Kansas Association of Mappers Executive Board Meeting Thursday, January 17, rd Street Brewery Lawrence, Kansas

Transcription

1 Kansas Association of Mappers Executive Board Meeting Thursday, January 17, rd Street Brewery Lawrence, Kansas 1. Introductions and Opening Remarks Darlene Lister Darlene called meeting to order Attendance: Tom Brown Darlene Lister Jerry Mentzer Amber Reynolds Ivan Weichert Bruce Hardesty Becky Bartlley Dan Rose Deanna Hermreck Absent: 2. Approval of Minutes Deanna Hermreck The minutes from November 8 th, 2007 minutes were approved. Motion made by Becky and seconded by Bruce Hardesty. 3. Past President s Comments Tom Brown None: 4. President Elect s Comments Bruce Hardesty Bruce announced that he has been working with the Greater Wichita Convention Bureau and he will continue to get information from the Broadmore Hotel on prices for rooms for the KAM Conference. 5. Directors Comment s Becky Bartley Ivan Weichert Dan Rose Jerry Mentzer Tom Brown None Had questions Budgets & Reports December 31. None None None 6. Treasurer s Report Beau Dealy Difference with year-end & Cap Fed. Amber is looking over the reports (Oct was not done. Table reports till after Amber goes over them. Let CD Auto Roll over. 7. Committee Reports Chair

2 Program Linda Sibert/Judy Palenske? What Budget should Awards come out of? Designee gifts pick Awards maybe just give gifts to the new Designees, and also maybe a Certificate for map gallery. Ambassador Tom Brown Tom is going to Attend the Magic Conference on behalf of Kansas Association of Mappers. Education Melissa Crane Study Guide was discussed for the KM & PKM&KGISP were discussed. Maybe hold other 1-day classes. Nomination Tom Brown None Certification Susan Williams Publication Dan Rose Discussion on who is going to do the Newsletter. Ivan will check with DASC about a listserv for KAM membership for the Newsletter. Motion was made to have the Publication Committee take care of the Newsletter by Becky and Amber Second. Motion was also made to have Ivan check on the listserv for the KAM Membership Deanna Second. Legislative/Standards Ivan Weichert Bills currently on the agenda. National Geodetic Services cut down on Access Control Data going to Private Base or own, no free access. 8. Old Business By-laws corrections need made and these By-laws still need updating. The Bylaws Committee is working on these. This committee is looking at having a certain date set and have all the suggestions in by that date and then they will look at making these corrections or additions to the By-laws. Have by-laws moved to the Web. Amber is still working on website updates. She said she needs more information such as old pictures from past conferences, awardees, etc. No more KAM Booklets Darlene will get quotes to publish Conference Materials. Dan made Motion to accept all the budgets from Committees and Tom Second the motion. 9. New Business Quicken: Amber 2008 approved Motion made by Becky and Jerry Second. CapFed online Banking Debit Ivan moved and Tom Second.

3 Prospective New Members: Students at School in Kansas Amber will find a list of College that has GIS Program. Our website solution forwards..com &.org shop.kansasmappers. E-Commerce site update: Notes: go Daddy.com purchased full refund if not satisfied. 10. KAM Booth at MAGIC: Tom Brown and Dan Rose 11. KAM grant Applications for voted on and accepted from Linda Sibert and Judy Palenske. Next Meeting April 3 tentative Topeka (Ivan s daughter restaurant) TBD by Darlene Adjourn Moved to adjourn by Jerry and seconded by Amber, motion carried.

4 Kansas Association of Mappers Executive Board Meeting Thursday, April 3, 2008 Topeka, Kansas(Via s) 1. Introductions and Opening Remarks Darlene Lister Darlene called meeting to order Attendance: Tom Brown Darlene Lister Amber Reynolds Ivan Weichert Bruce Hardesty Becky Bartlley Dan Rose Deanna Hermreck Absent: Jerry Mentzer 2. Approval of Minutes Deanna Hermreck The minutes from January 17, 2008 minutes were approved. Motion made by Becky and seconded by Tom. 3. Past President s Comments Tom Brown None: 4. President Elect s Comments Bruce Hardesty Bruce announced Conference Dates 9-28 thru $Price enough room for Pre conference classes and anything else. Are able to block off as many as we want. 5. Directors Comment s Becky Bartley Address(Dan Rose) Ivan Weichert No comments Dan Rose No comments Jerry Mentzer No comments 6. Treasurer s Report Beau Dealy October, November, December, January, February,March. Venders Paid. Missing Glass Check (Checking on this) would like for Reports to show income and expense. 7. Committee Reports Chair Program Linda Sibert/Judy Palenske? Looked at and discussed on 2008 Program Budget suggest no more than 2500$ Conference fee and Membership Dues Send back and show income and expense. Ambassador Tom Brown No Update Awards John Cowan also We have two retiring.

5 History Judy Palenske Membership Education Melissa Crane IAAO6 wasn t discussed with KAM Board until after the News letter Nomination Tom Brown President Elect(retire) Certification Susan Williams Publication Dan Rose Discussion on suggestions always welcome, there are going to be some 3-part articles. Communication between all would help too. Legislative/Standards Ivan Weichert National Geodetic Services (HARN) Discussion with KSLS on May 2, Old Business By-laws No update Amber Quicken Cap Fed Bank of America Bruce Motion and Becky 2 nd move Checking to Bank of America. KAM membership Listserve (Backup) Discussion on better way to back up and maintain the database. KAM booth for Magic - All the help slots are full Designation Gifts None except New Members & New Designees Becky Moved and Ivan 2 nd. 9. New Business 2009 Conference already discussed. New Membership Drive: Not a good response from 98% of the Kansas Colleges IAAO6 & KAM Sponsored Class Read newsletter to find out about this. 11. KAM grant Applications for voted on and accepted from Linda Sibert and Judy Palenske. 10. Next Meeting 11. Adjourn Moved to adjourn by Bruce and seconded by Tom, motion carried.

6 Kansas Association of Mappers Executive Board Meeting Thursday, May 15, 2008 Williamsburg, Kansas(Guy & Mea) 1. Introductions and Opening Remarks Darlene Lister Darlene called meeting to order Attendance: Tom Brown Darlene Lister Jerry Mentzer Amber Reynolds Ivan Weichert Linda Sibert Bruce Hardesty Becky Bartley Dan Rose Deanna Hermreck Absent: 2. Approval of Minutes Deanna Hermreck The minutes from April needed corrections and then will check them and approve them after the corrections. Motion made by Bruce Hardesty 2 nd was made by Amber Reynolds. 3. Past President s Comments Tom Brown None: 4. President Elect s Comments Bruce Hardesty 5. Directors Comment s Becky Bartley Ivan Weichert Dan Rose Jerry Mentzer No comments No comments No comments No comments 6. Treasurer s Report AmberReynolds Amber Closed Cap Fed account she has new checks and a debit card to use also. Discussion was on the Past conference summary. Becky Bartley moved to accept Treasure Report and Jerry Mentzer 2 nd. 7. Committee Reports Chair Program Linda Sibert/Judy Palenske? Looked at and discussed on 2008 Program Budget. Discussed Budget details. Discussed Fees: Bruce motioned to raise Fees Amber 2 nd Motion approved. Food Expense/ and many other reasons to raise the fees to attend conference.

7 Members $ Students $60.00 Extra Venders $ Venders $ Non Members $ One Day $25.00/Student Membership $50.00 Non Member $75.00 Tom Brown Moved to Approve Budget and Dan Rose 2 nd. Ambassador Tom Brown No Update Awards John Cowan: Map Gallery Certificate For Map 1 st Place and Letters to winners Employers and a News Release if they would like. History Judy Palenske Membership we are loosing 3 people that are on this Committee but they will make sure the work is complete for the Conference.(Marvin Clemets, Don Cleveland, and Tom Brown) Education Melissa Crane IAAO6 Explanation of Class in News Letter Nomination Tom Brown Certification Susan Williams Publication Dan Rose Special for full publication on Conference. Will do postcards also. He has people working on the 3 rd part of a 3-part article. Legislative/Standards Ivan Weichert Nothing happened to effect us. 8. Old Business By-laws No update Ivan and Amber Working with Ken Nelson on list serve. KAM membership Listserve (Backup) Discussion on better way to back up and maintain the database. Just will take time to get it figured out. E-shopping for Website Problem with Pay Pal- no updates on the E-Shopping. At this time Attendees will not be able to register for the Conference on-line. Standards this was discussed earlier. New Members Dan received from Fort Hayes possibility of some new members there. 9. New Business Discussion on personnel matter. Tom moved and Deanna 2 nd to address the situation with personnel involved. Table decisions till after meeting. 10. Next Meeting June 25, Bruffs 11:30

8 11. Adjourn Moved to adjourn by Tom and seconded by Amber, motion carried.

9 Kansas Association of Mappers Executive Board Meeting Wednesday June 25, 2008 Bruff s, Emporia, Kansas 1. Introductions and Opening Remarks Darlene Lister Darlene called meeting to order Attendance: Tom Brown Darlene Lister Becky Bartley Dan Rose Bruce Hardesty Deanna Hermreck Absent: Ivan Weichert, Jerry Mentzer, Amber Reynolds 2. Approval of Minutes Deanna Hermreck The minutes from May should be corrected before approval. Tom moved to accept minutes after corrections. Becky 2 nd the motion. 3. Past President s Comments Tom Brown None: 4. President Elect s Comments Bruce Hardesty None: 5. Directors Comment s Becky Bartley No comments Dan Rose No comments 6. Treasurer s Report AmberReynolds Absent 7. Committee Reports Program: None Ambassador: Awards have received one nomination. History None Membership None Education Melissa Crane IAAO6 Mid July - Hays Nomination Tom Brown Will have a full slate of Officers.. Certification None: Susan Williams Publication Dan Rose IAAO6 in news letter. Legislative/Standards No reports at this time. 8. Old Business By-laws (Tom said to check laptop for By Law updates or changes.)

10 KAM membership Listserve - No Report on this at this time. Nothing on E-shopping at this time. Standards Nothing at this time. New Members Dan Publication Committee post cards were being sent to schools. Scholarship Update: Darlene Meet with education purposes Committee for scholarships maybe put this committee under the education. 9. New Business Discussion KAM assistance with disasters for the Counties, After discussion KAM will not be of assistance unless a request has been made for help. Discussion had on Mapping Affiliates Links added to our web page Dan will put together suggestion for the links on the KAM Page & will work with Amber as time permits. 10. Next Meeting August 21 st Hutchinson Grand Prairie 11: Adjourn Moved to adjourn by Deanna and seconded by Tom, motion carried.

11 Kansas Association of Mappers Executive Board Meeting August 21, 2008 Grand Prairie Hotel Hutchinson, KS 1. Introduction and Opening Remarks Darlene Lister called the meeting called to order.. In attendance: Darlene Lister, Tom Brown, Dan Rose, Bruce Hardesty, Amber Reynolds, Jerry Mentzer On TeleCon: Ivan Weichert Absent: Deanna Hermreck, Becky Bartley Others in attendance: Melissa Crane, Dan Oldehoeft 2. Approval of Minutes from recent Meetings Executive Board minutes from the 6/25/3008 meeting were presented. Tom Brown moved to approve, Jerry Mentzer seconded motion. Motion passed June 25, 2008 minutes approved. 2. Past President s Comments Tom Brown commented that he has enjoyed is service on the KAM Board. After retirement he still plans to be a member of KAM. No other comments. 3. President Elect s Comments Bruce Hardesty had no comments. 4. Directors Comments Becky Bartley: Absent Ivan Weichert: No comment Dan Rose: No comment Jerry Mentzer : No comment 5. Treasurer s Report Amber Reynolds presented the May 2008, June 2008 and July 2008 Treasurer s Report. Jerry Mentzer moved to approve May 2008 reports, Dan Rose seconded. Motion passes May 2008 Treasurer Reports approved. Bruce Hardesty moved to approved June 2008 reports, Tom Brown seconded. Motion passes June 2008 Treasurer Reports approved. Bruce Hardesty moved to approve July 2008 reports, Jerry Mentzer seconded. Motion passes July 2008 Treasurer Reports approved. Amber Reynolds also noted that one of the CDs will mature on September 8, After the CD matures, Amber will close the account and move the deposit to Bank of America. 7. Committee Reports Program: Report Submitted. All planning tasks are on track and the committee is prepared for the September conference. Ambassador: No report Awards: Currently have 6 nominations. Dan Oldehoeft and John Cowen will order awards for the conference. History: No report Membership: No report Education: Melissa Crane submitted a report for the IAAO 600 course (see attached). Nomination: Nominations have been received for all Board positions.

12 Certification: No report. The Board inquired about designation testing at the 2008 Conference. Darlene will contact Susan Williams for more information. Publication: Revised Summer 2008 Newsletter has been sent to Amber Reynolds for posting on the website. Solicitations underway for the next edition s articles. Legislative/Standards: No current legislation affecting Kansas mappers. Standards development underway for the Kansas Water Utilities, led by the Kansas Water Office. This standard is available at da.state.ks.us/gis. The Parcel Data Standard is in infancy stage. 8. Old Business Bylaws Update: Ivan Weichert indicated that there have been no motions to change ByLaws. No action is necessary. KAM Membership List Serve: Ivan Weichert and Amber Reynolds are still coordinating with Ken Nelson and Penne Roelfs. E Shopping for Website: Amber Reynolds is researching additional tools. 9. New Business Invitation to KAM from K State Flint Hills ESRI Users Group to discuss the KGISP Certification. Darlene will contact Susan Williams of the Certification Committee to see if she can handle this. 10. Next Meeting Monday, September 29 th at 5:30 at the conference hotel. 11. Adjourn Meeting was adjourned. The Executive Board toured the hotel facility. * Meeting minutes were recorded by Amber Reynolds.

13 August 21, 2008 EDUCATION COMMITTEE REPORT We ended up with 12 people signed up for the IAAO 600 class which was held the week of July 14 in Hays Kansas. 8 members and 4 non members. The Holiday Inn in Hays allowed us to use a banquet room free of charge and the LCD projector was loaned to us. The only equipment rental was to the hotel for the use of their overhead projector. The lady that I dealt with at the hotel was originally going to charge us $20.00 per day for the projector but she ended up telling me later that the total charge would be $20.00 plus tax for the whole week. However the charge to my American Express card was over $ for equipment rental. They also put some of the students room charges on my credit card but are supposed to straiten all of that out and just charge the $20.00 plus tax. I will submit a request for re imbursement once they charge the appropriate amount to my card. The hotel turned out to be a non desirable location to hold a class. Dennis (the instructor) didn t say anything about it but here are comments from education committee member Lisa Olson: I am not sure if Dennis told you or not, the hotel was an absolute nightmare. Of course, he didn't stay there so it probably wasn't that bad to him. The actual meeting room was fine except that it was HOT but then, the entire hotel had air conditioning problems. Some of the people had attended a meeting there a few months ago and knew not to stay there. They are remodeling as well. I checked in at 9pm on Sunday and after lugging heavy baggage up and down the stairs four times to attempt a better room with air, (no elevator), I finally had a room at 11pm that was still around 78 degrees. All the hallways felt like 100 degrees so I guess it could have been worse. The rooms looked like they haven't been renovated since the building was first erected. It was horrible. I am definitely going to send comments to Holiday Inn about this stay. On a nicer note, the girl in charge of Sales/Meetings, Denine, was very pleasant to work with and got us whatever we needed if I asked her. I wouldn't plan any meetings there until after they finish renovating, it just wasn't a pleasant experience overall. Here is the breakdown of proceeds and expenses. Registration for 12 students Proceeds: $4900 Expenses: Books 3000 Instructor 2000 Equipment? $5000

14 Bottom line is a negative $ plus the projector charge which will probably be around $25.00 with tax. The class was well received by those students that I spoke with and Dennis received positive evaluations. All but one of the students passed the class.

15 Kansas Association of Mappers Executive Board Meeting Monday, September 29, 2008 Grand Prairie Hotel, Hutchinson, Kansas 1. Introductions and Opening Remarks Darlene Lister Darlene called the meeting to order, she had no opening remarks. Attendance: Darlene Lister, Bruce Hardesty, Jerry Mentzer, Dan Rose, Penne Roelfs, Ivan Weichert (conference call),and Becky Bartley. Absent: Deanna Hermreck, Tom Brown and Amber Reynolds. 2. Approval of Minutes The minutes from the August 21, 2008 meeting were approved with no corrections. Motions made by Bruce Hardesty and seconded by Jerry Mentzer. 3. Past President s Comments Tom was not present 4. President Elect s Comments Bruce Hardesty thanked everyone for all the help they did on this conference. 5. Directors Comments Becky Bartley none Ivan Weichert continue to work on bylaws Dan Rose none Jerry Metzer none 6. Treasurer s Report A decision needs to be made on the CD account. Ivan suggested we wait until after the conference. It was agreed to table the issue until next month. Ivan Weichert made a motion to approve the Treasurer s Report, seconded by Bruce Hardesty.

16 7. Committee Reports Publication Dan Rose - none Legislative/Standards - Ivan Weichert none Nomination Committee Tom Brown none Certification Committee Susan Williams - none Education Committee Melissa Crane none Ambassador Tom Brown none 8. Old Business Dan asked if there was any news on the update of the list server. Darlene will check with Amber on the situation. Darlene emphasized that she still wants to see a scholarship program developed and will work with the Education Committee on this. Penne Roelfs had no report Next Meeting To be set by Bruce Hardesty Dan Rose moved that the meeting be adjourned, seconded by Bruce, motion carried.

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19 Kansas Association of Mappers Executive Board Meeting November 6, 2008 Williamsburg, Kansas 1. Introductions and Opening Remarks Bruce Hardesty Bruce called meeting to order Attendance: Jack Baines Jerry Mentzer Dan Rose Dan Oldehoeft Darlene Lister Bruce Hardesty Becky Bartley Deanna Hermreck Amber Reynolds Mike Kallas 2. Approval of Minutes Deanna Hermreck Did not have minutes from last meeting (Deanna Computer Problems). 3. Past President s Comments Darlene Lister None: 4. President Elect s Comments None: 5. Directors Comment s None: 6. Treasurer s Report AmberReynolds See Treasure Report Penne Approx $800 outstanding, will have by next meeting. Becky motion to approve Dan Rose 2 nd 7. Committee Reports Conference will be at Holiday inn Select 2-year contract (Wichita) No lunch will be served on Tuesday Program: none Ambassador: none Awards none History none Membership none Education none Nomination none Certification none Publication Legislative/Standards

20 8. Old Business KAM membership Listserve Tabled for next meeting. 9. New Business Discussion Correspondence to send a response in letter form to the Counsel for GIS Certification Institute on action that they are pursuing against the Kansas Association of Mappers for using the trade mark KGISP. This Group has already copywrited the trademark GISP; more discussion will take place at the January meeting. Penne Contract: agreed to do her duties at same salary. Motion to Approve Contract Jerry Mentzer and Dan Oldehoeft 2 nd. Exhibitors and Vendors need Acknowledgement and or Confirmation Create Form for Budgets to be submitted on (Amber Create if possible) Discussion on what type of Education to be offered 10. Next Meeting January 22, Emporia 11. Adjourn Moved to adjourn by Darlene Lister and seconded by Becky, motion carried. Corrected: Jan 23, 2009dlh