Minutes of the Annual Meeting Board of Regents of Gunston Hall Incorporated October 10, 2015 OPENING SESSION
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1 4879 Minutes of the Annual Meeting Board of Regents of Gunston Hall Incorporated October 10, 2015 OPENING SESSION Hilary Gripekoven, First Regent, called the meeting to order at 8:30 a.m. America the Beautiful led by Kit Davis The Lord s Prayer led by Sis Walton The Pledge of Allegiance led by Anne Riley Roll Call: Secretary Virginia Snider called the roll. Present, unless otherwise noted, were the following Regents: MOODY, Marcy (Mrs. David Thomas Moody), NSCDA President CAREY, Molly (Mrs. Christopher Carey), President of the Va. Society GRIPEKOVEN, Hilary (Mrs. Price Gripekoven), First Regent LINN Julie, (Mrs. Marshall George Linn, III), Vice Regent BARBEY, Anita (Mrs. Todd S. Liebow) BARGANIER, Jane (Mrs. James Irby Barganier) BLAYLOCK, Elaine (Mrs. William B. Blaylock) BROKAW, Allison (Mrs. Roberts Wyckoff Brokaw) CAHN von SEELEN, Kristin (Mrs. Ulf Manfred Cahn von Seelen) CAYLOR, Margo (Mrs. Robert C. Caylor) CLEARY, Helen Bragg (Mrs. Richard S. Cleary) COOKE, Torrey (Mrs. John B. Cooke) COX, Hannah (Mrs. H. Bartholomew Cox) CROCKETT, Peg (Mrs. George Crockett) EXCUSED DAVIS, Kit (Ms. Katherine Davis) FIELD, Tibbie (Mrs. Robert B. Field) EXCUSED FLANDERS, Martha (Mrs. Dudley Dean) GIDDENS, Harrison (Mrs. Thomas L. Giddens) GRAINGER, Jean (Miss Jean Cameron Grainger) GRAYSON, Priscilla (Mrs. Cary T. Grayson, Jr.) GROVE, Penn (Mrs. Thomas R. Grove) HARNEY, Alice (Mrs. John Mathews, Harney, Jr.) EXCUSED HILL, Sara (Mrs. Harry R. Hill, Jr.) HUNT, Melanie (Mrs. Marshall Hunt) JENKINS, Avery (Miss Winafrid Avery Jenkins) JOHNSTON, Sally (Mrs. Michael Van Doren Johnston) RESIGNED KANE, Gale (Mrs. Robert Muden Kane) RESIGNED KENNEDY, Dianne (Mrs. Walker Kennedy) RESIGNED KEUFFEL, Nancy (Mrs. Gerd Hans Keuffel) KINGSTON, Libby (Mrs. John Heddens Kingston)
2 4880 KNOWLES, Brantley (Mrs. Peter I. C. Knowles, II) LINVILLE, Barbara (Mrs. David Linville) LOUGHLIN, Cissy (Mrs. David Castello Loughlin) MATTINGLY, Linda (Mrs. Richard V. Mattingly) McATEER, Nancy (Mrs. Thomas Knight McAteer) McGINNIS, Jean (Dr. Jean Gray McGinnis) EXCUSED McMILLAN, Tia (Mrs. Robert Andrew McMillan) MILLARD, Mary (Mrs. Charles E. Millard, Jr.) OSBORN, Kandi (Harriet Van Kennen Osborn) PETERS, Betsy (Mrs. William Anthony Peters, III) RAVENEL, Shannon (Mrs. Henry Laurence Bee Ravenel) EXCUSED RILEY, Anne (Mrs. James Ward Riley, Jr.) SCOTT, Becky (Mrs. Morin Montague Scott) RESIGNED SHUTKIN, Kathie (Mrs. John A. Shutkin) SNIDER, Virginia S. (Mrs. Ronald A. Snider) TARBUTTON, Gena (Mrs. Hugh McMaster Tarbutton) TAYLOR, Helen (Mrs. Benjamin Walter Taylor, Jr.) VAN ALLEN, Susan (Mrs. John Van Allen) DECEASED VAN DYKE, Rowena (Mrs. Jacob Van Dyke, Jr.) WALTON, Sis (Mrs. Jonathan T. Walton) WHITE, Gina (Mrs. Stephen Hopkins) OBSERVERS: LEVERING, Dede (Ms. Phoebe Randolph Levering) EXCUSED LOVE, Christy (Ms. Mary Christine Love) EXCUSED McLEOD, Dotsie (Mrs. Alexander C McLeod) EXCUSED PERRY, Lou (Mrs. Robert H. Perry) RIMMER, Martha (Mrs. Thomas W. Rimmer) SEYMOUR, Emmy (Mrs. Geoffrey Seymour) EXCUSED SOLOMON, Carol (Mrs. Stephen G. Solomon)EXCUSED TRACE, Paige (Mrs. Jonathan Trace) It was established that a quorum was in attendance. First Regent Hilary asked that we have a moment of silence for Susan Van Allen and all who were close to us who had died since our last meeting. She then introduced and our National President of The NSCDA, Marcy Moody, and the new President of the Virginia Society, Molly Carey. The First Regent then summarized the accomplishments of the past two years under her leadership. She asked Executive Director Scott Stroh to update the Board as to the state of Gunston Hall. Remarks of the Executive Director, Scott Stroh Executive Director Scott Stroh introduced his Leadership Team and staff members.
3 4881 The First Regent then announced that the Executive Committee had endorsed the Museum Properties Committee s recommendation to go forward in the process of hiring a curator at this time. Cissy Loughlin and Jean Grainger introduced the Observers who were in attendance. Anita Barbey moved and Penn Grove seconded her proposal to adjourn the meeting until Monday morning, October 11, CLOSING SESSION OCTOBER 11, 2015 First Regent Hilary Gripekoven reconvened the meeting at 8:30a.m. God Bless America led by Kit Davis The Lord s Prayer led by Kristin Cahn von Seelen Roll Call: Secretary Virginia Snider called the roll. Present, unless otherwise noted were the following Regents: MOODY, Marcy, (Mrs. David Thomas Moody), NSCDA President CAREY, Molly (Mrs. Christopher Carey), President of the Va. Society GRIPEKOVEN, Hilary (Mrs. Price Gripekoven), First Regent LINN Julie, (Mrs. Marshall George Linn, III), Vice Regent BARBEY, Anita (Mrs. Todd S. Liebow) BARGANIER, Jane (Mrs. James Irby Barganier) BLAYLOCK, Elaine (Mrs. William B. Blaylock) BROKAW, Allison (Mrs. Roberts Wyckoff Brokaw) CAHN von SEELEN, Kristin (Mrs. Ulf Manfred Cahn von Seelen) CAYLOR Margo (Mrs. Robert C. Caylor) CLEARY, Helen Bragg (Mrs. Richard S. Cleary) COOKE, Torrey (Mrs. John B. Cooke) COX, Hannah (Mrs. H. Bartholomew Cox) CROCKETT, Peg (Mrs. George Crockett) EXCUSED DAVIS, Kit (Ms. Katherine Davis) FIELD, Tibbie (Mrs. Robert B. Field) EXCUSED FLANDERS, Martha (Mrs. Dudley Dean) GIDDENS, Harrison (Mrs. Thomas L. Giddens) GRAINGER, Jean (Miss Jean Cameron Grainger) GRAYSON, Priscilla (Mrs. Cary T. Grayson, Jr.) GROVE, Penn (Mrs. Thomas R. Grove) HARNEY, Alice (Mrs. John Mathews, Harney, Jr.) EXCUSED HILL, Sara (Mrs. Harry R. Hill, Jr.) HUNT, Melanie (Mrs. Marshall Hunt) JENKINS, Avery (Miss Winafrid Avery Jenkins) JOHNSTON, Sally (Mrs. Michael Van Doren Johnston) RESIGNED
4 4882 KANE, Gale (Mrs. Robert Muden Kane) RESIGNED KENNEDY, Dianne (Mrs. Walker Kennedy) RESIGNED KEUFFEL, Nancy (Mrs. Gerd Hans Keuffel) KINGSTON, Libby (Mrs. John Heddens Kingston) KNOWLES, Brantley (Mrs. Peter I. C. Knowles, II) LINVILLE, Barbara (Mrs. David Linville) LOUGHLIN, Cissy (Mrs. David Castello Loughlin) MATTINGLY, Linda (Mrs. Richard V. Mattingly) McATEER, Nancy (Mrs. Thomas Knight McAteer) McGINNIS, Jean (Dr. Jean Gray McGinnis) EXCUSED McMILLAN, Tia (Mrs. Robert Andrew McMillan) MILLARD, Mary (Mrs. Charles E. Millard, Jr.) OSBORN, Kandi (Harriet Van Kennen Osborn) EXCUSED PETERS, Betsy (Mrs. William Anthony Peters, III) RAVENEL Shannon (Mrs. Henry Laurence Bee Ravenel) EXCUSED RILEY Anne (Mrs. James Ward Riley, Jr.) SCOTT, Becky (Mrs. Morin Montague Scott) RESIGNED SHUTKIN, Kathie (Mrs. John A. Shutkin) SNIDER, Virginia S. (Mrs. Ronald A. Snider) TARBUTTON, Gena (Mrs. Hugh McMaster Tarbutton) TAYLOR, Helen (Mrs. Benjamin Walter Taylor, Jr.) VAN ALLEN, Susan (Mrs. John Van Allen) DECEASED VAN DYKE, Rowena (Mrs. Jacob Van Dyke, Jr.) WALTON, Sis (Mrs. Jonathan T. Walton) WHITE, Gina (Mrs. Stephen Hopkins) OBSERVERS: LEVERING, Dede (Ms. Phoebe Randolph Levering) EXCUSED LOVE, Christy (Ms. Mary Christine Love) EXCUSED McLEOD, Dotsie (Mrs. Alexander C McLeod) EXCUSED PERRY, Lou (Mrs. Robert H. Perry) RIMMER, Martha (Mrs. Thomas W. Rimmer) SEYMOUR, Emmy (Mrs. Geoffrey Seymour) EXCUSED SOLOMON, Carol (Mrs. Stephen G. Solomon) EXCUSED TRACE, Paige (Mrs. Jonathan Trace) It was established that a quorum was present. Approval of the minutes: The minutes of the semi-annual April 2015 Meeting of the Board of Regents Incorporated were approved as electronically distributed. Actions of the Executive Committee: The Secretary asked that the Board approve the actions of the Executive Committee since the semi-annual April Board Meeting. The Board voted unanimously to accept the actions as distributed.
5 4883 Report of the Treasurer: Treasurer Avery Jenkins reviewed the financial reports with the Board, explaining and clarifying variances in different categories. The Board voted unanimously to accept the Treasurer s report as presented. Master Site Plan: The Board voted unanimously to approve the funding of a Master Site Plan, not to exceed $100,000, as recommended by the Executive Committee. Audit Report: Committee Chair Elaine Blaylock gave the audit report. The Board voted unanimously to accept the Audit Report as presented. Investment Committee Report: Committee Chair Tia McMillan reported that the Committee had met with financial advisors to review and discuss the investment portfolio. The Investment Policy Statement has been reviewed and updated. The Board voted unanimously to accept the report as presented. Report of the Governance Committee: Committee Chair Betsy Peters reviewed the Bylaw changes and then called for a vote for the adoption of the proposed Bylaw revision as endorsed by the Executive Committee and electronically distributed to the Board. The Board of Regents of Gunston Hall unanimously approved the adoption of all revisions as presented. Betsy then reported that the Executive Committee approved the updates to the Standing Rules as presented by the Governance Committee. First Regent Hilary Gripekoven asked Regent Brantley Knowles to review for the Board the Regents history regarding how the George Mason Memorial on the Mall in Washington, DC, came into being. First Regent Hilary Gripekoven reviewed highlights of the Executive Committee actions that had been approved by the Board at this meeting: 1. As proposed by the Collections Committee, the Monteith Bowl from our collection is to be loaned to the Smithsonian Institution for one year to be included in their special exhibit. 2. It was resolved that in appreciation and gratitude for our relationship with the Commonwealth of Virginia and in recognition of all that our new Executive Director has done to foster the relationship, we continue our designation as an Agency of the Commonwealth of Virginia. 3. The active pursuit of hiring a curator at this time as recommended by the Collections Committee is to be funded through a recent bequest. Executive Director Scott Stroh explained that the No Conflict Compliance review normally presented at the October meeting would be sent to Regents electronically in the near future.
6 4884 Nominating for Officers Committee: Regent Jean Grainger reported on behalf of Chair Shannon Ravenel who was unable to be present at this meeting the following slate of officers: First Regent: Helen Bragg Cleary (Mrs. Richard S. Cleary) to fill a one year unexpired term Vice Regent: Elaine Blaylock (Mrs. William B. Blaylock) to fill a one year unexpired term Gena Tarbutton (Mrs. Hugh McMaster Tarbutton) to serve on the Nominating Committee The Board voted to unanimously approve the slate as presented. First Regent Hilary Gripekoven commended The Arrangement Committee for a wonderful job done at our meeting. Adjournment There being no further business, Sara Hill moved that the meeting be adjourned. Kit Davis seconded the motion, it was unanimously approved, and the meeting was duly adjourned. Respectfully submitted, Virginia S. Snider Virginia S. Snider, Secretary
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