Ellis Memorial Board of Directors Strategic Session Minutes January 15, 2015

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2 Ellis Memorial Board of Directors Strategic Session Minutes January 15, 2015 Present: Lawrence Hughes, Coleen Dinneen, Michael Scannell, Todd Ellis, Kathy Betts, Kristina Davis, Evan Davis, Marta van Dam, Suzanne Dwyer, Fernando Domenech, James Alexander Meeting called to order: 4:00 PM Motion: Motion to approve November Board meeting minutes was proposed, seconded and approved. PRESIDENT S REPORT: - Antiques Show o Letter received from Tony Fusco terminating event partnerships Letter had very negative tone, reflective view on event Disappointing to have the event end, but Ellis is ready for the next chapter Refocus efforts to other opportunities o Leo s Thoughts Event was a struggle for Ellis to attain new sponsors and establish a connection between the event and our mission Drafted letter to share with event supporters, which has been disputed by Page The overall message Ellis has received is a feeling that Ellis dropped the ball o Discussion: Should Ellis continue the show? Antiques Show branding is perceived negatively Create Enduring Moments/Antiques Show hybrid event Andrew Spindler auction? 66 BERKELEY: - Fernando and Jim to review construction plans - Great expansion opportunity for Ellis programs - Ellis has received tax credit extensions - Temporary program relocation o Tent City: submitting proposal o City Year building - Received Cradles to Careers grant - Board has expressed concerns regarding budget documentation o Would like to review documents showing current budgets vs. after 66 Berkeley completion budgets o Board recommends a finance committee meeting Board would like a full agency budget including 66 Berkeley Motion: Motion by Lawrence to authorize Ellis to begin capital campaign, final goal TBD up to $2 million was proposed, seconded and approved. - Separate authorizations will be required to borrow money and to start construction will full Board votes.

3 - Board has requested a road map to outline what will be required of the Board. o Board votes and authorizations o Construction timeline o Master timeline - Finance committee meeting to be scheduled with Suzanne to work on operations budget. - Public rollout: strategy/publicity o Announcement at 130 th event o $15,000 - $20,000 on publicity 130 th EVENT REPORT: - Ellis has hit the $300,000 mark with sponsorships o All first tier sponsors have been reached out to, now focusing on second tier - Board would like digital versions of all documentation - Lisa Hughes and Alison Quirk to do the Ask - Board has requested an e-version of invitation o Larry to connect BNY Mellon marketing contact to Nathalie/Elizabeth Meeting Adjourned: 5:14 PM

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17 Ellis Memorial Board of Directors Annual Meeting Minutes January 15, 2015 Present: Lawrence Hughes, Coleen Dinneen, Michael Scannell, Todd Ellis, Kathy Betts, Kristina Davis, Evan Davis, Marta van Dam, Suzanne Dwyer, Fernando Domenech, James Alexander Meeting called to order: 5:35 PM Welcome speech by Lawrence, recognizing Ellis Board Review of 2014 Annual Board Meeting minutes Motion: Motion to approve 2014 Annual Board Meeting minutes was proposed, seconded and approved. FINANCIAL REPORT: Presented by Suzanne Dwyer - Ellis is in solid financial condition - Submits financial report for approval Board votes and approves Fiscal Year 2014 audited financial report. NOMINATIONS REPORT: Presented by Coleen Dinneen - Individuals submitted for election to the Board of Directors for a three-year term o Lawrence Hughes o Frank L. Davis, III o Michael J. Scannell o Todd S. Ellis o Andrew J. Tuchler o R. Evan Davis o Fernando J. Domenech o Daniel G. Donahue o James G. Alexander MOTION to nominate the above named Board members to a new three-year term was DULY MADE, SECONDED, and APPROVED. - Individuals submitted for election to the Board of Directors officer positions for a one-year term o President: Lawrence Hughes o 1 st Vice President: Frank L. Davis, III o 2 nd Vice President: Coleen Downs Dinneen o Treasurer: Suzanne L. Dwyer o Clerk: Michael J. Scannell

18 MOTION to nominate the above named Board members to a one-year term of office was DULY MADE, SECONDED, and APPROVED. - Nominations approved and signed by the Clerk YEAR IN REVIEW: Presented by Leo Delaney Annual Reports - Strong partnerships continue with Boston Public Schools, Boston Health Commission (trauma partnership) - ADHP Licensing - Transformation of Ellis branding o Logo, mission statement, website th anniversary events o Family celebration in Fall 2015 o 130 th major fundraising and awareness event May 1, 2015 VOLUNTEER AWARDS: - ADHP: Jamal Effee - Early Education: Mary Helen Reichardt STAFF AWARDS: - 5 Years of Service o Jennifer DaSilva o Stanley Lacroix o Rosa Lococo o Shamika White - 10 Years of Service o Stacey Donald - 30 Years of Service o Tracy Slater Meeting Adjourned: 5:55 PM Meeting Adjourned: 5:14 PM