Council 18 December 2015 Part I If free parking was a pre-requisite for the proposed Satrurday morning market moving to Broadway the group were supportive of free parking to 10.00am (on the basis that there is then one hour free). It was believed the market should cease trading at 11.00am at the latest. The Group were not supportive of all day free parking on Saturday as it was believed that it was important to keep carparking circulating on what was the biggest retail trading day. There was concern that if parking was free then staff would take up some of the customer parking. The COMMITTEE RECEIVED the deputation for information. Clause above was carried 16 votes to 0, the voting being as follows: Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Bruno Petrenas, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere Deputation Jenny Olsson Mrs Jenny Olsson made a deputation raising her concerns about the ability to make public comment at Committee meetings. Public comment was allowed at meetings which started at 9.00am, however this was too early for the elderly or those with disabilities, who is many instances required care in the morning to get them ready for the day. Mrs Olsson believed the meetings should be more flexible to allow the public to make public comment after 10.30am at these meetings. As there were no more ward meetings or Councillors dedicated to Wards this was the only opportunity for the public to interact formally with Council. The COMMITTEE RECEIVED the deputation for information. Clause above was carried 16 votes to 0, the voting being as follows: Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Bruno Petrenas, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere Confirmation of Minutes It was noted that under voting on clause 152.2, the number be deleted and replaced with RESOLVED that the minutes of the ordinary meeting of 23 November 2015 and the extraordinary meeting of 30 November 2015 be confirmed as a correct record, subject to the above amendment. Clause above was carried 16 votes to 0, the voting being as follows: 10

11 - 5 - Council, 18 December 2015 Part I Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Bruno Petrenas, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere Notices of Motion Parking Consideration was given to: (i) (ii) (iii) Notice of Motion from Councillor Lew Findlay Notice of Motion from The Mayor (Grant Smith) Report, dated 17 December 2015 and entitled Notice of Motion City Parking by the Senior Transportation Engineer, Glenn Connelly. The meeting adjourned at 11.20am The meeting resumed again at 11.39am Elected members noted that Standing Order restricted the Council from debating the proposed motions as the Parking Management Plan considering these items had already been resolved at previous meetings. On a motion that Standing Order be suspended the motion was lost 7 votes 9, the voting being as follows: The Mayor (Grant Smith) and Councillors Adrian Broad, Vaughan Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Duncan McCann, Billy Meehan and Bruno Petrenas. Against: Councillors Susan Baty, Rachel Bowen, Ross Linklater, Annette Nixon, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere. The Chairperson declared the motion lost due to less than 75% of the meeting voting for the motion as per Standing Order [see continued minute following clause 175] The meeting adjourned at 12.31pm The meeting resumed at 1.33pm REPORTS Amendment to Infringement Schedule Litter Act Memorandum, dated 14 December 2015, by the Head of Environmental Services, Wayne Jameson. RESOLVED that Council adopts the Litter Infringement Offences and Fees specified in Appendix 1 of the Memorandum, dated 14 December 2015 and entitled Amendment to Infringement Schedule Litter Act, and the provisions of sections 13 and 14 of the Litter Act Clause above was carried 16 votes to 0, the voting being as follows: 11

12 Council 18 December 2015 Part I Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Bruno Petrenas, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere Safe City Angel Funding Memorandum, dated 3 December 2015, from the General Manager, Libraries and Community Services, Debbie Duncan. RESOLVED that Council approve the extension of the deadline for the expenditure of the current Safe City Angel funding from 31 December 2015 to 30 June Clause above was carried 15 votes to 0, with 1 abstention, the voting being as follows: Dennison, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Bruno Petrenas, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere. Abstained: Councillor Lew Findlay Invitation for Remit Proposals Memorandum, dated 4 December 2015, from Strategy and Policy Manager, Julie Macdonald. RESOLVED that Councillors note the opportunity to identify remit items to be proposed through the Local Government New Zealand Process. Clause above was carried 16 votes to 0, the voting being as follows: Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Bruno Petrenas, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere International Relations Report, dated 23 November 2015, from the General Manager City Future, Sheryl Bryant. RESOLVED: That Council note a programme will be submitted to the Annual Plan process for resourcing to support Council s policy of taking a responsive approach to international relations That Council note a letter of intent will be be developed between Palmerston North and Guiyang City outlining opportunities for cooperation. 12

13 - 7 - Council, 18 December 2015 Part I That Council note the possibility of entering into a Friendship City relationship with Zhangye. Clause above was carried 16 votes to 0, the voting being as follows: Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Bruno Petrenas, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere Authority to Approve Amendments to Integrated Transport Strategy Memorandum, dated 8 December 2015 from the Policy Planner, Julie Ireland. RESOLVED that delegated authority is given to the Chairperson and Deputy Chairperson of the Planning and Policy Committee for the approval of any minor amendments to the Integrated Transport Strategy (2015). Clause above was carried 16 votes to 0, the voting being as follows: Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Bruno Petrenas, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere Conference Opportunity IPENZ Transportation Group Conference 2016 Memorandum, dated 8 December 2015, from the Committee Administrator, Rachel Corser. RESOLVED: That up to two elected members be approved to attend, with expenses paid, to the Institute of Professional Engineers New Zealand (IPENZ) Transportation Group Conference 2016 being held in Auckland on Monday 7 March 2016 to Wednesday 9 March That registrations of interested be invited from elected members wishing to attend, with expenses paid, and advise the Committee Administrator, Rachel Corser, by 12 noon on Monday 21 December Clause above was carried 16 votes to 0, the voting being as follows: Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Bruno Petrenas, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere. 13

14 Council 18 December 2015 Part I Letter of Expectations for Central Economic Development Agency Limited. Memorandum, dated 16 December 2015, from the General Manager, City Future, Sheryl Bryant. In discussion, concern was raised that the current wording of the letter under the heading Transparency and Openness. Elected members noted this should not enable all meetings to be open to the public as the business would have items to deal with that would necessitate a closed forum. RESOLVED: That the Council approves the proposed Letter of Expectations for the Central Economic Development Agency Limited, subject to clearer wording under the Transparency and Openness in relation to the Company s Board Meeting process That the Mayor and Chief Executive of the Palmerston North City Council be delegated authority to approve; in conjunction with the Mayor and Chief Executive of the Manawatu District Council, minor amendments to the Letter of Expectations prior to the document being signed. Clause above was carried 16 votes to 0, the voting being as follows: Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Bruno Petrenas, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere. Note: On a motion that the words subject to clearer wording under the Transparency and Openness in relation to the Company s Board Meeting process be added to the end of recommendation 173.1, the motion was carried 16 votes to 0, the voting being as follows: Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Bruno Petrenas, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere. RECOMMENDATIONS FROM COMMITTEE MEETINGS Sport and Recreation Committee 7 December 2015 Consideration was given to Sport and Recreation Committee recommendations as appended to these minutes. RESOLVED: That clause of the Committee s recommendations be adopted. Clause above was carried 15 votes to 0, with 1 abstention, the voting being as follows: 14

15 - 9 - Council, 18 December 2015 Part I Dennison, Lew Findlay, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Bruno Petrenas, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere. Abstained: Councillor Leonie Hapeta. Councillor Leonie Hapeta declared a conflict of interest and withdrew from discussion on clause above That clause of the Committee s recommendations be adopted Clause above was carried 14 votes to 1, with 1 abstention, the voting being as follows: Dennison, Lew Findlay, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Against: Councillor Chris Teo-Sherrell. Abstained: Councillor Leonie Hapeta That the balance of the Committee s recommendations be adopted. Clause above was carried 15 votes to 0, with 1 abstention, the voting being as follows: Dennison, Lew Findlay, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Bruno Petrenas, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere. Abstained: Councillor Leonie Hapeta Finance and Performance Committee 14 December 2015 Consideration was given to Finance and Performance Committee recommendations as appended to these minutes. RESOLVED: That clause of the Committee s recommendation be adopted. Clause above was carried 15 votes to 0, with 1 abstention, the voting being as follows: The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Vaughan Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Bruno Petrenas, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere. Abstained: Councillor Adrian Broad That clause of the Committee s recommendation be adopted. Clause above was carried 14 votes to 0, with 1 abstention, the voting being as follows: 15

16 Council 18 December 2015 Part I The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Bruno Petrenas, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere. Abstained: Councillor Adrian Broad. NOTE: Councillor Vaughan Dennison declared a conflict of interest and withdrew from voting and discussion on clause above Notices of Motion Parking [continued] Legal advice was sought to clarify that the Notices of Motion could be considered and did not need to specifically refer to Standing Order and therefore allowed all notices of motions to be considered including those relating to the extensions of gold card hours of parking. During the course of the meeting various options of proposed parking initiatives were discussed and concern was raised that some options would increase rates and there had not been wide consultation on the implications of that. It was noted that the best option was to run trial periods and then reassess the impacts once the trial period had been completed. The meeting adjourned at 3.56pm The meeting resumed again at 4.07pm RESOLVED: That a 3 hour maximum time limit be imposed on all existing metered 2 hour spaces for a trial period from February 2016 to June Clause above was carried 11 votes to 5, the voting being as follows: The Mayor (Grant Smith) and Councillors Susan Baty, Adrian Broad, Vaughan Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan and, Bruno Petrenas. Against: Councillors Rachel Bowen, Annette Nixon, Aleisha Ruherford, Chris Teo-Sherrell and Tangi Utikere. NOTE: On an amendment that a 3 hour maximum time limit be imposed on all existing metered 2 hour spaces for a trial period from February 2016 to June 2016, the amendment was carried 10 votes to 6, the voting being as follows: The Mayor (Grant Smith) and Councillors Susan Baty, Adrian Broad, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan and, Bruno Petrenas. Against: Councillors Rachel Bowen, Vaughan Dennison, Annette Nixon, Aleisha Ruherford, Chris Teo- Sherrell and Tangi Utikere. 16

17 Council, 18 December 2015 Part I That the 1 hour free parking be additional to the initial first or second hour (and/or renewed) parking paid for when the meter is activated be referred to the Parking Management Plan along with other changes to Parking Management. Clause above was carried 11 votes to 5, the voting being as follows: The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Vaughan Dennison, Jim Jefferies, Duncan McCann, Billy Meehan, Annette Nixon, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere. Against: Councillors Adrian Broad, Lew Findlay, Leonie Hapeta, Ross Linklater and Bruno Petrenas That Gold Card free parking be from 9:00am to 12:00pm, Monday to Fridays effective 21 December Clause above was carried 10 votes to 6, the voting being as follows: The Mayor (Grant Smith) and Councillors Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Duncan McCann, Billy Meehan and Bruno Petrenas. Against: Councillors Susan Baty, Ross Linklater, Annette Nixon, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere. NOTE: On a motion that all existing 2 hour time limit metered parking be free on Saturday s to 11am, be trialled, and time limits be extended to 3 hours, effective from 18 February 2016 to 30 April 2016 the motion was carried 11 votes to 5, the voting being as follows: The Mayor (Grant Smith) and Councillors Susan Baty, Adrian Broad, Vaughan Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan and, Bruno Petrenas. Against: Councillors Rachel Bowen, Annette Nixon, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere. The motion was subsequently altered as per recommendation below NOTE: On an amendment That all existing 2 hour time limit metered parking be free on Saturday s to 11am, be trialled, and time limits be extended to 3 hours, effective from 18 February 2016 to 30 April 2016, the amendment was carried 11 votes to 5, the voting being as follows: The Mayor (Grant Smith) and Councillors Susan Baty, Adrian Broad, Vaughan Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan and, Bruno Petrenas. Against: Councillors Rachel Bowen, Annette Nixon, Aleisha Ruherford, Chris Teo-Sherrell and Tangi Utikere. NOTE: On a motion that the meeting be extended to 5.00pm, the motion was carried 15 votes to 0, the voting being as follows: Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Billy Meehan, Bruno Petrenas, Aleisha Rutherford, Tangi Utikere and Chris Teo-Sherrell. 17

18 Council 18 December 2015 Part I NOTE: On a motion that the meeting be extended to 6.00pm, the motion was carried 13 votes to 3, the voting being as follows: The Mayor (Grant Smith) and Councillors Susan Baty, Adrian Broad, Vaughan Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Duncan McCann, Billy Meehan, Bruno Petrenas, Aleisha Rutherford, Tangi Utikere and Chris Teo-Sherrell. Against: Councillors Rachel Bowen, Ross Linklater and Annette Nixon. NOTE: On an amendment that That all existing metered parking be free on Saturdays with time limited enforced and all existing metered 2 hour time limits be extended to 3 hours a trial period of February 2016 to June 2016, the amendment was tied 8 votes to 8, the voting being as follows: The Mayor (Grant Smith) and Councillors Adrian Broad, Lew Findlay, Leonie Hapeta, Jim Jefferies, Duncan McCann, Billy Meehan and Bruno Petrenas. Against: Councillors Susan Baty, Rachel Bowen, Vaughan Dennison, Ross Linklater, Annette Nixon, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere. The Chairperson declared the amendment lost due to a lack of majority. NOTE: On a motion that 1 hour-free parking be trialled within the CBD and including the ringroad (until 1 July 2016 new Council Financial Year) and be reviewed by Council at that date. Includes a 3 hour maximum time-limit to be enforced effective from February 2016 to June 2016, the motion was lost 7 votes to 9, the voting being as follows: The Mayor (Grant Smith) and Councillors Adrian Broad, Lew Findlay, Leonie Hapeta, Duncan McCann, Billy Meehan and Bruno Petrenas. Against: Councillors Susan Baty, Rachel Bowen, Vaughan Dennison, Jim Jefferies, Ross Linklater, Annette Nixon, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere. NOTE: On a motion that 1 hour free parking be trialled on all existing metered spaces and furthermore that all existing metered 2 hour time limits be extended to 3 hours from February 2016 to June 2016 the motion was lost 7 votes to 9, the voting being as follows: The Mayor (Grant Smith) and Councillors Adrian Broad, Lew Findlay, Leonie Hapeta, Duncan McCann, Billy Meehan and Bruno Petrenas. Against: Councillors Susan Baty, Rachel Bowen, Vaughan Dennison, Jim Jefferies, Ross Linklater, Annette Nixon, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere. NOTE: On a motion that motions That 1 hour free parking be trialled on all existing metered spaces and furthermore that all existing metered 2 hour time limits be extended to 3 hours from February 2016 to June 2016 and That the 1 hour free parking be additional to the initial first or second hour (and/or renewed) parking paid for when the meter is activated be referred to the Parking Management Plan along with other changes to Parking Management Plan lie on the table until the Extraordinary Council meeting of 21 December 2015, the motion was lost 7 votes to 9, the voting being as follows: 18

19 Council, 18 December 2015 Part I The Mayor (Grant Smith) and Councillors Vaughan Dennison, Lew Findlay, Leonie Hapeta, Duncan McCann, Billy Meehan and Bruno Petrenas. Against: Councillors Susan Baty, Rachel Bowen, Adrian Broad, Jim Jefferies, Ross Linklater, Annette Nixon, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere. Councillor Jim Jefferies left the meeting at 5.31pm Councillor Ross Linklater left the meetingat 5.31pm Councillor Bruno Petrenas left the meeting at 5.31pm The meeting adjourned at 5.31pm The meeting resumed again at 9.02am on Monday 21 December Apologies When the meeting resumed Councillor Ross Linklater was an apology for lateness and Councillors Jim Jefferies and Bruno Petrenas were full apologies. RESOLVED that the apologies be received. Clause above was carried 12 votes to 1, the voting being as follows: The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay, Leonie Hapeta, Duncan McCann, Billy Meehan, Annette Nixon, Aleisha Rutherford, and Tangi Utikere. Against: Councillor Chris Teo-Sherrell Notices of Motion Parking [continued] During the adjournment further advice was received from Council Officers that related to the recommendation resolved on Friday 18 December 2015 that all existing 2 hour time limit metered parking be free on Saturday s to 11am, be trialled, and time limits be extended to 3 hours, effective from 18 February 2016 to 30 April RESOLVED: That all metered parking be free on Saturday s to 11am, be trialled, effective from 18 February 2016 to 30 April Clause above was carried 12 votes to 1, the voting being as follows: The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay, Leonie Hapeta, Duncan McCann, Billy Meehan, Annette Nixon, Aleisha Rutherford, and Tangi Utikere. Against: Councillor Chris Teo-Shrerell. The Chairperson declared the motion carried due to 75% of the meeting voting for the motion as per Standing Order The meeting adjourned at 9.08am 19

20 Council 18 December 2015 Part I The meeting resumed again at 10.55am When the meeting resumed Councillor Ross Linklater was present Exclusion of Public RESOLVED that the public be excluded from the following parts of the proceedings of this meeting, namely Agenda items 19, 20 and 21. The general subject of each matter to be considered while the public was excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows: General subject of each matter to be considered Minutes of the Council meeting of 23 November 2015 and the extraordinary meeting of 30 November 2015 Road Maintenance Term Contract Proposal Recommendations of the Finance and Performance Committee held on 14 December 2015: (i) Sale of Land at 37 Pitt Street Reason for passing this resolution in relation to each matter Ground(s) under Section 48(1) for passing this resolution For the reasons set out in the Council minutes of 23 November 2015 and the extraordinary meeting of 30 November 2015, held in public present Negotiations Commercial Position and negotiations (a)(i) (a)(i) This resolution was made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public were as follows: 19. Minutes of the Council ordinary meeting of 23 November 2015 and the extraordinary meeting of 30 November 2015 for the reasons set out in the Council minutes of 23 November 2015 and the extraordinary meeting of 30 November 2015, held in public present. 20. Road Maintenance Term Contract Proposal LGOIMA 7(2)(i) Negotiations. 21. Recommendations of the Finance and Performance Committee held on 14 December 2015: 20

21 Council, 18 December 2015 Part I (i) Sale of Land at 37 Pitt Street LGOIMA 7(2)(b)(ii) and 7(2)(i) commercial activities and negotiations. Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated. Chief Executive (Paddy Clifford), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager-Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Strategic Communications Manager (Mark Torley) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council s Management Team) and also from their specific role within the Council. Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice. Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Rachel Corser and Carly Chang), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting. Graeme Tong because of his knowledge and ability to assist the meeting in speaking to his report and answering questions, nothing that he will be present at the meeting only for the item that relates to his report. Clause above was carried 14 votes to 0, the voting being as follows: Dennison, Lew Findlay, Leonie Hapeta, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Bruno Petrenas, Aleisha Rutherford and Chris Teo-Sherrell. The meeting adjourned at 10.56am The public part of the meeting finished at 10.56am. Confirmed this 22 nd day of February Mayor 21

22 Council 18 December 2015 Part I SPORT AND RECREATION COMMITTEE RECOMMENDATIONS 7 December 2015 Appendix A Manawatu River Framework Memorandum, dated 5 November 2015, from the Policy Planner (Urban Design), Jennifer Esterman. The COMMITTEE RECOMMENDS: 23.1 That the Manawatu River Framework be adopted That the Chairperson and Deputy Chairperson of the Sport and Recreation Committee be authorised to make minor amendments to the Manawatu River Framework Hokowhitu Lagoon Leak Report #2 Report, dated 23 November 2015, by the Leisure Assets Officer, Brian Way. The COMMITTEE: 25.1 RECOMMENDS:.1 That Council receive the Tonkin and Taylor Report Hokowhitu Lagoon Leakage Assessment..2 That Officers commission further investigations to better understand the characteristics of the Lagoon bed and silt overlay in order to possibly seal the base and to prepare for implementation of Programme 1181 in 2017/18..3 That Officers continue to investigate options to take water from the Manawatu River to supplement water in the Hokowhitu Lagoon RECEIVED the Memorandum, dated 30 November 2015 and entitled Hokowhitu Lagoon Special Interest Group. Councillor Leonie Hapeta declared a conflict of interest and withdrew from voting on clause above Artificial Hockey Turf Partnership Report, dated 26 November 2015, from Senior Property and Parks Planner, Aaron Phillips. In discussion the Committee agreed it would be appropriate to have a Councillor on the assessment panel. 22

23 Council, 18 December 2015 Part I The COMMITTEE RECOMMENDS: 26.1 That Council approve the Draft Memorandum of Understanding, criteria, process, and assessment panel and for the selection of a partner and location for a third artificial hockey turf in Palmerston North as recommended in this report title Artificial Hockey Turf Partnership dated 26 November 2015 by the Senior Property and Parks Planner That the Chairperson and Deputy Chairperson of the Sport and Recreation Committee be authorised to make minor amendments to the Memorandum of Understanding That the Chair of Sport and Recreation Committee or their nominee be a member of the Assessment Panel Winter Festival Memorandum, dated 30 November 2015, by Councillor Billy Meehan. During discussion it was noted that the idea of a campervan park was not just for the winter festival but for a permanent one to be located in the city. The COMMITTEE RECOMMENDS: 28.1 That a programme Winter Festival of $150,000 be submitted for consideration in the Annual Plan process That a feasibility study be undertaken on a permanent overnight Campervan Park located near the City Centre by March 2016 Committee meeting. 23

24 Council 18 December 2015 Part I FINANCE AND PERFORMANCE COMMITTEE RECOMMENDATIONS 14 December Programme 1231 Ashhurst/Cambridge Ave RAB Revised Budget Report, dated 30 November 2015, by the Roading Manager, Graeme Tong. The COMMITTEE RECOMMENDS that Council approves a revised budget for Programme 1231 Ashhurst/Cambridge RAB to a value of $631,000, which has been approved by the New Zealand Transport Agency as a 100% financially assisted project James Line to Stoney Creek Road Shared Path Report, dated 3 December 2015, by Leisure Assets Planner, Jeff Baker. The COMMITTEE RECOMMENDS that Council approve additional funding of $120,400 so that Long Term Plan Programme 1248 can be completed in the 2015/16 Financial Year. 24

25 Palmerston North City Council Minutes of the Extraordinary Council Meeting [Part I Public], held in the Council Chamber, Civic Administration Building, Palmerston North on Monday 21 December 2015, commencing at 9.00am Members Present: The Mayor (Grant Smith) (in the Chair) and Councillors Susan Baty, Rachel Bowen, Adrian Broad, Lew Findlay, Leonie Hapeta, Duncan McCann, Billy Meehan, Annette Nixon, Aleisha Rutherford and Tangi Utikere. Apologies: Councillors Ross Linklater (For lateness), Jim Jefferies and Bruno Petrenas. Councillor Ross Linklater entered the meeting at 9.33am during consideration of clause 185. He was not present for clauses 181 to 184 inclusive. The meeting adjourned at 9.01am. The meeting resumed at 9.09am Apologies RESOLVED that the apologies be received. Clause above was carried 12 votes to 0, the voting being as follows: Dennison, Lew Findlay, Leonie Hapeta, Duncan McCann, Billy Meehan, Annette Nixon, Aleisha Rutherford and Tangi Utikere. Did not vote: Councillor Chris Teo-Sherrell Late Item Proposed CBD Market RESOLVED that subject to Section 46A(7) of the Local Government Official Information and Meetings Act 1987 and in accordance with the advice by the Chairperson the following items be considered as an urgent item: (i) Report, dated 17 December 2015, and entitled Proposed CBD Market by the General Manager, Customer Services, Peter Eathorne. As: - The items were not available at the time of the Agenda was circulated, and - Consideration of the items were a matter of urgency, requiring a decision without delay to enable the Council to meet deadlines, finalise decisions and receive information within agreed timeframes. Clause above was carried 13 votes to 0, the voting being as follows: 25

26 Extraordinary Council 21 December 2015 Part I Ref # Dennison, Lew Findlay, Leonie Hapeta, Duncan McCann, Billy Meehan, Annette Nixon, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere Late Item Deputation Broadway Precinct Group RESOLVED that subject to Section 46A(7) of the Local Government Official Information and Meetings Act 1987 and in accordance with the advice by the Chairperson the following items be considered as an urgent item: (i) Deputation from Broadway Precinct Group. As: - The items were not available at the time of the Agenda was circulated, and - Consideration of the item was a matter of urgency, as it was germane to an item on the Agenda.. Clause above was carried 12 votes to 0, the voting being as follows: Dennison, Lew Findlay, Leonie Hapeta, Duncan McCann, Billy Meehan, Annette Nixon, Aleisha Rutherford and Tangi Utikere. Did not vote: Councillor Chris Teo-Sherrell Deputation Broadway Precinct Group Representing the Broadway Precinct Group, Messers Steve Williams and Greg Key made a Deputation regarding the Broadway Market. They stated that the market would be good for the CBD and attraction to both the market and retailers would be increased. Mr Williams indicated that a three month trial would be important to address any concerns and that market operators and Broadway retailers should hold regular meetings facilitated by Council officers. He stated that it was important that stall holders do not put extra pressure on parking by using the UCOL carpark and Broadway would need to be cleaned up no later than noon. Lastly, Mr Williams advised that they intended to call Broadway Business and Property Owners together to obtain a mandate to work on this, on Broadway retailer and property owner s behalf. RESOLVED that the Deputation be received. Clause above was carried 13 votes to 0, the voting being as follows: Dennison, Lew Findlay, Leonie Hapeta, Duncan McCann, Billy Meehan, Annette Nixon, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere. 26

27 Extraordinary Council, 21 December 2015 Part I Ref # Proposed CBD Market Councillor Ross Linklater entered the meeting at 9.33am. Consideration was given to: (i) (ii) Report, dated 17 December 2015, from General Manager, Customer Services, Peter Eathorne. Memorandum, dated 19 December 2015, by the General Manager, Customer Services, Peter Eathorne. (Additional information) RESOLVED: That approval be given to the trial establishment of a market in Broadway Avenue from February 2016 to June That it be noted that to house the market in Broadway Avenue will result in the loss of 64 carparks That the Chief Executive be delegated authority to enter into an agreement with the current Albert Street Market operators permitting them to use the Broadway Avenue Road Reserve for a market on Saturdays That authorisation be given to the unbudgeted net cost of $31k in respect of 2015/ That information about the trial market in Broadway Avenue and associated net cost of $38k be considered for inclusion in the consultation material relating to the adoption of the 2016/17 Annual Plan To note that an implementation plan, market layout plan and traffic management plan will be developed in consultation with the Albert Street Market stallholders and Broadway Ave retailers. Clause above was carried 14 votes to 0, the voting being as follows: Dennison, Lew Findlay, Leonie Hapeta, Ross Linklater, Duncan McCann, Billy Meehan, Annette Nixon, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere. The meeting finished at 10.54am. Confirmed this 22 nd day of February Mayor 27

28 Presentation of the [Part I Public] Community Development Committee Recommendations from its 9 February 2016 Meeting Set out below are the recommendations only from the Community Development Committee s meeting [Part I Public] held on 9 February The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO ) 2-16 Deputation Palmerston North Area Defence History/Heritage Advisory Group Representing the Palmerston North Area Defence History/Heritage Advisory Group (PNADHHAG), Mr Joe Hollander, Professor Glyn Harper, Col. Hugh McAslan 1 (NZ) Brigade and Mr George Kereama, Maori Battalion Hall Trust Board made a deputation seeking support for the newly formed group. The group gave an outline of their purpose, goals and objectives and reinforced what commitment they were seeking from Council. Primarily they were seeking support from Council for their group and also minimal resourcing for public relations, public affairs and communications. Some of the projects that the group were considering were: - Creation of a heritage precinct in the Central Business District area - To hold a military style tattoo in Continue to support the World War I Centenary History Project - Create a military exhibition facility at the 28 th Maori Battalion Hall - Promote Palmerston North as the Defence City Elected Members were supportive of the ideas, however, sought further clarification from the Chief Executive on the implication of creating the various projects as outlined above. The COMMITTEE RECOMMENDS: 2.1 That Council support in principle the holding of a military Tattoo in 2019 and the Chief Executive be instructed to report to Council on the implications of holding the event by November That the Chief Executive be instructed to report to Council on the implications of creating a military precinct in the Central Business District. 2.3 That the Council notes the suggestion by the Group to create a Military Heritage and History Exhibition Facility and the Chief Executive undertakes discussions with relevant stakeholders and reports back to Committee on the Concept. 2.4 That Council notes the military events and activates highlighted in the Groups report and confirms its commitment to Programme 1157 World War I Commemorations in its Long Term Plan. 2.5 That Council thank the group for their Deputation. 28

29 Presentation of the Community Development Committee Recommendations 9 February 2016 [Part I Public] DMS # Deputation Palmerston North Community Service Council Representing the Palmerston North Community Services Council, Mr Fraser Greig and Miss Amy Viles presented the final report entitled Young People facing Housing Deprivation in Palmerston North: A Crisis? In their deputation they outlined that they had completed the research and it was now up to the Council or Community to decide how to move this forward. Whilst it was believed no one organisation should be responsible for solving the problem, Council was in a good position to continue the research and fill any identified gaps. It was suggested that the Regional Interagency Network (RIN) would be the most appropriate place for the report and its recommendations to be discussed. It was noted that RIN next met in February The COMMITTEE: 3.1 RECOMMENDS that the Chief Executive bring this report and its recommendations to the Regional Interagency Network (RIN) for consideration and report to Council on the actions this group would undertake to resolve the issues raised. 3.2 RECEIVED the Deputation for information Notice of Motion Nuisance Bylaw regarding Begging Issue Consideration was given to a Notice of Motion from Councillor Susan Baty. The COMMITTEE RECOMMENDS that, as part of the review of the Nuisance Bylaw, the Chief Executive be instructed to investigate whether the issue of begging within Palmerston North can be addressed by including in the draft Nuisance Bylaw controls on begging. * * * * * 29