2013 ELECTION CHECKLIST

Transcription

1 ELECTION CHECKLIST DATE REQUIRED TASK COMPLETED February 1, March April 2, End of April May May 1, May 6, May May May 13, May 20, May May May 30, June 3, On or before, publish a notice identifying the municipal offices to be voted on, and the dates for filing a declaration of candidacy; publish notice according to UCA Review State Legislative Bills passed which involve elections Send letter to School District Superintendent about need to schedule building(s) for election before school year ends (optional) Bring City Code into compliance with any changes, if necessary Prepare Candidates Guide (Optional) Determine Consolidation of Voting Precincts UCA 20A Election officer shall have election notice prepared for military-overseas voters for their jurisdiction with all ballot propositions, federal, state and local offices expected to be on the ballot on the date of the election 100 days before election. UCA 20A Schedule Facility(s) for election night results both Primary & General Elections (Optional) Coordinate with vendor for election equipment (if applicable) Schedule Polling Locations (School Principals, etc.) Send Confirmation Letter to Polling Locations (School Principals) that details the dates, times, and accommodations needed Call County Clerk to get Number of Registered Voters per Voting Precincts Send Cover Letter and Application to Poll Workers used in last County election (Get list from County) and last municipal election Coordinate with Contacts about doing Meet the Candidates Night for the General Election Candidate Filing Period Begins. Declaration of Candidacy Forms or Nomination Petition must be filed in person with the City Recorder UCA 20A Send Consolidation List and Number of Registered Voters to Printers Page 1 of 8 UMCA Election Checklist Last Update: 01/09/13

2 June 1, June 1, June 1, June June June June 15, June 17, June 17, the County a copy of the Consolidated Voting Districts Order large County Voting District Maps and Consolidated Voting District Maps Put Notice in Newspaper - Poll Workers of Election Needed Inventory Ballot Boxes, Flags, Voting Booths and Signs Mail Election Poll Worker Letters (regular Poll Workers, supply Poll Workers, & alternate Poll Workers), Invitation to Training, list of candidates, and list Poll Workers working with them as applicable) Send Candidate List to Lt. Governor s Office for random selection of name placement for ballots The random ballot order was already created in You can see it at sources/mbpl% pdf. Candidate Filing Period Closes Send Candidate List to County Clerk June 17, June 17 20, June 20, June 18, June 22, Next Council Meeting June 28, July 1, July 1, Send Candidate List to printer for ballot printing Plan and Prepare Candidates Orientation, including Orientation Packets and Information. Order food for Orientation Candidate Orientation Meeting Publish List of Candidates Nominated (Immediately after the declaration period closes on June 17 20A-9-203(8) so we list the date as June 18. Last day for submitting a written objection to a candidate filing 5 days after end of declaration of candidacy. Add to Agenda - City Council appoints election poll workers Ballots must be transmitted to Military and Overseas voters that have requested a ballot 20A Deadline for candidates to submit 200-word blurb for State website and voter information pamphlet (45 days prior to primary falls on Saturday so gets bumped to next Monday) UCA 20A-7-801(4)(a)(ii) Make contact with a group or individual about organizing a Meet the Candidate night. (optional) Page 2 of 8 UMCA Election Checklist Last Update: 01/08/13

3 July 1, July 1, July 1, July 8, July 12, July 15, Submission Deadline July 19, Publication on or before July 25, July 25, July 23, Prepare information packets and handouts for Poll Workers Training (presentation summary, appointment cards, and poll workers instruction) (optional) Contact staff/parks supervisor/public works about getting assistance in booth, ballot box, and flag delivery (optional) Send reminder postcards to schools about primary election if primary is needed (optional) Check the list for precinct supplies and order anything needed. (optional) Last day a resident can establish residency (30 days before primary) UCA 20A Last date to register to vote via mail (postmarked 30 days before primary) UCA 20A (falls on Saturday gets bumped to Monday) Publish notice about early voting dates, times and locations (five days before the date early voting begins) UCA 20A Post notice about early voting at each early voting location (five days before the date early voting begins) UCA 20A-3-604(2) Mail reminder about 1st Campaign Financial Disclosure deadline to candidates include additional forms. (if municipality requires filing prior to a primary election) July 23, Submission Deadline July 22, Publication July 26, July 24, July 24, Mail Sample Ballot for primary election to candidates and Lt. Governor s Office, also post in office (seven days before the commencement of voting early voting begins July 30, ) UCA 20A Publish notice about electronic voting equipment test (must publish at least 48 hours before test) UCA 20A-4-104(1)(b) Last date to receive absent voter applications for overseas voters wanted a paper ballot (20 days before primary) UCA 20A-3-304(3) This is being removed from statute. The deadline to request an absentee ballot for everyone is the Friday before the election, August 9. Poll Worker Training Session (optional) Page 3 of 8 UMCA Election Checklist Last Update: 01/08/13

4 July 25, July 29, July 29, July 29, July 29, July 30, July 31, August 1, Submission Deadline August 6, Publication on or before August 11, August 6, August 1, August 6, August 7, August 7, Last day clerks shall publish notice of times, dates, and locations for early voting UCA 20A Last date the County can register voters in office for the primary and online (15 days before primary) UCA 20A-2-201, 206 Put together precinct supplies for early voting (optional) When using voting centers - notify Lt. Governor s office of voting center designation and locations for election day UCA 20A Election officer shall have election notice prepared for military-overseas voters for their jurisdiction with all ballot propositions, federal, state and local offices expected to be on the ballot on the date of the election 100 days before election. UCA 20A Early Voting Begins UCA 20A Poll Worker Training Session #2 (optional) Send staff/parks supervisor/public works the delivery sheets for election equipment (optional) Publish notice of Primary Election (date, time, locations, voting requirements, sample ballot, and map--optional) UCA 20A-5-405(1)(j)(ii) Select Precanvass Team (optional) Begin assembling the precinct packets (election supplies) (optional) DEADLINE for Campaign Finance Disclosure #1 filings (if municipality requires filing prior to a primary election) Post Campaign Finance Disclosure Documents online - Send link to Lt. Governor s office (if municipality requires filing prior to a primary election)) Poll Worker Training Session #3 (optional) Page 4 of 8 UMCA Election Checklist Last Update: 01/08/13

5 Before August 9, August 8, August 9, August 9, August 12, August 12, August 12, August 12, August 13, August 14, August 14, August 15-20, August 20, August 27, August 28, August 28, August 28, August 28, Toward the end of early voting, have the poll workers begin the list per precinct of all early voters (optional) Pick up Official Registers from County if available (not statutory date; to be delivered by noon on the day before the election) UCA 20A Last day to vote early or request absentee ballot UCA 20A-3-304(3)(a) (includes receipt of applications )UCA 20A-3-601(2)(b) Prepare for electronic voting equipment test Put Early Voting and Absentee Voters Lists in with election supplies (not statutory date) Deliver Voting Booths; deliver ballot boxes before noon on the day before election UCA 20A Electronic voting equipment test Deliver ballots and election supplies to each Poll Managers/Workers UCA 20A Primary Election Day Pick up Voting Booths, Boards, Ballot Boxes, and Flag Signs from polling locations Election officers shall determine and make available to the public the number of absentee ballots received UCA 20A-3-309(4)(a) Conduct Precanvass with 5 Member Committee (optional) Recorder to review results of precanvass, Identify problem areas, get answers to questions, and prepare memorandum to Council of all differences noted and changes made Post List of Provisional Ballots numbers to the webpage (requirement for county clerk, optional for municipality) UCA 20A City Council canvasses election returns from Primary UCA 20A-4-301(2)(b)(i) UCA 20A says that a military-overseas ballot is valid if it is received up through 13 days after the election. With that in mind if there are outstanding military ballots a city really cannot canvass until 14 days after. Send Lt. Governor results of Primary Election Canvass UCA 20A-4-304(2)(b)(iv) and UCA 20A Mail successful candidates each a Certificate of Nomination UCA 20A (2)(c)(ii) Publish Certification of Primary Election UCA 20A-4-304(2)(c)(ii) Send Candidate List to Programmer for ballot programming Page 5 of 8 UMCA Election Checklist Last Update: 01/08/13

6 August 28, August 28, September 12, Send Candidate List to printer for ballot printing Mail reminder about Campaign Financial Report for Candidates eliminated in the Primary Election. Include a list of instructions and another Campaign Financial Report UCA 20A Deadline for Campaign Financial Reporting Statement for Candidates NOT successful in the Primary (due 30 days after primary) UCA (2)(a)(iii) September 20, October 6, October 7, October 13, October 16, Publication on or before October 17, October 18, October 21, October 21, October 21, October 21 or before October 22, October 22, Last day a write-in candidate can file and pay filing fee UCA 20A-9-601(1)(a) Coordinate with programmer for electronic test date & time Last day a new resident of Utah can establish a 30-day voting residency for the November election UCA 20A (2) Last day the County will accept mail-in voter registration forms for the General Election (30 days before election) UCA 20A (2) Last day that a candidate can withdraw (in writing) UCA 20A-9-203(11) Last day the Recorder can accept an application for Absent-Voter Ballot form from an overseas applicant for a November ballot (20 days before election) UCA 20A-3-304(3) This statute is being removed through legislation this year Publish notice about early voting dates, times and locations (five days before the date early voting begins) UCA 20A Last day to mail reminder about Campaign Financial Report for Candidates successful in the Primary Election. Include a sample ballot for General Election, Canvass results of Primary Election UCA 20A Last date the County Clerk can register voters in office and online (15 days prior to election) UCA 20A-2-201, 206 When using voting centers - notify Lt. Governor s office of voting center designation and locations for election day UCA 20A Put together Precinct Supplies for Early Voting (optional) The governing body shall appoint three poll workers and an alternate for each polling place (at least 15 days before the election) UCA 20A Early Voting Begins UCA 20A (Optional early voting for fifth class municipality or town - UCA 20A-3-605) Publish Notice of General Election (, Time, Locations, Voting Requirements, Sample Ballot) (must publish 2 days before election) UCA 20A Page 6 of 8 UMCA Election Checklist Last Update: 01/08/13

7 October 24, 2012 October 24, Before November 1, Oct 28 Nov 1, October 28, October 28, October 30, October 31, Publication November 1, November 1, November 1, November 4, November 4, November 4, November 5, November 6, November 6, November 7 Notify candidates in writing about the upcoming campaign financial disclosure and deadline Send Staff/Parks Supervisor/Public Works the delivery sheets for election equipment (optional) Toward the end of Early Voting, have the poll workers begin the list per precinct of all early voters (optional) Begin assembling the precinct packets (election supplies) Mail Sample Ballot for General Election to Candidates and Lt. Governor s Office, also post a copy in the office (at least 7 days before the election) DEADLINE for Campaign Financial Reporting Statement for Candidates in the General Municipal Election (7 days before the election) Post Campaign Finance Disclosure Documents online - Send link to Lt. Governor s office Pick up Official Registers from County if available (not statutory date; to be delivered by noon on the day before the election) UCA 20A Publish notice about electronic voting equipment test (must publish at least 48 hours before test) UCA 20A Last day to vote early or request absentee ballot vote 20A-3-304(3)(a) (includes receipt of applications )UCA 20A-3-601(2)(b) Select Precanvass Team (optional) Prepare for electronic voting equipment test Deliver ballots and election supplies to Poll Managers/Workers UCA 20A Electronic voting equipment test Deliver Voting Booths; deliver ballot boxes before noon on the day before election UCA 20A General Election Day Election officers shall determine and make available to the public the number of absentee ballots received 20A-3-309(4)(a) Pick up Voting Booths, Boards, Ballot Boxes, and Flag Signs from polling locations Conduct Precanvass with 5 Member Committee (optional) Recorder to Review Results of Precanvass, Identify Problem Areas, Get Answers to Questions, and Prepare Memorandum to Council of all Page 7 of 8 UMCA Election Checklist Last Update: 01/08/13

8 12, difference noted and changes made November 12, November 19, November 7 20, November 7 20, November 20, November 20, November 20 29, November 25, 5, January 7, 2014 January 2014 Post List of Provisional Ballots numbers to the webpage (requirement for county clerk, optional for municipality) UCA 20A City Council Canvasses Election Returns from General Election UCA 20A-4-304(1) UCA 20A says that a military-overseas ballot is valid if it is received up through 13 days after the election. With that in mind if there are outstanding military ballots a city really cannot canvass until 14 days after. Process Poll Worker Vouchers A copy of the results of the election returns is to be filed with the Lieutenant Governor (within 14 days after the date of the election) UCA 20A-4-304(4) Mail Certificate of Election Form and Final Election Results to successful Candidates UCA 20A Publish Certification of Results of General Election UCA 20A (2)(c)(iii) Transmit the checked official registers to the county clerk (within 10 days of after the canvass) UCA 20A Mail Final Notice--IF NEEDED--to any Candidates who have not turned in their Campaign Financial Reports Deadline for Campaign Financial Reporting Statement for Candidates in the General Election (30 days after the election unless municipality has adopted their own ordinance) Official election returns are to be kept sealed and in a safe place for 22 months UCA 20A-4-202(2) Conduct City Council Elect Orientation Make Invitations and Programs for Oath of Office Ceremony Send Invitations to Councilmembers-Elect for Oath of Office Ceremony Notify Press of Oath of Office Ceremony Order Refreshments for Oath of Office Ceremony (optional) Oath of Office Ceremony Destroy 2011 Nonpermanent Election Documents Page 8 of 8 UMCA Election Checklist Last Update: 01/08/13