NOTICE OF MEETING. Mayor Karen Redman Cr Paul Koch Cr Adrian Shackley Mr Paul Barnet Ms Helen Hennessy Mr Brian Thom

Transcription

1 NOTICE OF MEETING TO: Chairperson: Mrs Judy Gillett-Ferguson Deputy Chairperson Members: Mayor Karen Redman Cr Paul Koch Cr Adrian Shackley Mr Paul Barnet Ms Helen Hennessy Mr Brian Thom NOTICE is hereby given pursuant to the provision of Section 87 (4) of the Local Government Act, 1999, that the next meeting of the Gawler Heritage Collection Committee of the Town of Gawler will be held in the Conference Room, Town of Gawler Administration Centre, 43 High Street, Gawler East on Thursday, 9 February 2017 commencing at 4:00pm. A copy of the Agenda for the above meeting is supplied as prescribed by Section 87(8) of the said Act. Erin Findlay Manager Library and Community Services 2 February 2017 Page 1 of 7

2 Meeting of the Gawler Heritage Collection Committee of the Town of Gawler to be held on Thursday, 9 February 2017 at 4.00pm in the Conference Room, Town of Gawler Administration Centre, 43 High Street, Gawler East. 1. Statement of Acknowledgement AGENDA Chairperson We would like to acknowledge this land that we meet on today is the traditional lands for the Kaurna people and that we respect their spiritual relationship with their country. We also acknowledge the Kaurna people as the custodians of the greater Adelaide region and that their cultural and heritage beliefs are still as important to the living Kaurna people today. 2. Attendance Record 2.1 Present 2.2 Apologies 2.3 Absent 3. Confirmation of Minutes 3.1 GHCC Meeting 16 January Business Arising from Minutes 5. Reports Page No. 5.1 Terms of Reference Gawler Heritage Collection Committee 4 6. Business 6.1 Gawler Civic Centre Cultural Heritage Model Update 6.2 Communication Strategy 6.3 Opening Exhibition 2 Worlds Collide 6.4 James Martin Portrait 6.5 Gawler Heritage Collection Management and Action Plan 7. Correspondence Nil Page 2 of 7

3 7. Items for Discussion at Future Meetings 8. Closure 9. Next Committee Meeting 9 March 2017 Page 3 of 7

4 REPORTS BY OFFICERS Item Number 5.1 Title TERMS OF REFERENCE GAWLER HERITAGE COLLECTION COMMITTEE Date 9 February 2017 Author(s) Reference Patricia Coonan, Governance Officer CC12/97; CR17/5163; CR17/5153 Previous Motion Council Meeting, 24/01/2017, Motion No. 2017:01:09 Attachment/s Under Separate Cover Attachment 1 Terms of Reference for GHCC OFFICER S RECOMMENDATION Item 5.1 Terms of Reference Gawler Heritage Collection Committee (CC12/97) That the Gawler Heritage Collection Committee notes its new Terms of Reference as adopted by Council at its meeting held on 24 January BACKGROUND At its meeting held on 24 January 2017, Council resolved the following: Moved by Cr Shackley Seconded by Cr Symes Motion No: 2017:01:09 That Council: 1. Notes the Governance Audit Report and the recommendations contained within. 2. Notes the Actions from Recommendations report. 3. Notes as per the resolution of Council at its meeting on 24 November 2015, that the following Section 41 Committees are to be subject to Part 2 of the Local Government (Procedures at Meetings) Regulations 2013: a. Corporate and Community Services Committee b. Infrastructure and Environmental Services Committee 4. Adopts the new Terms of Reference for: a. Audit Committee b. CEO Performance Management Panel c. Corporate and Community Services Committee d. Elderly Centre Advisory Committee (as amended) e. External Funds Committee f. Gawler Heritage Collection Committee g. Gawler Youth Advisory Committee h. Infrastructure and Environmental Services Committee i. Gawler Urban Rivers Biodiversity Working Group j. Reconciliation Action Plan (RAP) Working Group Page 4 of 7

5 COMMENTS/DISCUSSION In June 2016 the Governance Team engaged Norman Waterhouse Lawyers to undertake an audit of Council s governance functions. The Governance Audit reviewed Council s practices as at July Councils are not legislatively required to undertake an external governance audit. The audit was commissioned in the context of seeking continuous improvement in respect of the governance functions of Council. During the Audit is was identified that the Terms of Reference for a number of Council s committees could be refined. As a result of this particular recommendation, the Governance Team has re-written and streamlined the Terms of Reference for all Council committees and working groups. The new Terms of Reference for the Gawler Heritage Collection Committee are attached to this report (Attachment 1). It is important to note that the Terms of Reference have been created from new templates that have been reviewed by Norman Waterhouse Lawyers for legislative compliance. COMMUNICATION (INTERNAL TO COUNCIL) CONSULTATION (EXTERNAL TO COUNCIL) POLICY IMPLICATIONS STATUTORY REQUIREMENTS Local Government Act 1999 FINANCIAL/BUDGET IMPLICATIONS COMMUNITY PLAN Objective 5.2: Be recognised as a best practice Local Government organisation Page 5 of 7

6 ATTACHMENT 1 TOWN OF GAWLER Terms of Reference Gawler Heritage Collection Committee Adopted by Council: 24/01/2017 Review Date: 4 years (or within 12 months of a general election) 1. Background 1.1 Pursuant to Section 41 of the Local Government Act 1999 ("the Act") the Council establishes by resolution at its meeting of 24 November 2015 the Gawler Heritage Collection Committee ("the Committee"). 1.2 Subject to clause 1.3, the Committee is established from 24 November 2015 and will continue in existence until the next general election of Council unless wound up by Council by resolution. 1.3 The Committee may be wound up at any time by the Council by resolution. 2. Function of the Gawler Heritage Collection Committee The Committee is established to provide advice to the Council on the following: a. Implementation, management and review of the Gawler Heritage Collection, the Gawler Heritage Collection Management Plan and related policies and procedures. b. Identifying internal and external funding applications including grant and sponsorship opportunities. c. Initiatives that restore the status, significance and awareness of collection within the Council s administration and within the broader community. d. Local issues, projects, public program initiatives, events and community engagement opportunities in regard to the Gawler Heritage Collection. e. Any other matters referred to it by the Council, other Council committees and the CEO. 3. Membership 3.1 A minimum of three (3) Council Members will be appointed by resolution as members of the Committee, for a period determined by Council. 3.2 Four (4) independent members will be appointed by the Council by resolution as members of the Committee, for a term of 2 years from the date of the resolution. 3.3 The Committee may, by resolution supported by a majority of all members of the Committee, make a recommendation to the Council to remove a member of the Committee from office where a member has failed (without the leave of the Council) to attend three consecutive meetings of the Committee. (Leave of the Committee could be obtained if the Council has delegated the power to grant leave to the Committee.) CR17/5153 Page 1 of 2 Page 6 of 7

7 TOWN OF GAWLER Terms of Reference 3.4 All members of the Committee (including members who are not Council members) must comply with the Code of Conduct for Council Members, the general duties set out in Section 62 of the Act and the conflict of interest provisions set out in Sections 73 75A of the Act as if the Committee were a Council and a Committee member were a Council member. 4. Chairperson and Deputy Chairperson 4.1 The Committee will appoint the Presiding Member (to be known as the Chairperson) of the Committee for the term determined by Council. 4.2 The Committee will appoint a Deputy Chairperson from its members at the first meeting of the Committee for the same term as the Chairperson. 4.3 If the Chairperson of the Committee is absent from a meeting then the Deputy Chairperson will preside at the meeting until the Chairperson is present. In the absence of the Chairperson and the Deputy Chairperson a member of the Committee chosen from those present will preside at the meeting until the Chairperson is present. 5. Meeting Details 5.1 The Committee will generally meet on a monthly basis or as otherwise determined by the Committee. 5.2 The Committee may meet in the Conference Room, or as otherwise determined by the Committee. 5.3 All Committee meetings will be conducted in accordance with the Act, and relevant Regulations, Code of Practice for Committee Meeting Procedures and Code of Practice for Access to Council and Committee Meetings and Council Documents. 5.4 Part 3 of the Local Government (Procedures at Meetings) Regulations 2013 apply to meetings of the Committee. 6. Reporting Requirements 6.1 This Committee reports directly to and is accountable to Council. 6.2 The Minutes of the Committee shall be submitted to Council for decision. 6.3 The Committee will adopt a risk management focus in its considerations, decisions and recommendations to Council to enable Council to act as an informed and responsible decision maker representing the interests of the community. 6.4 The Committee must produce an Annual Review report for consideration by the Council by the end of each calendar year outlining the work of the Committee for the preceding 12 months. CR17/5153 Page 2 of 2 Page 7 of 7