Kansas Association of Mappers Executive Board Meeting Monday October 10, 2011 Manhattan, Kansas Conference Hotel

Transcription

1 1. Introduction and Opening Remarks President Dan Rose called the meeting to order Kansas Association of Mappers Executive Board Meeting Monday October 10, 2011 Manhattan, Kansas Conference Hotel Attendance: Dan Rose Eileen Battles Becky Bartley Amber Reynolds Lee Allen Pam Cannon Gail Ogle Darlene Lister Absent: Dan Oldehoeft Also in attendance: Heidi Mosher and Lewis Schunk President Dan Rose thanked everyone for their participation in this year s conference. 2. Approval of Minutes Lee Allen made a motion to approve the corrected October 2010 Minutes, seconded by Eileen Battles. Motion approved. September 8 Minutes will be corrected and ed to the Board. 3. Treasurer s Report Dan thanked Amber for serving on the Board since her term will expire in January. Present balance is $34, but no expenses have been paid for the conference. Jamie informed the Board that she will be making a deposit of $3,400. Amber said that she hasn t had the opportunity to check into annuities and rate of interests. Darlene Lister made a motion to approve the Treasurer s Report, seconded by Eileen Battles. Motion approved 4. Past President s Comments Absent 5. President Elect s Comments Eileen thanked the Board expressing that she felt a lot got accomplished this year. 6. Director s Comments Lee Allen Lee said he felt the pre-conference class went well. Lee thanks everyone as well for all the work that has been done throughout the year. Pam Cannon Pam expressed her appreciation for the opportunity to serve on the Board.

2 Gail Ogle Gail thanked Heidi and the Program Committee for all their work Darlene Lister Darlene also thanked everyone and said how she was looking forward to serving next year. 7. Committee Reports Membership Lewis Schunk: Lewis said he really enjoyed serving on the Membership Committee and will continue. Lewis reported that KAM has 29 new members but requests that Dan introduces new members. Darlene told Lewis he needed to contact municipalities and utility regarding prospective members. Darlene suggested they get together later so she could give him organizations for him to contact. Program Heidi Mosher: It was reported 123 have registered for the Conference Eileen asked if DASC would be waived from the vendor fee. Jaime said she would take care of it. Publication Eli Martinson: No report Nominations Shonda Sauseda: Dan reported that Shonda was able to attend the meeting after all. Awards Shonda Sauseda: No report. History - Judy Palenske: No report Designations- Pam Dunham & Pam Cannon: Pam reported that one took the KM test earlier Monday. Education Melissa Crane: Lee reported that the IAAO class has been tentatively scheduled at the Shawnee County Annex. Legislation Sherry Massey: No report. 8. Old Business A. INK Dan reported that with the assistance of Eileen a letter was sent to Travis outlining the requirements the Board set at the last meeting. Travis reported the INK Board needed another letter from KAM to the Governor stating we support his appointment and that INK has delayed reappointments a month due to having a new Governor. B. John Cowan Memorial Scholarship - After discussion it was decided we do not have to amend the By-Laws regarding the establishment of the scholarship but felt dates needed to be changed. Applications deadline is March 1 st and will be announced in April/May in order for schools to make announcements at graduations. The scholarship will be awarded prior to the Fall Semester.

3 The Board felt it was still necessary to have a lawyer review the scholarship. Dan Rose will visit with Scott Tabb and see if his wife would be willing to review. C. Standard Operating Procedure Eileen and Amber have been working on this and are about 75% done. After completions they need to be put on the website and have the Secretary update them. 9. Adjourn Darlene Lister made a motion to adjourn, seconded by Pam Cannon. Motion approved.

4 Kansas Association of Mappers Annual Conference Tuesday, October 11, 2011 Manhattan, Kansas Dan Rose opened the Business Meeting of the 2011 Convention. Dan thanked members for their being active in the various committees. Dan introduced Heidi Mosher, Program Chair and thanked her and her committee for all the work they have done in preparing for the Conference. Heidi then thanked her committee for all the work they did and then she gave an overview of activities that would take place during the Conference. Heidi explained that voting for Map Gallery begins Tuesday and ends Wednesday evening and that winners of the Gallery will be announced Thursday. Dan Rose introduced Lisa Chapman with Missouri Mappers Association. Dan explained that KAM was allowed to attend the MMA Conference then reciprocate their attendance at our conference. President Rose then explained that the John Cowan Scholarship had been finalized and the application would be sent to all high schools and colleges. Application deadline is March 1 st with the winner being announced in April/May in order for announcements at graduations to take place. The award will be given prior to the Fall Semester. Dan announced that the KAM booth has done a lot of traveling around Kansas and if anyone knows or attends a conference or event and would like to take the booth to let the Board know. Dan encouraged members to be active in the organization and to sign up for a Committee which the signup sheet was by the registration desk. Committee Reports: Awards Committee - Shonda Sauseda announced award winners. Most Valued Member Sherry Massey, Dickinson County Outstanding Mapping Project Pam Cannon, Linn County Prestigious Cartographer Becky Bartley, Osage County Lifetime Achievement Award Mark Lowe, Finney County Membership Lewis Schunk informed the members that he had been attending conferences and visited with lots of people about KAM. This year KAM has 29 new members at which time Dan Rose announced their names. Certification Pam Dunham explained the different designations and encouraged everyone to try for a designation. Pam announced that Lewis Schunk received the KGISD and Carol Klopfenstein received her KM. History Judy Palenske has photo albums in the hallway and asked if anyone had the technology to convert VHS to DVD to get with her during the conference.

5 Publication Eli Martinson said the newsletters are available on line. Education Melissa Crane informed the members of the past classes such as the Orion/SQL class that Sherry Massey presented a couple of months ago. Melissa also announced that KAM will be hosting a new IAAO course for Assessors on GIS which is a very basic class for those who aren t familiar with GIS. She asked if anyone knows of a class or of an instructor they would like to see presented to get with a committee member or sign up for the Education Committee. Legislation Sherry Massey: No report. Dan Rose announced nominations for Officers for 2012 President Elect Lee Allen Secretary Susan Schulte Treasurer Bettejane Wooding & Mike Kallas Directors Becky Bartley, Cara Haas, Lisa Olson Dan asked for nominations from the floor: Beau Dealy nominated Travis Rozean for Director and Diane McKain nominated Pam Cannon for Director. No other nominations were made, and nominations ceased. Dan said that voting will take place Wednesday and ballots will be at the Registration Desk.

6 Kansas Association of Mappers Annual Conference Thursday October 13, 2011 Manhattan, Kansas President Dan Rose thanked all for attending the Conference and hoped everyone felt it was beneficial as well as had a good time. Dan thanked Heidi and her committee again for the wonderful job they did. At this time Dan asked for the newly elected board to come to the front and be sworn in. President Eileen Battles President Elect Lee Allen Secretary Susan Schulte Treasurer Mike Kallas Directors Becky Bartley and Pam Cannon who will be serving a two year term Dan then asked Darlene Lister and Gail Ogle to come up and renew their oath for the one year they have remaining. Terrol Palmer then announced winners of the Map Gallery, Dan Rose said that winners of the Map Gallery and Outstanding Mapping Project will be part of the KAM booth. 1 st Douglas County 2 nd Shawnee County 3 rd Doniphan County President Eileen thanked everyone and expressed her enthusiasm serving KAM in the next year. Eileen thanked everyone for coming and then announced the following winners. Grand Prize winner of a Wii went to Tony Redden- Atchison County. Ann Deters found the hidden rock. Star winners are: Melissa Crane found KAM Star Cris Bilby Amber Hancock found KAM Star Heidi Mosher Steve Atchison found KAM Star Judy Palenske Cindy Magill found KAM Star Nicholas Graf Judy Palenske found KAM Star Kevin Hennes Jane Fletcher made a motion for the conference to adjourn; the motion was seconded and passed. Eileen asked the Board to stay for a brief meeting.