Minutes of the Annual Meeting Board of Regents of Gunston Hall Incorporated. OPENING SESSION October 7, 2016
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1 4931 Minutes of the Annual Meeting Board of Regents of Gunston Hall Incorporated OPENING SESSION October 7, 2016 Helen Bragg Cleary, First Regent, called the Annual Meeting to order. Kit Davis, Kentucky Regent, led us singing America the Beautiful. Gena Tarbutton, Regent At Large from Georgia, led us in The Lord s Prayer. Helen Taylor, South Carolina Regent, led the Pledge of Allegiance. Roll Call: Secretary Virginia Snider called the roll. The following Regents were present unless noted. Moody, Marcy (Mrs. David Thomas Moody) NSCDA President Carey, Molly (Mrs. Christopher Carey) President Virginia Society Cleary, Helen Bragg (Mrs. Richard S. Cleary) First Regent Brokaw, Allison (Mrs. Roberts Wyckoff Brokaw) Vice Regent Jenkins, Avery (Miss Winafrid Avery Jenkins) Treasurer Snider, Virginia S. (Mrs. Ronald A. Snider) Secretary Barganier, Jane (Mrs. James Irby Barganier) Cahn von Seelen, Kristen (Mrs. Ulf Manfred Cahn von Seelen) Caylor, Margo (Mrs. Robert C. Caylor) Cooke, Torrey (Mrs. John B. Cooke) Cox, Hannah (Mrs. H. Bartholomew Cox) Crockett, Peg (Mrs. George Crockett) EXCUSED Davis, Kit (Ms. Katherine Davis) Flanders, Martha (Mrs. Dudley Dean Flanders) Giddens, Harrison (Mrs. Thomas L. Giddens) Grainger, Jean (Miss Jean Cameron Grainger) Grayson, Priscilla (Mrs. Cary T Grayson, Jr.) Gripekoven, Hilary (Mrs. Price Gripekoven) Grove, Penn (Mrs. Thomas R. Grove) Harney, Alice (Mrs. John Matthews Harney, Jr.) Hill, Sara (Mrs. Harry R. Hill, Jr.) Hunt, Melanie (Mrs. Marshall Hunt) EXCUSED Keuffel, Nancy (Mrs. Gerd Hans Keuffel) Kingston, Libby (Mrs. John Heddens Kingston) Knowles, Brantley (Mrs. Peter I. C. Knowles, II) Levering, Dede (Ms. Phoebe Randolph Levering) EXCUSED Linville, Barbara (Mrs. David Linville) Loughlin, Cissy (Mrs. David Castello Loughlin) Love, Christy (Ms. Mary Christine Love) EXCUSED Mattingly, Linda (Mrs. Richard V. Mattingly) DECEASED McAteer, Nancy (Mrs. Thomas Knight McAteer) McGinnis, Jean (Dr. Jean Gray McGinnis) McLeod, Dotsie (Mrs. Alexander C. McLeod)
2 4932 McMillan, Tia (Mrs. Robert Andrew McMillan) Millard, Mary (Mars. Charles E. Millard, Jr.) EXCUSED Osborn, Kandi (Harriet Van Kennen Osborn) EXCUSED Perry, Lou (Mrs. Robert H. Perry) Peters, Betsy (Mrs. William Anthony Peters, III) Riley, Anne (Mrs. James Ward Riley, Jr.) Rimmer, Martha (Mrs. Thomas W. Rimmer) Seymour, Emmy (Mrs. Geoffrey Seymour) EXCUSED Shutkin, Kathie (Mrs. John A. Shutkin) Solomon, Carol (Mrs. Stephen G. Solomon) Tarbutton, Gena (Mrs. Hugh McMaster Tarbutton) Taylor, Helen (Mrs. Benjamin Walter Taylor, Jr.) Trace, Paige (Mrs. Jonathan Trace) Van Dyke, Rowena (Mrs. Jacob Van Dyke, Jr.) Walton, Sis (Mrs. Jonathan T. Walton) White, Gina (Mrs. Stephen Hopkins White) OBSERVERS Allen, Jodie (Mrs. John Robert Allen) EXCUSED Bujosa, Homoiselle, (Ms. Homoiselle Fay Sadler Bujosa) Hockensmith, Stephanie (Mrs. David Hockensmith) Payne, Nell, (Miss Penelope Payne) EXCUSED Parker, Karen (Mrs. James L. Parker) Rea, Ann (Mrs. Edgar Matthew Rea, III) Williams, Caro, (Mrs. Graham Berkeley Williams) The required Quorum was established and reported. Motion to ratify Executive Committee Actions as distributed was TABLED until Closing Session First Regent Helen Bragg Cleary s remarks celebrated BRGHI accomplishments and thanked staff, volunteers, Regents, former Regents, stake holders, friends, donors, and all who contributed to this year s success. Regent Kristin Cahn von Seelen was recognized for all her hard work in Philadelphia for the Regents who attended the seminar there. Jean Grainger, seconded by Rowena Van Dyke, moved to recess the BRGHI Meeting until Sunday morning October 9, 2016 CARRIED
3 4933 Minutes of the Annual Meeting Board of Regents of Gunston Hall Incorporated CLOSING SESSION October 9, 2016 Helen Bragg Cleary, First Regent, reconvened the Annual Meeting of its Closing Session. Roll Call: Secretary Virginia Snider called the roll. The following Regents were present unless noted. Moody, Marcy (Mrs. David Thomas Moody) NSCDA President Carey, Molly (Mrs. Christopher Carey) President Virginia Society Cleary, Helen Bragg (Mrs. Richard S. Cleary) First Regent Brokaw, Allison (Mrs. Roberts Wycoff Brokaw) Vice Regent Jenkins, Avery (Miss Winafrid Avery Jenkins) Treasurer Snider, Virginia S. (Mrs. Ronald A. Snider) Secretary Barganier, Jane (Mrs. James Irby Barganier) Cahn von Seelen, Kristen (Mrs. Ulf Manfred Cahn von Seelen) Caylor, Margo (Mrs. Robert C. Caylor) Cooke, Torrey (Mrs. John B. Cooke) Cox, Hannah (Mrs. H. Bartholomew Cox) Peg Crockett (Mrs. George Crockett) EXCUSED Flanders, Martha (Mrs. Dudley Dean Flanders) Giddens, Harrison (Mrs. Thomas L. Giddens) Grainger, Jean (Miss Jean Cameron Grainger) EXCUSED Grayson, Priscilla (Mrs. Cary T Grayson, Jr.) Gripekoven, Hilary (Mrs. Price Gripekoven) Grove, Penn (Mrs. Thomas R. Grove) Harney, Alice (Mrs. John Matthews Harney, Jr.) Hill, Sara (Mrs. Harry R. Hill, Jr.) Hunt, Melanie (Mrs. Marshall Hunt) EXCUSED Keuffel, Nancy (Mrs. Gerd Hans Keuffel) Kingston, Libby (Mrs. John Heddens Kingston) Knowles, Brantley (Mrs. Peter I. C. Knowles, II) Levering, Dede (Ms. Phoebe Randolph Levering) EXCUSED Linville, Barbara (Mrs. David Linville) Loughlin, Cissy (Mrs. David Castello Loughlin) Love, Christy (Ms. Mary Christine Love) EXCUSED Mattingly, Linda (Mrs. Richard V. Mattingly) DECEASED McAteer, Nancy (Mrs. Thomas Knight McAteer) McGinnis, Jean (Dr. Jean Gray McGinnis) McLeod, Dotsie (Mrs. Alexander C. McLeod) McMillan, Tia (Mrs. Robert Andrew McMillan) EXCUSED
4 4934 Millard, Mary (Mars. Charles E. Millard, Jr.) EXCUSED Osborn, Kandi (Harriet Van Kennen Osborn) Perry, Lou (Mrs. Robert H. Perry) Peters, Betsy (Mrs. William Anthony Peters, III) Riley, Anne (Mrs. James Ward Riley, Jr.) Rimmer, Martha (Mrs. Thomas W. Rimmer) Seymour, Emmy (Mrs. Geoffrey Seymour) EXCUSED Shutkin, Kathie (Mrs. John A. Shutkin) Solomon, Carol (Mrs. Stephen G. Solomon) Tarbutton, Gena (Mrs. Hugh McMaster Tarbutton) Taylor, Helen (Mrs. Benjamin Walter Taylor, Jr.) Trace, Paige (Mrs. Jonathan Trace) Van Dyke, Rowena (Mrs. Jacob Van Dyke, Jr.) Walton, Sis (Mrs. Jonathan T. Walton) White, Gina (Mrs. Stephen Hopkins White) OBSERVERS Allen, Jodie (Mrs. John Robert Allen) EXCUSED Bujosa, Homoiselle, (Ms. Homoiselle Fay Sadler Bujosa) Hockensmith, Stephanie (Mrs. David Hockensmith) Payne, Nell, (Miss Penelope Payne) EXCUSED Parker, Karen (Mrs. James L. Parker) Rea, Ann (Mrs. Edgar Matthew Rea, III) Williams, Caro, (Mrs. Graham Berkeley Williams) The required Quorum was established and reported The First Regent thanked the Arrangements Committee and Gunston Staff for their careful planning and seamless execution Minutes of the April 2016 Semi-Annual Meeting were approved as distributed by . Executive Committee Actions taken between the Semi-Annual Meeting April 2016 and the Annual Meeting October 2016 were approved as distributed. Kit Davis gave the Investment Committee report. The Board voted to accept recommendations of the Committee as presented. The Board voted to accept the Audit Committee composition as proposed by First Regent Helen Bragg Cleary: Hilary Gripekoven (Mrs. Price Gripekoven), Chair Rowena Van Dyke (Mrs. Jacob Van Dyke, Jr.) Avery Jenkins (Miss Winafrid Avery Jenkins), Treasurer Helen Bragg Cleary (Mrs. Richard S. Cleary), First Regent
5 4935 Chair Hilary Gripekoven presented the Audit Committee report. The Board voted to accept the report as presented. Treasurer Avery Jenkins reported that the BRGHI had received a clean audit for the past fiscal year and gave the Investment Committee report. The Board voted to accept the report as given. Chair Betsy Peters gave the Governance Committee report. The Board voted to accept the Amendments to the By-Laws as presented and the Standing Rules update. The Nominating Committee for Officers Committee Report presented the slate for officer to serve the second year of a first term: Helen Bragg Cleary, First Regent The Nominating for Officers Committee Report presented the slate of new officers to serve a two-year term as follows: Nancy McAteer (Mrs. Thomas Knight McAteer) Margo Caylor, (Mrs. Robert C. Caylor) Vice Regent Secretary Assistant Treasurer Walton, Sis (Mrs. Jonathan T. Walton) to serve on the Nominating Committee. The Board voted to accept the slate as presented. There being no further business, the meeting of the BRGHI was adjourned. Respectfully Submitted, Virginia Snider, Secretary Revised by Margo Caylor, Secretary with Helen Bragg, First Regent on March 27, 2017
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